W9123625B5002 - Amendment 0001 Final - 02062025.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

W9123625B5002 Craney Island Eastw ard Expansion (CIEE) Pre-Dredging Phase 1C is hereby amended as follow s:

Please see summary of changes for a full amendment breakout.

POC Luke Hedlund, Email: luke.d.hedlund@usace.army.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Feb-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9123625B5002

X 9B. DATED (SEE ITEM 11)

13-Jan-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Feb-2025

CODE

USACE NORFOLK DISTRICT OFFICE

CONTRACTING OFFICE

803 FRONT STREET

NORFOLK VA 23510-1011

W91236 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9123625B5002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE (SF 30)

The following have been added by full text:

AMENDMENT 0001

1. The Bid Due date has not been extended as a result of this amendment. Please acknowledge all amendments in your bid.

2. ProjNet inquiries and responses are incorporated and attached. If there is any discrepancy between this Amendment and the responses to ProjNet, the Amendment shall take precedence.

3. Block 13. D. of the Standard Form 1442 is hereby amended FROM: 180 TO: 120 calendar days.

4. Section 00 21 00 – Instructions to Bidders #19., Small Business Subcontracting Plan

Requirements, is hereby amended. Incorporated changes are in red.

5. The following clauses are hereby deleted from Section 00 72 00 – General Conditions:

FAR Clause 52.204-4 “Printed or Copied Double-Sided on Postconsumer Fiber Content Paper”.

FAR Clause 52.223-6 “Drug-Free Workplace”.

DFARS Clause 252.223-7004 “Drug Free Work Force”.

6. Any changes to the Specifications, Drawings, and Attachments resulting from the ProjNet bidder inquiries and Government responses will be updated and incorporated prior to Contract Award.

7. The following attachments are hereby incorporated into the Solicitation:

25B5002, Appendix J - CIEE Toes (depth).xyz 25B5002 Appendix J - CIEEPS2301C-SP2609_Depth_XYZ.xyz 25B5002, Appendix J - CI_01_CIE_20230929_CS_A 25B5002, Appendix J - Main Southern Central Channel Daylight(PENZ).xyz

ProjNet Bidder Inquiries and Corresponding Government Responses:

1. Bidder Inquiry number 11143783:

Regarding the insurance requirements, do you have a requirement for Additional Insured with waiver of subrogation?

Government Response to Bidder Inquiry number 11143783:

The solicitation states the requirements for insurance to be provided by the contractor. There is no requirement for the insurance to name the Government as an additional insured or for a waiver of subrogation.

2. Bidder Inquiry number 11146195:

Is the January 27, 2025 Site Visit, referenced in FAR Clause 52.236-27 SITE VISIT (CONSTRUCTION), mandatory?

Government Response to Bidder Inquiry number 11146195:

The scheduled site visit at the Craney Island Dredged Material Management Area for 27 January 2025, 9 AM EST is not mandatory.

3. Bidder Inquiry number 11154443:

Section 35 20 23, page 5, paragraph 1.4.c states; "Time-of-Year Restriction: There is no dredging restriction for dredging of the main dike and access channels."

The VA DEQ Water Protection Permit dated 26 May 2021, paragraph C.5 states; "At the time of permit issuance, the Time-of-Year restriction to protect anadromous fish was February 15 to June 15 during dredging of the project access channel."

These statements are contradictory. Please clarify if there are any Time-of-Year restrictions associated with this bid.

Government Response to Bidder Inquiry number 11154443:

To clarify, there is no dredging restriction for dredging of the main dike and access channels.

4. Bidder Inquiry number 11154457:

Section 35 20 23, page 15, paragraph 3.2.4 states; "A complete listing of all dredging plant and machinery to be used in the work, including skiffs, barges, and other related equipment, must be submitted."

When is this listing to be submitted? Is it to be submitted with the bid, or is it a pre-construction submittal?

