ATTACHMENT 1.8 DRAFT - APPENDIX C TASK ORDER SPECIFICATIONS.pdf

APPENDIX C

CONTRACT SPECIFICATIONS

U.S. Army Engineering and Support Center Huntsville, AL

Table of Contents

01 14 00 Work Restrictions

01 33 00 Submittal Procedures

01 35 26 Governmental Safety Requirements

01 45 00.00 10 Quality Control

01 45 00.15 10 Resident Management System Contractor Mode (RMS

CM)

01 78 23 Operation and Maintenance Data

Fuels Program Procedures for Joint Sealant and Crack Repair

APPENDIX C - CONTRACT SPECIFICATIONS FY21

SECTION 01 33 00 Page 1

SECTION 01 33 00

SUBMITTAL PROCEDURES

08/18, CHG 4: 02/21

PART 1 GENERAL

1.1 SUMMARY

1.1.1 Submittal Information

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control Manager to check and approve all items prior to submittal and sign and date indicating action taken.

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

Submittal requirements are specified in the Performance Work Statement (PWS) and deliverables have been provided in Attachment 1 of this section.

Examples and descriptions of submittals identified by the Submittal Description (SD) numbers and titles follow:

SD-01 Pre-Performance Submittals

Submittals that are required prior to or at the start of Recurring Maintenance (RM) activities and Minor Repair (MR) work.

For Government approved division 01 submittals that are required prior to or commencing with the start of work shall be submitted within 30 calendar days of contract award unless specified elsewhere in the PWS.

Pre-Performance Submittals include schedules and a tabular list of locations, features, and other pertinent information regarding products, materials, equipment, or components to be used in the work.

This applies to both Recurring Maintenance (RM) and Minor Repair (MR) work required for this contract. Required submittals for Minor Repair work specific to that repair may be included in the Service Order or Independent Project Service Order Portfolio for Government approval and not required to be submitted in RMS.

Transition Plan (including all information from PWS paragraph 1.25.1)

Initial and Final Site Visit Schedules

Initial and Final Maintenance Schedules (provide at Base and each OY)

Submittal Register (Provide at Base and each OY)

Site Visit Abbreviated Accident Prevention Plan (SVAAPP) Accident Prevention Plan (APP)

SECTION 01 33 00 Page 2

APP Appendix 1-Site Specific Addendum (SSAs)

APP Appendix 2-Activity Hazard Analysis (AHA)

Contractor Quality Control (CQC) plan

Interim CQC Plan for site specific work

Others as identified in Attachment 1 of this section

Minor Repair not required for submission into RMS to include:

Service Order (SO) Portfolio (including all required items per PWS)

Independent Project Service Order Portfolio (IPSO) (including all required items per PWS)

SD-10 Operation and Maintenance Data - RM and MR

Data provided by the manufacturer, or the system provider, including manufacturer's help and product line documentation, necessary to maintain and install equipment, for operating and maintenance use by facility personnel.

Data required by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

Data incorporated in an operations and maintenance manual or control system.

All Maintenance Records per the PWS.

SD-11 Closeout Submittals - RM and MR

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Submittals required for Guiding Principle Validation (GPV) or Third Party Certification (TPC).

Special requirements necessary to properly close out a contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of performance on a multi-phase contract.

All closeout requirements per the PWS.

SO and IPSO Submittal Descriptions

Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems

SECTION 01 33 00 Page 3 and interdisciplinary work will be coordinated.

Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

Samples - (if applicable)

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards ensuring work can be judged. Includes assemblies or portions of assemblies that are to be incorporated into the project and those that will be removed at conclusion of the work.

Design Data - (if applicable)

Design calculations, mix designs, analyses or other data pertaining to a part of work.

Design submittals, design substantiation submittals and extensions of design submittals.

Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. Unless specified in another section, testing must have been within three years of date of contract award for the project.

Report that includes findings of a test required to be performed on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report that includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports

Daily logs and checklists

Final acceptance test and operational test procedure

SECTION 01 33 00 Page 4

Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that the product, system, or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor. The document purpose is to further promote the orderly progression of a portion of the work by documenting procedures, acceptability of methods, or personnel qualifications.

Confined space entry permits

Text of posted operating instructions

Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and (SDS)concerning impedances, hazards and safety precautions.

Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and state the test results; and indicate whether the material, product, or system has passed or failed the test.

Factory test reports.

1.2.2 Approving Authority

Office or designated person authorized to approve the submittal.

1.2.3 Work

As used in this section, on-site and off-site work required by contract documents, including labor necessary to produce submittals, recurring maintenance and minor repair work, materials, products, equipment, and systems incorporated or to be incorporated in such maintenance or repair work. In exception, excludes work to produce SD-01 submittals.

