SECTION_01_45_00_QUALITY_CONTROL_Revised_2018-1-16.docx

SECTION 01 45 00 QUALITY CONTROL

PART 1 GENERAL

1.1 QUALITY CONTROL PLAN:

1.1.1 General: The Contractor shall furnish for approval by the Government, at or before the Pre-construction meeting, the Contractor Quality Control (CQC) Plan with which they propose to implement the requirements for Section 01 45 00. The plan shall identify personnel, procedures, instructions, records, and forms to be used.

1.1.2 Coordination Meeting: Before start of construction, the Contractor shall schedule and meet with the Contracting Officer and discuss the Contractor's quality control system. During the meeting, a mutual understanding of the system details shall be developed, including the forms for recording the CQC operations, control activities, testing, administration of the system for both onsite and offsite work, and the interrelationship of Contractor's inspection and control with the Government's inspection. Minutes of the meeting shall be prepared by the Contractor and signed by both the Contractor and the Contracting Officer. The minutes shall become a part of the contract file. There may also be occasions when subsequent conferences will be called to reconfirm mutual understandings.

1.1.3 The Quality Control Plan: This plan shall include as a minimum the quality control sections of KDOT Part V and the following:

1.1.3.1 A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff shall report to the president of the company.

1.1.3.2 The name, qualifications, duties, responsibilities and authorities of the QC Manager and each QC Inspector assigned a QC function.

1.1.3.3 A copy of the letter to the QC manager, signed by an authorized official of the firm, which describes the responsibilities and delegates the authorities of the QC manager, shall be furnished.

1.1.3.4 Procedures for scheduling and managing submittals, including those of subcontractors, offsite fabricators, suppliers and purchasing agents.

1.1.3.5 Control testing procedures for each specific test required by the contract and KDOT Part V (Laboratory facilities will be approved by the Contracting Officer).

1.1.3.6 Reporting procedures, including proposed reporting formats outlined in KDOT Part V.

1.1.4 Acceptance of Plan: Acceptance of the Contractor's plan is required prior to the start of construction. Acceptance is conditional, and will be predicated on satisfactory performance during the construction. The Government reserves the right to require the Contractor to make changes in their CQC plan and operations, as necessary, to obtain the quality specified.

1.1.5 Notification of Changes: After acceptance of the QC plan, the Contractor shall notify the Contracting Officer in writing 14 business days prior to any proposed change. Proposed changes shall be subject to acceptance by the Contracting Officer.

1.2 QUALITY CONTROL ORGANIZATION:

1.2.1 CQC System Manager: The Contractor shall identify an individual, within their organization, who shall be responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor. The CQC System Manager shall have no other duties within the company, except that the CQC System Manager may also perform the duties of a CQC inspector. Documentation certifying that the CQC System Manager has at least 5 years’ experience in the installation of all types of construction in this Contract, and has no other duties within the company, will be submitted as a part of the CQC plan. The CQC System Manager shall be approved by the Contracting Officer, and changed if the CQC System Manager is unable or unwilling to perform their duties as prescribed.

1.2.2 Personnel: A staff of CQC Inspectors shall be maintained under the direction of the system manager to perform all QC activities. There will be at least one CQC inspector at each work site at all times during placement of line items that require sampling and testing referenced in Part V Appendix A and B. . Documentation certifying that each CQC Inspector has at least 2 years’ experience in the installation of all types of construction in this Contract and has taken and passed the Kansas Department of Transportation’s Certified Inspector Training will be submitted as a part of the CQC plan. This certification must be current and kept current during the duration of the Contract. The personnel of this staff shall be fully qualified by experience and technical training to perform their assigned responsibilities, and shall be directly employed by the prime Contractor. The CQC inspector shall not be a supervisor, superintendent or other individual performing work on the project being inspected.

1.3 SUBMITTALS: Submittals shall be as specified in the Section: SUBMITTALS. The CQC Organization shall be responsible for certifying that all submittals are in compliance with the contract requirements.

1.4 CONTROL: Contractor Quality Control is the means by which the Contractor assures that the construction complies with the requirements of the contract plans and specifications. The controls shall be adequate to cover all construction operations, including both onsite and offsite fabrication, and shall be keyed to the inspection phases listed below.

1.4.1 Preparatory Inspection: This shall be performed prior to beginning any work on any definable feature of work. It shall include a review of contract requirements, a check to assure that all materials and/or equipment have been tested, submitted and approved; a check to assure that provisions have been made to provide control testing; examination of the work area to ascertain that all preliminary work has been completed; and a physical examination of materials, equipment and sample work to assure that they conform to approved shop drawings or submittal data and that all materials and/or equipment are on hand. The Contracting Officer's Representative (COR) shall be notified at least 48 hours in advance of the preparatory inspection and such inspection shall be made a matter of record in the Contractor's Quality Control documentation as required below. Subsequent to the preparatory inspection, and prior to commencement of work, the Contractor shall instruct each applicable worker as to the acceptable level of workmanship required in their CQC plan in order to meet contract specifications.