Government Response to Bidder Inquiry number 11154457:

The successful low bidder as part of the pre-award process and in accordance with specification section 00 21 00 - Instructions, paragraph 8(f) may be required to submit an equipment list to demonstrate that they have the necessary equipment to be considered a responsible bidder.

In addition, the successful awardee will be required to submit a complete listing of all dredging plant and machinery to be used in the work prior to commencement of construction activity.

5. Bidder Inquiry number 11154468:

Section 35 20 23, page 8, paragraph 1.8.3 states; "In computing the limiting amount of side-slope dredging an over depth of one foot measured vertically will be used."

The conflicts with the 2-foot overdepth stated elsewhere in the bid documents and drawings.

Please confirm that the overdepth allowance if 2 feet for all portions of this bid.

Government Response to Bidder Inquiry number 11154468:

To confirm, 2 feet of overdepth dredging will be allowed within the contract dredging pay prism, to include channel side slopes.

6. Bidder Inquiry number 11154480:

Section 35 20 23, page 6, paragraph 1.5.4 states; "Soundings must be taken by an acoustic multi-beam swath method. The multi-beam swath survey may be supplemented with dual frequency single-beam acoustic surveys (nominally 24-38 kHz and 200 kHz)."

Are there any areas of the project that USACE anticipates potentially using low-frequency soundings for payment?

Government Response to Bidder Inquiry number 11154480:

Low-frequency soundings will not be used for acceptance of work or for payment.

7. Bidder Inquiry number 11159971:

Section 01 45 00.00 Page 6. Para 3.4.2 CQC System Manager. Please confirm that the CQC System Manager is not required to be present onsite 24 hours per day. Please clarify the required hours.

Government Response to Bidder Inquiry number 11159971:

See amendment 0001. Specification section 01 45 00, paragraph 3.4.2. Will be amended to reflect that the CQC System Manager must be on the site daily during construction for a minimum of one full shift or 8 hours.

8. Bidder Inquiry number 11159994:

Section 35 20 23 Page 6, Para 1.5.4. It is the understanding that a Multi-Beam Method will be used for surveys. Please clarify the average grid sorting that will be used for payment and acceptance i.e. 3' x 3', 4' x 4', etc.

Government Response to Bidder Inquiry number 11159994:

To clarify, with respect to the multi-beam method, data will be sorted using a 3 foot by 3 foot grid for payment and acceptance of work.

9. Bidder Inquiry number 11160094:

Section 35 20 23 Page 11 Para 1.17 Continuity of Work states, "No payment will be made for work done in any area designated by the CO until the full depth required ...is secured in the whole such area, nor will payment be made for excavation in any area not adjacent to and in prolongation of areas where full depth has been secured, except by decision of the Contracting Officer. Should any such nonadjacent area be excavated to full depth during the operations carried on under the contract, payment for all work therein may be deferred until the required depth has been made in the area intervening.

Section 35 20 23 Page 5, Para 1.5.1 Acceptance Sections states, ...must not exceed up to four

(4) acceptance sections for the entire Craney Island Eastward Expansion Phase 1C dredging area.

These could imply Contractor would essentially need to complete 2 acceptance sections before getting paid for the first area. Please clarify these statement that conflict with the monthly partial payment in Section 01 20 00 Pages 4 & 5.

Government Response to Bidder Inquiry number 11160094:

See amendment 0001. Specification section 35 20 23, paragraph 1.17 and reference to continuity of work will be deleted.

10. Bidder Inquiry number 11160116:

Section 35 20 23 Page 14 Para 3.2.3. Please clarify if furnishing ranges is the Contractor's responsibility.

Government Response to Bidder Inquiry number 11160116:

To clarify, it is not anticipated that a range will be required to define the work and to facilitate inspection. However, if for an unforeseen circumstance a range is required to define the work and to facilitate inspection, it will be the responsibility of the Contractor to furnish the range.

11. Bidder Inquiry number 11160344:

Section 00 21 00 Page 6/70, Bid Submission Instructions, states, All bids must be submitted by electronic commerce only (that is by submission via PIEE).