1.3 SUBMITTALS

Government approval is required for all submittals, Service Order Portfolios, and Independent Project Service Order Portfolios. SO and IPSO Portfolios are not required to be submitted into RMS unless required by the Contracting Officer. Submit in accordance with Section 01 33 00

SUBMITTAL PROCEDURES.

SECTION 01 33 00 Page 5

1.4 SUBMITTAL CLASSIFICATION

1.4.1 Government Approved (G)

Government approval is required for all submittals unless otherwise specified.

1.5 PREPARATION

1.5.1 Transmittal Form

Use the ENG Form 4025-R transmittal form for submitting both Government-approved and information-only submittals. Submit in accordance with the instructions on the reverse side of the form. These forms are included in the RMS CM software that the Contractor is required to use for this contract. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted.

1.5.2 Submittal Format

1.5.2.1 Format of SD-01 Pre-Performance Submittals

When the submittal includes a document that is to be used in the project, or is to become part of the project record, other than as a submittal, do not apply the Contractor's approval stamp to the document itself, but to a separate sheet accompanying the document.

Provide data in the unit of measure used in the contract documents.

1.5.2.2 Format of SD-10 Operation and Maintenance Data (O&M)

Comply with the requirements specified in Section 01 78 23 OPERATION AND MAINTENANCE DATA for O&M Data format.

1.5.2.3 Format of SD-11 Closeout Submittals

Comply with PWS requirements. When the submittal includes a document that is to be used in the project or is to become part of the project record, other than as a submittal, do not apply the Contractor's approval stamp to the document itself, but to a separate sheet accompanying the document.

1.5.2.4 Format for Shop Drawings - SO and IPSO Portfolio

Provide shop drawings not less than 8 1/2 by 11 inches nor more than 30 by 42 inches, except for full-size patterns or templates. Prepare drawings to accurate size, with scale indicated, unless another form is required.

Ensure drawings are suitable for reproduction and of a quality to produce clear, distinct lines and letters, with dark lines on a white background.

a. Include the nameplate data, size, and capacity on drawings. Also include applicable federal, military, industry, and technical society publication references.

b. Dimension drawings, except diagrams and schematic drawings. Prepare drawings demonstrating interface with other trades to scale. Use the same unit of measure for shop drawings as indicated on the contract drawings. Identify materials and products for work shown.

Submit an electronic copy of drawings in PDF format.

SECTION 01 33 00 Page 6

1.5.2.4.1 Drawing Identification

Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to information required in paragraph

IDENTIFYING SUBMITTALS.

Number drawings in a logical sequence. Each drawing is to bear the number of the submittal in a uniform location next to the title block. Place the Government contract number in the margin, immediately below the title block, for each drawing.

1.5.2.5 Format of Product Data - SO and IPSO Portfolio

Present product data submittals for each SO and IPSO per the PWS.

1.5.2.5.1 Product Information

Supplement product data with material prepared for the project where product data does not exist. Identify this material as developed specifically for the project, with information and format as required for submission of SD-07 Certificates .

1.5.2.5.2 Standards

Where equipment or materials are specified to conform to industry or technical-society reference standards as identified in UFC 3-460-01 References, submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer. State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

1.5.2.5.3 Data Submission

Collect required data submittals for each specific material, product, unit of work, or system into a single submittal that is marked for choices, options, and portions applicable to the submittal. Mark each copy of the product data identically. Include Component Unique Identifier (CUID) for product data. Partial submittals will not be accepted for expedition of the service order unless approved by the Contracting Officer for Long Lead items.

Submit the manufacturer's instructions before installation.

1.5.2.6 Format of Samples - SO and IPSO Portfolio

1.5.2.6.1 Sample Characteristics

Furnish samples in the following sizes, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately the same size as specified:

a. Sample of Equipment or Device: Full size.

b. Sample of Materials Less Than 2 by 3 inches: Built up to 8 1/2 by 11 inches.

SECTION 01 33 00 Page 7

c. Sample of Materials Exceeding 8 1/2 by 11 inches: Cut down to 8 1/2 by 11 inches and adequate to indicate color, texture, and material variations.

d. Sample of Linear Devices or Materials: 10 inch length or length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

e. Sample Volume of Nonsolid Materials: Pint. Examples of nonsolid materials are sand and paint.

f. Color Selection Samples: 2 by 4 inches. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified. Sizes and quantities of samples are to represent their respective standard unit.

g. Sample Panel: 4 by 4 feet.

h. Sample Installation: 100 square feet.

1.5.2.6.2 Sample Incorporation

Reusable Samples: Incorporate returned samples into work only if so specified or indicated. Incorporated samples are to be in undamaged condition at the time of use.

Recording of Sample Installation: Note and preserve the notation of any area constituting a sample installation, but remove the notation at the final clean-up of the project.

