Amendment_0010-Solicitation_W91151-19-R-0003,_19_March_2019.pdf

0011033501

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to extend the closing date for submission of proposals and provide the updatated versions of Sections L and M that w ere erroneously omitted in Amendment 0009, and provide an updated version of Technical Exhibit V.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Mar-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91151-19-R-0003

X 9B. DATED (SEE ITEM 11)

21-Dec-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Mar-2019

CODE

MISSION AND INSTALLATION CONTRACTING

MISSION CONTRACTING OFFICE (MCO)

36000 DARNALL LOOP, ROOM 1300B

FORT HOOD TX 76544-5025

W91151 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91151-19-R-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RESPONSES TO QUESTIONS SET 6

302. Amendment 0009, TE_V_Base_Operations_-Transitional_Phase-In__14_March_19, Section 2.6.

The sub-paragraph numbering in TE-V Section 2.6 goes from “c” Transportation Services to “d” Supply Services to “d” Reserved to “e” Property Control. There are two of sub-paragraph “d.”

Q1: Would the Government please confirm the correct numbering sequence and sub-paragraph titles for TE-V Section 2.6 so we may correctly address them in our response?

Response: The numbering sequence is 2.6 a through d. The second instance of “d. Reserved” has been deleted. The subparargraph titles remain unchanged.

Q2: Will a revised TE-V be released to the bidders with the corrected numbering and titles?

Response: A revised TE V is provided with this Amendment.

303. Amendment 0009, Q&A #106, SF33 Block 9

106. "Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in AMRDEC until 10:00 AM local time 22 Jan 2019". States in part, Proposals shall be sent through AMRDEC SAFE to the Contract Specialist (CS) and Contracting Officer (KO)... "No hard copies or CDs will be accepted." Q12. Which is correct?

Response: All proposals shall be submitted to the link provided in Section L, paragraph A, Proposal Submittal and Inquiries. Block nine of the SF33 is not applicable. All Offerors and Subcontractors shall follow the instructions in Section L, paragraph A.1 of the solicitation.

Block 9 of the SF33 in Amendment 0008 requires an original and 1 copy to be submitted to SAFE ARL. Q&A #106 states the SF33 was updated to 0 copies and deliver to ARL SAFE. As of Amendment 0009, Block 9 has not been updated to reflect the Q&A #106 response.

Q1: Does the Government require an original submission and 1 copy?

Response: The Government requires an original submission with no copies.

Q2: If not, will a revised SF33 be released to the bidders with the correct information?

Response: The SF33 in block nine (9) of the SF33 that states “Sealed offers in orginal and 0 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the despostiory located in” is not applicable. ARL SAFE, 10:00am local time 29 March 2019 is the extended closing date and time of the solicitation which is applicable. All Offerors and Subcontractors shall follow the instructions in Section L, paragraph A.1a through d for submission of proposals.

Q3: Which is correct: ARL SAFE or SAFE ARL?

Response: ARL SAFE is correct.

304. Amendment 0009, TE_V_Base_Operations_-Transitional_Phase-In__14_March_19, Section 2.6.d[2] [2] The Contractor shall obtain repair parts, spares, bench stock, MILSTRIP, and materials to meet the requirements of this contract IAW PWS section 5.8., 5.10.2, 5.10.8.,5.10.11.12., 5.12.1..

TE-V Section 2.6.d[2] references PWS 5.10.11.12. There is no PWS area with this number.

Q1: What are the correct PWS areas to be addressed in TE-V Section 2.6.d[2]?

Response: The PWS Sections to be addressed are 5.10 and 5.12.

Q2: Will the Government be releasing a revised TE-V with the corrected PWS numbering?

Response: Yes, TE V has been revised and is provided with this amendment.

305. Q&A #265, Q&A #287; Attachment 9 Response to Question #265: “Q1 and Q2- IAW Section L.C.2 of the solicitation, Offerors are allowed to use a different format for Attachment 9 and shall address all areas outlined in the attachment. Q3- Attachment 9 has been updated to clarify the instructions.” Response to Q&A #287: “Attachment 9 has been included with Amendment 0009.” The Attachment 9 included with Amendment 0009 is the exact same document sent with Amendment 0005.

There are no changes or clarifications in the instructions per Q&A #265 response.

Q1: Does the Government intend to release the revised Attachment 9 document with the updated instructions to the bidders?

