1 Solicitation - Grounds Maintenance W9115125RA004.pdf
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- Solicitation number
- W9115125RA004
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This is a Request for Quote (RFQ) for Grounds Maintenance Services at Fort Hood, Texas, issued by the U.S. Army Material Command. The solicitation is set aside for Women-Owned Small Business (WOSB) concerns and covers a five-year contract period from November 2025 to October 2030, with an estimated total value of $10,000,000. The contract requires comprehensive grounds maintenance for over 3,700 acres, including mowing, edging, weed control, debris removal, and seasonal upkeep across Fort Hood's main cantonment, west areas, and Belton Lake Outdoor Recreation Area.
The procurement includes five ordering periods, each with base grounds maintenance services and optional special cut requirements. Key performance requirements include maintaining grounds to IMCOM Capability Standards, using environmentally responsible methods, and executing tasks on defined schedules. The contract will be awarded using a tradeoff source selection process, with past performance significantly more important than technical factors, and technical factors more important than price. Offerors must submit detailed proposals addressing equipment and staffing plans, quality control, phase-in strategies, and past performance demonstrating relevant experience. An Industry Day and site visit are scheduled for September 17, 2025, to familiarize vendors with the work sites and requirements.
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WOMEN-OWNED SMALL
BUSINESS (WOSB)
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
1. REQUISITION NUMBER PAGE 1 OF
2. CONTRACT NUMBER 3. AWARD/EFFECTIVE
DATE
4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE
DATE
7. FOR SOLICITATION
INFORMATION CALL:
a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/
LOCAL TIME
9. ISSUED BY
13b. RATING
14. METHOD OF SOLICITATION
CODE
15. DELIVER TO 16. ADMINISTERED BY CODE
18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/
OFFEROR
CODE
FACILITY
CODE
CODE
TELEPHONE NUMBER
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN
OFFER
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK
BELOW IS CHECKED
REQUEST
FOR QUOTE
(RFQ)
INVITATION
FOR BID
(IFB)
REQUEST
FOR
PROPOSAL
(RFP)
SEE ADDENDUM
19.
ITEM NUMBER
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH
AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND
ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS
SPECIFIED
29. AWARD OF CONTRACT: REFERENCE OFFER
DATED . . YOUR OFFER ON SOLICITATION
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR
30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
STANDARD FORM 1449 (REV. 11/2021)
Prescribed by GSA - FAR (48 CFR) 53.212
10. THIS ACQUISITION IS UNRESTRICTED OR
NORTH AMERICAN
INDUSTRY CLASSIFICATION
STANDARD (NAICS):
SIZE STANDARD:
13a. THIS CONTRACT IS A
RATED ORDER UNDER
THE DEFENSE PRIORITIES
AND ALLOCATIONS
SYSTEM - DPAS (15 CFR 700)
SET ASIDE: % FOR:
11. DELIVERY FOR FREE ON
BOARD (FOB) DESTINATION
UNLESS BLOCK IS MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
ARE ARE NOT ATTACHED
ARE ARE NOT ATTACHED
27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3
AND 52.212-5 ARE ATTACHED. ADDENDA
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
8(A)
ECONOMICALLY
DISADVANTAGED
WOMEN-OWNED SMALL
BUSINESS (EDWOSB)
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
(SDVOSB)
HUBZONE SMALL
BUSINESS
SMALL BUSINESS
NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.
calls)
Created On:
12 Sep 2025, 08:34 AM Central Daylight Time
Solicitation/Contract Form Continuation
GROUND MAINTENANCE SERVICES
W9115125RA004
Continuation of Supplies or Services and Prices/Costs
Additional Information/Notes
Item Supplies/Service Estimated Quantity
Unit Unit Price Amount
1 Month - Phase In
Product Service Code: S208 Pricing Arrangement: Firm Fixed Price
1 Months
Grounds Maintenance IDIQ - Ordering Period I The Contractor shall inspect, service, maintain, and landscape grounds of Fort Hood. The work shall include scheduling and performance of mowing and trimming and debris removal, policing of areas, and other associated work in accordance with Performance Work Statement. Pricing and performance period information shall be at the task order level. Quantity and unit are estimates. Actual quantity and price shall be at the task order level.