1.5.2.6.3 Comparison Sample

Samples Showing Range of Variation: Where variations in color, finish, pattern, or texture are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range. Mark each unit to describe its relation to the range of the variation.

When color, texture, or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

1.5.2.7 Format of Design Data - SO and IPSO Portfolio

Provide design data and certificates on 8 1/2 by 11 inch paper. Provide a bound volume for submittals containing numerous pages.

1.5.2.8 Format of Test Reports - SO and IPSO Portfolio

Provide reports on 8 1/2 by 11 inch paper in a complete bound volume. By prominent notation, indicate each report in the submittal. Indicate the specification number and paragraph number to which each report pertains.

1.5.2.9 Format of Certificates - SO and IPSO Portfolio

Provide design data and certificates on 8 1/2 by 11 inch paper. Provide a bound volume for submittals containing numerous pages.

SECTION 01 33 00 Page 8

1.5.2.10 Format of Manufacturer's Instructions - SO and IPSO Portfolio

Present manufacturer's instructions submittals for each section as a complete, bound volume. Include the manufacturer's name, trade name, place of manufacture, and catalog model or number on product data. Also include applicable federal, military, industry, and technical-society publication references. If supplemental information is needed to clarify the manufacturer's data, submit it as specified for Certificates.

Submit the manufacturer's instructions before installation.

1.5.2.10.1 Standards

Where equipment or materials are specified to conform to industry or technical-society reference standards as identified in UFC 3-460-01 References, submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer. State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

1.5.2.11 Format of Manufacturer's Field Reports - SO and IPSO Portfolio

Provide reports on 8 1/2 by 11 inch paper in a complete bound volume.

By prominent notation, indicate each report in the submittal. Indicate the specification number and paragraph number to which each report pertains.

1.5.3 Source Drawings for Shop Drawings

1.5.3.1 Source Drawings

The existing source drawing files (DWG) may not be available for Contractor use.

1.5.3.2 Terms and Conditions

Data contained on these electronic files must not be used for any purpose other than as a convenience in the preparation of data for the referenced project. Any other use or reuse is at the sole risk of the Contractor and without liability or legal exposure to the Government. The Contractor must make no claim, and waives to the fullest extent permitted by law any claim or cause of action of any nature against the Government, its agents, or its subconsultants that may arise out of or in connection with the use of these electronic files. The Contractor must, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities, or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic source drawing files are not construction documents.

Differences may exist between the source drawing files and the corresponding performance documents. The Government makes no representation regarding the accuracy or completeness of the electronic source drawing files, nor does it make representation to the compatibility

SECTION 01 33 00 Page 9 of these files with the Contractor hardware or software. The Contractor is responsible for determining if any conflict exists. In the event that a conflict arises between the signed and sealed documents prepared by the Government and the furnished source drawing files, the signed and sealed documents govern. Use of these source drawing files does not relieve the Contractor of the duty to fully comply with the contract documents, including and without limitation the need to check, confirm and coordinate the work of all contractors for the project. If the Contractor uses, duplicates or modifies these electronic source drawing files for use in producing data related to this contract, remove all previous indication of ownership (seals, logos, signatures, initials and dates).

1.5.4 Electronic File Format

Provide submittals in electronic format as described in the PWS, with the exception of material samples required for Samples items. In addition to the electronic submittal, provide hard copies of the submittals as required in the PWS. Compile the submittal file as a single, complete document, to include the Transmittal Form described within. Name the electronic submittal file specifically according to its contents, and coordinate the file naming convention with the Contracting Officer's Representative. Electronic files must be of sufficient quality that all information is legible. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer. Generate PDF files from original documents with bookmarks so that the text included in the PDF file is searchable and can be copied. If documents are scanned, optical character resolution (OCR) routines are required. Index and bookmark files exceeding 30 pages to allow efficient navigation of the file. When required, the electronic file must include a valid electronic signature or a scan of a signature.

E-mail electronic submittal documents as described in the PWS or as directed by the Contracting Officer. Provide electronic documents over 10 MB on an optical disc or through an electronic file sharing system such as the DOD SAFE Web Application located at the following website:

https://safe.apps.mil/.

1.6 QUANTITY OF SUBMITTALS

All submittals shall be provided in accordance with the PWS or as directed by the Contracting Officer.

1.7 INFORMATION ONLY SUBMITTALS

Submittals without a "G" designation must be certified by the QC manager and submitted in RMS or to the Contracting Officer for information-only.

Approval of the Contracting Officer is not required on information only submittals. The Contracting Officer will mark "receipt acknowledged" on submittals for information and will return only the transmittal cover sheet to the Contractor. Normally, submittals for information only will not be returned. However, the Government reserves the right to return unsatisfactory submittals and require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check

SECTION 01 33 00 Page 10 testing by the Government in those instances where the technical specifications so prescribe.