Response: Attachment 9 was revised on pages 2-3 to correct the duplicates for #7; and on page 3 to change #3 from Completion Date or Delivery Schedule to Delivery Schedule. There were no instructions changed on this Attachment.

306. Amendment 0009; Q&A # 300 Q&A # 300 Response: “Environmental Compliance Officer is correct in the PWS. Environmental Compliance Manager in Attachment 4 is a baseline staffing position. The Offeror” The response to Q&A #300 appears to be incomplete.

Q1: Are there specific instructions to the Offeror from the Government?

Response: The completed sentence reads, “The Offerors are to use Attachment 4- Baseline Staffing for informational purposes only, and propose its own methodology and labor categories for this requirement.”

Q2: Is the Government intending to complete the response to Q&A #300 and release to the bidders?

Response: Yes, see answer to question Q1 in 306 above.

307. Q&A #36; Amendment 0009; RFP L.C.3.D.4(c) Q&A #36. Response: FAR clause 52.222-43 does not apply to this solicitation and this sentence has been deleted. L.C.3.D.4(c) Pursuant to the Service Contract Labor Standards (SCLS), the determination by the Secretary of Labor as to the applicable minimum monetary wage and fringe benefits will be made part of any resulting contract. The Government has incorporated the applicable Area Wage Determinations. The Offeror shall provide a crosswalk of the proposed labor categories and labor rates to the appropriate SCLS Wage Determination as applicable. Per FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment, the Offeror shall not escalate SCLS labor wages in its proposal. The reference to FAR clause 52.222-43 still appears in Amendment 0009

Q1) Does FAR clause 52.222-43 apply to this solicitation?

Response: No

Q2) Will the Government be issuing an Amendment with this reference removed?

Response: Yes

Q3) Does the Government want bidders to escalate SCLS categories or not?

Response: The Offeror shall not escalate SCLS labor wages in the out years in its proposal. Upon the anniversary date of the contract, the most current wage determination with updated wages, health & welfare, etc. will be incorporated.

308. There are significant changes to the RFP requirements (e.g., PWS renumbering, deletions, additions;

instructions in RFP attachments; Cost requirements; submission format, etc.) that require a considerable amount of time to find and analyze, and dictate a complete reworking and restructuring of our entire proposal.

Q1: Would the Government kindly extend the due date by at least 2 weeks?

Response: The solicitation closing date has been extended to 29 March 2019.

309. . TE-V 2.9; Amendment 0009: TE-V Section 2.9—Facility Services refers to PWS 5.15. PWS 5.15 is “Reserved.”

Q1) What is the correct PWS reference for TE-V Section 2.9?

Response: The correct PWS reference is 3.1

310. For Amendment 10 - In Section L, the Govt said they updated D.4.d. However, there is no section D.4.d.

What we think was intended was to say is C.3.D.4.d where the references changed from Schedule B to Section B.

Response: Yes this is correct, the “C.3” was erroroneously omitted and should be C.3.D.4.d. To clarify, FBO has Amendment 10, but The actual amendment posted by the Government was Amendment 9.

311. Also, in Section M, the Govt stated paragraphs D.2 and D.4 were updated; however, we could find no changes made to these sections.

Response: Section M, paragraphs D.2 and D.4 have been updated. Paragraph D.2 removed manpower resources and logistics and added postions held (labor categories) and hours; D.4 Factor 3- Cost, revised paragraphs b and c.

The closing date for submission of proposals has been extended from 22 March 2019 to 29 March 2019.

Technical Exhibit V, paragraph 2.6, 2.9, and 2.11 has been revised.

Section M, paragraphs D.2.b, D.4.b, and D.4.c have been revised.

Section L, paragraphs A.1, C.2.e and C.2.f have been revised.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Mar-2019 10:00 AM to 29-Mar-2019 10:00 AM.

The depository location has changed from SAFE ARL to ARL SAFE.

The number of offeror copies required has decreased by 1 from 1 to 0.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS

INSTRUCTIONS, CONDITIONS AND NOTICE TO OFFERORS (Section L)

A. Proposal Submittal and Inquiries: Block nine (9) of the SF33 is not applicable. All Offerors and Subcontractors shall follow the instructions in the below paragraphs for submission of proposals.