Product Service Code: S208 Pricing Arrangement: Firm Fixed Price
100 Job
Special Cut IDIQ - Ordering Period I Special cuts shall be requested at least 48 hours prior to requirement to start work.
The Contractor shall perform specifically requested mowing, debris removal, policing of areas, and other associated work in accordance with Performance Work Statement. Pricing and performance period information shall be at the task order level. Quantity and unit are estimates, not to exceed 1,500 acres per ordering period. Actual quantity and price shall be at the task order level.
Product Service Code: S208 Pricing Arrangement: Firm Fixed Price
1,500 Acre
Grounds Maintenance IDIQ - Ordering Period II The Contractor shall inspect, service, maintain, and landscape grounds of Fort Hood. The work shall include scheduling and performance of mowing and trimming and debris removal, policing of areas, and other associated work in accordance with Performance Work Statement. Pricing and performance period information shall be at the
100 Job task order level. Quantity and unit are estimates. Actual quantity and price shall be at the task order level.
Product Service Code: S208 Pricing Arrangement: Firm Fixed Price
Special Cut IDIQ - Ordering Period
II
Special cuts shall be requested at least 48 hours prior to requirement to start work.
The Contractor shall perform specifically requested mowing, debris removal, policing of areas, and other associated work in accordance with Performance Work Statement. Pricing and performance period information shall be at the task order level. Quantity and unit are estimates, not to exceed 1,500 acres per ordering period. Actual quantity and price shall be at the task order level.
Product Service Code: S208 Pricing Arrangement: Firm Fixed Price
1,500 Acre
Grounds Maintenance IDIQ - Ordering Period III The Contractor shall inspect, service, maintain, and landscape grounds of Fort Hood. The work shall include scheduling and performance of mowing and trimming and debris removal, policing of areas, and other associated work in accordance with Performance Work Statement. Pricing and performance period information shall be at the task order level. Quantity and unit are estimates. Actual quantity and price shall be at the task order level.
Product Service Code: S208 Pricing Arrangement: Firm Fixed Price
100 Job
Special Cut IDIQ - Ordering Period
III
Special cuts shall be requested at least 48 hours prior to requirement to start work.
The Contractor shall perform specifically requested mowing, debris removal, policing of areas, and other associated work in accordance with Performance Work Statement. Pricing and performance period information shall be at the task order level. Quantity and unit are estimates, not to exceed 1,500 acres per ordering period. Actual quantity and price shall be at the task order level.
1,500 Acre
Product Service Code: S208 Pricing Arrangement: Firm Fixed Price
Grounds Maintenance IDIQ - Ordering Period IV The Contractor shall inspect, service, maintain, and landscape grounds of Fort Hood. The work shall include scheduling and performance of mowing and trimming and debris removal, policing of areas, and other associated work in accordance with Performance Work Statement. Pricing and performance period information shall be at the task order level. Quantity and unit are estimates. Actual quantity and price shall be at the task order level.
Product Service Code: S208 Pricing Arrangement: Firm Fixed Price
100 Job
Special Cut IDIQ - Ordering Period
IV
Special cuts shall be requested at least 48 hours prior to requirement to start work.
The Contractor shall perform specifically requested mowing, debris removal, policing of areas, and other associated work in accordance with Performance Work Statement. Pricing and performance period information shall be at the task order level. Quantity and unit are estimates, not to exceed 1,500 acres per ordering period. Actual quantity and price shall be at the task order level.
Product Service Code: S208 Pricing Arrangement: Firm Fixed Price
1,500 Acre
Grounds Maintenance IDIQ - Ordering Period V The Contractor shall inspect, service, maintain, and landscape grounds of Fort Hood. The work shall include scheduling and performance of mowing and trimming and debris removal, policing of areas, and other associated work in accordance with Performance Work Statement. Pricing and performance period information shall be at the task order level. Quantity and unit are estimates. Actual quantity and price shall be at the task order level.
Product Service Code: S208 Pricing Arrangement: Firm Fixed Price
100 Job
Special Cut IDIQ - Ordering Period V Special cuts shall be requested at least 48 hours prior to requirement to start work.
