Solicitation Amendment W9115125RA0040002 SF 30.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form Continuation

The following changes have been made:

INFORMATION FROM TO

Response Due Time 05:00 PM 09:00 AM Response Due Date 13 Oct 2025 20 Oct 2025

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

Miscellaneous text in this section has been modified to:

A. PROPOSAL SUBMISSION (FAR 52.212-1 Instructions to Offerors - Commercial Items)

Amendment 2 changes highlighted in yellow. Changes to lines: A.1. and B.3.c.6

1. Proposals shall be submitted via email to MAJ Dylan J. Hanback at dylan.j.hanback.mil@army.mil, and Ryan D. Hoover at ryan.d.hoover.civ@army.mil. In accordance with FAR 5.102(a)(1). Offeror's proposals are due . 09:00AM (CST) 20 October 2025 If you anticipate difficulty uploading your complete offer package due to file size restrictions, please notify MAJ Dylan J. Hanback at dylan.j.hanback.mil@army.mil *prior* to the submission deadline.** We will then provide instructions for utilizing DOD Safe to securely transmit your offer. *Do not wait until the last minute to inform us of this issue.*

2. The point of contact responsible for supplying addition information and answering all inquiries is the Contracting Officer (KO) via the Contracting Specialist (KS).

Address all questions to the KS, MAJ Dylan J. Hanback at dylan.j.hanback.mil@army.mil, and KO, Ryan D. Hoover at ryan.d.hoover.civ@army.mil. All questions regarding this solicitation shall be submitted in writing via email no later than 10:00am CST, 22 September 2025. The subject line of the email shall read:

W9115125RA004 - Grounds Maintenance. Questions, comments, or inquires made by telephone will not receive a response. Questions, comments, or inquiries made after 10:00am CST, 22 September 2025 will not receive a response. The Government will issue an amendment to provide responses to industry questions via posting to the System for Award Management website at https://www.sam.gov. Explanations or instructions given in a form other than an amendment to the solicitation shall not be binding.

3. Offeror shall be registered in System for Award Management (SAM) web-site at https://www.sam.gov prior to receipt of proposal in order to receive an award.

Offerors are reminded that failure to comply "shall render their quote as non- acceptable."

4. The NAICS code shall be on the Offerors System for Award Management profile https://www.sam.gov prior to receipt of proposal in order to receive an award.

Offerors are reminded that failure to comply "shall render their proposal as unacceptable."

B. PROPOSAL PREPARATION INSTRUCTIONS

1. Offeror proposals shall consist of four (4) separate volumes: General, Technical, Past Performance, Cost / Price, and a duplicate copy of each with identifying information redacted for the Source Selection Board.

2. Proposal Format

a. Offerors shall submit the proposal electronically at the SAM.gov website at http://www.sam.gov.

W9115125RA0040002

b. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and mission capability/ technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. If the Offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below.

Solicitation Document: PWS, Volume 1, etc.

Page/Paragraph: Applicable Page and Paragraph Numbers

Requirement/Portion: Identify the requirement or portion to which exception is taken

Rationale & Impact: Describe the rationale and impact of the exception

The proposals shall be organized into four (4) volumes, and a duplicate copy of each with identifying information redacted for the Source Selection Board. All text shall be single spaced with black Arial or Times New Roman font on white paper (Black and white requirement does not apply to graphics, photos; Company stationery and logos are acceptable). Text shall be easily readable (12 or 10 point font proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. Digital copies shall be provided in PDF and Excel format. File names to be "Volume #, Company Name - Initial" for the first submission. File name of later submissions (if necessary), shall be "Volume #, Company Name - Revision X' with X indicating the number of the revision. Page limitations are as follows:

Volume Title Page Limits

I General None

II Technical 25

III Past Performance 25

IV Cost/Price 25

c. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and unread. It is the Offeror's responsibility to ensure the proposal is uploaded acceptably. The Government will not accept any changes to the Offeror's proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

d. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings.

e. Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked "This page intentionally left blank" will not be counted.

f. What Counts as A Page? A page shall be an 8 1/2 X 11" size page. Letter size and spacing requirements for illustrations and tables can be at the discretion of the

Offeror but shall be easily readable. Larger page sizes will be counted as the appropriate number of pages based on an 8 1/2" X 11" size page. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event the contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

g. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

h. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

a. Volume I - General

1) Offerors are required to submit a completed proposal (including acknowledgment of Amendments). All final monetary extensions shall be in whole dollars and two decimal places. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

2) Submission Requirements. The General Volume shall be organized as follows and contain the identified information.

a) TAB A - Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation shall be identified and fully explained.

b) TAB B - SF 1449 - The SF 1449 shall be submitted fully completed. The Offeror is cautioned that the SF 1449 shall contain a signature in block 30(a) of the form.