1.8 CONTRACT SUBMITTAL REGISTER

Submittal Register showing contract deliverables for when submittals are required by the contract.

1.8.1 Submittal Management

Contractor shall prepare and maintain a submittal register throughout the life of the contract. Multiple submittal registers may be created under one Contract (One for Base Year and One for each Option Year).

Maintain a submittal register in accordance with Section 01 45 00.15 10 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM). The Contractor shall provide the preliminary submittal register for the Period of Performance deliverable items. The following items shall be provided with the preliminary submittal register and maintained thereafter:

Specification Section: Lists specification section in which submittal is required. The following Specification Sections shall be utilized for the submittal items:

01 30 00 ADMINISTRATIVE REQUIREMENTS

(e.g., Monthly reports, biweekly meeting minutes, transition plan)

01 32 01.00 10 PROJECT SCHEDULES

(e.g., RM schedules, three week look aheads)

01 33 00 SUBMITTAL PROCEDURES

(e.g., FMPs, ISRs, maintenance binders)

01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

(e.g., APP, AHAs, site specific APP)

01 45 00.00 10 QUALITY CONTROL

(e.g., QC plan, QC audits)

01 78 23 OPERATION AND MAINTENANCE DATA

(e.g., RM reports)

Description of Submittal: Lists each submittal description (SD Number. and type, e.g., SD-02 Shop Drawings) or deliverable required in each specification section.

Type of Submittal: Lists the type of submittal to be reviewed.

Specification Paragraph No.: Lists one principal paragraph in each specification section where the deliverable is specified.

This listing is only to facilitate locating submitted requirements.

Classification: Lists the approving authority for each submittal.

Contractor Schedule Dates: Scheduled dates for the approving authority to receive submittals and approval of submittal needed.

Thereafter, the Contractor shall track and maintain all deliverables as

SECTION 01 33 00 Page 11 required by the PWS, including completion of all data columns and all dates on which submittals are received by and returned by the Government.

Attachment 1 lists all Submittal Requirements (deliverables) for this contract. The government will assist the contractor with RMS submissions for these deliverables into the appropriate Specification Section as identified above. Note that the submittals listed in the table above is not all inclusive, but is meant to serve as a guide for the most commonly submitted items. The government reserves the right to modify Attachment 1 Submittal Requirements.

1.8.2 Action Codes

1.8.2.1 Government Review Action Codes

"A" - "Approved as submitted"; "Completed"

"B" - "Approved, except as noted on drawings"; "Completed"

"C" - "Approved, except as noted on drawings; resubmission required";

"Resubmit"

"D" - "Returned by separate correspondence"; "Completed"

"E" - "Disapproved (See attached)"; "Resubmit"

"F" - "Receipt acknowledged"; "Completed"

"G" - "Other (Specify)"; "Resubmit"

"X" - "Receipt acknowledged, does not comply with contract requirements";

"Resubmit"

1.8.3 Delivery of Copies

Submit an updated electronic copy of the submittal register to the Contracting Officer with each invoice request. Provide an updated Submittal Register monthly regardless of whether an invoice is submitted.

1.9 GOVERNMENT APPROVING AUTHORITY

When the approving authority is the Contracting Officer or designated Representative, the Government will:

a. Note the date on which the submittal was received.

b. Review submittals for approval within the scheduling period specified and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph REVIEW NOTATIONS and with comments and markings appropriate for the action indicated.

Upon completion of review of submittals requiring Government approval, stamp and date submittals.

SECTION 01 33 00 Page 12

1.10 DISAPPROVED SUBMITTALS

If changes are necessary to submittals, make such revisions and resubmit in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

1.11 APPROVED SUBMITTALS

The Contracting Officer's approval or their designated Representative's approval of submittals is not to be construed as a complete check, and indicates only that the general method of maintenance and repair, documentation, materials, detailing, and other information are satisfactory.

Approval or acceptance by the Government for a submittal does not relieve the Contractor of the responsibility for meeting the contract requirements or for any error that may exist, because under the Quality Control (QC) requirements of this contract, the Contractor is responsible for ensuring information contained with in each submittal accurately conforms with the requirements of the contract documents.

After submittals have been approved or accepted by the Contracting Officer, no resubmittal is necessary.

1.12 APPROVED SAMPLES

Approval of a sample is only for the characteristics or use named in such approval and is not be construed to change or modify any contract requirements. Before submitting samples, provide assurance that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

Match the approved samples for materials and equipment incorporated in the work. If requested, approved samples, including those that may be damaged in testing, will be returned to the Contractor, at its expense, upon completion of the contract. Unapproved samples will also be returned to the Contractor at its expense, if so requested.

Failure of any materials to pass the specified tests will be sufficient cause for refusal to consider, under this contract, any further samples of the same brand or make as that material. The Government reserves the right to disapprove any material or equipment that has previously proved unsatisfactory in service.