The Contractor shall perform specifically requested mowing, debris removal, policing of areas, and other associated work in accordance with Performance Work Statement. Pricing and performance period information shall be at the task order level. Quantity and unit are estimates, not to exceed 1,500 acres per ordering period. Actual quantity and price shall be at the task order level.
Product Service Code: S208 Pricing Arrangement: Firm Fixed Price
1,500 Acre
1 Month - Phase out
Product Service Code: S208 Pricing Arrangement: Firm Fixed Price
1 Months
Continuation of Description
Industry Day - Site Visit: 17 September 2025
Date/Time: 17 September 2025, 08:00AM CST
Location: Main Conference Room (CR1)
DPW Maint. MP Building 40001, Fort Hood Texas, 76544
(Northwest of the intersection of 76th St and Tank Destroyer Blvd)
Purpose: Familiarize vendors with Fort Hood Grounds Maintenance conditions.
Guidance: All vendors must obtain base access prior to Site Visit. For access information and application, see: https://home.army.mil
/hood/my-fort/visitor-information
All vendors must provide their own transportation between locations during Site Visit.
Anticipate four (4) hours to visit four (4) sites on Fort Hood, West Fort Hood, and Belton Lake Outdoor Recreation Area (BLORA).
NO questions will be answered during the Site Visit. All questions shall be submitted through SAM.gov before 10:00AM 22
September 2025.
Industry Day Point of Contact: Mr. Dominic Miles, dominic.q.miles.civ@army.mil, 254-535-3188
Requirements The Contractor shall provide grounds maintenance service tasks and frequencies as described and defined in this Performance Work Statement (PWS), Part 5 Specific Tasks and Part 8 Attachment/Technical Exhibits (TE), TE- E1 IMCOM Capability Standards, TE-E2 Supplement to IMCOM Capability Standards, except for those items specified as Government furnished property and services). The Contractor shall perform to the standards in this contract.
W9115125RA004
https://home.army.mil/hood/my-fort/visitor-information https://home.army.mil/hood/my-fort/visitor-information mailto:dominic.q.miles.civ@army.mil
Continuation of Inspection and Acceptance
Overall Contract Inspection/Acceptance Locations
Inspection and Acceptance Location
Both Destination Instructions: The Contracting Officer's Representative (COR) is authorized to inspect and accept performance under this contract, provided it meets the standards established in the Performance Work Statement (PWS)
DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: The Contracting Officer's Representative (COR) is authorized to inspect and accept performance under this contract, provided it meets the standards established in the Performance Work Statement (PWS)
DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: The Contracting Officer's Representative (COR) is authorized to inspect and accept performance under this contract, provided it meets the standards established in the Performance Work Statement (PWS)
DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: The Contracting Officer's Representative (COR) is authorized to inspect and accept performance under this contract, provided it meets the standards established in the Performance Work Statement (PWS)
DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: The Contracting Officer's Representative (COR) is authorized to inspect and accept performance under this contract, provided it meets the standards established in the Performance Work Statement (PWS)
DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: The Contracting Officer's Representative (COR) is authorized to inspect and accept performance under this contract, provided it meets the standards established in the Performance Work Statement (PWS)
DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: The Contracting Officer's Representative (COR) is authorized to inspect and accept performance under this contract, provided it meets the standards established in the Performance Work Statement (PWS)
DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: The Contracting Officer's Representative (COR) is authorized to inspect and accept performance under this contract, provided it meets the standards established in the Performance Work Statement (PWS)
DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: The Contracting Officer's Representative (COR) is authorized to inspect and accept performance under this contract, provided it meets the standards established in the Performance Work Statement (PWS)
DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: The Contracting Officer's Representative (COR) is authorized to inspect and accept performance under this contract, provided it meets the standards established in the Performance Work Statement (PWS)
DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: The Contracting Officer's Representative (COR) is authorized to inspect and accept performance under this contract, provided it meets the standards established in the Performance Work Statement (PWS)
DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: The Contracting Officer's Representative (COR) is authorized to inspect and accept performance under this contract, provided it meets the standards established in the Performance Work Statement (PWS)
DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Continuation of Deliveries or Performance
From 01 Nov 2025 to 31 Oct 2030
Party to Pay Transportation Cost: Contractor
Point Type: Destination
Line Item Delivery Schedule Estimated Quantity
Address and POC
Delivery Period From 01 Nov 2025 to 30 Nov 2025
Period of Performance From 01 Nov 2025 To 30 Nov 2025
1 Months Service Performance Site DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Partial Delivery Schedule Delivery Period From 01 Dec 2025 to 31 Oct 2026 100 Job
Period of Performance From 01 Dec 2025 To 31 Oct 2026
100 Job Service Performance Site DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Partial Delivery Schedule Delivery Period From 01 Dec 2025 to 31 Oct 2026 1,500 Acre
Period of Performance From 01 Dec 2025 To 31 Oct 2026
1,500 Acre Service Performance Site DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Partial Delivery Schedule Delivery Period From 01 Nov 2026 to 31 Oct 2027 100 Job
100 Job Service Performance Site DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Period of Performance From 01 Nov 2026 To 31 Oct 2027
Partial Delivery Schedule Delivery Period From 01 Nov 2026 to 31 Oct 2027 1,500 Acre
Period of Performance From 01 Nov 2026 To 31 Oct 2027
1,500 Acre Service Performance Site DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Partial Delivery Schedule Delivery Period From 01 Nov 2027 to 31 Oct 2028 100 Job
Period of Performance From 01 Nov 2027 To 31 Oct 2028
100 Job Service Performance Site DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Partial Delivery Schedule Delivery Period From 01 Nov 2027 to 31 Oct 2028 1,500 Acre
Period of Performance From 01 Nov 2027 To 31 Oct 2028
1,500 Acre Service Performance Site DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Partial Delivery Schedule Delivery Period From 01 Nov 2028 to 31 Oct 2029 100 Job
Period of Performance From 01 Nov 2028 To 31 Oct 2029
100 Job Service Performance Site DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Partial Delivery Schedule Delivery Period From 01 Nov 2028 to 31 Oct 2029 1,500 Acre
Period of Performance From 01 Nov 2028 To 31 Oct 2029
1,500 Acre Service Performance Site DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Partial Delivery Schedule Delivery Period From 01 Nov 2029 to 30 Sep 2030 100 Job
Period of Performance From 01 Nov 2029 To 30 Sep 2030
100 Job Service Performance Site DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Partial Delivery Schedule Delivery Period From 01 Nov 2029 to 30 Sep 2030 1,500 Acre
Period of Performance From 01 Nov 2029 To 30 Sep 2030
1,500 Acre Service Performance Site DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Delivery Period From 01 Oct 2030 to 31 Oct 2030
Period of Performance From 01 Oct 2030 To 31 Oct 2030
1 Months Service Performance Site DoDAAC: W45NQ9
W0VC ENGR R U ACT
BLDG 4408 78TH ST AT SANTA FE, IMWE HOD PWB SUPPLY
FORT HOOD, TX 76544
UNITED STATES
Contract Clauses
FAR Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
52.219-6 Notice of Total Small Business Set-Aside. Nov 2020 52.219-8 Utilization of Small Business Concerns. Jan 2025 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.203-3 Gratuities. Apr 1984 52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services. Nov 2023
DFARS Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7004 Antiterrorism Awareness Training for Contractors. Jan 2023 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024
252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.
Jan 2023
252.204-7020 NIST SP 800-171 DoD Assessment Requirements. Nov 2023 252.205-7000 Provision of Information to Cooperative Agreement Holders. Oct 2024 252.225-7012 Preference for Certain Domestic Commodities. Apr 2022 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. Jun 2023
252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns.
Jan 2023
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7010 Levies on Contract Payments. Dec 2006 252.243-7002 Requests for Equitable Adjustment. Dec 2022 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023 252.247-7023 Transportation of Supplies by Sea. Oct 2024 252.246-7003 Notification of Potential Safety Issues. Jan 2023 252.223-7008 Prohibition of Hexavalent Chromium. Jan 2023 252.203-7003 Agency Office of the Inspector General. Aug 2019
FAR Clauses Incorporated by Full Text
52.219-14 Limitations on Subcontracting (DEVIATION 2021-O0008) (Oct 2022) Deviation 2021-O0008 (Feb 2023)
LIMITATIONS ON SUBCONTRACTING (FEB 2023) (DEVIATION 2021-O0008)
(a) This clause does not apply to the unrestricted portion of a partial set-aside.
