Attachment_13_PWS_Outlet_Park.pdf

PARK ATTENDANT

OUTLET PARK

(RFQ)

TYPE OF SERVICE: Park Attendant Services

PROJECT: POMONA

PUBLIC USE AREA: OUTLET PARK

ITEM NO. DESCRIPTION QTY UNIT UNIT PRICE AMOUNT

0001 Park Attendant-Base Period

FFP

The contractor shall furnish all park attendant services for Outlet at Pomona Lake As defined in the Performance Work Statement (PWS) located in section C of this Contract. The service period for the work to be performed is 1 April 2019 through 31 October 2019.

FOB Destination

NET AMOUNT

0002 Park Attendant-Option Period

FFP

The contractor shall furnish all park attendant services for Outlet at Pomona Lake As defined in the Performance Work Statement (PWS) located in section C of this Contract. The service period for the work to be performed is 1 April 2020 through 31 October 2020.

0003 Park Attendant- Option Period

FFP

The contractor shall furnish all park attendant services for Outlet at Pomona Lake As defined in the Performance Work Statement (PWS) located in section C of this Contract. The service period for the work to be performed is 1 April 2021 through 31 October 2021.

NOTICE TO VENDORS

A. Vendors must quote on all items and entire quantities contained in the basic contract period and all renewal options (if any) to be considered. Quotes received not complying with this requirement will be considered non-responsive and will be rejected.

B. In accordance with Simplified Acquisition Procedures part 13.106-2, Evaluation of Quotations and Offers, the Contracting Officer will evaluate quotes and offers on the basis established in this solicitation. In addition to using pricing as a determining factor, evaluations of the contractor’s experience and personal reference information will be considered. The Government will award a contract resulting from this solicitation to the responsible quoter whose offer conforms to the solicitation and will be most advantageous to the government, cost and other related factors considered.

C. SITE VISIT: Quoters are urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. The Pomona Project Office, U. S. Army of Engineers, is located approximately 7 miles west of Pomona, Kansas. Telephone (785) 453-2201. To schedule an appointment contact William Bolt at (816)389-3929.

D. Successful quoter must be registered with Central Contractor Registration (www.ccr.gov) and Online Representations and Certifications Applications (www.bpn.gov) before contract will be awarded. By submission of an offer, the quoter acknowledges the requirement that a prospective awardee must be registered in the CCR and ORCA database prior to award, during performance, and through final payment of any contract resulting from this solicitation.

E. Successful quoter must be registered with his/her bank to receive payments electronically (EFT). Awardee must be registered prior to award, during performance, and through final payment.

F. The Contractor shall furnish a surety bond for the protection of the Government in the amount of $2,000.00 to cover funds not received by the designated government agent as provided for in the specifications. The bonds shall be in the form of firm commitment, supported by corporate sureties whose names appear on the list contained in the Treasury Department Circular 570, individual sureties, or by other cashier's check, irrevocable letter of credit, or, in accordance with Treasury Department regulations, certain bonds or notes of the United States. Treasury Circular 570 is published in the Federal Register, or may be obtained from the U.S. Department of Treasury, Financial Management Service, Washington, DC 20227.

G. This is a flood control project. Occasional retention of floodwaters may inundate portions of the public use areas, other areas, or access roads thereto, being serviced by this purchase order. In the event that inundation materially affects the scope of work, the contractor will be requested to submit a pricing proposal covering the unserviceable or affected portion of his work in order that an equitable adjustment to purchase order price can be negotiated and an adjustment made in accordance with the appropriate contract clause entitled "Changes." Payment for services not performed as a result of conditions stated above will be initially withheld until execution of an equitable adjustment can be made by contract modification.

NOTICE TO VENDORS

( continued )

H. For the purpose of pre-award evaluation, persons submitting quotes must provide a telephone number at which they can be contacted for a period of not less than one (1) week following the closing date of this solicitation. It shall be the responsibility of the quoter to notify the person designated as Technical POC on page A-1, Block 11, of any changes.

Quotes from persons who cannot be contacted by telephone over a two-day period during normal office hours (8 a.m.

thru 4 p.m., C.S.T.) within the one-week period following quote closing will be considered non-responsive and removed from further consideration, and the next quoter will be considered.

