W911SA24R3001 Amendment 4.pdf

0011956014

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment four (4) is to respond to vendor questions, make upates to PWS references of Administrative Assistant and change to General Clerk III, and update section L and M references of Project managers to Program Managers, and Update Wage Determination discrepancies on Attachment 1 Priced Staff Matrix and Attachment 13 Wage Determination for Anniston Alabama, Birmingham Alabama, Orlando Florida, Juana Diaz Puerto Rico.

The POC for this action is Jeremy Berlin, jeremy.l.berlin.civ@army.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 70

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jan-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911SA24R3001

X 9B. DATED (SEE ITEM 11)

28-Dec-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Jan-2024

CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

W911SA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SA24R3001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

INSTRUCTIONS TO OFFERORS

SECTION L – ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS (COMMERCIAL ITEMS)

L-1. Proposal Submittal and Inquiries.

L-1.1. Proposals shall be submitted prior to the closing date and time identified on page one (1), Block #8 of the SF1449 (solicitation document) via email to the following:

Contract Specialist:

Jeremy Berlin jeremy.l.berlin.civ@army.mil

L-1.2. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Written questions must be furnished to the Government no later 10:00 a.m. local time on 16 January 2024 in order to ensure a timely response is provided by the solicitation closing date. Address all questions or concerns the offeror may have to the Contract Specialist and Contracting Officer. All questions regarding this solicitation shall be submitted in writing via email to:

Contract Specialist:

Jeremy Berlin jeremy.l.berlin.civ@army.mil

Contracting Officer:

Melissa T. Larson melissa.t.larson.civ@army.mil

L-1.3. Site Visit. Not Applicable

L-2. General Instructions

L-2.1. A Technical Evaluation will be conducted. Offer will be evaluated using the criteria under Section M, “Evaluation Factors for Award.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

L-2.2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and the proposed contract type.

L-2.3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold discussions.

L-2.4. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

L-2.5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

L-2.6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

L-2.7. If an offer is based on a teaming/partnering relationship or a joint venture, the offeror shall provide with the proposal all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement. The agreement shall including information which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.

L-3. Proposal Preparation Instructions

L-3.1. Each Offeror’s proposal shall be submitted as set forth below. If proposal does not follow these guidelines or does not include the requested minimum information, a revised proposal will be requested. The overall proposal shall consist of four (4) physically separated and detachable parts, individually titled:

PART 1 RFP DOCUMENTS: Completed SF1449, acknowledgement of any amendments, teaming agreements/joint ventures, exceptions and representation and certification.

PART 2 FACTOR 1 TECHNICAL: Key Personnel. Proposal addressing the technical requirements (shall not contain the Offeror's name or any markings that would readily reveal the Offeror's name, subcontractor’s name, joint ventures or teaming agreement. This part shall be marked with the Offeror's UEI number):

PART 3 FACTOR 2 PAST PERFORMANCE

PART 4 FACTOR 3 PRICE: Complete SF1449 and Price Schedule & Priced Staffing Matrix - (Price Schedule is the first tab on spreadsheet & Priced Staffing Matrix is the second tab on spreadsheet). ***Do not change formulas in spreadsheets.

L-3.2. Proposal Format - Offerors shall submit an original and the number of copies listed below as part of their proposal.

L-3.2.1. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Part and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below.

Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale & Impact

Section B, PWS, Section L&M, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

L-3.2.2. The proposals shall be organized into four (4) parts. Each part shall be clearly marked as to part number, title, copy number, solicitation identification and the offeror's name. All text shall be single spaced and shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. Documents shall be in Microsoft Word, PowerPoint, Adobe PDF, and/or Excel as outlined in Section L-3.2.9 below. Page limitations are as follows:

PART TITLE PAGE LIMITS FORMAT

1 RFP Documents No Limitation Microsoft Word, PowerPoint, Adobe PDF, and/or Excel 2 Technical 15 Pages Microsoft Word, PowerPoint, Adobe PDF, and/or Excel 3 Past

Performance 15 Pages Microsoft Word, PowerPoint, Adobe PDF, and/or Excel 4 Price or Cost No Limitation Excel Format

L-3.2.3. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the additional pages will not be considered. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals).

