Attachment_1_PWS_Curtis_Creek.pdf

January 31, 2019 1

0001 FY19 Base Year. $______________

FFP

Perform Park Attendant Services in accordance with the attached Performance Work Statement.

FOB: Destination

NET AMT: $

Business Line: Recreation

0002 FY20 Option Year $_______________

FFP

Perform Park Attendant Services in accordance with the attached Performance Work Statement.

FOB: Destination

NET AMT: $

0003 FY21 Option Year $_______________

FFP

Perform Park Attendant Services in accordance with the attached Performance Work Statement.

FOB: Destination

NET AMT: $

PARK ATTENDANT

CURTIS CREEK PUBLIC USE AREA

MILFORD PROJECT

Performance Work Statement

C.1 General Information

C.1.1Background.

Milford Project is the largest lake in Kansas, with a shoreline of 163 miles at multipurpose pool. Recreational development is extensive. Eleven parks and access areas, managed by or leased from the U.S. Army Corps of Engineers, are conveniently located around the reservoir. Park areas at Milford offer a wide variety of recreation facilities including boat launching ramps, campgrounds, full service marinas, picnic areas, sand swimming beaches.

The Kansas Department of Wildlife, Parks & Tourism operate a fish hatchery and conservation education center in the Outlet area below the dam. Many routine maintenance items are contracted to the private sector. Mowing, refuse collection, and facility cleanup are just a few of the activities that are performed by private contractors for the Corps.

C.1.2 Scope of Work The Contractor shall provide labor: by a two member team at least 21 years of age, material, and equipment as specified to perform park attendant duties at the Curtis Creek Park as described in this Performance Work Statement (PWS) and elsewhere in the contract. The Contractor shall perform the specific tasks listed in Section C-5.

Acceptable performance standards and current regulations are provided for each task.

C.1.3 Period of Performance The contract shall begin 15 April 2019 and continue through 30 September 2019 with renewal options for 15 April 2020 through 30 September 2020 and 15 April 2021 through 30 September 2021.

Refer to Section C.5.2.1 for schedule of Contractor work hours. The contractor must reside at the work site during the period of performance, and must remove all personal property from the site within 3 days after checkout. Park attendant campsites are for use by one camping unit only.

C1.4 Required Insurance and Bonding

C1.4.1 The contractor shall obtain and maintain during the period of performance under this contract Commercial Automobile Liability insurance according to the applicable Kansas State statutes.

THE FOLLIWING SCHEDULE OF INSURANCE IS APPLICABLE

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A. Order’s of $10,000.00 to $25,000.00 Type Amount Worker’s Compensation Coverage complying with Applicable State Statute Employer’s Liability Minimum amounts of $100,000 Commercial General Liability Minimum amounts of $300,000 Commercial Automobile Liability Minimum limits of $100,000 per

Person & $300,000 per accident for Bodily injury, & $100,000 per

Accident for property damage B. Orders under $10,000 Type Amount Worker’s Compensation In accordance with applicable State Statute.

Employer’s Liability In accordance with applicable State Statute.

Commercial General Liability In accordance with applicable State Statute.

Commercial Automobile Liability In accordance with applicable State Statute.

NOTE: Coverage required under A & B (above) are minimums. If higher limits of coverage are required by State Statute, the Contractor shall be responsible for State requirements may be obtained by contacting: KANSAS:

Insurance Commissioner, Toll Free, 1-800-432-2484 Division of Workers Compensation, 785-296-3441

Reference FAR 28.307-2 Liability, subparagraphs (a), (b), and (c).

Proof of insurance shall be provided to the Contracting Officer’s Representative (COR) prior to commencement of duties.

C1.4.2 Bonding

Bonding: is required.

(1) The Contractor shall furnish a surety bond for the protection of the Government in the amount equal to $4,000.00 provided for in the specification. The surety bond may be obtained from your local insurance agent. The U.S. Army Corps of Engineers, Kansas City District will be named the recipient.

(2) The Contractor shall furnish all executed bonds, including any necessary reinsurance agreements, to the Contracting Officer, within 5 days, but in any event, before starting work. Failure to provide the bond at this time may result in the contract termination and awarding to the next bidder.