1. Instructions on submission of proposals:

a. No hard copies or CDs will be accepted.

b. Offerors and Subcontractors with proprietary information will submit proposals through the following link: https://safe.arl.army.mil/

c. If the Offeror/Subcontractor has a Common Access Card (CAC), to submit proposals click on the Drop-off box. A window will pop up for Information about the sender. You will be asked if you have been given a Request Code. Answer “No”, and fill in the information for your organization and email address, then click next. Be sure the “From” box has your name, email address, and organization of the Offeror/Subcontractor. Also, ensure all four (4) boxes have been checked immediately below the ‘From” box. In the “To” box click the green plus sign to add the email addresses of the Contract Specialist – Natasha Elder: Natasha.l.elder.civ@mail.mil and the Contracting Officer- Belinda Woods: Belinda.woods.civ@mail.mil. In the description box write “Proposal for Base and Test Support Services, and add files using the blue button at the bottom. After adding your files, place a brief description in the box and click drop off files. A message will pop up to state the drop off is completed. An automated email will be sent to the Contract Specialist and Contracting Officer that files are dropped off and we will have four (4) calendar days to retrieve files. Once the files have been picked up the Offeror/Subcontractor will receive an automated email message informing them the files have been picked up and by whom.

d. If the Offeror/Subcontractor does not have a CAC, Offerors/Subcontractors must request code to obtain access. Prior to submission of proposals, Offerors/Subcontractors shall send an email to the Contract Specialist – Natasha Elder: Natasha.l.elder.civ@mail.mil and the Contracting Officer- Belinda Woods:

Belinda.woods.civ@mail.mil with the full name and email address of the individual that will submit the proposals by 11:00 am Central Time on 14 March 2019. Once this information is received and entered, the named individual will receive an automated email with a link to submit drop-off files. DO NOT USE THE LINK. The Contract Specialist or Contracting Officer will send the individual an email with the request code not later than 18 March 2019. The request code is valid for 14 days effective the day the automated email was sent. Upon receipt of this request code, go to the following link: https://safe.arl.army.mil/ and click on the Drop-off box. A window will pop up for Information about the sender. You will be asked if you have been given a Request Code. Answer “Yes” and enter the code and click “Next”. Be sure the “From” box has the name and email address of the Offeror/Subcontractor. Also, make sure all four (4) boxes have been checked immediately below the “From” box. In the “To” box be sure the email address of both the Contract Specialist and Contracting Officer are listed. In the description box write “Proposal for Base and Test Support Services and add files using the blue button at the bottom. After adding your files, place a brief description in the box and click drop off files. A message will pop up to state the drop off is completed. An automated email will be sent to the Contract Specialist and Contracting Officer that files are dropped off and we will have four (4) calendar days to retrieve files. Once the files have been picked up the Offeror/Subcontractor will receive an automated email message informing them the files have been picked up and by whom.

2. The Acquisition Source Selection Interactive Support Tool (ASSIST):

a. During the conduct of this acquisition, the Acquisition Source Selection Interactive Support Tool (ASSIST) will be used by the Government to support the proposal evaluation and source selection process. A separate tool, the ASSIST2Industry, will be used in conjunction with ASSIST to accomplish all exchanges with Offerors after receipt of proposals pursuant to Federal Acquisition Regulation (FAR) 15.306. ASSIST2Industry provides the ability for the Government to issue, and the Offerors to receive and respond to, all Evaluation Notices (ENs) in a secure online environment.

b. In order to initiate the use of ASSIST2Industry, the Government requires the names, company titles, telephone numbers, and email addresses of two (2) individuals that the Offeror has designated as responsible for receiving and responding to Government ENs through ASSIST2Industry. The designation of two (2) individuals is for the purpose of insuring availability of one individual if the other individual is not available. The required information regarding these two (2) individuals must be submitted with the Offeror’s proposal and included in the cover letter.

c. After the solicitation’s closing date, the Government will establish an account in ASSIST2Industry for each individual identified by the Offeror that has submitted a proposal in response to this solicitation. The two individuals named by the Offeror will be authorized access to that account. Two (2) separate system generated emails will be sent to each individual. One of the emails will contain the individual’s ASSIST2Industry username.