The Offeror shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 1449 and with FAR 52.215-1, Instructions to Offerors -

Commercial Products and Commecial Services. The Offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to their proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the

Government.

c) TAB C - Representation, Certifications, and Other Statements of Offerors - The Offeror shall ensure that all representations, certifications and other statements are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

b. Volume II - Technical

1) The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror's proposal. Legibility, clarity, and coherence are very important. Proposals will be evaluated against the Technical subfactors defined below. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as "standard procedures will be employed" or "well known techniques will be used," etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and expertise and will base its evaluation on the information presented in the Offeror's proposal. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2) The Technical Volume shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria for award. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor's technical competence and ability to comply with the contract task requirements specified in the PWS. The Offeror shall address as specifically as possible the actual methodology that would be used for accomplishing the

PWS tasks including how the Offeror will:

a) Explain how you will apply recognized industry best practices and innovative techniques for mowing and edging on a defined schedule.

b) Explain how you will implement efficient, environmentally responsible methods for leaf and debris removal.

c) Explain how you will employ effective weed control strategies, integrating advanced solutions to minimize invasive growth.

d) Explain how you will execute weed eating and vegetation removal from sidewalks, curbs, street islands, and hard surfaces using approved practices.

e) Explain how you will incorporate innovative solutions to enhance operational efficiency and minimize environmental impact.

f) Explain how you will ensure compliance with military base regulations, safety standards, IMCOM Capability Standards (TE-E1/TE-E2), and sustainability requirements.

3) The Technical Volume shall be organized with a Table of Contents, Exceptions/Assumptions used, and Technical Narrative including:

a) Subfactor 1: Equipment and Staffing Plan

i. The Offeror shall provide a detailed equipment plan, specifying equipment type (year, make, model), quality, quantity, leased or owned.

ii. The Offeror shall provide a staffing plan that clearly demonstrates a plan to retain, recruit, and replenish qualified personnel. Commitment Letters shall show confirmation from the key personnel that they are committed to work for the Offeror on the pending contract.

b) Subfactor 2: Quality Control Plan.

i. The Offeror shall provide a comprehensive execution plan, maintenance plan, hazardous material plan, and procedures for encountering delays as specified in the

PWS.

ii. Quality Control Plan (QCP): The Offeror shall provide a QCP that includes all items listed in the PWS.

c) Subfactor 3: Phase-In Plan

i. Phase-In: Offeror shall provide a Phase-In plan that is adequate IAW PWS. Plan shall include timelines, personnel actions, and responsibilities of key personnel. Plan shall specify in writing a training program and a date for transferring responsibilities for the work under this requirement.

c. Volume III - Past Performance

1) The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation.

2) The Offeror shall include documentation regarding their recent and relevant past performance as it directly relates to the work being procured under this solicitation.

The Offeror SHALL NOT go back any farther than five (5) years, from the issue date of this RFP, for the submitted data. The past performance data shall document a successful history of past contract performance. Relevant efforts are defined as services/efforts that are the same as or similar to the effort required by the RFP. Data concerning the Offeror shall be provided first, followed by each proposed major subcontractor, teaming partners, and/or joint venture partners in alphabetical order.

3) In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the Offeror's Past Performance Volume and information obtained from other sources, such as SAM.gov, Contract Performance Assessment Retrieval System (CPARS) or similar systems and commercial sources.

Offerors are reminded that both independent data and data provided by Offerors in their proposals may be used by the Government to evaluate the Offeror's past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the Offerors.

Proposals that do not contain the information requested by this paragraph will not be considered. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received.

4) In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)).

Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, "unknown" shall be considered

"acceptable."