1.4.2 Initial Inspection: This shall be performed as soon as a representative portion of the particular feature of work has been accomplished. The inspection shall include examination of the quality of workmanship and a review of control testing for compliance with contract requirements. The Contracting Officer's Representative shall be notified at least 48 hours in advance of the initial inspection and such inspection shall be made a matter of record in the CQC documentation as required below.

1.4.3 Follow-up Inspections: Shall be performed continually to assure continuing compliance with contract requirements. Such inspections shall be made a matter of record in the CQC documentation as required below. Final follow up inspections shall be conducted and test deficiencies corrected prior to the addition of new features of work.

1.5 TESTS:

1.5.1 Testing Procedure: The Contractor shall perform tests as specified by the individual job order and required certifications, or as required by KDOT Part V along with the KDOT Standard Specifications, to verify that control measures are adequate to provide a product which conforms to contract requirements. The Contractor shall procure the services of an industry recognized testing laboratory, or he may establish a testing laboratory at the project site, subject to approval of the Contracting Officer. As part of the CQC plan, the Contractor shall provide a complete list of tests required by the contract. The list shall give the test name, specification paragraph containing the test requirements, and the personnel and laboratory responsible for each type of test. The Contractor shall perform the following activities, and record and provide the following data:

1.5.1.1 Verify that testing procedures comply with contract requirements.

1.5.1.2 Verify that facilities and testing equipment are available and comply with testing standards.

1.5.1.3 Check test instrument calibration data against certified standards.

1.5.1.4 Verify that recording forms, including all of the test documentation requirements, have been prepared.

1.5.2 Testing:

1.5.2.1 Capability Check: The COR shall have the right to check laboratory equipment by whatever means necessary in the proposed laboratory for compliance with the standards set forth in the contract specifications and to check the laboratory technician's testing procedures and techniques.

1.5.2.2 Capability Recheck: If the selected laboratory fails the capability check, the Contractor shall be assessed a charge of $750.00 to reimburse the Government for each succeeding recheck of the laboratory or the checking of a subsequently selected laboratory. Such costs shall be deducted from the contract amount due the Contractor.

1.5.2.3 Project Laboratory: The COR will have the right to utilize the Contractor's control testing laboratory and equipment to make assurance tests and to check the Contractor's testing procedures, techniques, and test results at no additional cost to the Government.

1.5.2.4 Transportation of Samples for Testing: Costs incidental to the transportation of samples or materials will be borne by the Contractor. Samples of materials for test verification and acceptance testing by the Government shall be delivered to a USACE validated laboratory. The validated laboratory list can be found at this web address: http://www.erdc.usace.army.mil/Media/Fact-Sheets/Fact-Sheet-Article-View/Article/476661/materials-testing-center/

1.6 COMPLETION INSPECTION: At the completion of all work or any increment thereof established by a completion time stated elsewhere in the specifications, the CQC System Manager shall conduct a completion inspection of the work and develop a "punch list" of items which do not conform to the approved plans and specifications. Such a list shall be included in the CQC documentation, as required by paragraph 1.7 below, and shall include the estimated date by which the deficiencies will be corrected. The CQC System Manager or their staff shall make a second completion inspection to ascertain that all deficiencies have been corrected and so notify the Contracting Officer's Representative. The completion inspection and any deficiency corrections required by this paragraph will be accomplished within the time stated for completion of the entire work or any particular increment thereof if the project is divided into increments by separate completion dates. The completion inspection and second inspection shall be performed before the work is turned over to the PW Contract Inspectors as being complete.

1.7 DOCUMENTATION

1.7.1 Records: The Contractor shall maintain current records of quality control operations, activities, and tests performed, including the work of suppliers and subcontractors. These records shall be on an acceptable form and indicate a description of trades working on the project, the numbers of personnel working, the weather conditions encountered, any delays encountered, safety inspections and acknowledgment of deficiencies noted along with the corrective actions taken on current and previous deficiencies. In addition, these records shall include factual evidence that required activities or tests have been performed, including, but not limited to, the following:

1.7.1.1 Type and number of control activities and tests involved.

1.7.1.2 Results of control activities or tests.

1.7.1.3 Nature of defects causes for rejection, etc.

1.7.1.4 Proposed remedial action.

1.7.1.5 Corrective actions taken.

1.7.2 Content: These records shall cover both conforming and defective or deficient features and shall include inspections of all materials delivered and incorporated in the work. Copies of these records shall be furnished to the Contracting Officer or Contracting Officer’s Representative daily. These records shall be forwarded to the government via E-mail in a Microsoft Office Word Format. If these records are not delivered on a daily basis, the Contractor shall not be in compliance as stated in Section1.8 below.

1.8 Notification of Noncompliance: Contractor is not authorized to deviate from the approved specifications or approved materials without authorization from the Contracting Officer. Contractor’s failure to obtain authorization prior to commencing work may result in re-performance of work at contractor’s own expense or deduction in payment. The Contracting Officer will notify the Contractor of any noncompliance with the foregoing requirements. The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor or their representative at the site of the work, shall be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor. The Government reserves the right to investigate compliance in pavement dimensions with methods including but not limited to core drilling.

Part 2 PRODUCTS (not used)

Part 3 EXECUTION (not used)