The other email will contain the individual’s temporary password. Using the provided username and temporary password, each individual can then go to https://ASSIST2Industry.army.mil to access the account. NOTE: The first time a user logs in, the user will be required to change the temporary password before the user can proceed to use the site.

d. Whenever the Government issues ENs to the Offeror through ASSIST2Industry, the Government’s Contracting Officer will notify the Offeror through a medium independent of ASSIST2Industry ( e.g., e-mail) that the Offeror has ENs in ASSIST2Industry waiting for a response. There will be no ENs in ASSIST2Industry until such notice is issued by the Contracting Officer.

e. All Offerors are advised that ASSIST2Industry has been updated and it is now the responsibility of PRIME Contractors to establish accounts for their SUBCONTRACTORS to respond to Government ENs. A separate area within ASSIST2Industry has been created to allow authorized Subcontractor POCs to upload proposal files only. Subcontractors will not be able to access any other information on the ASSIST2Industry website (e.g.

Questions/Evaluation Notices, Responses, etc.). Once a Subcontractor has been added, they will receive a user ID (e.g. subcontractor0001) and password (an initial password) that will be sent via two separate system generated e-mails. A Subcontractor will have one user ID for all PRIMES and solicitation responses, i.e. if you are a Subcontractor to multiple Prime Contractors and multiple solicitation responses, you will only have one user ID.

Once an account has been established for the Subcontractor, go to https://ASSIST2Industry.army.mil to access the account. Prime Contractors will only be able to see the number of files submitted by their Subcontractors; but, will be UNABLE TO VIEW the Subcontractor’s files.

3. ACCESSING ASSIST2INDUSTRY PRIME/SUBCONTRACTORS

a. Access to ASSIST2Industry will require a two factor authentication for each Prime and Subcontractor user. All ASSIST2Industry users are required to have a username/password (first authentication) and may select one of the following three methods for implementing the second authentication to access the site:

1 use an authenticator application on your cell phone (e.g. Google or Microsoft Authenticator) to receive a QR Code;

2 receive a code via an SMS Text Message to your cell phone; or 3 receive a code via e-mail.

b. If you have any other problems accessing your account, contact the Army Enterprise Service Desk (AESD) at 1-866-335-2769 (ARMY), # Option 7

c. Please be prepared to provide the following:

1 Contractor POC Name;

2 Telephone Number;

3 Email Address;

4 Procuring Contracting Officer and/or Contract Specialist Name and Telephone Number;

5 ASSIST Source Selection/Program Name; and 6 Solicitation Number.

Contractor POCs should not provide any additional information than what is noted above.

NOTE: Both Prime Contractors and Subcontractors are instructed to review the ASSIST2Industry User’s Guide, located under the “Getting Started” tab on the website. The guide has been updated and provides step by step instructions on how to perform functions and navigate the website.

THE OFFERORS ARE CAUTIONED THAT THE SYSTEM GENERATED EMAILS REFERRED TO ABOVE

ARE INTENDED FOR ADMINISTRATIVE PURPOSES ONLY. RECEIPT OF THESE EMAILS DOES NOT

CONSTITUTE THE COMMENCEMENT OF ANY TYPE OF EXCHANGE WITH THE OFFEROR IN

ACCORDANCE WITH FAR 15.306(A), (B), OR (D) (I.E., CLARIFICATIONS, COMMUNICATIONS, OR

DISCUSSIONS). ALSO, RECEIPT OF THESE EMAILS DOES NOT SIGNIFY THAT A COMPETITIVE

RANGE DETERMINATION IN ACCORDANCE WITH FAR 15.306(C) HAS BEEN MADE OR THAT THE

OFFEROR’S PROPOSAL WILL BE INCLUDED IN THE COMPETITIVE RANGE WHEN THAT

DETERMINATION IS MADE. ALL NOTIFICATIONS THAT ANY TYPE OF EXCHANGE WITH THE

OFFEROR HAS COMMENCED AND THE OFFEROR HAS EVALUATION NOTICES (ENS) AVAILABLE TO

RESPOND TO, OR ANY NOTIFICATION THAT THE OFFEROR’S PROPOSAL HAS BEEN INCLUDED IN

OR EXCLUDED FROM THE COMPETITIVE RANGE, WILL BE SENT TO THE OFFEROR BY THE

CONTRACTING OFFICER INDEPENDENTLY OF THE ASSIST2INDUSTRY.

4. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns the offeror may have to the Contract Specialist, Ms. Natasha Elder at email: natasha.l.elder.civ@mail.mil or Mrs. Belinda Woods, Contracting Officer at e-mail: belinda.woods.civ@mail.mil. All questions regarding this solicitation shall be submitted in writing via email not later than 10:00 a.m. Central Time on 09 January 2019 to the KO and CS identified below.