Bids will be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suiter at https://piee.eb.mil.

Please post this solicitation (#W9123625B5002) on the PIEE site for Bidders.

Government Response to Bidder Inquiry number 11160344:

Bids must be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil in accordance with Section 00 21 00. This solicitation and all amendments are posted to PIEE and sam.gov.

12. Bidder Inquiry number 11160696:

Please confirm if contractor personnel for monitoring are able to hold additional responsibilities on equipment.

Government Response to Bidder Inquiry number 11160696:

The specification requires that the contractor must maintain a bridge watch of the visible action area for endangered species, whales, dolphins, and porpoises (01 57 50, 3.2). This does not preclude any contractor personnel from holding additional responsibilities on equipment.

13. Bidder Inquiry number 11160698:

Please confirm if endangered species monitors are required to be a third party hired by the contractor.

Government Response to Bidder Inquiry number 11160698:

No, the monitors may be contractor personnel.

14. Bidder Inquiry number 11160725:

#19 mentions it being due at both time of bid opening and of low bidder. Can we ask: Section 00 21 00 Instruction to Bidders #19 says a Small Business Subcontracting Plan is due of low bidder at time of bid opening. Please clarify if the Plan is due at the time of bid on 2/12/25, at the time of bid opening on 2/13/25 or only when requested of the apparent low bidder by the Contracting Officer.

Government Response to Bidder Inquiry number 11160725:

See amendment 0001. Solicitation section 00 21 00, paragraph 19 regarding Small Business Subcontracting Plan submittal.

15. Bidder Inquiry number 11163835:

When does the Government anticipate issuing contract award and NTP?

Government Response to Bidder Inquiry number 11163835:

It is the Government's intent to award the contract during the normal course of business, soon after bid opening. It is the Government's intent to issue the NTP during the normal course of business, soon after contract award.

16. Bidder Inquiry number 11163852:

This section states, "If at any point water quality monitoring indicates that permit-specified water quality criteria are being exceeded, the Contractor must modify operations as necessary to reduce the turbidity. If directed by the Contracting Officer, the Contractor must immediately modify operations as necessary to reduce turbidity or other water quality impacts. Modifications could include varying cutter-head speed (in the case of hydraulic dredging); slowing operations; using alternate equipment (i.e. closed, sealed or smaller-sized buckets in the case of clamshell dredging); avoidance of certain tidal conditions; stopping overflow of the disposal scow; fix, maintain, or upgrade floating silt curtains; repositioning dredging or placement operations in such a way as to ensure future exceedances do not occur; modifying work schedule; and/or temporarily stopping the work to allow turbidity to dissipate." Any of the above mitigation measures listed would severely impact the contractor's bid production rates and could also increase costs. Please provide the water quality parameter exceedance levels that could trigger any of the mitigation measures listed above.

Government Response to Bidder Inquiry number 11163852:

Delete "If at any point water quality monitoring indicates that permit-specified water quality criteria are being exceeded, the Contractor must modify operations as necessary to reduce the turbidity."

No replacement. The existing second sentence will drive the requirement.

17. Bidder Inquiry number 11163961:

The Water Quality Plan requires that 3 samples be taken at each of the 8 River locations – surface, mid, and bottom depth. The water quality parameter measurements will vary at each depth. As such, are the 3 samples averaged for a more accurate picture of the entire water column before determining an exceedance? Please provide all exceedance criteria and, if necessary, exceedance levels for each parameter at surface, mid, and bottom depth.

Government Response to Bidder Inquiry number 11163961:

Reference specification section 01 57 19, 3.3.1 "Water Quality Monitoring", sub-item "h. USACE environmental staff and the contracting officer will be notified immediately if the dissolved oxygen level observed during in-river monitoring at any sampling depth is below 5.0 mg/L.". Data generated from sample locations and depths should be reported discretely and not averaged.

Reference specification 01 57 19 3.3.1 "Water Quality Monitoring" regarding information that must be recorded and submitted.

