FUELS RMMR SOURCES SOUGHT.pdf

SOURCES SOUGHT NOTICE

Fuels Recurring Maintenance and Minor Repair Program

This is a SOURCES SOUGHT notice that is issued solely for informational and planning purposes. This notice is for market research purpose only and IS NOT A REQUEST FOR PROPOSAL, nor does it restrict the Government as to the ultimate acquisition approach. This notice is open to both small and other than small businesses; and responses will be utilized to determine if this requirement, or a portion of this requirement, can be set-aside for small businesses in accordance with Federal Acquisition Regulation (FAR) Subpart 19.5. The Government will not reimburse respondents for any cost incurred in preparation of a response to this notice. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

The Government does not intend to rank submittals or provide any reply to interested companies and responses will not be returned.

CONTRACT INFORMATION: The U.S. Army Corps of Engineers, Engineering and Support Center in Huntsville, Alabama (CEHNC) is seeking to identify qualified firms and intends to solicit and award contracts in support of the Defense Logistics Agency – Energy (DLA-E). The DLA-E is the customer of this requirement and supports Army and non-Army installations, such as the Navy, Air Force and Marine Loading Arms. The DLA-E is primarily a field-level activity responsible for providing the Department of Defense (DoD) and other Government agencies with complete energy solutions effectively and efficiently. The mission of DLA-E is to incorporate emerging areas of renewable and alternative energy for DoD along with the traditional fuel and energy support.

Contractors must be capable to provide services to Government installations and facilities throughout the Contiguous United States to include Alaska, Hawaii, and its outlying areas.

CEHNC anticipates a period of performance for five years (12-month base period with four, 12-month optional periods). FAR 52.217-8 – Option to Extend (up to six months) is anticipated to be included in the acquisition.

The U.S. Army Corps of Engineers (USACE) Engineering and Support Center, Huntsville (CEHNC), Alabama is conducting market research for the Fuels Program Recurring Maintenance and Minor Repair (RMMR) requirement. To determine if small business and other than small businesses possess the capability to execute the requirements within this acquisition. Respondents need to indicate all small business designations (small business, 8(a), certified HUBZone, Small Disadvantaged Business, Woman Owned, Minority, Native American and/or Service-Disabled Veteran Owned). Interested firms who meet the capability requirements identified in this notice are requested to reply to this notice with a response to the questions below. If no experience or capabilities are associated with a particular question, so indicate. Based upon responses received, consideration will be given to defining whether part or all the acquisition will be set-aside for small business competition.

1. PROJECT INFORMATION: The Fuels Recurring Maintenance and Minor Repair (RMMR) program is a comprehensive maintenance program that provides vital maintenance and repair services to the United States Government to sustain a worldwide robust fueling capability in support of federal petroleum facilities and petroleum systems. The program is divided in two distinct services, Recurring Maintenance and Minor Repair. The Recurring Maintenance follows the current Unified Facilities Criteria (UFC) 3-460-03, general inspection and maintenance criteria for military land-based liquid petroleum fuel facilities. These criteria are applicable to all branches of the DoD and Defense Logistics Agency (DLA). This procurement requires a Contractor experienced in repair, maintenance, and operation of federal petroleum facilities and petroleum systems ensuring those systems are in compliance with codes, criteria, regulations, and laws of the

United States/host nation (local and national). UFC 3-460-03 applies to all real property facilities used for storing, distributing, and dispensing fuels for reciprocating and jet engine aircraft, automotive fuels, lubricating oils, and diesel fuel. In addition to a well-maintained system or facility, the RM portions will return written reports detailing systems evaluated, corrective actions taken, and documenting facility, system, and component deficiencies. The minor repair provides a contract vehicle for corrective action of deficiencies to petroleum facilities, petroleum systems, and supporting DLA capitalized facilities as well as emergency response capability to ensure the safe and reliable accomplishment of the applicable fuels delivery mission. Other repairs may be requested by each DLA Capitalized Site for components, equipment, or systems in support of fuels delivery mission. There are no Architect/Engineering or construction services in this acquisition.

2. SUBMISSION REQUIREMENTS: Interested firms should submit a document which furnishes information describing relevant demonstrated experience and qualifications in the following format: The submissions should be Times New Roman, font size 12. The submission will address all questions in the Capabilities Questionnaire listed below and your ability to perform the services stated in the draft PWS.

Computer files must be compatible with the latest version of Microsoft Word. Submit responses to Felicia Stewart via email @ felicia.stewart@usace.army.mil. Submissions shall be received no later than 1200 Noon Central Standard Time on 25 November 2024.

NO HARDCOPY OR FACSIMILE SUBMISSIONS WILL BE ACCEPTED.