Samples of various materials or equipment delivered on the site or in place may be taken by the Contracting Officer for testing. Samples failing to meet contract requirements will automatically void previous approvals.

Replace such materials or equipment to meet contract requirements.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

-- End of Section --

SECTION 01 33 00 ATTACHMENT 1

Insert Attachment 1 table here

APPENDIX C - CONTRACT SPECIFICATIONS

Section 01 35 26 Page 1

SECTION 01 35 26GOVERNMENTAL SAFETY REQUIREMENTS

Revised 05/2021

1.0 GENERAL

ALL work under this contract will abide by the latest version of the EM 385-1-1, U.S. ARMY CORPS OF ENGINEERS (USACE) Safety and Health Requirements, including interim changes, in effect on the date of solicitation. In addition to the detailed requirements included in the provisions of this contract, comply with all federal, state, and local (including host nation laws), ordinances, criteria, rules and regulations. If a work element is not covered by regulatory requirements a nationally recognized consensus standard shall apply. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, manuals, pamphlets and referenced documents vary, the most stringent requirements shall govern.

The suspense dates contained in this Section are firm and shall be met in order to meet not only the requirements of the contract but meeting the customers’ requirements to maintain mission capable assets. Poorly developed submittals causing delays in GDA acceptance may result in KO action and shall be part of the Contractor Performance Assessment Reporting System (CPARS) safety element, which is a significant evaluation element.

2.0 SAFETY POSITIONS – SUMMARIZED DESCRIPTIONS AND HIGHLIGHTED

RESPONSIBILITIES

2.1 Prime Contractor Safety Manager, herein referred to as the Contract Safety Manager (TOSM) shall be a full-time employee of the prime contractor and shall have no other duties outside this Contract (TO) (e.g., a different TO or Corporate position).

The TOSM shall meet the minimum requirements contained in EM 385-1-1 Chapter 2- 3.b, USACE Safety and Health Requirements . The TOSM’s qualifications must clearly show they meet the minimum requirements for the position. The TOSM is responsible for the preparation, execution, training and continuous improvement of the safety program management for this contract.

2.2 Safety and Health Officer (SHO) – A qualified or competent person who is responsible for on-site safety and health on the job site.

NOTE: The TOSM or a SHO (L1, L2, or L3) is required to be on all FUELS jobsites.

2.2.1 Level 1 Safety and Health Officer (L1)

A L1 working under stringent direction and guidance of the TOSM may be a Prime Contractor or Sub-Contractor employee. L1/s shall also meet the minimum requirements contained in EM 385- 1-1 Chapter 2-3.b, USACE Safety and Health Requirements. A L1 is a full time Safety Officer that will be onsite and who through education, experience and training has the technical knowledge and skills needed to anticipate, recognize, and evaluate hazardous conditions and recommend adequate corrective action/s and ensure corrections is/are made in a timely manner.

They are responsible for implementing and evaluating their employer’s safety and health

Section 01 35 26 Page 2 program to assure employees (prime and subcontractor) are provided a work environment that is free from any recognized hazards. A L1 shall be accepted by the CEHNC Contracting Officer (KO) and Safety Office.

2.2.2 Level 2 Safety and Health Officer (L2)

A L2 may be a Prime Contractor or Sub-Contractor employee. L2/s shall also meet the minimum requirements contained in EM 385-1-1 Chapter 2-3.b, USACE Safety and Health Requirements.

A L2 is a collateral duty (Dual Hatted L1) safety officer who through experience and training has the technical knowledge needed to anticipate, recognize, and evaluate hazardous conditions and recommend adequate corrective action and ensure corrections are made in a timely manner.

They are responsible for implementing and evaluating their employer’s safety and health program to ensure all employees (prime and subcontractor) are provided a jobsite that is free from any recognized hazards. A L2 is only permitted if they work under stringent direction and guidance of the TOSM, and on projects that have a Risk Assessment Code (RAC) level of low or medium. All L2s shall be accepted by the CEHNC KO and Safety Office.

2.2.3 Level 3 Site Safety and Health Officer Designated Representative (L3)

A L3 may be a Prime Contractor or Sub-Contractor employee. A L3 has additional safety duties in addition to their full-time occupation. In most instances the L3 is the Competent Person for the work task to be performed, e.g., Electrician, Crane Operator, Excavation and Trenching et al.

They shall have the technical knowledge needed to anticipate, recognize, and evaluate hazardous conditions and recommend and/or take corrective actions. A L3 is only permitted if they work under stringent direction and guidance of the TOSM, and on projects that have a RAC level of low or medium. All L3s shall be accepted by the CEHNC KO and Safety Office.

3.0 SUBMITTALS

3.1 General Information

Government Designated Authority (GDA) acceptance is required for the following safety submittals:

NOTE: For FUELS safety submittals the KO has determined the GDA will be the FUELS Safety Team.