18. Bidder Inquiry number 11163962:

180 days (or 6 months) for government acceptance creates excessive risks for contractors. Six months of exposure to resource and fuel price fluctuations with no ability hedge between bid submission and award is not reasonable. Please reduce the number of days for government acceptance of the offer to 60.

Government Response to Bidder Inquiry number 11163962:

See amendment 0001. Standard Form 1442, block 13.D regarding Government acceptance.

19. Bidder Inquiry number 11163963:

Page 1 of 30 shows the Permit expiring on March 08, 2025. Please provide the status of renewal.

Please also confirm that no terms regarding this contract will be changed in the renewed/new permit and that this expiring permit will not affect contract award or NTP.

Government Response to Bidder Inquiry number 11163963:

The DEQ VWP permit is expiring on 8 March 2025 and will not be renewed. All relevant requirements of the permit were incorporated into the specifications and will not change. The expiration of the permit will not affect contract award or NTP.

20. Bidder Inquiry number 11163965:

Is CLIN 0002 intended to cover the required Pre-Placement, Post-Placement, and Monthly Conditional Surveys of NODS described in Section 35 20 23 along with the cost of the Contracting Officer Directed NODS Surveys?

Government Response to Bidder Inquiry number 11163965:

To clarify, CLIN 0002 is for additional NODS surveys beyond the required surveys outlined in specification section 35 20 23, paragraph 3.5.2.1.

CLIN 0002 requirements are outlined in specification section 35 20 23, paragraph 3.5.2.2 and specification section 01 20 00, paragraph number 1.3.2.

21. Bidder Inquiry number 11163966:

Please confirm that the contractor's personnel who will be monitoring the visible action area from the dredge plant can also perform their normal, concurrent job duties and that a dedicated Endangered Species Monitor is not required.

Government Response to Bidder Inquiry number 11163966:

The specification requires that the contractor must maintain a bridge watch of the visible action area for endangered species, whales, dolphins, and porpoises (01 57 50, 3.2). This does not preclude any contractor personnel from holding additional responsibilities on equipment.

22. Bidder Inquiry number 11163967:

"...Scows must travel at a speed of 1 to 3 knots during placement." This is an excessively slow speed range for a tug towing a barge in open ocean conditions. Speeds this slow can be hazardous to safe navigation and barge control during most normal ocean wave and wind conditions and would only be reasonable on the calmest days. Please revise this language to "Scows must travel at a speed of 1 to 3 knots or slowest safe navigable speed during placement."

Similar safe speed language is typical in other USACE districts on the east coast.

Government Response to Bidder Inquiry number 11163967:

See amendment 0001. Specification section 35 20 23, paragraph 3.5.1 will be amended to include the recommended language "Scows must travel at a speed of 1 to 3 knots or slowest safe navigable speed during placement."

23. Bidder Inquiry number 11164237:

On Sheet G-105 of the plans, the main channel required dredge depth is identified as -42'. Please confirm this should be 41' as per the specifications.

Government Response to Bidder Inquiry number 11164237:

See amendment 0001. Drawing sheet G-105 will be amended to indicate a required dredging depth of -41 feet MLLW within the main channel dredging prism.

24. Bidder Inquiry number 11164238:

Please provide the northing and easting coordinates for all the toe of slopes inflection points for the Main Dike dredge area, Southern Access Channel and Central Access Channel. There currently isn't any way to map the dredge prism, especially the irregular dredge prism boundaries between Main Dike stations 0+00 and 10+00.

Government Response to Bidder Inquiry number 11164238:

See amendment 0001. The requested northing and easting coordinates will be provided by amendment in the form of an ASCII file.

25. Bidder Inquiry number 11164239:

Please provide the latest bathymetric survey(s) of all project dredge areas in XYZ format (ASCII file).

Government Response to Bidder Inquiry number 11164239:

See amendment 0001. The requested surveys will be provided by amendment in the form of an ASCII file.