I. Because of the personal superintendence requirement and potential demands of this contract, award of this contract will render the successful quoter ineligible for consideration on any other solicitation requiring services during the period of this contract. The Government will not award this contract to a quoter who intends to sub-contract the work to another party. It is our desire that the quoter be an integral part of the work force throughout the performance of this contract.

J. Quoters are advised that U.S. Department of Labor Wage Determinations are applicable.

Park Attendant Outlet Park Public Use Area

Pomona Lake

Personal Information Questionnaire

STATEMENT OF PERSONAL INFORMATION:

1. BACKGROUND INFORMATION – If a joint venture, provide offeror information for all partners:

Name:___________________________________________

Address:______________________________________________________________________

SS No.: ______________________ Date of Birth:____________________________________

Phone No. where you can be reached Nov. thru Mar.___________________________________

Special training and skills:

PARTNER:

Name:________________________________________

Address:______________________________________________________________________

SS No.: _______________________ Date of Birth:_______________________________

Phone No. where you can be reached Nov. thru Mar.___________________________________

Special training and skills:

2. OFFEROR’S TRAVEL TRAILER OR MOTOR HOME INFO.

Manufacturer, Model Year, ___________________________________________________

Type:__________________________________ Motor Home Length:_______________

Park Attendant (LT)

Personal Information Questionnaire (cont.)

3. OFFEROR’S STATEMENT OF CONTRACT/WORK EXPERIENCE –

CONTRACT/WORK TYPE: _____________________________________________________

AGENCY/FIRM FOR WHOM WORK WAS PERFORMED:_________________________________

CONTACT PERSON AT THE SITE:_____________________________ PH#__________________

MO./YR. WORK BEGAN:____________________ MO.YR. WORK ENDED:___________________

BRIEF DESCRIPTION OF DUTIES:

Experience No. 2

OFFEROR’S STATEMENT OF CONTRACT/WORK EXPERIENCE –

CONTRACT/WORK TYPE:______________________________________________________

AGENCY/FIRM FOR WHOM WORK WAS PERFORMED:__________________________________

CONTACT PERSON AT THE SITE:_____________________________ PH#___________________

MO./YR. WORK BEGAN:___________________ MO.YR. WORK ENDED:_____________________

BRIEF DESCRIPTION OF DUTIES:

4. REFERENCES WITH KNOWLEDGE OF OFFEROR’S WORK EXPERIENCE:

NAME TITLE CURRENT PHONE NUMBER

PERFORMANCE WORK STATEMENT

PARK ATTENDANT SERVICES

OUTLET PARK

C.1 General Information

C.1.1 Background. Pomona Lake is located approximately 7 miles west of Pomona, Kansas on highway 168. The dam was completed in 1963, which creates a reservoir of approximately 70,000 acre-feet of water. Recreational development at Pomona includes 7 parks and access areas managed by the U.S. Army Corps of Engineers. Park areas at Pomona Lake offer a wide variety of recreation facilities including boat launching ramps, campgrounds, marinas, picnic areas, sand swimming beaches, and a visitor center. The Outlet Park campground area is an approximately 27 acre park with 1 reservable group shelter, 1 shower building, and 34 campsites.

C.1.2 Scope of Work The contractor shall provide labor, material, and equipment as specified to perform park attendant duties at the Outlet Park public use area as described in this Performance Work Statement (PWS) and elsewhere in the contract.

The contractor shall perform the specific tasks listed in Section C.5. Acceptable performance standards and current regulations are provided for each task.

C.1.3 Period of Performance: The contract shall begin April 1 or date of award and continue through October 31. The contractor shall move onto the site location a minimum of two (2) but not more than five (5) days prior to the start of the service period. The contractor shall remove his trailer and all personal property from government furnished campsite not later than seven (7) days after the end of the service period.

C1.4 Bonding: The Contractor shall furnish a surety bond for the protection of the Government in the amount of $2,000.00 to cover funds not received by the designated government agent as provided for in the specifications. The bonds shall be in the form of firm commitment, supported by corporate sureties whose names appear on the list contained in the Treasury Department Circular 570, individual sureties, or by other cashier's check, irrevocable letter of credit, or, in accordance with Treasury Department regulations, certain bonds or notes of the United States.