Cover letters and extraneous materials (brochures, etc.) will not be considered. Questions concerning submissions should be directed to the Contract Specialist, Felicia Stewart @ felicia.stewart@usace.army.mil and the Contracting Officer, LaShonda C. Smith @ lashonda.c.smith@usace.army.mil. Personal visits for the purpose of discussing this announcement will not be scheduled.

SECTION I: CAPABILITY

Within the PWS is the Equipment Spreadsheet, this spreadsheet provides a listing of equipment that will need to be maintained on a typical Government installation fuels system. Actual equipment lists will vary by fuel system and location. The Contractor must have the ability to manage concurrent work across all sites and handle multiple, simultaneous requests for work.

The geographic locations attachments provide an illustration of fuel system locations and the USACE Military Divisions. The sites are provided for reference only. The actual number of sites assigned to an individual task order will vary. An estimated average sites per task order is 20 to 40 sites.

BACKGROUND: The CEHNC Fuels Program provides preventive maintenance (quarterly, semi-annual, and annual) and corrective maintenance (minor repair to include emergencies) services at U.S. Government petroleum facilities worldwide.

ATTACHMENT

mailto:felicia.stewart@usace.army.mil mailto:felicia.stewart@usace.army.mil mailto:lashonda.c.smith@usace.army.mil

CAPABILITIES QUESTIONNAIRE

SECTION I: GENERAL:

1. Business Name: (Insert Business Name)

2. Business Address: (Insert Business Name)

3. POC Information: (Please include First Name, Last Name, POC Email, POC Phone #)

4. Cage Code:

5. Website URL: DUNS/UEI:( Please only provide URLs, non-URLs will not be accepted).

6. North American Industry Classification System (NAICS) Code: (If “Other” is selected please provide explanation)

213112 - Support Activities for Oil and Gas Operations 23710 - Highway, Street, and Bridge Construction Industry 561210 - Facilities Support Services Other

7. Business Size

Small Business Other Than Small Business

8. Socio-Economic Description (Check all that apply):

Woman Owned business.

Women Owned Small business (WOSB) Economically Disadvantaged Women Owned Small Business Veteran Owned Small Business Service-Disabled Veteran Owned Small Business SBA Certified Small Disadvantaged Business 8a - SBA Certified 8(a) Firm SBA Certified HUBZone Firm

9. Do you provide this service or product commercially?

Yes No

SECTION II - TECHNICAL QUESTIONS: In the past five years does your firm have relevant experience in the following:

1. Does your company have the technology and capability to telework if the need arises (i.e., during a pandemic), and to only provide minimum onsite workers to complete tasks as required by the

PWS?

2. Does your company foresee a partnership/teaming agreement with a small business in the future?

3. Has your company, as the prime contractor had an adverse CPARs rating?

4. Does your company have experience complying with the standards in the Applicable Regulatory

Standards for Compliance attachment when providing Fuels Recurring Maintenance and Minor Repair Services?

5. Has your company ever been awarded a contract from the USACE HNC Fuels Program to provide fuel system preventive and corrective maintenance services?

6. Does your company currently provide either Government Owned, Contractor Operated or Contractor Owned, Contractor Operated maintenance and repair to Defense Logistics Agency (DLA) - Energy capitalized sites or other government agencies?

7. Would your firm submit an offer if this requirement is issued under Contract?

8. If you characterize your experience as a subcontractor, are you interested in working with the

Government directly as a Prime Contractor? If no, please address in your capability statement.

9. Does your company have the capability to provide Fuels preventive and corrective maintenance

(to include emergency service at OCONUS sites)?

10. For Small Business Only: If a fuels maintenance requirement was set aside for small business, please respond whether your company can self- perform at least 51% of the work? Please provide the specific planned percentage to be self-performed in your capability statement.

11. If you have been awarded a CEHNC Fuels Program Contract, please provide the percentage of work that was self-performed?

Not Applicable Less than 25% Between 26% and 50% Greater than 51%

12. If a fuels maintenance requirement was set aside for small business, what percentage can your company self-perform the work?

None Less than 15% Between 15% and 30% Between 30% and 50% More than 50%

13. If your company worked on government or USACE fuel contracts in the past three to five years, what was the total contract value?

Less than a $1 Million Between $1 and $5 Million Greater than $5 Million

14. In which USACE Military Division(s) do you primarily perform fuels maintenance work (see attachment)?

North Atlantic Division; list any location restrictions.

South Atlantic list any location restriction.

Great Lakes & Ohio River Division; list any location restrictions.

Southwestern Division; list any location restrictions.

South Pacific Division; list any location restrictions.

Northwestern Division; list any location restrictions.

Pacific Ocean Division; list any location restrictions.

15. Your firm’s approach to providing fuel system preventive, or corrective maintenance (to include emergency service at OCONUS sites). If you cannot provide both services for all areas identified, please state the services you can provide, and the regions you can support.