(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that--
(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and
(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.
(c) Applicability. This clause applies only to--
(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);
(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);
(3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15;
(4) Orders expected to exceed the simplified acquisition threshold and that are--
(i) Set aside for small business concerns under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or
(ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii);
(5) Orders, regardless of dollar value, that are--
(i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or
(ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii); and
(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.
(d) Independent contractors. An independent contractor shall be considered a subcontractor.
(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for--
(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding certain other direct costs and certain work performed outside the United States (see paragraph (e)(1)(i)), to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract. The following services may be excluded from the 50 percent limitation:
(i) Other direct costs, to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service. Examples include airline travel, work performed by a transportation or disposal entity under a contract assigned the environmental remediation NAICS code 562910), cloud computing services, or mass media purchases.
(ii) Work performed outside the United States on awards made pursuant to the Foreign Assistance Act of 1961, or work performed outside the United States required to be performed by a local contractor.
(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;
(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded; or
(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.
(f) The Contractor shall comply with the limitations on subcontracting as follows:
(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause--
[X] By the end of the base term of the contract and then by the end of each subsequent option period; or
By the end of the performance period for each order issued under the contract.
(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.
(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.
(1) In a joint venture comprised of a small business protege and its mentor approved by the Small Business Administration, the small business protege shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protege in the joint venture must be more than administrative functions.
(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.
(End of clause)
52.219-28 Postaward Small Business Program Rerepresentation. (Jan 2025)
Postaward Small Business Program Rerepresentation (Jan 2025)
(a) Definitions. As used in this clause-
Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.
Small business concern-
(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (d) of this clause.
(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.
(b) If the Contractor represented that it was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (f) of this clause or, if applicable, paragraph (h) of this clause, upon occurrence of any of the following:
(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.
(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.
(3) For long-term contracts-
(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and
(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.
(c) If the Contractor represented its status as any of the small business concerns identified at 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (f) of this clause or, if applicable, paragraph (h) of this clause, for the NAICS code assigned to an order (except that paragraphs (c)(1) through (3) of this clause do not apply to an order issued under a Federal Supply Schedule contract at subpart 8.4)-
(1) Set aside exclusively for a small business concern identified at 19.000(a)(3) that is issued under an unrestricted multiple-award contract, unless the order is issued under the reserved portion of an unrestricted multiple-award contract ( e.g., an order set aside for a woman-owned small business under a multiple-award contract that is not set-aside, unless the order is issued under the reserved portion of the multiple-award contract);
(2) Issued under a multiple-award contract set aside for small businesses that is further set aside for a specific socioeconomic category that differs from the underlying multiple-award contract ( e.g., an order set aside for a HUBZone small business concern under a multiple-award contract that is set aside for small businesses);
(3) Issued under the part of the multiple-award contract that is set aside for small businesses that is further set aside for a specific socioeconomic category that differs from the underlying set-aside part of the multiple-award contract ( e.g., an order set aside for a WOSB concern under the part of the multiple-award contract that is partially set aside for small businesses); and
(4) When the Contracting Officer explicitly requires it for an order issued under a multiple-award contract, including for an order issued under a Federal Supply Schedule contract (see 8.405-5(b) and 19.301-2(b)(2)).
(d) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code(s) assigned to this contract. The small business size standard corresponding to this NAICS code(s) can be found at https://www.sba.gov/document /support--table-size-standards.
(e) The small business size standard for a Contractor providing an end item that it does not manufacture, process, or produce itself, for a contract other than a construction or service contract, is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition-
(1) Was set aside for small business and has a value above the simplified acquisition threshold;
(2) Used the HUBZone price evaluation preference regardless of dollar value, unless the Contractor waived the price evaluation preference; or
(3) Was an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.
(f) Except as provided in paragraph (h) of this clause, the Contractor shall make the representation(s) required by paragraphs (b) and (c) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting officer in writing within the timeframes specified in paragraph (b) of this clause, or with its offer for an order (see paragraph (c) of this clause), that the data have been validated or updated, and provide the date of the validation or update.
