ATTACHMENT 1.4 - DRAFT - APPENDIX B - MONTHLY REPORT FORMAT.pdf

APPENDIX B – ATTACHMENT 2

Monthly Report Template

DLA Recurring Maintenance and Minor Repairs Program US Army Corps of Engineers, Engineering and Support Center, Huntsville

Monthly Status Report

Contract No. W912DY-13-G-XXXX Task Order No. XXXX

Task order title

Submission Date:

Submitted By:

Company Name

TABLE OF CONTENTS

1.0 SERVICE ORDER OVERVIEW

2.0 RECURRING MAINTENANCE OVERVIEW

3.0 CURRENT AVAILABLE FUNDS

4.0 QUALITY

5.0 SAFETY

6.0 PHOTOGRAPHS

7.0 SCHEDULE

8.0 TOP 10 MAINTENANCE REPAIR ITEMS

9.0 MINOR REPAIRS INCIDENTAL TO MAINTENANCE ACTIVITIES

10.0 MISCELLANEOUS MINOR REPAIRS

11.0 POINTS OF CONTACT

12.0 APPENDICES

Appendix A – Safety Report Appendix B – Photographs Appendix C – Schedule

1.0 SERVICE ORDER OVERVIEW

Service Order Overview- As of today current option

SO Category Number of SOs Total Cost Submitted to HNC Approved by HNC Executed Disapproved / Cancelled by HNC Awaiting HNC Approval In-Progress (have not been to HNC)

Service Order Overview- During this Period

SO Category Number of SOs Total Cost Submitted to HNC Approved by HNC Executed Disapproved / Cancelled by HNC

SO # General Description

NTP

Date

Completed Date days after

NTP

date

# days to complete

# days less than

# days over 30 (from

NTP)

Remarks

Every SO submitted during this period shall be included in this table.

2.0 RECURRING MAINTENANCE OVERVIEW

Table 1 Required & Completed Maintenance Visits Completed as of today current option

Site Name Code Phase Quarterly Semi-Annual Annual Required Completed Required Completed Required Completed

Table 2 Number & Total Costs of Maintenance Visits- During this period

Effort Number of Maintenance Visits this Month Total Cost Quarterly Maintenance Semi-Annual Maintenance Annual Maintenance

Table 1 Required & Completed Maintenance Visits Completed during this period

Site Name Code Phase Quarterly Semi-Annual Annual Required Completed Required Completed Required Completed

3.0 CURRENT AVAILABLE FUNDS

CLIN Amount Balance (Approved SOs)

Balance (Submitted SOs) Comments

4.0 QUALITY

Customer Feedback Surveys

Sixty-three (63) customer quality feedback surveys were sent for recurring maintenance and repair actions during the reporting period. As of the close of this reporting period, 20 surveys were received.

These surveys reflected neutral to positive comments on the JVs performance to date.

Question

Total Quantity of Responses

Yes No

Was work performed in a quality manner?

Was work performed safely?

Was work performed in a timely manner?

Did the prime contractor successfully manage the subcontractor?

Did contractor communicate with you prior to and upon completion of work?

Was the work area kept clean during and upon completion of work?

Did contractor have all necessary certifications?

Were there any issues with the work performed?

Did contractor arrive with all parts, materials, and tools needed to complete the repair?

The following comments were received on the surveys:

5.0 SAFETY

A. Reportable Incidents this period:

B. Safety training/briefings this period and (attendees):

Safety reports are included in Appendix A.

6.0 PHOTOGRAPHS

Representative photographs of maintenance repair work are included in Appendix B.

7.0 SCHEDULE

The updated schedule for anticipated RM and MR/ER work is included in Appendix C.

8.0 TOP 10 MAINTENANCE REPAIR ITEMS

Rank Maintenance/Repair Number

9.0 MINOR REPAIRS INCIDENTAL TO MAINTENANCE ACTIVITIES

Provide tracking of all repairs completed under this CLIN for each option year. Refer to Appendix H for list of items that should be tracked in this section.

10.0 MISCELLANEOUS MINOR REPAIRS

Provide quantity of repairs completed under this CLIN for each option year.

11.0 POINTS OF CONTACT

Contract Administrators Program Manager Project Manager Project Engineer Site Manager

12.0 APPENDICES

Appendix A – Safety Report Appendix B – Photographs Appendix C – Schedule