(3) The Government may require additional surety bond protection if the maximum estimated value of daily collections is increased. The Government may secure additional protection by directing the Contractor to increase the amount of the existing bond or to obtain an additional bond.

(4) The bonds shall be on the form of firm commitment, supported by corporate sureties whose names appear on the list contained in Treasury Department Circular 570, individual sureties, or by other cashier’s checks, irrevocable letter of credit, or, on accordance with Treasury Department regulations, certain bonds or notes of the United States. Treasury Circular 570 is published on the Federal Register, or may be obtained from the U.S. Department of Treasury, Financial Management Service, Surety Bond Branch, 401 14th Street, NW., 2nd Floor, West Wing, Washington, DC 20227.

C.1.5 Post Award Conference /Training: The contractor shall attend the post-award conference and Recreation One Stop (R1S) computer and credit card training sessions held at the Milford Project Office. The meetings will be used to discuss and develop an understanding of all contract requirements and to train on the use of reservation computers. Contractors will be trained as needed on the R1S program. The Government will give written notification of the scheduled dates for the pre-award conference and the computer training.

C.1.6 Quality Control: The Contractor shall develop a Quality Control Plan designed to demonstrate how the Contractor will meet the needs of the project. The Quality Control Plan shall document how the Contractor will

January 31, 2019 3 identify and correct performance shortfalls. Complete records of all inspection work performed by the contractor must be maintained and made available to the government during contract performance.

C.1.7 QUALITY ASSURANCE:

C.1.7.1 Quality Assurance Surveillance Plan (QASP) A Quality Assurance Surveillance Plan will be used during the life of the contract to ensure that the Service Provider is performing the services required by this PWS in an acceptable manner. The Government develops the QASP and the Project Office administers the Plan through Quality Assurance Evaluators (QAE)s.

C.1.7.2 The Government will monitor the Contractor’s performance under this contract using quality assurance procedures developed by the Government. Typical procedures might include random sampling, checklists and customer complaints. This should not be considered an exhaustive list. A primary objective of Government Quality Assurance will be to determine the effectiveness of the Contractor’s quality control system.

C.1.7.3 The government reserves the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government will perform inspections and tests in a manner that will not unduly delay the work.

C.1.7.4 If any of the services do not conform to contract requirements, the government will request the contractor to perform the services again, where appropriate, in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

C.1.7.5 If the contractor fails to promptly re-perform the services or to take the necessary action to ensure future performance in conformity with contract requirements, the government may by contract, or otherwise: (1) perform the services and charge to the Contractor any cost incurred by the government that is directly related to the performance of such service or (2) terminate the contract in whole or in part.

C.1.7.6 PERFORMANCE REQUIREMENTS SUMMARY (PRS).

Required Service Standard Performance Requirement (Acceptable Level of

Performance)

Method of Surveillance

VISITOR ASSISTANCE &

GENERAL OPERATIONS

Refer to 5.1

96% compliance (4% maximum defective allowed)

1) Random Sampling

2) Public Visitor

Complaint

FEE PROGRAM

(INCLUDES NRRS & DAY

USE)

Refer to 5.2

96% compliance (4% maximum defective allowed)

1) Random Sampling

2) Public Visitor

Complaint

C.1.8 Contractor Personnel

C.1.8.1 The contractor shall exercise tact, diplomacy, and courtesy and present a neat appearance when dealing with the public. A government-furnished nametag must be worn while on duty. The Contractor shall not display or offer for sale on Government property personal property items, crafts, or like items.

C.1.8.2 The contractor must hold all lost and found articles at the fee booth for a period of two weeks. Any article unclaimed after the two-week period must be turned over to project personnel.

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C.1.8.3 The contractor must not consume any alcohol or drugs (except prescription drugs) during duty hours or when meeting the public.

C.1.9 Other Contractors The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees. All work shall be carefully planned and fitted not to interfere with such other work. The Contractor shall not commit or permit any act that will interfere with the performance of work by other contractors or by Government employees.