If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

L-3.2.4. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

L-3.2.5. Page Limit does not include covers for Parts, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

L-3.2.6. What Counts As A Page? When printed, a page shall be an 8 ½ X 11” sheet of paper. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

L-3.2.7. Indexing. Each Part shall contain a more detailed table of contents to delineate the subparagraphs within that Part.

L-3.2.8. Glossary of Abbreviations and Acronyms. Each Part shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

L-3.2.9. Digital Copies. Digital copies shall be provided in Microsoft Word, Adobe PDF, Power Point, and/or Excel.

Price Schedule shall be submitted in Excel format. File names to be “Company Name – Initial” for the first submission. File name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. The proposal documents shall be final versions with signatures.

L-4. Proposal Content

L-4.1. Part 1 RFP Documents. Offerors are required to submit a completed SF1449 (Solicitation, Offer and Award), including acknowledgment of Amendments, teaming agreements/joint ventures, exceptions, and representations and certifications. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

L-4.1.1. Solicitation, Offer and Award - The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain a signature in block 30 of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 30 and with Section L, FAR 52.212-1, Instructions to Offerors – Commercial Items. The offeror shall provide the name, title, telephone number, and email address of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

L-4.1.2. Teaming Agreements/Joint Ventures – The offeror shall provide with the proposal all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement. The agreement shall including information which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.

L-4.1.3. Exceptions - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

L-4.1.4 Representations and Certifications – The offeror shall ensure that all representations and certifications are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely. The electronic annual representations and certifications as required by FAR 52.212-3 shall be completed by the solicitation due date to be eligible to receive an award for this solicitation. FAR and DFARS representations and certificates shall both be completed.

L-4.2. Part 2 Factor 1 Technical. Key Personnel. The Technical Proposal shall consist of a written narrative that addresses the Technical Factor for Key Personnel.

L.4.2.1. Part 2 shall have NO pricing information included. The Technical Part shall not contain the name of the company, subcontractors/team members or individual/persons names and shall identify their firm by Unique Entity Identifier (UEI) number one time only on the cover page.

L-4.2.2. The Technical Part shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical Factors defined in Section M, Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.);

statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

L-4.2.3. The Technical Part shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in Section M of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the solicitation. The offeror shall address as specifically as possible the actual methodology used for accomplishing the PWS tasks. The Part shall be organized according to the following general outline:

Key Personnel

In order to be considered acceptable, the offeror shall provide the following:

Program Managers(PM): Offeror shall provide the following qualifications for any proposed Program

Managers:

o Shall have a minimum of seven (7) years’ experience working Logistical Management, in the areas of maintenance, property, supply, budget, and transportation.

o Shall possess the skills to manage all resources specific to the tasks assigned to include supervision, scheduling, budget control, research, report preparation and customer deliverables.

o Shall possess experience in managing 50-100 personnel within and outside of primary workspace.

Alternate Program Managers(APM): Offeror shall provide the following qualifications for any proposed

Program Managers:

o Shall have a minimum of five (5) years’ experience working Logistical Management, in the areas of maintenance, property, supply, budget, and transportation.

o Shall possess the skills to manage all resources specific to the tasks assigned to include supervision, Site Supervisor (Lead): Offeror shall provide the following qualifications for any proposed Site Supervisors:

o Shall have a minimum of five (5) years of experience working with Army Reserve Command or other DoD equivalent, including experience in logistical and maintenance programs.

o Shall possess the experience in supervising 10-15 personnel within and outside of primary location workspace.

L-4.3 Part 3 Factor 2 Past Performance: L-4.3 Part 3 Factor 2 Past Performance: The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the work being procured under this solicitation and as defined in Section M., Evaluation Criteria. The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than three (3) years for services for the submitted data. The past performance data shall document a successful history of past contract performance. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Contractor Performance Assessment Reporting System (CPARS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.” Submission requirements: The offeror shall submit a Past Performance Volume containing the following:

Specific Relevant Contracts Format. Sheets are limited to fifteen (15) pages total. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. The past performance information provided will be evaluated to determine the extent of:

- Business Relations

- Quality of Service

- Schedule

- Cost Control

- Customer Satisfaction

- Management of Key Personnel

L-4.4. Part 4 Factor 3 Price: The Offeror shall complete the Price Schedule (which is included with the solicitation as Attachment 1), in its entirety. The unit prices and CLIN totals for each line item listed in the Price Schedule shall be carried over to the SF 1449. The Offeror will need to return both completed documents as part of their proposal package. Please note: Use only two decimal places in the pricing on the price schedule.