SECTION 00 10 00 - SOLICITATION

The offeror acceptance period has decreased by 60 from 180 to 120.

SECTION 00 21 00 - INSTRUCTIONS

The following have been modified:

INSTRUCTIONS TO BIDDERS

1. TOTAL EVALUATED PRICE (TEP)

Total Evaluated Price (TEP) = ALL Base CLINs Apparent Low Bidder is determined by the TEP TOTAL BASE CLINs (CLIN 0001 – CLIN 0005 ): $____________________

2. PROJECT DESCRIPTION

Required work includes new work dredging by mechanical or bucket plant at the southeastern cell of the CIEE. The southeastern cell main dike footprint is being deepened to a required depth of -41 feet mean lower low water (MLLW). Also, the central and southern access channel footprints are being deepened to a required depth of -25 feet MLLW. Two feet of allowable over depth dredging will be part of the contract dredging pay prism for both the main dike and access channel footprints. A main dike footprint not to exceed depth of -46 feet MLLW will be observed for this project. A central and southern access channel footprints not to exceed depth of -30 feet MLLW will be observed for this project. Material removed from the dike footprint will be received by ocean-going scows and placed at the Norfolk Ocean Disposal Site (NODS). The scope requires a 3-year US Environmental Protection Agency USEPA Section 103 concurrence, and the estimated volume to be placed at NODS is 3-million cubic yards.

The Contractor shall be responsible for the following: dredging within the designated areas to the proposed and allowable pay depths, placing the removed material in ocean-going barges, transporting the ocean-going barges with the collected material to NODS, depositing the collected material at NODS, and communicating with the Port of Virginia maritime users to minimize impacts to vessel traffic and other dredging operations.

3. MAGNITUTDE OF CONSTRUCTION

In accordance with DFARs 236.204(ii), the estimated Magnitude of Construction for this project is between $25,000,000.00 and $100,000,000.00.

4. FAR 52.204-7 SAM

In accordance with FAR 52.204-7 SAM Registration please ensure that your Unique Identifier Code (Cage Code or UEI) is on page 1 of your bid in order to be responsive.

5. BID SUBMISSION INSTRUCTIONS

The Norfolk District will NOT accept bids my mail, hand-carry, or commercial courier (that is, no physical bids will be accepted in response to this solicitation). All bids must be submitted by electronic commerce only (that is by submission via PIEE, as discussed below only).

Bid Submission Requirements:

Submission Points of Contact:

Contract Specialist Name: Luke Hedlund Email: luke.d.hedlund@usace.army.mil

Contracting Officer Name: Tiffany Kirtsey Email: tiffany.n.kirtsey@usace.army.mil

Electronic Proposal Submission in Procurement Integrated Enterprise Environment (PIEE):

In accordance with (IAW) FAR 52.214-7, LATE SUBMISSIONS, MODIFIATIONS, AND WITHDRAWALS OF BIDS, all bids must be received at the initial point of entry to the Government infrastructure not later than 2:00 PM Eastern Time on 12 February 2025. Bids will be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/. Proposal submittals by any other means will not be accepted and will not be eligible for award. Submittals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved.

Bidders are strongly encouraged to monitor the PIEE Solicitation Module to ensure your Proposal will be received no later than the exact time provided for in this solicitation. For example, the Solicitation Module provides information about upcoming maintenance downtime which may impact the ability to submit an electronic file.

Bidders should acquaint themselves with the process to submit electronic proposal files and allow sufficient time for file upload and for the Solicitation Module to accept your Digital PIN and issue a One-Time Password (OTP) to be received in your designated email account.

In the event the PIEE Solicitation Module is down, the Bidder must notify the Contracting Officer, that the system is down and submission through the Solicitation Module is not possible, prior to the submission deadline. Contractor notification shall be in writing and may be in conjunction with verbal notification, but verbal notification alone shall not be sufficient.