Belinda.woods.civ@mail.mil; AND Natasha.l.elder.civ@mail.mil

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing negotiated procedures as delineated in FAR Part 15.3 along with DoD Source Selection Procedures and Army Source Selection Supplement. Under Best Value Continuum, this will be a tradeoff source selection process with Subjective Tradeoffs. Offers will be evaluated using the criteria under Section M, “Factors to be Evaluated.” Noncompliance with the solicitation requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the solicitation, concurrence with the Performance Work Statement, and the proposed contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best mission capability proposal and costss in their initial proposal submission. However, IAW FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c) (2).

4. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

7. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

8. Debriefings. The Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR

15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

C. Proposal Preparation Instructions

1. The offeror’s proposal shall consist of four (4) separate volumes:

I – General II – Mission Capability (Technical) III –Past Performance IV – Cost

2. Proposal Format

a. The Offeror shall send the proposal using the following link: https://safe.arl.army.mil/ Hard copy submission will not be accepted.

b. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or elements. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, clearly indicate in the applicable Volume exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately/prior to solicitation closing upon identifying an area that may result in an exception. This information shall be provided in the following format:

• Solicitation Document – The applicable section of the document for example Section B, PWS, Section L & M, etc.

• Page/Paragraph – Applicable page and paragraph numbers

• Requirement/ Portion - Identify the requirement or portion to which exception is taken

• Rationale & Impact – Describe the rationale and impact of the exception

c. The proposals shall be organized into four (4) volumes. Each volume shall be submitted in one of the following formats: Adobe PDF, Microsoft Word, PowerPoint, and/or Excel version 2007 or newer. Documents shall be easily readable using Arial, 12-point font size, except for the fonts given in paragraph (e) below. File names shall be “Company Name, Volume (I, II, III, IV) – Initial” for the first submission. File name of later submissions (if necessary), shall be “Company Name, Volume (I, II, II, IV) – Revision X’ with X indicating the number of the revision. Page limitations are as follows:

DIGITAL MAXIMUM

VOLUME TITLE COPIES PAGES

I – General 1 N/A II – Mission Capability (Technical) 1 85 III – Past Performance 1 50 plus 5 for each Subbcontractor IV – Cost 1 N/A

d. Proposal Limitation. The proposal shall not exceed the page limits stated above. The total maximum page count for Past Performance is 50 pages, and the Offeror is allowed five (5) additional pages for each Subcontractor. A page is defined as the electronic equivalent of an 8 ½ x 11-inch paper page with 1 inch margins on the top, bottom, left and right margins. If the page limits are exceeded, the pages in excess of the limit shall not be evaluated and the Offeror will be notified. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors. If the page limits set forth in the letters forwarded for ENs are exceeded, the pages in excess of the limit shall not be evaluated and the Offeror will be notified.

e. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings. The fonts for these will be Arial 10-point. The Summary Section is included in the page count and the font size shall be Arial 12-point.

f. Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations, and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

g. Indexing. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume.

h. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

3. Proposal Content

All information shall be confined to the appropriate volume. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each volume of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

A. VOLUME I – General

Offerors are required to submit a completed SF 33 (including acknowledgment of Amendments), Section B and Section K. All final monetary extensions shall be in whole dollars only. Failure to follow the Solicitation Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

Tab 1 Solicitation, Offer, and Award- The SF 33 shall be submitted fully completed. The offeror is cautioned that the SF 33 must contain an original signature in block 17 of the form. The contractor shall acknowledge any amendments to the solicitation in accordance with the instructions on the SF 33 and with Section L, FAR 52.215-

1(b), Instruction to Offerors—Competitive Acquisition. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

Tab 2 Section B (Supplies or Services and Costs) - Section B shall be submitted fully completed and error free. It shall contain the offeror’s costs for the established Contract Line Items (CLINS).

Tab 3 Section K (Representation, Certifications, and Other Statements of Offerors)-- The Offeror shall include a statement confirming that all representations and certifications are current, complete, and accurate in the System For Award Management (SAM) as of the date of the proposal submission. If the information in SAM is not up to date at time of proposal due date, all representations and certifications are required to be submitted in this TAB.

Tab 4 Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations.

