Conference_Slides_11_August_16.pdf

PRE-PROPOSAL CONFERENCE

11 August 2016

11 August 2016

USPFO Pennsylvania

INTRODUCTION

SSG Richard Weber: Contracting Officer Rep/Engineer

Gannett Fleming Inc: Architect & Engineer Firm

Michael V. Brown: Contracting Officer

Karen Finn: Contract Specialist

CPT Andrea Magee: Contract Specialist

Base + Options 1-14

547 Days after NTP

Construct Training Support

Center

Magnitude-$10,000,000-

$25,000,000

One Firm-Fixed Price

Contract Will Be Awarded

Project is being solicited 100% Small

Business Set Aside

The Contract Will Be Awarded Using

Lowest Price Technically Acceptable

Procedures

Evaluation Factors – Technical, Past

Performance and Price

On The Web - https://www.fbo.gov Solicitation

Exhibits Questions & Answers Document Amendments

Check Regularly & Refresh Web Page Plans & Specifications- must be registered and have password on FBO https://www.fbo.gov/

The Government Intends to Award

Without Discussions and There

May Not Be a Chance for

Discussions, Corrections, or

Revised Proposals

Offerors Are Strongly Cautioned To

Carefully Read The Requirements Of

The Solicitation And Comply

Accordingly

Section 00110 Of The RFP Details

The Required Information And

Format For The Proposal

2 Volumes Are Required

VOL 1 – Price/Cost Proposal

Pro forma documents

VOL 2 – Two Parts Part 1- Technical Capability Proposal

Part 2- Past/Present Performance Info

Offeror portion of SF 1442

Exhibit E-Pricing Info-All Line Items

Section 00600-Reps & Certs

• Complete Reps & Certs on the web at https://www.sam.gov/portal/public/SAM/

• Complete & return Reps & Certs in Section

00600

• Include Introductory Page-Section 00100 lists required information https://www.sam.gov/portal/public/SAM/

Exhibit D completed

Exhibit E completed

Bid Guarantee

Part I-Technical Capability

Comprised of three (3) sub factors:

Experience & Capability

Construction Schedule and

Commissioning Approach/timeline

LEED® Experience with building to US

Green Building Council (USGBC) LEED®

Standards

Technical Capability Ratings:

ACCEPTABLE: Proposal meets the minimum requirements.

UNACCEPTABLE: Proposal does NOT clearly meet the minimum requirements.

Subfactor 1

Limited to ten (10) pages Demonstrate offerors technical experience and capability to perform a project of this magnitude and complexity.

Discuss and provide experience of key construction personnel including, but not limited to, Project Manager, Site Superintendent(s), Quality Assurance Manager (on site), Site engineering personnel.

Subfactor 2

Construction Schedule and Commissioning

Approach/timeline (schedule no page limit;

narrative – no more than 5 pages)

Provide Construction Schedule using a critical path a (Critical Path Method (CPM)) scheduling approach considering a Notice to Proceed date of October 14, 2016 for the schedule.

Subfactor 3 – (USGBC) LEED® Experience building to (USGBC)

LEED® standards

Demonstrate that key construction personnel have experience in

LEED®

If no experience, offeror must explain how they will overcome the lack of experience

Exhibit A- Part 1- Performance Relevancy Questionnaires – Use Exhibit Format!

Complete not more than 3 forms for Relevant

Contracts Completed Or Substantially Completed (70%) In The Last Five Years

Exhibit A-Part 2 – Describe compliance with FAR 52.219-8, Utilization of Small Businesses

Send Questionnaires for the Exhibit A Projects to your references

“Do This Early” – must be rec’d by the Contracting Office by the closing date.

If You Do Not Have Relevant Past Performance And

Are Using Experience Of Key Personnel, Predecessor

Companies Or Subcontractors To Obtain This Ensure

You Clearly State This In The Proposal

To Be Considered Subcontractor Must Complete A

Consent Form - Exhibit B

• Proposal Due 1500 Hours (3:00 P.M.) on 30 August 2016

• Proposal Must Be Signed By Officer Of Your Company

• No Facsimile Or Electronic Offers

• Send or deliver to: (follow instructions in Sec

110)

USPFO - PA Purchasing & Contracting

Bldg 0-48, Fort Indiantown Gap

Annville, PA 17003

• LATE PROPOSALS DUE TO DELAYS AT

THE BASE ENTRANCE WILL NOT BE

AN EXCUSABLE DELAY

• PLAN ACCORDINGLY FOR BASE

ACCESS!!!