3.2 Pre-Performance Submittals

Service Orders (SOs) shall not be initiated until the Accident Prevention Plan (APP) and Site- Specific Addendum (SSAs) are submitted, reviewed and accepted by the GDA. AHA(s) will be prepared by the prime contractor for each SO request until such time the AHAs listed in Section 8 are reviewed and accepted by FUELS Safety Team in the Resident Management System (RMS) with a Code A, at which time they will be considered as “pre-accepted.” An ENG Form 4025-R will be provided to contractor when submittal(s) are accepted.

3.2.1 Site Visit Abbreviated Accident Prevention Plan (SVAAPP)

This Plan is only applicable for the period of time following post award for the prime contractor to visit each site to gather the specific safety information or other contract information in

Section 01 35 26 Page 3 development of the APP Site Specific Addendum (SSA) for each location under the TO, Quality Control Plan (QCP), etc. No recurring maintenance or minor repair work is allowed using an SVAAPP, it is only to be used for the prime contractor to visit a Fuels site to collect data listed in the contract as deliverables, e.g., APP, SSA to the APP, QCP, or similar data collection requirements. A blank SVAAPP along with an internet link for a fillable SVAAPP form will be provided at the Post Award Conference. One SVAAPP is required for each site on the Contract.

3.2.2 Accident Prevention Plan (APP)

APP shall:

A. Be developed and submitted by the Prime Contractor.

B. The APP shall be submitted in RMS no later than 15 business days following contract award.

C. Be prepared by a Prime Contractor qualified person, preferably the TOSM, with relevant knowledge, training, skills, abilities and experience to develop a comprehensive APP.

D. For the Minimum Plan Requirements for the Accident Prevention Plan see Chapter 2-7. Specific plan requirements apply to all plans required by the PWS. Specific plan requirements are identified in paragraph 7 of each chapter of the EM 385-1-1.

If an item is not applicable because of the nature of the work to be performed, the Prime Contractor shall state this exception and provide a justification. NOTE: Stating an APP required element will be provided at the SO level is not acceptable for the timely execution of the CEHNC Fuels Safety Program.

E. Be written in sufficient detail to ensure each element/sub-element is clearly described so all organizations for which the APP is applicable can understand and implement the safety requirements.

F. Be job-specific and address any unusual or unique aspects of the project or activity for which it is written.

G. Submit SSAs once information is acquired, but not later than 30 calendar days following contract award.

H.

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Table 3-1

Once reviewed and accepted by the GDA, the APP, SSAs and AHAs and specific safety plans will be enforced as part of the contract. Service Orders (SOs) shall not be submitted until all APP requirements are approved using a Transmittal Form, ENG Form 4025R, provided by the appropriate CEHNC FUELS Project Manager or FUELS Safety Team.

Disregarding the provisions of this contract or the accepted APP is cause for stopping of work, at the discretion of the KO. The FUELS Project Manager in consultation with the KO and FUELS Safety Team will provide correspondence to the contractor with the reason/s for stop work and the requirements necessary to resume work.

Prime contractor shall review and update the APP:

• As necessary, throughout the life of the contract,

• When a replacement TOSM, Project Manager is assigned to the TO,

• Whenever there is a significant change in hazards, and

• At least annually.

NOTE: When updates are made or following the annual review, a change management process shall document the action(s), i.e. change(s) and/or revisions, and shall be incorporated into the APP immediately following the APP cover sheet. This change document shall provide a brief description of the change, specific paragraph or section changed and/or revised, reason for the

Section 01 35 26 Page 5 change/revision and date of change/revision. Submit the reviewed, changed and/or revised APP in RMS for review and acceptance. All changes to the APP shall be denoted by placing a vertical line in the margin showing the change.

If no changes are made during the annual review, a letter from the prime contractor stating the annual review was performed on (date) and no changes were made to the APP is acceptable.

The TOSM shall provide and maintain the APP and a log of signatures by each subcontractor foreman, attesting that they have read and understand the APP, and make the APP and log available on-site to the HNC KO and/or the GDA, PM or Quality Assurance Representative upon request.

3.2.3 Site Specific Addendum (SSA)

Site Specific Addendums (SSAs) are required for each site if more than one site is included in the contract. Each SSA shall be submitted to the GDA for acceptance prior to work starting.