Additionally, any assumptions used in the proposal preparation must be identified.

B. VOLUME II - Mission Capability (Technical) Factor 1. The offeror shall provide the technical methodology for Task Authorization Requests (TAR) 1, 2, & Scenario TAR 3. TAR 1 represents Test Support Base Operations identified in Section J-Technical Exhibit (TE) V, TAR 2 represents–Airborne Base Support Operations identified in Section J- TE Q, and Scenario TAR 3 –Test Support Services multi-requirement –identified in Section J-Attachment 6 of the solicitation. Factor 1 is divided into two (2) subfactors:

(1) TAB 1 – Subfactor 1 – Understanding of the Requirement/Mission (TAR 1, 2 & Scenario TAR 3). The offeror shall propose its technical methodology that demonstrates adequacy of the offerors capabilities to conduct and maintain continuity of base operations and test support. The offeror shall provide The offeror shall provide its methodology and cost as it’s referenced in the TARs. The technical methodology shall be included in Volume II for all TARs. The costs for TAR 1 and 2 shall be included in Attachment 5 under each year and under Volume IV of the solicitation. A base line staffing is required for TAR 3 and shall be included in Volume II. There is no costing associated with TAR 3.

(a) For TAR 1- Test Support Base Operations and TAR 2- Airborne Base Support Operations, the technical methodology shall define the offeror’s processes and procedures, resourcing capability, and corporate reach back support to manage increases and decreases during multiple test requirements simultaneously from the base operations standpoint. The offeror shall describe it methodology to manage how it will manage the TAR process, including the maintenance of separate records for each task order, and the cross-utilization of personnel with the goal of optimizing core experience and expertise across the multiple requirements. The costs associated with these TARs shall be included in Attachment 5 for each year and included in section D. Volume IV – Factor 3 - Cost. The total cost of each TAR shall be included with the cumulative totals under the Summary tab.

(b) For Scenario TAR 3 -Multi-Requirement only – the Offeror shall provide its technical methodology based on the scenario that plans for, schedules, executes, and recovers during test support. The following shall be included in the methodology:

- positions held (labor categories) and hours

- data collection

- data management

- assumption and risks

The offeror shall address any problems presented by the technical requirement and identify the proposed solution.

The offer shall provide a base line staffing and include its technical methodology in Volume II of the solicitation.

There are no costs associated with this TAR Scenario. The scenario TAR 3 is not part of Section 5.in the PWS, Test Support Services.

(2) TAB 2 – Subfactor 2 – Personnel Qualification, Management, and Authority/Employee Recruitment and Retention. The offeror shall propose an organizational staffing approach with job descriptions that demonstrates adequate oversight, and promotes flexible utilization of contractor personnel.

(a) The contractor shall propose a method of recruitment and retention that demonstrates its capability of obtaining the special skills required and how it intends to address the difficulty in retaining qualified personnel. Discuss how full performance of services will be maintained during employee absences. Offerors should also address any potential personnel risks and provide mitigation plans for these identified risks.

(b) The offeror shall provide resumes of Key Personnel with the clearance level, education, qualification, experience, and authority to support the requirement IAW PWS 1.6.29 as part of the management organization. The resumes shall be provided in the format below and include a Letter of Commitment (LOC). The resumes and the letter of commitment shall not exceed five (5) pages for each designated Key Personnel. This does not count toward Volume II’s 85 page maximum.

- Name

- Proposed Assignment: Title, Job Description, and Organizational Responsibilities

- Current Position (Beginning Date: Month/Year)

- Firm

- Significant experience

- Specific projects

- Previous positions

- Firm and period of employment

- Significant experience

- Specific projects

- Education

- Degrees, dates, majors, schools

- Other educational training (month/year)

- Licenses or certificates

- Professional Activities and Achievements

- Awards

- Significant publications

- Professional societies

- Security clearance and investigation type and date (if any)

- Unique qualifications (summarize any relevant, unique experience, education, or personal characteristics that may not be evident from the above information.)

(c) The offeror's proposal shall provide an approach and schedule to assume full contractual responsibility without disruption or degradation of performance during the 30-day transition period IAW 1.6.58.1.

There are two parts to this 30-day transition period.

Part 1- The successor Contractor shall provide the necessary personnel to begin transition immediately upon contract award. Costs associated with the immediate transition of necessary personnel upon contract award shall be included in section B, CLIN 0006 and in Attachment 5.

