W9115125RA004 RFI Answers as of 20250919.pdf

QUESTION ANSWER

1. Is this an incumbent contract? If so, could you please provide the previous award number?

2. What is your preferred method for receiving proposals?

1. Information available on FPDS.gov, Contract: W9115120C0014

2. Proposals shall be submitted via email to Mr. Ryan Hoover and MAJ Dylan Hanback.

1. Are you able to provide the previous contractor and contract award amount for this project? 1. Information available on FPDS.gov, Contract: W9115120C0014

1. We are not familiar with any portal or response function in SAM.gov for submitting questions. Is this a new feature that we are not aware of? As an alternative, may we send our questions directly to one or both of you?, and 2) is the 10 am deadline Central Standard

Time?

1. Questions shall be sumbitted via email to Mr. Ryan Hoover and MAJ Dylan Hanback. Reference Addendum to 52.212-1 Instructions to Offerors

2. All times are Central Daylight Time (CDT/CST)

1. Was the site visit optional? Will there be another? Can you share the Site visit Summary?

The Site Visit was optional, there are no additional site visits planned. Vendors can request base access and use the attached map to conduct their own observation.

Stop 1: Belton Lake Outdoor Recreation Area (BLORA)

Discussed the importance of coordination with BLORA staff due to the Nature of Lights Celebration held annually. This area has joint responsibility with grounds that are adjacent which are maintained by government personnel (MWR Staffing), which means that you must pay close attention to maps to ensure you are maintaining the correct grounds. There is also an unfenced staging area at BLORA that will allow the contractor to stage equipment when not in use at their own risk

Stop 2: 69th ADA Footprint

This area is situated on the east side of the main post. Key considerations include the ongoing construction of additional facilities at the far end, which will require future grounds maintenance. A walkthrough of the site was conducted to review and discuss the full scope of work.

Stop 3: Yoakum-Defrenn Heliport

This area has joint responsibility with grounds that are adjacent which are maintained by City of Killeen Staffing on an Intergovernmental Support Agreement

(IGSA) which means that you must pay close attention to maps in the solicitation to ensure you are maintaining the correct grounds.

Stop 4: 88030 Warrior Way

At this stop, we reviewed the surrounding area, including the open fields located to the east of 88030 which was previously a housing area but now has been demolished. We also identified key points to focus on as we transition to Site 5. These include the motor pools positioned on the right side of the route, which contain designated spray areas and mowing, and the barracks on the left side, which are situated in tighter spaces that present maneuverability challenges.

Stop 5:

1001 High Visibility Area

At this stop, we assessed the surrounding area, including the grounds at Building 1001, which is recognized as a high-visibility location. As we prepared to transition to Sites 6 and 7, several key points were highlighted. While we will be driving through Site 6 without stopping, it remains a critical area due to the stadium, which hosts numerous special events throughout the year and will require event-specific grounds maintenance.

Additionally, as we departed the stadium and proceeded west along Tank Destroyer Boulevard, emphasis was placed on closely reviewing the map books included in the solicitation. This will be essential for accurately identifying which areas fall under the scope of the maintenance contract.

Stop 6: Stadium

Drive through

Stop 7: West Fort Hood Clinic

This stop was used to discuss West Fort Hood area and identify joint responsibility with grounds that are adjacent which are maintained by City of Killeen Staffing on an Intergovernmental Support Agreement (IGSA) which means that you must pay close attention to maps in the solicitation to ensure you are maintaining the correct grounds.

Site 8: Skipped

Site 9: 90129 Parking Lot

Identified a culvert area in the parking lot that must be maintained on the contract. Ended Tour in the parking lot of 90129 informing offerors to submit all questions

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Legend

* Mowing Stop Location

Tour Route Date Exported: 9/8/2025

2 56059

3 6998

4 87030

5 1001

6 50012

7 94043

8 92162

9 90029

10 90129

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To BLORA

575 S SHERMAN ST

310 COTTAGE RD

3785 TEDESCO WAY

4217 E MURPHY RD

456 MARTIN DR

111 PHANTOM WARRIOR D R

2180 STADIUM RD

2515 S CLARKE RD

1151 SUPPLY RD

3870 S CLARKE RD

178 COBRA DR