(g) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (f) or (h) of this clause.
(h) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:
(1) The Contractor represents that it is / is not a small business concern under 561730 NAICS Code assigned to ____contract number.
(2) [Complete only if the Contractor represented itself as a small business concern in paragraph (h)(1) of this clause.] The Contractor represents that it is, is not, a small disadvantaged business concern as defined in 13 CFR 124.1001.
(3) [Complete only if the Contractor represented itself as a small business concern in paragraph (h)(1) of this clause.] The Contractor represents that it is, is not a women-owned small business concern.
(4) Women-owned small business (WOSB) joint venture eligible under the WOSB Program. The Contractor represents that it is, is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [____The Contractor shall enter the name and unique entity identifier of each party to the joint venture: __.]
(5) Economically disadvantaged women-owned small business (EDWOSB) joint venture. The Contractor represents that it is, is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [____The Contractor shall enter the name and unique entity identifier of each party to the joint venture: __ .]
(6) [Complete only if the Contractor represented itself as a small business concern in paragraph (h)(1) of this clause. ] The Contractor represents that it is, is not a veteran-owned small business concern.
(7) [Complete only if the Contractor represented itself as a veteran-owned small business concern in paragraph (h)(6) of this clause.] The Contractor represents that it is, is not a service-disabled veteran-owned small business concern.
(8) Service-disabled veteran-owned small business (SDVOSB) joint venture eligible under the SDVOSB Program. The Contractor represents that it is, is not an SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402. [____The Contractor shall enter the name and unique entity identifier of each party to the joint venture: __.]
(9) [ Complete only if the Contractor represented itself as a small business concern in paragraph (h)(1) of this clause. ] The Contractor represents that-
(i) It is, is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR part 126; and
(ii) It is, is not a HUBZone joint venture that complies with the requirements of 13 CFR part 126, and the representation in paragraph (h)(8)(i) of this clause is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [____The Contractor shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: .] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.
[____Contractor to sign and date and insert authorized signer's name and title.]
(End of clause)
DFARS Clauses Incorporated by Full Text
252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)
(a) Definitions. As used in this clause-
"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.
"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.
"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal
Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(c) WAWF access. To access WAWF, the Contractor shall-
(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.
(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/
(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.
(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:
(1) Document type. The Contractor shall submit payment requests using the following document type(s):
(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.
(ii) For fixed price line items-
(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.
(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.
Invoice as 2-in-1
(iii) For customary progress payments based on costs incurred, submit a progress payment request.
(iv) For performance based payments, submit a performance based payment request.
(v) For commercial financing, submit a commercial financing request.
(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.
(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.
Routing Data Table*
Field Name in WAWF Data to be entered in WAWF
Pay Official DoDAAC HQ0490
Issue By DoDAAC W91151
Admin DoDAAC W91151
Inspect By DoDAAC W45NQ9
Ship To Code W45NQ9
(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.
(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.
(g) WAWF point of contact.
(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.
Jesse McCoy: jesse.e.mccoy.civ@army.mil or (254) 287-9313
Anthony Nauta: herman.a.nauta4.civ@army.mil or (254) 535-0983
(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.
(End of clause)
Addendum to Contract Clauses
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
52.249-4 Termination for Convenience of the Government (Services) (Short Form). Apr 1984 52.249-8 Default (Fixed-Price Supply and Service). Apr 1984 52.208-9 Contractor Use of Mandatory Sources of Supply or Services. May 2014 52.223-5 Pollution Prevention and Right-to-Know Information. May 2024 52.228-5 Insurance-Work on a Government Installation. Jan 1997 52.203-7 Anti-Kickback Procedures. Jun 2020 52.246-4 Inspection of Services-Fixed-Price. Aug 1996 52.243-1 Changes-Fixed-Price. Aug 1987 52.243-1 Changes-Fixed-Price. (Alternate I) Aug 1987 Alternate I Apr 1984 52.242-13 Bankruptcy. Jul 1995 52.232-39 Unenforceability of Unauthorized Obligations. Jun 2013 52.233-1 Disputes. May 2014 52.203-12 Limitation on Payments to Influence Certain Federal Transactions. Jun 2020 52.204-9 Personal Identity Verification of Contractor Personnel. Jan 2011 52.204-19 Incorporation by Reference of Representations and Certifications. Dec 2014 52.223-10 Waste Reduction Program. (DEVIATION 2025-O0004) May 2024 Deviation 2025-O0004 Mar 2025
52.244-6 Subcontracts for Commercial Products and Commercial Services.