Treasury Circular 570 is published in the Federal Register, or may be obtained from the U.S. Department of Treasury, Financial Management Service, Washington, DC 20227.

C.1.5 Post Award Conference and Training: The contractor shall attend the post-award conference and computer/credit card training sessions. The meetings will be used to discuss and develop an understanding of all contract requirements and the National Recreation Reservation System.

C.1.6 QUALITY ASSURANCE:

C.1.6.1 The government will monitor the contractor’s performance under this contract using quality assurance procedures developed by the government. Typical procedures might include random sampling, checklists and customer complaints. This should not be considered an exhaustive list. A primary objective of government Quality Assurance will be to determine the effectiveness of the contractor’s quality control system.

C.1.6.2 The government reserves the right to inspect and test all services called for by the contract to the extent practicable at all times and places during the term of the contract. The government will perform inspections and tests in a manner that will not unduly delay the work.

C.1.6.3 If any of the services do not conform to contract requirements, the government will request the contractor to perform the services again, where appropriate, in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

C.1.6.4 If the contractor fails to promptly re-perform the services or to take the necessary action to ensure future performance in conformity with contract requirements, the government may by contract, or otherwise: (1) perform the services and charge to the contractor any cost incurred by the government that is directly related to the performance of such service or (2) terminate the contract in whole or in part.

C.1.7 Personnel:

C.1.7.1 The contractors shall present a neat appearance and shall exercise tact, diplomacy, and courtesy when dealing with the public.

C.1.7.2 The contractor shall assist the visiting public in reclaiming lost articles by turning in to project personnel all property left by visitors and found during performance of this contract.

C.1.8 Other Contractors:

The government may undertake or award other contracts for additional work, and the contractor shall fully cooperate with such contractors and government employees. All work shall be carefully planned and fitted so as not to interfere with such other work. The contractor shall not commit or permit any act that will interfere with the performance of work by other contractors or by government employees.

C.1.9 Safety:

The contractor shall immediately report any situation that could affect the health or safety of visitors to a park ranger, including maintenance needs, utility problems, accidents, or violations of laws and regulations.

C.1.9.1 The contractor shall report all disturbances that cannot be diplomatically resolved to a park ranger or local law enforcement as directed by the COR.

C.2 Definitions and Acronyms: The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this performance work statement.

COR: Contracting Officer’s Representative.

NRRS: National Recreation Reservation System

PWS: Performance Work Statement

Quality Control (QC): A method used by the contractor to control the quality of goods and services provided.

Quality Assurance (QA): A method used by the government to provide some measure of control over the quality of services received.

C.3 Government-Furnished Materials and Supplies. Government-Furnished materials and supplies are provided to the contractor only for use in performing work specified in this contract.

C.3.1 The government will provide a campsite with full utility hookups. In addition, the campsite will include a storage building, picnic table, refuse container, and a small garden plot. The contractor shall maintain these facilities in accordance with park rules.

C.3.2 Government Furnished Property: The government will furnish to the contractor the following identified property to be used in the performance of this contract. When the property is delivered, the contractor must verify its quantity and condition in writing to the Contracting Officer or his authorized representative on Memorandum Receipt ENG 4866, within 24 hours of receipt. Damage or loss while in the contractor's possession shall be reported in writing, within 24 hours, to the Contracting Officer or his authorized representative.

Item (description) Quantity

(1) 2-way Radio 1 each

(2) Computer (FOR OFFICIAL USE ONLY) 1 each

(3) Telephone (local use only) 1 each

(4) Credit card scanner/printer 1 each

(5) Weather radio 1 each

(6) Lawn mower 1 each

C.3.3 Government Furnished Consumable Items: The following consumable items will be furnished to the Contractor by the Government. The Government will retain control of expendables, to be dispensed on an as-needed basis for use in performance of the Contract.

(1) trash bags

(2) maps

(3) brochures

(4) baseball cap and name tag

(5) keys

(6) computer paper

(7) authorized forms

C.4 Contractor Furnished Equipment and Supplies: The contractor shall furnish all equipment and supplies not identified in section C.3 of this PWS as Government Furnished supplies and equipment.

