Draft - Appendix A - Attachment 2 Contractor Travel Expense Report.pdf
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- Solicitation number
- W912DY25RRMMR
About this file
This document is a Contractor Travel Expense Report template for a federal contract opportunity. It provides guidelines for contractors to request reimbursement of travel expenses, including airfare, lodging, meals, rental cars, and mileage, in accordance with the U.S. Government Joint Travel Regulations (JTR). The template requires contractors to provide details on the travel such as the travel request number, CLIN, origin and destination, labor category, date, description of expenses, and justification for the travel. It also specifies that copies of receipts for lodging, airfare, and rental cars must be submitted, and that reimbursement is limited to the maximum rates set by the JTR.
The related federal contract opportunity is for a Fuel Program Recurring Maintenance and Minor Repair (RMMR) program, which provides maintenance and repair services for federal petroleum facilities and systems. The program is divided into two services: Recurring Maintenance, which follows the current Unified Facilities Criteria (UFC) 3-460-03 for inspections and maintenance, and Minor Repair, which provides a contract vehicle for corrective action of deficiencies. The contract is being procured by the Department of the Army Corps of Engineers Engineering Support Center Huntsville.
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APPENDIX A - ATTACHMENT 2 - TRAVEL EXPENSE REPORT
Travel Request Number: XXX-KTR-0001 CLIN:
Travel From: Contractor: Prime or Sub Name
Travel To: Labor Category: Foreman, Fuel Technician, etc.
Date Description of Expense Unit Cost Number of days Miles Mileage
Reimbursement Total Cost
Air Fare From/To
Luggage Fee
Terminal Parking Ground Transportation (Rental Car, Taxi, Uber, Lift)
Fuel for Rental Car only Personal/Company Vehicle (only receive mileage rate no fuel)
Meals (Travel Days 0.75%)
Meals Full Day
M&IE
Lodging
Lodging taxes and fees
Miscellaneous (add description)
Total Expense $0.00
Justification for Travel
Note: Travel expense report must be completed for each individual traveler. Highlighted areas to be filled in by contractor Reimbursement of expenses required is in accordance with the following:
Revised 22 Septembrer 2020
2) Copy of receipts for lodging, airline tickets, and car rental is required and must be submitted with this form. Actual expenses for lodging are reimbursed up to the maximum rate set forth in the current JTR for that location, plus taxes and fees. Allowances for meals and incidental expenses is reimbursed up to a maximum determined by the current JTR. Receipts are required for any allowable individual travel related expense greater than $75.00.
1) All travel related reimbursements are in accordance with the U.S. Government Joint Travel Regulations (JTR). Maximum rates for reimbursement of lodging, meals, and incidentals (i.e.
per diem allowances) are set by the U.S. Government according to location of travel.
CONTRACTOR TRAVEL EXPENSE REPORT
Travel Expense Report
CONTRACTING OFFICER/SERVICE ORDER
ADMINISTRATOR eSIGNATURE:
CONTRACTOR eSIGNATURE:
Sheet1
File details come from the government source that posted it. Updated .