It is the responsibility of the Bidder to confirm receipt of proposals. All bids received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR). In the event the Contractor alleges technical difficulties and does not notify the contracting officer until after the submission deadline, the Contracting Officer will follow procedures identified in the Federal Acquisition Regulation (FAR 14.304(b)(1)) to determine if the Contractor’s late submission is accepted.

Bidders are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission. Electronic copies of each volume shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite 2016. Narrative portions of the proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. Electronic files shall be clearly identified for each volume, section, and item.

NOTE: Do NOT enter Privacy Act Data (Personal Identification Information (PII) in the File Description.)

OFFERORS ARE STRONGLY ENCOURAGED TO AVOID WAITING UNTIL THE LAST MINUTE TO

ATTEMPT TO TRANSMIT THEIR PROPOSALS. TECHNICAL ISSUES WITH UPLOAD MAY

RENDER YOUR PROPOSAL TO BE LATE.

Procurement Integrated Enterprise Environment (PIEE) Resources:

Training material and guides for registering and submitting proposals can be found below and is provided to assist in locating the full scope of resources available on the PIEE website:

1. PIEE Solicitation Module Vendor Access Instructions:

https://dodprocurementtoolbox.com/cms/sites/default/files/resources/20218/PIEE%20Solicitat ion%20Module%20Vendor%20Access%20Instructions_0.pdf

2. For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

3. Additional training and PIEE Solicitation Module resources can be found on the PIEE website at: https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml

There are two vendor roles (Proposal Manager, Proposal View Only) for the PIEE Solicitation Module. The Proposal Manager role is required to submit an offer to a solicitation posted in the PIEE Solicitation Module.

Additionally, please be advised that when using the PIEE Solicitation Module, the user’s e-mail address in PIEE must match the e-mail address on file in SAM.gov.

All questions regarding bid submission should be directed to Mr. Luke Hedlund in ProjNet.

The solicitation hereby incorporated Deviation 2020-O0016 to FAR 28.106-1. For any bid bond, performance bond, or payment bond that may be required under this procurement, a seal is not required. In the event of conflict in another provision in the solicitation, the Deviation will control.

6. BIDDER QUESTIONS AND COMMENTS

Submit all technical inquiries and questions relating to the solicitation via Bidder Inquiry to ProjNet at www.projnet.org/projnet.

To submit and review announcement inquiry items, prospective applicants will need to be a current registered user or self-register into the system.

To self-register, go to the ProjNet web page, click the “Managing Agency” drop down, then select “USACE” for the agency and enter your email. On the same page, enter the Key Access code (provided below), agree to the privacy policy, and click “Sign In” to continue. On the next screen, fill in all required information and click “Add User.”

Last, verify the information is correct and click to continue.

Once logged in, you may view all prospective applicant inquiries or add an inquiry. Only one question will be allowed per inquiry. If multiple questions are included in a single inquiry, only the first question will be answered.

All others will remain unanswered until entered in as single inquiries.

The Solicitation Number is: W91236-25-B-5002 The Bidder Inquiry Key is: PU5K77-T4H84F

The Bidder Inquiry System will be closed to new inquiries 10 calendar days prior to proposal submission in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

All submitted questions will be responded to via ProjNet and an amendment issued prior to the closing date.

Offerors are requested to review the specification in its entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

See the ProjNet Help page at https://projnet.org/projnet/binKornHome/index.cfm?strKornCob=HelpDeskInfo for assistance through phone using the Call Center or email using the Online Help option if needed.

7. BID OPENING

There will be a “public” bid opening conducted by the Government via teleconference on 13 February 2025 at 2:00 PM ET for participating bidders. The teleconference phone number and access code will be emailed to participants once bid submission due date and time has lapse. Bidders will be able to participate in reading of the bids through this teleconference.