Service Contract Reporting (SCR): Contractors shall report manpower data relating to the performance of service contracts into the system for Award Management (SAM) (https://sam.gov) consistent with existing service contract reporting requirement under the Defense Federal Acquisition Regulation Supplement (DFARS) 204.17- Service Contracts Inventory. SAM will only enable reporting for entities with contract that meet the SCR threshold at DFARS 204.1703. SCR will not be separately priced line item.

The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price determination, in accordance with FAR 15.403-3.

EVALUATION CRITERIA

SECTION M - EVALUATION FACTORS FOR AWARD (ADDENDUM TO FAR 52.212-2 EVALUATION OF

COMMERCIAL ITEMS

M-1. Basis for Contract Award

M-1.1. This section outlines the criteria the Government will use in evaluating the offeror’s capabilities and proposals for the Management, Repair, Administration, Logistics and Training Support Services requirement.

M-1.2. A Technical Evaluation will be conducted in accordance with the Federal Acquisition Regulation (FAR), as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award will be made to a single offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose proposal conforms to the solicitation requirements, and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents a Technically Acceptable offer.

M-1.3. Award will be based on the lowest evaluated price of proposals received that meet, or exceed, the acceptable standards of the non-price factors identified in the solicitation IAW FAR 15.101-2(b)(3). All proposals received will be evaluated for technical acceptability. Trade-offs between cost/price and non-cost/price factors are not permitted.

Unbalanced, inaccurate or incomplete price proposals, may be the grounds for entering discussions. The Government will evaluate proposed prices for reasonableness using price analysis techniques, in accordance with FAR 15.404-1(b). Pricing will also be evaluated for fair and reasonableness and for fair market price. Proposed prices evaluated as unreasonable may be grounds for eliminating a proposal from competition.

M-1.4. Award for All of the Work. The Government intends to award one contract as a result of this solicitation.

Offers received for less than the stated number of items listed in the Price Schedule and incomplete offers will be considered ineligible for award. As set forth in FAR 52.212-1, the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

M-2. Evaluation Criteria

Evaluation criteria consists of three factors. The proposals will be evaluated under the following evaluation factors:

Factor 1: Technical Key Personnel Factor 2: Past Performance Factor 3: Price

M-2.1. Factor 1: Technical.

The Technical Factor evaluation provides an assessment of the offeror’s capability to satisfy the Government’s minimum requirements.

The Technical Evaluation will be conducted using a common set of adjectival ratings (Acceptable or Unacceptable) to evaluate the Technical factor; keeping in mind that mere promises to comply with contractual requirements are an insufficient basis for an Acceptable rating; evidence is required in support of any statements relating to promised performance. The chosen adjectival rating of Acceptable or Unacceptable, must be supported by the evaluator’s narrative reason(s) for the choice. The proposal will be evaluated in accordance with the information set forth in the

RFP.

Based on the information provided pursuant to the instructions for content proposal, the Government will evaluate the Technical Proposal and assign a rating of Acceptable or Unacceptable. Offeror must be found acceptable on all bullets in order to be found acceptable for the factor.

The Technical Factors will receive one of the adjectival ratings defined below.

Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Factor 1: Technical - Key Personnel

In order to be considered acceptable, the offeror shall provide the following:

Program Managers: Offeror shall provide the following qualifications for any proposed Program Managers:

o Shall have a minimum of seven (7) years’ experience working Logistical Management, in the areas of maintenance, property, supply, budget, and transportation.

o Shall possess the skills to manage all resources specific to the tasks assigned to include supervision, Alternate Program Managers(APM): Offeror shall provide the following qualifications for any proposed

Program Managers:

o Shall have a minimum of five (5) years’ experience working Logistical Management, in the areas of maintenance, property, supply, budget, and transportation.

o Shall possess the skills to manage all resources specific to the tasks assigned to include supervision, Site Supervisors (Lead): Offeror shall provide the following qualifications for any proposed Supervisors:

o Shall have a minimum of five (5) years of experience working with Army Reserve Command or other DoD equivalent, including experience in logistical and maintenance programs.

o Shall possess the experience in supervising 10-15 personnel within and outside of primary location workspace.