Reference Questionnaires Are Also Due By This Time And Date

Send Reference Questionnaires Out

EARLY!

Return to KO Via E-mail at:

Michael.v.brown60.civ@mail.mil mailto:Michael.v.brown60.civ@mail.mil

Exhibit A- Performance Relevancy

Questionnaire

PART 1 (NTE 3) PART 2 (1)

Exhibit B-Subcontractor/Teaming

Partner/Key Personnel Info & Consent Form

(if applicable)

Exhibit C- Reference Questionnaire Package

Exhibit D- Option Information Form

Exhibit E – Offeror’s Price Proposal

Process Is Detailed In RFP Section 00120

Carefully Review Section 00120 When Preparing Proposal

Comply With Section 00100 And 00110 Requirements

Failure To Furnish A Complete Proposal May Result In Elimination From Consideration

Best Value Is Defined As An Award

Based On The Greatest Overall Benefit

In Response To The Requirement.

Award Is Based On Price And Other

Non-cost Related Factors.

• Technical and Past/Present Performance are approximately equal to each other and when combined are approximately equal to the Price Factor.

1. Technical will be evaluated first, Price Factor second and Past Performance last.

2. If an offeror is deemed unacceptable, no further competition will take place.

3. If Price is determined to be reasonable & realistic, the offer will continue in the competition for a

PP evaluation.

Submit a Complete Proposal In

Accordance With Instructions – Use

Formats Provided

Prime Contractors are responsible for coordination among the divisions with subcontractors

• Award is contemplated to be made without discussions- Do Not anticipate a chance to make corrections or changes

• Your first proposal will probably be your only proposal!!

• Read the solicitation requirements carefully!!

• Consider using Section 00120 to “rate” yourself before submitting the proposal-is it complete??

When Using A Subcontractor To

Obtain/Enhance Relevancy Provide

Subcontractor Consent Form, Exhibit

B, Or it Will Not Be Considered

Award In This Process Does Not

Necessarily Mean The Lowest Price

Wins

All amendments will be posted on the FBO web site

Check site regularly for changes & refresh the page

After closing no information will be available until award Awards will be posted to the web Results should be announced in approximately 90 days FAR 52.219-14 Limitations on Subcontracting Apply-

Small Business must perform 15% of cost of contract, not including the cost of materials with its own employees

• Questions Must Be Submitted Via Email To:

michael.v.brown60.civ@mail.mil and karen.m.finn2.civ@mail.mil.

• Submit Questions NLT COB 23 August 2016

• Questions Received After 23 August 2016 May

Be Held And Addressed After RFP Closing With Those Offerors Determined To Be In The Competitive Range If Discussions Are Deemed Necessary

• Do Not Call Technical Personnel Or A&E- This Will Delay Getting An Answer mailto:michael.v.brown60.civ@mail.mil mailto:karen.m.finn2.civ@mail.mil

• All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The Web Site https://www.fbo.gov/

• If Necessary Addendums, Issued By

An Amendment, Will Also Be Posted

• Check Web Site Regularly And Don’t

Forget To Refresh Web Page

• https://www.fbo.gov

• https://www.acquisition.gov/

• www.ccr.gov/

• http://orca.bpn.gov/

• http://www.wdol.gov/wdol/scafiles/ davisbacon.hi.html https://www.fbo.gov/ https://www.acquisition.gov/ http://www.ccr.gov/ http://orca.bpn.gov/ http://www.wdol.gov/wdol/scafiles/davisbacon.hi.html

3:00 p.m.

30 August 2016

DON’T FORGET TO HAVE REFERENCES SENT IN

BY THIS TIME & DATE

Important information to know before we begin our site visit.