C.1.10 Safety The contractor shall immediately report any situation that could affect the health or safety of visitors to a park ranger, including maintenance needs, utility problems, accidents, or violations of laws and regulations.

C.1.10.1 The contractor shall report all disturbances that cannot be diplomatically resolved to a park ranger. The contractor will be given an after-hours phone number (at the post award conference) for use by him and his staff only.

C.1.10.2 The contractor must notify the COR of any required prescription drugs which might affect the contractor's ability to perform the requirements of this contract.

C.11 VOLUNTEERS. Volunteers may be utilized in these parks. Volunteers receive and follow instructions from a Government representative, not the Contractor. The Contractor should not consider any volunteer as his/her employee. Volunteers may staff the Park Attendant booth outside of the Contractor’s normal scheduled hours, or may perform other duties, as instructed by Government representative.

C.1.12 CONTRACTOR PETS No pets are permitted inside the Park Attendant booth at anytime. The Contractor shall be liable for any damages or injuries caused by their pets. When outside, pets shall be on a leash at all times.

C.1.13 SMOKING POLICY. Smoking is not allowed in any Government buildings, including shower buildings, vault toilets, Park Attendant booth, etc. Smoking is also not allowed by the Contractor while in direct contact with the public.

C.1.14 FIREARMS AND WEAPONS. The Contractor shall not possess, during the performance of this contract, any item, including firearms, that can be used as a weapon. Title 36 regulates firearms on Federal property.

C.2 Definitions and Acronyms: The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this performance work statement.

Contracting Officer’s Representative COR): Individual designated and authorized in writing by the Contracting Officer to perform specific technical and/or administrative function regarding the contract.

This individual may be designated to perform quality assurance function, including inspections, for a contracted service.

R1S: Recreation One Stop

Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of services received.

Performance-Based Contract: (FAR 2.101) Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms

January 31, 2019 5 with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

"Service contract" means a contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. A service contract may cover services performed by either professional or nonprofessional personnel whether on an individual or organizational basis. Some of the areas in which service contracts are found include the following:

(a) Maintenance, overhaul, repair, servicing, rehabilitation, salvage, modernization, or modification of supplies, systems, or equipment.

(b) Routine recurring maintenance of real property.

(c) Housekeeping and base services.

(d) Operation of Government-owned equipment facilities, and systems.

C.3 Government-Furnished Materials and Supplies. Government-Furnished materials and supplies are provided to the Contractor only for use in performing work specified in this Contract.

C.3.1 The Government will provide a campsite for the Contractor’s trailer with utility hookups during the service period consisting of water, electricity, and sewer. In addition, the campsite will include a storage building, picnic table, and a small garden plot. The site will be provided for a period of 5 days prior and 3 days after the period of performance. Electrical services will be provided upon arrival, provided that arrival is during normal working hours.

Water and sewer services may be postponed upon arrival or discontinued near departure if cold weather conditions warrant. The Contractor shall maintain these facilities in accordance with Park rules.

C.3.2 Government – Furnished Property - The Government will furnish to the Contractor the following identified property to be used in performing the contract. When the property is delivered, the Contractor must verify its quantity and condition in writing to the Contracting Officer or his authorized representative on Memorandum Receipt, ENG 4866, (within 24 hours of receipt). Damage or loss while in the Contractor's possessions shall be reported in writing to the Contracting Officer or his authorized representative, within 24 hours.

Item (description) Quantity Where Available Approx. Value

(1) Hand Held Portable Radio 1 Project Office $1,000.000

(2) Permit Books As needed Project Office N/A

(3) Computer w/keyboard 1 Project Office $2,500.00 & monitor

(4) Telephone 1 Project Office $50.00

(5) Printer 1 Project Office $500.00

(6) Credit Card Reader 1 Project Office $280.00

(7) Credit Card Printer 1 Project Office $280.00

(8) Power Supply 1 Project Office $240.00

C.3.3 Government – Furnished Consumable Items - The following consumable items will be furnished to the Contractor by the Government. The Government will retain control of expendables, to be dispensed on an as-needed basis for use in performance of the Contract.