In the event the Norfolk District building is closed at the time of bid opening, a bid abstract containing bid results will be distributed to participating bidders within twenty-four (24) hours of the bid opening. Upon request, the Norfolk District will make the opened bids available for examination. A copy of the duly executed Bid Guarantee (signed by principal and surety with raised seal) must also be included in the attachment labeled “Bid.25B5002_BidderName”. A physical copy of the Bid Guarantee in proper form with evident raised seal must be submitted within seventy-two (72) hours to the Government upon request from the apparent low bidder. Additionally, the bid submission shall provide signed BID by letter to include SF1442 and SF30 acknowledgement of all Amendments.

8. AWARD TO THE RESPONSIBILITY BIDDER

Responsibility will be determined, prior to award, by the Contracting Officer, either by performing a pre-award survey or conclusions based on a previous pre-award survey and/or any performance data available. A pre-award survey maybe performed in determining the bidder’s responsibility in accordance with FAR 9.104 and 9.106. The bidder will be required to show that he has the necessary capital, experience, and owns or can procure the necessary plant or other resources to commence the work at the time prescribed in the specifications and thereafter to prosecute and complete the work safely and satisfactorily within the time specified. If the bidder is unable to comply with the request for pre-award survey, the bidder will no longer be considered for award.

To be determined responsible, a bidder must:

a) Have adequate financial resources to perform the contract, or the ability to obtain them.

b) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments.

c) Have a satisfactory performance record. A prospective contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history.

d) Have a satisfactory record of integrity and business ethics.

e) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors).

f) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them.

g) Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

Additionally, in accordance with FAR Part 9.1, prior to awarding a contract, the Government will conduct a Responsibility Determination of the firm selected for award. The below information will be requested of the apparent low bidder. This information is not required to be responsive to the Invitation for Bid. To efficiently and expeditious award the resultant contract, it is HIGHLY recommended that bidders provide the below information with their bid. If bidders wish to shield this information from public view at the bid opening, the information may be placed in an envelope with the following legend:

PRE-AWARD SURVEY INFORMATION

SOLICITATION NO. W9123625B5002 This information is not required to be responsive to the Invitation for Bid.

a) Current commitments and expected dates of completion.

b) One (1) signed bank reference demonstrating adequate financial resources. If bidder’s firm has a line of credit – provide information on how many figures bidder can borrow against the line of credit (i.e.

medium 6 figures – exact line of credit is not required).

c) The bidder shall provide the latest three (3) complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or signed by an authorized officer of the organization. Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements, submit the latest three complete fiscal year financial statements for each company in the Joint Venture and discuss the financial responsibilities among the companies. The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the bidder.

9. EVIDENCE OF AUTHORITY TO SIGN BIDS

Evidence of the authority of individuals signing offers to submit firm offers on behalf of the offeror is required except where the offer is signed, and shows that it is so signed, by: the President, Vice-President, or Secretary of an incorporated offeror; a partner in the case of a partnership; or the owner in the case of a sole proprietorship.

Failure to submit with the offer satisfactory evidence of the authority of all other persons may be cause for rejection of the offer as invalid or nonresponsive.

10. PRE-AWARD SAFETY CONFERENCE

Where an apparent low bidder, in performance of contracts during the previous three-year period, incurred one or more accidents, or where, in the opinion of the Contracting Officer, there is any question regarding this compliance with any safety or accident prevention requirement, such bidder, on request of the Contracting Officer prior to any award under this solicitation, shall attend a conference with representatives of the Contracting Officer to discuss any such accidents or non-compliance, the reason for their occurrence, and measures which will be taken to preclude any recurrence thereof.

Information elicited at this conference will be used by the Contracting Officer, in conjunction with other information obtained in a pre-award survey, in determining the bidder’s responsibility.

The items discussed, the preventive measures considered, and any conclusions reached in this conference shall be recorded in minutes of the meeting, which shall be authenticated by the signatures of representatives of the bidder and the Contracting Officer, and any procedures noted therein as agreed upon shall become an obligation of the bidder, along with all other safety and accident prevention requirements of the contract, if award is made to him.

11. INSPECTION OF THE SITE

Prospective bidders are invited to visit the site of the work in order to acquaint themselves as to site conditions and other problems incident to the prosecution of the work. Arrangements for inspection of the site are identified in the clause 52.236-27, entitled "SITE VISIT (CONSTRUCTION)."