Each SSA shall only contain detailed site-specific information applicable to a specific location identified in the contract. Do not restate what is already provided in the APP unless the information/details are different. The SSAs shall be attached to the APP as Appendix 1 and be readily available on each specific jobsite. An SSA shall include the following minimum requirements: The Site-Specific Addendum shall include, as a minimum:

A. Contractor Name

B. Contract Number

C. Project Name

D. Site Specific Project Location

E. TOSM name/s and responsibilities if different than the APP

F. Identify point of contact at location (e.g. FMSR)

G. Emergency Response Plan

1) Names of individuals that are first aid cardiopulmonary resuscitation (CPR) certified when emergency medical services are not accessible within 5 minutes of work location and there are 2 or more workers at the location. At least 2 employees on each shift shall be qualified to administer first aid and CPR certified. If not known, include in Service Order.

2) Location Map to include routes to local hospital/s

3) Medical Support Agreement (if applicable to specific location)

4) Site Specific Emergency Response plans:

a. Procedures and Tests

b. Spill Plans

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c. Fire Fighting Plan

d. Posting of Emergency Phone Numbers

e. Medical Support

Provide on-site medical support and medical duties for those employees who are designated to perform them. Provide the name(s) of on-site Contractor personnel qualified to administer first aid, cardiopulmonary resuscitation (CPR). In addition, any employee designated to render first aid or medical assistance shall receive Blood-Borne Pathogen (BBP) training. A minimum of two (2) employees shall have current certification in CPR and first-aid per shift/site and BBP training.

Provide the off-site medical arrangements for medical treatment services prior to start of work. This includes effective means of communication to summons medical support services and transportation to the medical facility for treatment beyond first aid. This shall include a highly visible map showing the best route to the medical facility.

Provide the emergency responder rescue services who will be readily available to support such high risk activities such as Confined Space Entry, Falls from heights (Fall Protection), Excavation and Trenching, Working Over or Near Water (if applicable to contract) et al. Rescue services may be provided by the base/installation Fire Department if they have the capability and agree to support and, are within 5 minutes of the jobsite. Other means to provide rescue may be self-performed and 3rd party contract services located on the jobsite in a standby mode.

H. Installation/Base Security information (contact information)

I. Installation/Base Confined Space Managers name and contact information

J. Installation/Base Radiation Safety Officer’s name and contact information

K. Installation/Base Individual/Office responsible for issuing Dig Permit name/s and contact information

L. Installation/Base Individual/Office responsible for issuing Hot Work Permit name/s and contact information

3.2.4 Activity Hazard Analysis (AHA) ;

Before beginning each activity, task or Definable Feature of Work (DFOW) involving a type of work presenting hazards not experienced in previous work activities, the Contractor(s) performing that work activity must prepare an AHA. AHAs may be developed by the Prime Contractor, a sub-contractor, any sub-tier contractor, or supplier performing the work and shall be reviewed and approved by the prime contractor’s TOSM before submitting to the GDA for review and acceptance. The TOSM shall add their electronic signature to the AHA prior to submitting to the FUELS Safety Team.

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Format the AHA in accordance with Chapter 1-6 of EM 385-1-1. Specific AHA requirements are identified in paragraph 6 of each chapter of the EM 385-1-1

NOTE: Regarding pre-accepted AHAs, the Government reserves the right to require the Contractor to revise and resubmit any AHA or require a new AHA be developed if the AHA(s) fail(s) to effectively identify the work sequences, i.e., numbering job steps, specific anticipated hazards, site conditions, and control measures to personnel to include the qualifications described in EM 385-1-1 Chapter 2-6.

Each employee performing work as part of a work activity, job or DFOW identified in a Service Order must review the AHA(s) for that work and sign a signature log specifically maintained for that AHA(s) prior to starting work. The TOSM shall review and maintain copies of signature logs of job site reviewed AHAs. Provide copies to GDA upon request. The SHO (L1, L2, or L3) onsite shall use the AHAs during daily inspections to ensure the implementation and effectiveness of the required safety and health controls for that work activity.

Prime Contractor shall review and update the AHAs every 12 months throughout the life of the contract. The review should be performed in conjunction with the APP review. If no updates are required to an AHA, a letter from the prime contractor to the CEHNC Project Manager in RMS must be provided to this effect. If updates are made, resubmit only those AHAs updated to the CEHNC Project Manager via a letter along with the applicable AHA(s) from the prime contractor in RMS. The FUELS Safety Team will review and provide acceptance through RMS.

Utilize the list shown in Table 8-1 below for the minimum required AHAs to be included in the APP. These AHAs shall be submitted to the KO within 30 calendar days following contract award. The Fuels Safety Team shall have between 21 and 30 calendar days to review and provide a response in RMS. Once AHAs are accepted with a Code A in RMS, they will be deemed pre-accepted AHAs to be used throughout the life of the contract with the exception of those identified in Section 3.2.5 and the AHA, Electrical - Inspect, Troubleshoot, Remove & Replace and/or Repair found in PWS Appendix C, Section 01 35 26, Paragraph 8.0, which shall be task specific or as directed by the GDA.