M-2.2. Factor 2: Past Performance.

The Past Performance evaluation will assess the offeror’s probability of meeting the solicitation’s requirements as indicated by that offeror’s record of past performance. Past Performance is assessed at the factor level after evaluating aspects of the offeror’s recent past performance and focusing on performance that is relevant to the services being procured under this solicitation.

The Past Performance evaluation will assess offeror's relevant and recent past performance record to determine the offeror’s ability to perform as proposed. Potential sources of data are sources such as the Contractor Performance Assessment Reporting System (CPARS), Federal Award Performance and Integrity Information System (FAPIIS), contracting officer’s knowledge of previous experience with the service being acquired, and any other reasonable sources. In assessing past performance, the Government will assess the offeror’s overall past performance, and will examine how well the offeror performed in the following areas:

- Business Relations

- Quality of Service

- Schedule

- Cost Control

- Customer Satisfaction

- Management of Key Personnel

The Past Performance Factor will be assigned one of the assessment ratings as defined in the following chart:

Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Recency Assessment. An assessment of the past performance information will be made to determine if it is recent.

To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

Relevancy Assessment. To be relevant, the effort must be similar in nature of work, size, and complexity. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work, size, and complexity to the services/products being procured under this solicitation.

A relevancy determination of the offeror’s (including joint venture partner(s) and major and critical subcontractor(s)) past performance will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. In establishing what is relevant for the acquisition, consideration will be given to an offeror’s contract history which gives the most confidence that the offeror will satisfy the current procurement. The past performance information provided in the proposal and obtained from other sources will be used to establish the relevancy of past performance.

Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

M-2.3. Factor 3: Price.

Price will not be scored or rated. Price will not be assigned an adjectival rating. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 15.404-1(b). Through these techniques the Government will determine whether prices are fair and reasonable, a fair market price, complete and balanced.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). As part of price evaluation, the government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding one-half of the offeror's final option period price to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include the phase-in, base period, 1st option, 2nd option, 3rd option, 4th option, 1/2 of the 4th option. Offerors shall not submit a price for the potential six month extension of services period. The Government may choose to exercise the Extension of Services at the end of any performance period (base or option periods), utilizing the rates of that performance period.

Unbalanced Pricing: Offerors are cautioned against submitting a proposal that contains unbalanced pricing.

Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques. Unbalanced Pricing will be evaluated in accordance with FAR 15.404-1(g), as applicable, to assess potential performance risk which could result in unreasonably high prices. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or subline items. Discussions may commence if proposals is determined to be unbalanced.

Definitions.

Reasonableness. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

Completeness/Accuracy. The offeror’s proposal is in compliance with the pricing instructions in the solicitation.

PWS

PERFORMANCE WORK STATEMENT (PWS)

Maintenance, Repair, Administrative, Logistic and Training Support Services

81st Readiness Division United States Army Reserve Command (USARC) Part I

General Information

1. GENERAL: This is a firm fixed non-personal services contract to provide Maintenance, Repair, Administrative, Logistics, and Training Support labor Services (MRAL-TSS) for 81st Readiness Divisions (RDs) within USARC.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor personnel.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform MRAL- TSS Services at identified Area Maintenance Support Activity (AMSA), Equipment Concentration Sites (ECS), Army Reserve Facilities, and 81st Headquarter Building 1525 fort Jackson South Carolina, as defined in this Performance Work Statement (PWS) except for those items specified as government furnished. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS, PRS and contract.