16. If you firm is capable of proving these services concurrently in the areas identified on the attached map. Identify the areas, if not all, that you can provide concurrent support and for which type service.

17. If your firm possess, or has the ability to possess, the required licenses, permits, and certifications to perform work for each of the regions identified on the attached map. If not all, which regions?

18. The most projects, for similar services, your firm has completed concurrently. Provide the name, description, location performed, and dollar value of at least five projects worked concurrently for similar services identified in this RFI.

19. At what number of sites should a Deputy Project Manager be required?

20 – 30 30-40 Other __________________

20. Given your company’s total capacity to perform fuels preventive and corrective maintenance activities, what is the maximum number of sites your company could simultaneously perform maintenance and repairs on?

Minimum Sites _____ Maximum Sites_____ Total USACE Sites You have Performed Work at in the Past _______

21. Please explain your company’s experience as a prime or subcontractor in providing Fuels Systems (specifically petroleum) maintenance and repair services? (to include when and for whom). If you have held Government Contracts, please provide the scope, dollar value, and a point of contact. (Limit 2000 Characters)

22. Are there any barriers that prevent your company from submitting a proposal for this requirement? (Limit 2000 Characters)

23. Provide specific details of your firm’s ability to perform task orders both inside the Continental

United States and outside the Continental United States simultaneously. If not, indicate your firm’s geographical limitations below.

24. Does your firm have the ability to work anywhere in the Government installations and facilities throughout the Contiguous United States to include Alaska, Hawaii, its outlying areas, such as Guam, Puerto Rico, and Wake Island and outside the Contiguous United States locations Bahamas, Cuba, Diego Garcia, Greenland, Honduras, Japan, Kwajalein, and the Republic of Korea.

25. Sites are grouped according to the Corps of Engineers Division footprint and may include an Army, Airforce and/or Navy sites all in one Task Order. Do these multiservice Task Orders present any special issues that need to be addressed in the PWS? If yes, please explain below:

26. Would a requirement for a transferrable Computer Maintenance Management System data file be beneficial? If yes, what file format would be best?

27. Typically, 250 linear feet of Joint Sealant Repair and 250 linear feet of Concrete Crack Repair (3/4” wide or less) per site per option year is included in the Task Order firm fixed price. Should joint sealant/crack repair quantities be increased or decreased? If yes, how should large quantities be handled?

28. Do you have a process in to ensure all payments are made to vendors and subcontractors? Please explain below:

29. Consider the Repairs Incidental to Maintenance (RITM) list below. These items are included in the Firm Fixed Priced in quantities customized for each Task Order per Option Year. All labor, materials, equipment, supervision, testing, clean-up/disposal, travel, administrative support, and any other costs required to perform these tasks is included in the firm fixed price.

30. What RITM items need to be added/deleted? Provide a justification for each recommended change.

CATEGORY

Air eliminators

Bollards - Repair includes Prep and Recoat one Bollard up to 6" diameter and 48" tall or provide plastic cover for same. Applicable markings are included as part of repair.

Deadman (Hydraulic) - Includes replacement of Deadman Handle and Cord/Hose.

Deadman (Electronic) - Includes replacement of Deadman Handle and Cord/Hose.

Dispenser Breakaway Connections - Includes Replacement of 1 Breakaway for Hoses ≤ 2".

Dispenser Hose Retractors - Includes Replacement of 1 Retractor ≤ 10' in length.

Dispenser Hose Swivels - Includes Replacement of 1 Swivel for Hoses ≤ 2".

Dispenser Nozzles - Includes Replacement of 1 Dispenser Nozzle for Hoses ≤ 2".

Emergency Fuel Shutoff (EFSO) Pushbutton Station - Includes Replacement and Wiring of Emergency Shuttoff Pushbutton Switch and Cover. Does not include troubleshooting or replacing wiring between EFSO Pushbutton and control panel.

Emergency Eye Wash/Shower Spray Heads, Dust Caps & Covers - Includes Replacement of 1 Set of Emergency Eyewash/Shower Sprayheads and Dust caps or covers.

Emergency Eye Wash/Shower Repair - Includes repair or replacement of eye wash/shower components.

Does not include replacing entire unit.

Flange Isolation Kit - 1 Repair includes complete isolation kit for a flanged connection (Gasket, Sleeves, Insulating Washers, etc.) for up to 8" piping.

Flow Indicator Sight Glass Replacement Fuel Hoses 2-4 inches Diameter - Repair includes providing 1 hose 2 to 4 inches in diameter and less than 20 feet in length.

Fuel hoses under 2 inches in diameter and less than 20 feet in length - Replacement.