Specifically, the contractor shall furnish:

1. A mobile travel trailer, motor home or approved equal, containing sanitary facilities and all equipment necessary for habitation. Tents or ‘pop-up’ style type campers are not permitted. If self-propelled units are used, they must remain on jacks or be blocked up for the duration of the contract and not be used for transportation.

2. A vehicle to be used for local transportation.

C.5 Specific Tasks The contractor shall perform park attendant duties 6-days per week, including weekends and federal holidays at the Outlet Park public use area as described in this section and elsewhere in the contract. The contractor’s staff shall consist of at least two adults. The contractor will be granted and shall observe one designated day off each week.

At least one person on the contractor’s staff shall remain in the park at all times unless the COR has been notified of such absence. The contractor shall retain a qualified substitute park attendant to cover any absences during regular duty hours. The substitute shall be approved by the COR.

C.5.1 National Recreation Reservation System (NRRS) The contractor shall perform specific daily duties to implement the National Recreation Reservation System (NRRS) according to established procedures. Duties include, but are not limited to, maintaining current records, posting reserved sites, checking site availability, processing camper registrations, accepting shelter reservations, and receiving daily arrival reports. The contractor shall take reservations at the fee booth for walk-up customers. The contractors shall utilize a government furnished computer and software for this reservation system. This computer is for official use only, any personal use will not be allowed. The contractors shall not accept phone reservations unless authorized by the COR.

C.5.2 Fee Booth Operations The contractor shall staff the fee booth during booth hours designated below. During periods of high registration it may be necessary for two people to work the booth (e.g. – Fri. and Sat. nights) to avoid long waiting periods for visitors. The contractor shall keep an open telephone/radio line of communication while on duty. During booth hours, the Corps-furnished radio shall be turned on with the volume up so messages can be transmitted and received.

Radio problems shall be reported immediately. The contractor shall be available to the public 24 hours a day (except scheduled days off) to receive and deliver emergency messages and assist the public as directed by the COR.

C.5.2.1 Schedule: The following schedule shall be subject to change with one (1) week's advance notice.

Rescheduling will not affect the total number of hours worked per week. The registration booth shall be open during the following hours:

Monday, Tuesday, and Thursday: 7 a.m. to 9 a.m.

4 p.m. to 8 p.m.

Wednesday: REGULAR DAY OFF

Day prior to July 4th: 10 a.m. to 10 p.m.

Friday: 7 a.m. to 9 a.m.

4 p.m. to 10 p.m.

Saturday: 10 a.m. to 10 p.m.

Sunday: 10 a.m. to 8 p.m.

Sundays prior to Monday Holidays: 10 a.m. to 10 p.m.

Fridays prior to Monday Holidays: 10 a.m. to 10 p.m.

Monday Holidays: 10 a.m. to 8 p.m.

July 4th Holiday: 10 a.m. to 10 p.m.

C.5.2.2 If a federal holiday should fall on the scheduled day-off the contracting officer shall designate an alternate day off. All work shall be accomplished within the time frames specified above. Services rendered outside the time periods specified will not be compensated for unless specifically approved in writing by the Contracting Officer or his approved representative.

C.5.2.3 Receive Payments: The contractor shall register campers and collect the required fees according to project policy. The contractor shall have on hand a sufficient change fund for this purpose.

C.5.2.3.2 Encourage Credit Card Payments: The contractor shall encourage the use of credit card payments over personal checks. The contractor shall follow project policy when accepting personal checks.

C.5.2.3.3 Safeguard Collections: The contractor shall take all reasonable precautions to safeguard collections, permits, and other government-furnished property. Outside entrances to the fee booth shall be kept locked, and visitors must not be allowed in the booth.

C.5.2.4 Transmit Fees and Deposit Report: The contractor shall transmit all collected fees and deposit reports by certified mail as directed by the Contracting Officer. Fees shall be transmitted on Monday of each week (Tuesday after Monday Holiday) or when collections total $1,000.00, whichever occurs first. Money order or cashier’s check fees are the responsibility of the contractor.