1.2. Background: Stored equipment in the United States Army Reserve (USAR) readiness model has undergone dramatic transformations over the past two decades. To support the National Military Strategy, the Army Reserve developed a model to prepare for future conflicts that requires equipment to be maintained at a higher level of readiness at all times and to be prepared to deploy in days or weeks instead of months. The objective of materiel maintenance and management is to provide maximum availability of safe, serviceable assets to customers and supported units through efficient, effective field level maintenance, and application of Modification Work Orders (MWO) on Government owned tactical and non-tactical (commercial) equipment. Most positions in USAR maintenance facilities and Equipment Concentration Sites (ECS) are designated as dual status, Military Technician (MILTECH) positions. Currently, these positions are staffed at approximately 50% of required authorizations. This staffing level has remained the same year after year for more than a decade. To meet mission requirements, temporary hires have been authorized but must be members of the Army Reserve as condition of employment; this makes it extremely difficult to hire temporary personnel. The services to be performed from this PWS focus on density beyond the capability of authorized strength and services outside the resources of the 81st RD thus enhancing customer USAR unit equipment readiness as the objective to the Army Reserve.

1.3. Objectives: The basic service objectives include the following:

1.3.1. Vehicle and Equipment Maintenance Services: Preventive Maintenance Checks and Services (PMCS), Maintenance scheduled services, Maintenance unscheduled repairs, equipment utilization.

1.3.2. Logistical and Administrative Support Services: Supply Mgmt, warehouse support, production control, and productivity analysis

1.3.3. Training Support Services: The 81st RD Logistic Sustainment Training Program (LSTP) is established to help enhance AMSA and ECS Civilian Technician's current skills and abilities to support, repair, and maintain Army Reserve equipment. The LSTP does not replace institutional training. The objective focus of the LSTP is to provide hands-on-sustainment-training and increase technician efficiency. The contract training support team will design, develop, and execute routine instructional functions necessary to sustain individual proficiency associated with Maintenance services and repairs and Supply Management functions. Course design and development functions will be in accordance with TRADOC policies.

1.4. Scope: The Contractor shall provide skilled labor in the areas of Maintenance, Repair, Administrative, Supply, Logistics analysis, Equipment Storage Support Services to eight Equipment Concentration Sites (ECS), Headquarters 81st Fort Jackson, and New Equipment Fielding Facility (NEFF) Fort Jackson. Contractor also provides Training Support Services (Logistic Sustainment Training Program LSTP) to the 81 RD Civilian Wage Grade and General Service Maintenance Employees within 81st RD area of operation. Services include Vehicle/Equipment Maintenance, Small Arms Maintenance, Specialized Equipment Maintenance, Stored Equipment Exercise Program, Maintenance Analysis Management, Administrative Support, Supply Support Services, Property Accountability Support Services, Storage Site Operations, Budgetary Analysis Support Services and Training Support Services. Training Support Services will be responsible for course designing, reviewing course material, incorporating training equipment for hands on aids, developing instruction agenda, plan student instructor ratio for effectiveness, establishing training schedules, manage the administrative control during class training time, conduct class surveys, instruct with the knowledge of the various roles Government Civilian Technicians apply to their trade, and provide exams. Two key categories will be instructed: Maintenance and Supply oriented functions.

1.5 Period of Performance: The period of performance for this contract shall be a one (1) month phase in period, and 11month base period of performance, and four (4) 1-year options.

1.6. Quality Control: Quality Control (QC) is the responsibility of the Contractor. The Contractor shall develop, implement, and maintain a Quality Control Program (QCP) to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the Contractor to ensure that it performs and delivers high-quality service and products. The QCP shall include methods of documenting and enforcing quality control operations of both prime Contractor and subcontractor work, including inspection and testing.

1.6.1. The Contractor shall submit their QCP within 30 calendar days of contract award. After acceptance of the QCP, the Contractor shall receive the Contracting Officer’s (KO) acceptance in writing or any proposed changes to the QC procedures. The Contractor shall submit QC Plan changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and acceptance prior to implementation. The Quality Control Plan shall address as a minimum:

1.6.2. Inspection System. The Contractor shall develop, implement, and maintain a system to inspect their services as well as their subcontractor services and products to ensure compliance with PWS requirements, and applicable laws and regulations. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis.

1.6.3. Inspection Files. The Contractor shall document all inspections conducted, and the necessary corrective and preventive actions taken.