NOTE: Do not restate the safety requirement(s) listed in EM 385-1-1 or OSHA. The AHA must identify the specific JOB STEPS, i.e. numbering 1, 2, 3, etc., potential HAZARDS in performing each Job Step and the detailed CONTROLS to abate the hazards”. The focus shall be on by “Who,” “When” and “How” the control will be achieved.

EXAMPLE: If a control for a hazard requires PPE, specify the PPE to be worn to perform the work activity. Do not state, appropriate PPE will be worn. The Control shall be identifiable and specific to abate the stated hazard, e.g., state the type of gloves, eyewear, footwear, respiratory and/or hearing protection, clothing, etc.

Once pre-accepted, AHAs will not require additional review at the Service Order level except as noted. If a work task is not identified the prime contractor is responsible to submit a new AHA(s) for review and acceptance. A new AHA(s) may be added throughout the life of the contract once direction is given from the FUELS Safety Team to add to the pre-accepted listing.

Note. For a non-mandatory formatted outline of an AHA see ENG Form 6206 (Activity Hazard Analysis) (See Chapter 1-10.b.)

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3.2.5 AHA Change Management

If site conditions or work activities change, field changes are acceptable by “redlining” the AHA as follows:

A. This AHA shall be reviewed and modified as necessary to address changing site conditions, operations, work activities or change of Competent Person(s)/Qualified Person(s).

B. The AHA(s) requiring minor change(s)/addition(s), i.e. < 33% of any AHA is “redlined,” or if the overall RAC does not change to an AHA(s) that were submitted with the SO request, “redlining” is acceptable.

C. Changes or updates to an AHA that do not increase the RAC are not required to be resubmitted for acceptance by the GDA.

D. If the AHA(s) requires moderate changes/additions, i.e., > 33% of any AHA is “redlined,” and the initial RAC increases due to a changes made to an AHA, the AHA shall be resubmitted to the GDA, i.e., FUELS Safety Team, for review and acceptance prior to work proceeding.

E. If the site conditions or work activities change requiring the submission of a new or pre-accepted AHA, it shall be submitted to the FUELS Safety Team for review and/or acceptance prior to the work commencing.

F. Change of Competent Person(s)/Qualified Person(s) require prior approval of the TOSM.

G. Workers/crews shall have in their possession the current AHA(s) that reflect current site conditions, personnel, equipment, and control measures, etc. while the work is being performed.

H. All new or pre-accepted AHAs that were not submitted with the original SO request shall include the Service Order Desk email address so the documents can be appended to the appropriate portfolio.

3.2.6 AHAs and site-specific plans for activities having higher “Risk Factors”

If/when the Contractor is tasked to perform work which has higher risk factors, they shall submit job specific AHAs and/or/plans as specified in EM 385-1-1. Work activities having higher “Risk Factors” that could lead to imminent danger situations and/or conditions necessitating closer assessment of the work being recommended will require site specific preparations. These activities shall be carefully planned and job/activity specific AHA(s) developed to ensure the residual risk level RAC is no greater than a Medium Risk. The AHA(s) and required plans/procedures for these work activities shall be submitted to the FUELS Safety Team for review and acceptance prior to work being performed. As part of the prime contractor’s planning, these new and/or updated AHAs should be submitted with the Service Order request to preclude delays in last minute reviews. Specific AHA requirements are identified in paragraph 6 of each chapter in the EM 385-1-1. See Higher Risk Factor Activities list below. The list is not all inclusive.

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NOTE: Regarding the SSA and Sections from the APP, those documents may be provided to prime contractor’s subcontractor for review and use; but this should not be necessary since the contract requirements has a provision that the accepted APP shall be provided to each subcontractor for compliance.

Higher risk factor activities are as follows:

• Wearing of Respiratory Protection (not included in a pre-accepted AHA)

• Lead Abatement

• Asbestos Abatement

• Energized Work

• Standard and Critical Lifts

• Fall Protection (not included in a pre-accepted AHA)

• Demolition/Renovation (large scale such as demolishing a building or structure)

• Excavation/Trenching (5’ or greater in depth)

• Confined Space Entry

• Abrasive Blasting

• Dive Operations

The contractor is required to have a L1 who shall have no other responsibilities, for maintenance or repair being performed on these higher risk factor activities. If the TOSM determines that a L1 is not necessary, this determination shall be provided to the GDA in the Service Order for acceptance. Example: For many standard lifts, an L3 may be utilized but the determination rests with the TOSM. The above list is not meant to exclude additional hazardous work activities that may have a significant risk and does not relieve the contractor from maintaining an acceptable level of safety, in accordance with the EM 385-1-1.

NOTE: When pre-accepted AHAs are used for a Service Order a statement will be provided on the Service Order email stating, “The attached pre-accepted AHAs are required for this task. No new AHA is required for this task, therefore pursuant to the PWS, no USACE Safety review is required.”

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