5) Submission Requirements. The Offeror shall submit a Past Performance Volume containing the following:

a) Table of Contents

b) Summary Page - The submission shall consist of a matrix that indicates functional areas, performance periods, and customers, with a brief description of the work performed, sufficient to demonstrate a clear understanding of the mission, and major PWS functional areas. The intent of this element is not to provide a technical discussion of each functional area of the contract, but rather to demonstrate the Offeror's experience in each functional area of the PWS through a quantitative assessment of current and previous work performed.

c) Specific Relevant Contracts - The Offeror shall provide documentation outlining the Offeror's past performance with contracts, which is the same or similar in nature, size, and complexity to the services being procured under this solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

6) Past Performance Questionnaire - Attachment 3 is for the contracts identified on each Specific Relevant Contract Reference. The Offeror shall forward a copy of the

Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to the KO and CS prior to 12:00PM CST 20 October 2025. Due to the current Government shutdown, the KO and KS may accept Past

Any questionnaires not returned directly to the KO and CS will not be reviewed and Performance Questionnaires from Government agencies during communications.

evaluated. The information contained in the questionnaires will be used to evaluate the Offeror's past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that questionnaires cannot be provided.

d. Volume IV - Cost/Price

1) General. The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price. Cost analysis shall be examined to determine cost realism. All Excel formulas, lookup tables, and links should be intact, and no links shall exist to files not included with the submission. Excel workbooks shall not contain hidden spreadsheets, columns or rows. Offerors shall not submit PDF or flat files for Cost/ Price. A flat file is one without formulas or is protected in such a way to preclude proper evaluation. Failure to comply with these formatting requirements will result in rejection of the proposal. Offerors' submittals shall be free of viruses, Trojans, spyware, and other malicious code for which appropriate detection and removal/quarantine software exists.

2) Submission Requirements. The Offeror shall submit a Cost/Price Volume containing the following:

a) The Offeror's response shall consist of a cost/price proposal corresponding to Attachment 5, Pricing Sheet, and all CLINs. The Cost/Price proposal for all services and

CLINs shall contain two Sections: the Cost/Price Narrative Section and the Cost/Price Proposal Section. Cost Narrative portion shall be provided in PDF format, with a

Table of Contents. The cost narrative shall provide the basis of estimate for all major elements of cost proposed. The Cost Narrative Section shall contain all the narrative explanations used in deriving calculated costs (including appropriate references to individual spreadsheets). These narratives shall clearly explain the methodologies, calculations, exceptions, and assumptions used in developing each cost element.

b) The direct labor rates proposed will be utilized in accordance with prevailing wage rates published by the Department of Labor at time of award that will be incorporated into the resulting contract. The awardee will not be allowed to invoice at rates above those included in the current wage standard. If it becomes necessary for the awardee to incur costs for labor categories not included in the during performance of the contract, the awardee will have to first obtain the Contracting Officer's approval through a revision to the labor rates via modification to the contract.

c) In the Cost/Price Narrative Section, provide an explanation of the method of cost build-up, including the basis used in applying rates and factors. The source of rates and factors shall be identified. The indirect rates proposed shall reflect the Offeror's actual cost accounting practices and indirect rate structure. All indirect rates and factors shall be supported by calculations. The components of the calculations shall be broken down into the individual elements that comprise them. These elements shall be fully explained, including how the amounts were computed both in text and figures. The details of each individual cost pool and base shall be provided.

d) The Cost/Price Proposal Section shall contain Attachment 5, completed by the Offeror. Attachment 5 contains detailed pricing elements for all Grounds Maintenance

Areas and tasks, and separate sheets for each ordering period. *Note: PWS Attachment 5 contains two distinct standards for High Visibility Areas as described in TE-E1

IMCOM Standard, and TE-E2, Supplement to IMCOM Standard. These standards shall be priced separately. The Government shall determine the High Visibility standard used at the Task Order level.

e) All Offerors propose phase-in costs commensurate with the PWS requirements. If no phase-in costs are proposed, the proposal will not be considered. All Offerors shall propose phase out costs. Individual spreadsheets shall be completed for each ordering period. All final monetary extensions shall be in whole dollars and two decimal places only. Offerors shall not provide unbalanced pricing which may increase performance risk and have unreasonably high prices.

36000 DARNALL LOOP, FORT HOOD TX 76544

FORT HOOD, TX 76544

UNITED STATES

DYLAN HANBACK, EMAIL: DYLAN.J.HANBACK.MIL@ARMY.MIL

AdminBy:

SCD: PAS:

1. EXTEND THE SOLICITATION CLOSING DATE FROM 13 OCTOBER 2025 TO 0900CST 20 OCTOBER 2025.

2. UPDATE ADDENDUM TO CLAUSE 52.212-1 INSTRUCTIONS TO OFFERORS