(1) trash and recycling bags

(2) maps

(3) brochures

(4) baseball cap and name tag

(5) keys

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(6) computer paper

(7) self-registration day use supplies

(8) authorized forms

C.4 Contractor-Furnished Equipment and Supplies The Contractor shall furnish all equipment and supplies not identified in section C.3 of this PWS as Government- Furnished supplies and equipment. Specifically, the Contractor shall furnish:

C.4.1 A mobile travel trailer, motor home or approved equal, containing sanitary facilities and all equipment necessary for habitation. Tents or ‘pop-up’ style type campers are not permitted. If self-propelled units are used, they must remain on jacks or be blocked up for the duration of the contract and not be used for transportation.

C.4.2 A vehicle, other than the one in C.4.1 above, to be used for local transportation to perform the requirements of this contract. This vehicle(s) must be properly licensed, and proof of required insurance shall be delivered to the COR or his designated representative at the pre-work meeting. The Contractor (each person) shall maintain a valid state driver’s license. A photocopy of license will be taken at the pre-work meeting. ATV’s are not permitted. Golf carts/UTV’s will be permitted with the following conditions; (1) Display long orange bicycle flag, (2) Slow moving vehicle sign posted on back, (3) Display Government provided “Park Attendant” sign on both sides, (4) Operate during daylight hours only, (5) Use as utility vehicle for fulfillment of park attendant duties only.

C.4.3 A telephone and installation of telephone service at the government provided hookup at the campsite or cellular phone service for emergency.

C.5 Specific Tasks The Contractor shall perform park attendant duties 5-days per week, including weekends and Federal holidays at the Curtis Creek Park as described in this section and elsewhere in the contract. The Contractor’s staff shall consist of at least two adults. The contractor will be granted and shall observe two designated days off each week. The presence of the Park Attendant is not required in the park area between the hours of 8 a.m. and 5 p.m., except weekends and holidays. The contractor shall not leave the park until the time the booth is scheduled to close the night before the first scheduled day off and shall return before 7:00 a.m. of the next scheduled workday. If the contractor needs to be absent from the park any other time the COR shall be notified as soon as possible. The contractor shall retain a qualified substitute park attendant to cover such absences. The substitute shall be approved by the COR.

C.5.1 Recreation One Stop (R1S) The contractor shall perform specific daily duties to implement the Recreation One Stop (R1S), according to established procedures. Duties include, but are not limited to, maintaining current records, posting reservable sites, checking site availability, processing camper registrations, and receiving daily arrival reports. The contractor shall not make future reservations for walk-up customers or accept phone reservations, unless authorized by the COR.

The contractor shall assist in counting revenue from day use areas and shall enter fees into R1S computer.

Check Site Availability Post Reservable sites Process camper registration Receive daily arrival reports Maintain current records(sites occupied, period of stay, visitor names) Generate, print & post required reports Verify Senior/Access eligibility Enter Day Use Fees into R1S system Sell Interagency passports Prepare user fee permits (ENG) only as a backup, including remittance

C.5.2 Fee Booth Operations The contractor shall staff the fee booth during booth hours designated below. If the contractor needs to be absent from the park anytime other than the exceptions listed in paragraph C.5 (above), the COR must be notified as soon as possible. The contractor shall keep an open telephone/radio line of communication while on duty. During booth

January 31, 2019 7 hours, the Corps-furnished radio (see Section C.3 Government Furnished Property) shall be turned on with the volume up so messages can be transmitted and received. Radio problems shall be reported immediately. The contractor shall be available at all times (except scheduled days off and approved time away from the park) to receive and deliver emergency messages.

C.5.2.1Schedule. The following schedule is subject to change with one (1) week’s advance notice. The fee booth shall be open and occupied during the following hours:

*Saturday and Sunday 8 a.m. to 10:00 a.m. & 5 p.m. to 10:00 p.m.

** Monday, Thursday, Friday 7 a.m. to 8 a.m. & 5 p.m. to 9:00 p.m.

Tuesday, Wednesday Days Off

Memorial & Labor Day 8 a.m. to 10:00 a.m. & 5 p.m. to 9:00 p.m.