12. BASIS OF AWARD

All blanks must be filled in by the bidder. (In order for the bidder to be considered responsive all CLINS must provide pricing in order to be considered. A single award will be made to the lowest responsible, responsive bidder on the basis of the total bid price. Prior to making an award, a pre-award survey will be made, and the low bidder will be required to show that they have the necessary capital, experience, and owns or can procure the necessary plant to commence the work at the time prescribed in the specifications and thereafter to prosecute and complete the work safely and satisfactorily within the time specified.

13. INCURRING COSTS

The Government is not liable for any costs incurred by the bidder submitting a bid in response to this Solicitation.

14. AGENTS

Bids signed by an Agent must be made in the name of the Principal and must be accompanied by evidence of said Agent’s authority to act on behalf of its Principal.

15. UNBALANCED BIDS

Any bid which is materially unbalanced as to prices for the contract line items may be rejected as non-responsive or otherwise not considered for award. An unbalanced bid is one which is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

16. UNAUTHORIZED INSTRUCTIONS FROM GOVERNMENT OR OTHER PERSONNEL

The contractor shall not accept instructions issued by any person, employed by the U.S. Government or otherwise, other than the Contracting Officer or the Authorized Representative of the Contracting Officer acting within the limits of his/her authority as defined in the Designation of Authority letter.

17. DISTRIBUTION OF ADVANCE NOTICE AND SOLCITATIONS

Information regarding USACEs definitization of equitable adjustments for change orders under construction contracts can by found by following the web-link, Partnering With Us, https://www.usace.army.mil/Buisness-With-Us/Partnering/.

18. SOCIO ECONOMIC STATUS VALIDATION

This is an UNRESTRICTED IFB. In order to verify the bidder’s socio-economic status, the System for Award Management (SAM) website will be used to verify. In accordance with FAR 52.204-7 SAM Registration please ensure that your Unique Identifier Code (Cage Code or DUNS) is on page 1 of your bid in order to be responsive.

Bidders must represent their Socioeconomic status.

If you are submitting a bid as a Joint Venture (JV) you need to submit your JV Agreement with your bid.

19. SMALL BUSINESS SUBCONTRACTING PLAN REQUIREMENTS (NOTE This requirement does not apply to Small Business Bidders)

If the apparent low bidder identified after bid opening is a large business firm, in accordance with the definition as identified in FAR Clause 52.219-1, “SMALL BUSINESS PROGRAM REPRESENTATION,” the apparent low bidder, upon request by the Contracting Officer, shall submit a small business subcontracting plan in accordance with FAR Clause 52.219-9 Alt I “SMALL BUSINESS SUBCONTRACTING PLAN”.

The bidder will be required to provide as much specific information on proposed subcontracted effort for the contract as possible. The Small Business Subcontracting Plan shall be thorough and complete, as it will be incorporated into the contract upon award of the contract to the offeror, if acceptable and upon final approval of the Contracting Officer (SEE AFARS – APPENDIX DD Part 3 -Subcontracting Plan Requirements). The plan shall include a description of the type of a description of the types of service the firm proposes to subcontract with small business (SB), small disadvantaged business (SDB), women owned small business (WOSB), HUBZone business and service disabled owned small business, along with the proposed percentages of their participation to demonstrate a plan to meet the subcontracting goals that will apply to these contracts. If practical, the bidder shall provide specific information on proposed subcontracted effort for this project.

20. MISTAKES IN BID

In case of discrepancies between the unit price and the extended total, unit price will be held to the intended bid and the total of the CLIN and the Total Evaluated Price will be recalculated by multiplying the proposed unit price by the estimated quantity.

SECTION 00 72 00 - GENERAL CONDITIONS

The following have been deleted:

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.223-6 Drug-Free Workplace MAY 2001 252.223-7004 Drug Free Work Force SEP 1988

(End of Summary of Changes)