C.5.2.5 Booth Maintenance: The contractor must maintain the fee booth in a clean condition at all times. Smoking, visitors, or pets are not permitted in the park entrance booth.

C.5.3 Park Operations:

C.5.3.1 Provide Information to Visitors The contractor shall hand out informational brochures, pamphlets, and trash bags. The contractor shall explain or clarify policies and regulations (e.g. trash disposal, clothes lines, life jacket loaner program, etc.) for park visitors.

C.5.3.2 Implement Campground Rules and Policies The contractor shall implement all campground rules and project policies in performing their duties, including quiet hours (10 p.m. to 6 a.m.), check out times, and maximum 14 day stay limitations, etc.

C.5.3.3 Tour Park The contractor shall make a minimum of 3 daily tours of the park areas. The first shall be at or about 7:00 a.m., the second shall be at or about 6:00 p.m. and the third shall be at or about 8:00 p.m.

C.5.3.3.1 Identify Campers The Contractor shall identify campers who may have arrived during hours when the fee booth was closed. These individuals shall be contacted and advised to register at the booth and pay required fees. Fees shall be collected at the fee booth only.

C.5.3.3.2 Check Facilities During the morning and evening tours, the contractor shall check park facilities and amenities for vandalism, equipment malfunction, and cleanliness. The contractor shall pick up litter in and around facilities and replenish toilet paper supplies as necessary. The contractor shall advise Corps personnel immediately if problems exist.

C.5.3.3.3 Open and Close Facilities The contractor shall open and close facilities (such as laundry and shower) as requested by COR.

C.6 Applicable Publications and Forms

C.6.1 MAP: Information on Pomona Lake can be found on the Internet at http://www.nwk.usace.army.mil/po/

Performance Requirements Summary (PRS)

Section (Para)

Contract Requirement Performance Standard Lot Description

ALP

Method of Surveillance

C.5.1

Implement NRRS

In accordance with required post award training

# of NRRS actions per period (month?)

5%

Validated Customer

Complaint

C.5.2

Fee Booth Operations

Maintain the booth and assist the public as directed by the COR

Days of performance

1%

100% Inspection

C.5.2.1

Booth Schedule

Staff booth during scheduled hours # hours per period

1%

Random sampling and validated customer comment

C.5.2.3

Receive Payments

Payments are correctly collected and safeguarded

Daily receipts

2%

100% Ranger- Contractor inspection

Performance Requirements Summary (PRS)

Section (Para)

Contract Requirement Performance Standard Lot Description

ALP

Method of Surveillance

C.5.2.4

Transmit Fees And Deposit

Reports

Submit fees weekly or at $1000 weekly

C.5.3

Park Operations

Monitor campers and visitors

C.5.3.3

Tour Park

During specified times, Check for maintenance needs and unregistered guests.

Open and close facilities

4%

Random Sample

The following lists individual tasks that were considered necessary.

Task #1 - Implement the National Recreation Reservation Service

1. Check Site Availability

- Cross-reference current campers list with sites occupied.

2. Shelter Reservations

- Post shelter reservation signs

3. Receive Daily Arrival Reports

- Print report

4. Post Reservable Sites

- Print incoming camper report

- Complete reservation card

- Post reservation card at campsite

5. Process Camper Registration

- Input registration data

- Collect payment

- Print receipt

6. Maintain Records

- Weekly reports - Bill for Collection, Operator Shift Management, OperatorShift Summary, and copy of cashiers check.

- Customer Receipts for recreation season

Task #2 - Fee Booth Operation

1. Register visitors and campers

- Inform visitors of rules and regulations

2. Collect recreation fees

- Camping

3. Transmit recreation fees weekly

- Obtain cashiers check at bank

- Remit cashiers check, personal checks, and Bill for

Collection to Bank weekly or when totals reach $1000, whichever occurs first.

- Pay for cost of cashiers checks, envelopes and postage.

Task #3 - Park Operations

1. Provide Information to Visitors

2. Tour Park

- Identify new visitors

- Monitor facility reservations

- Check for and report vandalism, equipment malfunction and cleanliness of facilities

3. Open and Close Facilities (as directed)

- Shower building

- Laundry room

4. Implement Campground Rules and Policies

- Title 36 and project brochures