* July 4 2019, 2020 & 2021 7 a.m. to 10:00 a.m. & 5 p.m. to 9:00 p.m.

C.5.2.2 *The presence of the (one) Park Attendant is required in the park area between the hours of 10 a.m. and 5 p.m.

C.5.2.3 **The presence of the Park Attendant is not required in the park area between the hours of a 8 a.m. and 5 p.m. except weekends and holidays.

C.5.2.4 MOWING, TRIMMING, AND WATERING.

C.5.2.4.1 Mowing and Trimming. The Park Attendant will be responsible for mowing and trimming around their campsite and storage building. Approximately 0.2 acres. Mower/fuel will be provided to the Curtis Creek Park staff.

C.5.2.4.2 Watering. Watering of the grass, trees, shrubbery, and flower beds at the Contractor’s trailer site will be accomplished as directed by the COR or his representative.

C.5.2.4.3 Chemicals. Contractor will not use chemicals (Weed-B-Gon, Roundup, etc.) to control weeds.

C.5.2.4.4 All work shall be accomplished within the time frames specified above. Services rendered outside the time periods specified will not be compensated unless specifically approved in writing by the Contracting Office or his approved representative.

C.5.2.5 Receive Payments

C.5.2.5.1 The contractor shall register visitors, campers, and sightseers, issue Senior and Access cards, and collect the required fees according to project policy. The Contractor shall determine and have on hand sufficient change for this purpose.

C.5.2.5.2 Encourage Credit Card Payments The contractor shall encourage the use of credit card payments over personal checks. The contractor shall follow project policy when accepting personal checks.

C.5.2.5.3 Safeguard Collections The contractor shall take all reasonable precautions to safeguard collections, permits, and other government-furnished property. All collections shall be deposited in the fee safe provided, outside entrances to the fee booth shall be kept locked, and visitors must not be allowed in the booth.

C.5.2.5.4 Transmit Fees and Remittance Registers

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The contractor shall transmit all collected fees and remittance registers by certified mail to: Recreation One Stop, P.O. Box 979127, St. Louis, MO 63197-9000 At a minimum, fees shall be transmitted once per week. Certified mail fees are the responsibility of the Contractor.

C.5.2.5.5 Day Use Fees The contractor shall assist in counting revenue from day use areas and shall enter fees into R1S computer and be handled in same manner as C.5.2.5.4

C.5.2.6 Booth Maintenance The contractor must maintain the fee booth in a clean condition at all times. Pens, corrals, cages, and other animal confinement facilities are not permitted. Smoking, visitors, pets, or baby-sitting are not permitted in the park entrance booth.

C.5.3 Park Operations

C.5.3.1 Provide Information to Visitors The contractor shall hand out informational brochures and pamphlets and explain or clarify policy and regulations for park visitors.

C.5.3.2 Implement Campground Rules and Policies The contractor shall implement all campground rules and project policies in performing their duties, including quiet hours (10 p.m. to 6 a.m.), check out times, and maximum 14 day stay limitations, etc.

C.5.3.3 Tour Park The contractor shall make daily tours of the park between the hours of 7 a.m. and 8 a.m. and again between 8 p.m.

and 9 p.m.

C.5.3.3.1 Identify un-registered Visitors The Contractor shall identify campers who may have arrived during hours when the fee booth was closed. These individuals shall be contacted and advised to register at the booth and pay required fees. Day Use visitors will be allowed access for fishing, mainly in D loop throughout the week, and weekends when visitation is light. During holidays or high visitation periods Day Use visitors will not be allowed access for fishing. Rangers will have the final say on all visitors in the campground.

C.5.3.2 Open and Close Gates and Facilities The contractor shall open (7:00 a.m.) and close (10:00 p.m.) exterior park gate.

C.6 Applicable Publications and Forms

C.6.1 MAP: Information on Milford Lake can be found on the Internet at http://www.nwk.usace.army.mil/milford/milford_home.htm

C.6.2 Memorandum Receipt, ENG 4866 (Completed Sample form)