Gauges - Replace 1 Differential Pressure Gauge Replacement Gauges - Replace 1 Pressure or Pressure/Vacuum Gauges Ground Reel - Replace a single heavy duty Static Grounding reel to include 100 feet of 3/32" Nylon coated wire and a heavy duty ground clamp (MIL-C-83413/7).

Hardware Replacement - Repair includes all bolts, nuts, washers, etc. for a flanged connection for piping ≤ 8" in diameter.

Hose End Pressure Regulator. Includes Replacing 1 Hose End Pressure Regulator Load, Offload, and Refueling Nozzle Replacement Markings - Misc. System Components (Valves, Pumps, Meters, Hydrant Pit Covers, etc.). Repair Includes Providing Markings for 1 System Component.

Markings - Pipe Markings. A single marking is defined as all required product identification and directional arrows along a minimum of 25 linear feet.

Markings - Tank Markings - Tanks 420,000 Gallons and Under. 1 Repair includes all markings on tank required by UFC 3-460-01.

Markings - Tank Markings - Tanks over 420,000 gallons. 1 Repair includes all markings on tank required by UFC 3-460-01.

Hose and Hydrant System Nozzle / Hose Covers or Dust Caps. 1 Repair includes the hose end cover or dust caps for 1 hose.

Pipe Support (Pipes 4" or Less) - PTFE (Teflon) Pipe Support Pads or Bearing Plates. Repair includes 1 PTFE pipe support or bearing plate.

Pipe Support (Pipes > 4")- PTFE (Teflon) Pipe Support Pads or Bearing Plates. Repair includes 1 PTFE pipe support or bearing plate.

Pipe Support (Pipes 4" or less)- Misc. Hardware - Replace Missing/Corroded/Damaged Bolts or U-Bolts on Pipe Support System (1 Repair includes either 2 Plastic coated U-bolts to restrain pipe or 1 set of hardware to anchor pipe support to concrete or other foundation/substructure).

Pipe Support (Pipes > 4") - Misc. Hardware - Replace Missing/Corroded/Damaged Bolts or U-Bolts on Pipe Support System (1 Repair includes either 2 Plastic coated U-bolts to restrain pipe or 1 set of hardware to anchor pipe support to concrete or other foundation/substructure).

Signage - Repair includes 1 Metal Sign up to 4 SF in Area.

Valves, Check Valves (X ≤ 2 Inches). Repair includes replacement of 1 valve. (Carbon Steel) Valves, Check Valves (2 Inches < X ≤ 4 Inches). Repair includes replacement of 1 valve. (Carbon Steel) Valves, Check Valves (4 Inches < X ≤ 8 Inches). Repair includes replacement of 1 valve. (Carbon Steel) Valves, Diaphragm Control Valve (X ≤ 2 Inches). Repair includes rebuilding only of valve. (Carbon Steel or Stainless)

Valves, Diaphragm Control Valve (2 Inches < X ≤ 4 Inches). Repair includes rebuilding only of valve.

(Carbon Steel or Stainless)

Valves, Double Block and Bleed Valve (2 Inches < X ≤ 4 Inches). Repair includes replacement of 1 valve. (Carbon Steel)

Valves, Double Block and Bleed Valve (4 Inches < X ≤ 8 Inches). Repair includes replacement of 1 valve. (Carbon Steel)

Valves, Manually Operated (i.e., Ball, Gate, Butterfly etc) (X ≤ 2 Inches). Repair includes replacement of 1 valve. (Carbon Steel)

Valves, Manually Operated (i.e., Ball, Gate, Butterfly etc) (2 Inches < X ≤ 4 Inches). Repair includes replacement of 1 valve. (Carbon Steel)

Valves, Manually Operated (i.e., Ball, Gate, Butterfly etc) (4 Inches < X ≤ 8 Inches). Repair includes replacement of 1 valve. (Carbon Steel).

Valves, Manually Operated Plug (X ≤ 2 Inches). Repair includes replacement of 1 valve. (Carbon Steel) Valves, Manually Operated Plug (2 Inches < X ≤ 4 Inches). Repair includes replacement of 1 valve.

(Carbon Steel)

Valves, Manually Operated Plug (4 Inches < X ≤ 8 Inches). Repair includes replacement of 1 valve.

(Carbon Steel).

Valves, Pressure Relief Valves or Thermal Relief Valves. Repair includes replacement of Pressure or Thermal Relief Valve. (Carbon)

Valves, Pressure Relief Valves or Thermal Relief Valves. Repair includes replacement of Pressure or Thermal Relief Valve. (Stainless Steel)

Joint Sealant (Reference PWS 3.4.2.1) - 250 LF per Site (14 Sites)

Crack Repair (Reference PWS 3.4.2.1) -250 LF per Site

Touch-Up Coating Repair (Reference PWS 3.4.2.2) - 200 SF per Site