(DEVIATION 2025-O0003)
Jan 2025 Deviation 2025-O0003 Mar 2025
52.222-9 Apprentices and Trainees. (DEVIATION 2025-O0003) Jul 2005 Deviation 2025-O0003 Mar 2025 52.237-3 Continuity of Services. Jan 1991
DFARS Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
252.243-7001 Pricing of Contract Modifications. Dec 1991 252.204-7003 Control of Government Personnel Work Product. Apr 1992 252.201-7000 Contracting Officer's Representative. Dec 1991 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jan 2023 252.239-7001 Information Assurance Contractor Training and Certification. Jan 2008 252.222-7006 Restrictions on the Use of Mandatory Arbitration Agreements. Jan 2023 252.225-7021 Trade Agreements. Feb 2024 252.225-7048 Export-Controlled Items. Jun 2013
FAR Clauses Incorporated by Full Text
52.216-18 Ordering. (Aug 2020)
Ordering (Aug 2020)
Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or (a) activities designated in the Schedule. Such orders may be issued from through .11/01/2025 10/31/2030
All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task (b) order and this contract, the contract shall control.
A delivery order or task order is considered "issued" when-(c)
If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;(1)
If sent by fax, the Government transmits the order to the Contractor's fax number; or(2)
If sent electronically, the Government either-(3)
Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or(i)
Distributes the delivery order or task order via email to the Contractor's email address.(ii)
Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.(d)
(End of clause)
52.216-19 Order Limitations. (Oct 1995)
Order Limitations (Oct 1995)
(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.
(b) Maximum order. The Contractor is not obligated to honor-
(1) Any order for a single item in excess of $4,000,000;
(2) Any order for a combination of items in excess of $4,000,000; or
(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.
(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.
(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.
(End of clause)
52.216-22 Indefinite Quantity. (Oct 1995)
Indefinite Quantity (Oct 1995)
This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of (a) supplies and services specified in the Schedule are estimates only and are not purchased by this contract.
Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to (b) the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."
Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be (c) issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.
Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the (d) time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; , that the Contractor shall not be required to make any deliveries provided under this contract after 30 April 2031.
(End of clause)
52.217-8 Option to Extend Services. (Nov 1999)
Option to Extend Services (Nov 1999)
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 DAYS of contract expiration.
(End of clause)
52.217-9 Option to Extend the Term of the Contract. (Mar 2000)
Option to Extend the Term of the Contract (Mar 2000)
The Government may extend the term of this contract by written notice to the Contractor within ; provided that the Government gives the(a) 30 days Contractor a preliminary written notice of its intent to extend at least before the contract expires. The preliminary notice does not commit the60 Days Government to an extension.
If the Government exercises this option, the extended contract shall be considered to include this option clause.(b)
The total duration of this contract, including the exercise of any options under this clause, shall not exceed (inclusive of full 52.217-8(c) 66 months extension)
(End of clause)
52.232-1 Payments. (Apr 1984)
PAYMENTS (APR 1984)
The Government shall pay the Contractor, upon the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted or services rendered and accepted, less any deductions provided in this contract. Unless otherwise specified in this contract, payment shall be made on partial deliveries accepted by the Government if-
(a) The amount due on the deliveries warrants it; or
(b) The Contractor requests it and the amount due on the deliveries is at least $1,000 or 50 percent of the total contract price.
(End of clause)
52.252-2 Clauses Incorporated by Reference. (Feb 1998)
As prescribed in , insert the following clause:52.107(b)
Clauses Incorporated By Reference (Feb 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
https://www.acquisition.gov/ https://www.ecfr.gov/current/title-48
(End of clause)
52.252-6 Authorized Deviations in Clauses. (Nov 2020)
As prescribed in , insert the following clause in solicitations and contracts that include any FAR or supplemental clause with an authorized 52.107(f) deviation. Whenever any FAR or supplemental clause is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the clause when it is used without deviation, include…
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