1.6.4. Deficiency Identification, Prevention and Correction. The QCP shall include a method of identifying and preventing deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS, without dependence upon Government direction. The Contractor shall identify and prevent defects in quality of products and services performed before the level becomes unacceptable and before they are provided to the Government. The QCP at a minimum shall address process control and continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification;

procedures for root cause analysis; corrective and preventive action procedures to include procedures for addressing Government discovered non-conformances (minor, major, and critical); procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints. The QCP shall document process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.5. The Contractor shall keep records on-site of all inspections conducted by the Contractor and necessary corrective action taken. These documents shall be available for inspection by the Government during the term of the contract.

1.6.6. The QCP shall contain methods of communications (direct and indirect) with the Government regarding performance of the contract. Communication shall include regular and formal meetings with the Government for review and analyses of key process indicators, analysis of process deficiencies, and problem resolution.

1.6.7. Upon request from the COR, the Contractor shall provide, all reports generated as a result of the Contractor’s quality control efforts. This shall include any summary information used to track quality control, including any charts/graphs.

1.7. Non-Compliance Report (NCR): When the Contractor's performance is unsatisfactory, a NCR will be issued.

NCR 1 considered minor does not require corrective action plan. NCR 2 & 3 the Contractor shall reply in writing within ten (10) business days for a root cause analysis and corrective action plan, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.8. Quality Assurance: The COR will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor has been made aware of the defective performance.

1.9. Property Management System: The Contractor shall establish a system to manage Government Furnished Equipment (GFE), Property (GFP), and Material (GFM) in its possession to control, use, preserve, protect, repair, and maintain. The Property Management System (PMS) must be adequate to satisfy the requirements of the contract.

1.10. Recognized Federal Holidays: The Contractor is normally not required to perform services on recognized federal holidays. However, that requirement is subject to mission execution requirements. The recognized federal holidays include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Day Veteran’s Day Memorial Day Juneteenth Day Thanksgiving Day Independence Day Christmas Day

1.10.1. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The Contractor shall work on the days the Government is scheduled to work.

1.10.2 When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor will have the following options:

1.10.2.1. Reschedule the work so it is performed the following day unless the following day falls on a weekend.

1.10.2.2. Reschedule the work on any day that is mutually satisfactory.

1.10.2.3. If rescheduling the work is not possible, the Contractor’s monthly invoice should indicate reduced hours from the closure.

1.10.3. Hours of Operation: Hours of Operation are dependent on work location but should not exceed 40 hours per week, unless a key/emergency event requires it, in accordance with PWS 1.10.3.2. The Contractor is not normally required to perform work on federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar government directed facility closings. For other than firm fixed price Contract Line-Item Numbers (CLINs), the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract.

1.10.3.1. Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled government operational activities.

1.10.3.2. During key events and increased Operational Tempo (OPTEMPO), Contractor services may be required for up to 24 hours per day, 7 days per week (including holidays). The Government will make every effort to provide initial timelines for increased OPTEMPO requirements not later than (NLT) 30 days prior to the requirement and finalize requirement NLT 10 days prior, however some emergency events may require compressed coordination timelines and immediate performance of requested services. In the event of an emergency event, the Government will provide notification to the Contractor and the KO as soon as they are aware of the emergency event.

1.11. Place of Performance: Contractor shall have routine access to Government-controlled facilities. The place of performance under this contract are specified below:

Property Book Techs see Attachment 4 Mechanics, Gunsmiths, Supply Techs, Vehicle Operators see Attachment 8 Analysts see Attachment 8 LSTP will be located at Army Reserve Center at Fort McClellan AL

1.11.1. Over the life of the contract, there may be changes to the locations of performance under this contract. The Contractor shall be notified of any changes in performance locations, and these changes will be made via bilateral modification to the contract.

1.12. Security Requirements:

1.12.1. Security Clearance:

Contractor personnel shall have, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) prior to commencement of performance under this contract. Some Contractor personnel will require an Interim SECRET Clearance, as specified within the personnel qualifications listed in PWS 1.15 below. Contractor personnel shall maintain the level of security required for the duration of the contract. The security requirements are in accordance with the attached DD Form 254. Contractor personnel shall comply with all applicable security and safety regulations, guidance, and procedures, including local, referenced in this PWS and in effect at the work sites.

All personnel must meet requirements IAW Department of Defense Directive (DODD) 8140.01. For more information, please visit http://www.dss.mil.