Part 2- , The Contractor shall meet with the incumbent Contractor and coordinate an effective orderly transition of all work in progress. Upon completion of this joint meeting, the Contractor shall provide the KO and COR a transition plan with associated costs. The Contractor shall transition personnel to obtain base passes, obtain Common Access Cards (CAC) as required, conduct 100% joint inspection and inventory and sign for facilities at Fort Hood, TX, Fort Bliss, TX and Fort Bragg, NC.

C. VOLUME III - Past Performance. The Government will perform a Confidence Assessment of the Offeror’s past performance to arrive at a confidence rating. The Confidence Assessment represents the evaluation of an Offeror's past work record to assess the Government's confidence in the Offeror's probability of successfully performing as proposed. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance, which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Section M. Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 20 percent of the proposed effort based on the total proposed cost. The offeror shall submit, along with the information required in this paragraph, a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

(1) The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than 3 years from the date of issuance of the solicitation. The past performance data shall document a successful history of past contract performance.

(2) In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources.

(3) Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors.

Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. In the case of an offeror without any relevant past performance history, Offeror’s without a record of relevant past performance or for whom information will not be evaluated favorably or unfavorably on past performance and, as a result, will receive an " Unknown/Neutral Confidence" rating for the Past Performance factor. A strong record of relevant present and past performance may be considered more advantageous to the Government than an "Unknown/Neutral Confidence" rating.

(4) All past performance comments received will be taken into account and could affect the overall rating.

The overall past performance evaluation is a subjective decision based on the whole of all data received. Offerors with no past performance may provide the equivalent information on company officials and/or personnel proposed for this action. If the offeror has no relevant past performance, they will be rated as “Unknown/Neutral Confidence” rating.

(5) Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

• Table of Contents

• Summary Page describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract References for the past performance experience in accordance with Attachment 9.

• Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter is attached as Attachment 08. Consent letters are not included in the page count.

• Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance. Client Authorization Letters are not included in the page count.

• Organization Structure Change History— Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection.

As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

• Specific Relevant Contract References - Sheets in accordance with Attachment 09. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or a subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

• Past Performance Questionnaire - See Attachment 3, Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract References, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. These questionnaires shall be returned directly to Natasha L. Elder by email to Natasha.l.elder.civ@mail.mil. Any questionnaires not returned directly to the Contract Specialist will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. If any negative past performance information is received that the Offeror has not previously had an opportunity to address, the contractor will be given an opportunity to provide rebuttal. A minimum of three (3) Questionnaires must be received by KO prior to the date and time established for the solicitation closing. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided. If the offeror has no relevant past performance, they will be rated as “Unknown/Neutral Confidence” rating.

• Teaming Agreements- Contractor shall submit teaming agreements for all subcontractors. Teaming Agreements do not count towards the page count.

D. VOLUME IV – Factor 3 - COST.

(1) This volume shall consist of all information required to support proposed costs. Certified cost and pricing data is not anticipated for the award of this contract due to expected adequate price competition; however, the Government reserves the right to request such data should it become necessary consistent with FAR 15.403-1(b)(1), Contract Pricing and DFARS 252.215-7010. It is the intent of the Government to use other than certified cost or pricing data to accomplish evaluations. Offerors shall ensure that proposals are IAW FAR 52.222-55 and 52.222-62. The information submitted in this volume shall comply with the requirements set forth below. There are no page limitations for the cost volume.

(2) Cost Digital File Copies: Volume IV Cost digital files may not be password protected. For Excel Spreadsheets, electronic links are only permissible within the Cost Volume. If files contain links, the links must be intact and maintained through all revisions. Cost breakdowns and backup documentation shall be in Microsoft Office Excel compatible Read/Write format and viewable in Excel with all formulas utilized in generating the cost data fully accessible to the Government within the proposal documentation. Do not include pivot tables in Excel spreadsheets.

Provide spreadsheets, formulas, calculations and explanations for any incentives proposed.

(3) Compliance:

(a) Failure to comply with solicitation requirements for cost information may result in an adverse assessment of an Offeror’s proposal and reduce or eliminate its chance of being selected for award.

(b) The Offeror shall ensure the information submitted in this volume is consistent with, and fully supports, the amounts and information set forth in the SF 33 including continuation sheets and the information contained in other proposal volumes. The Basis of Estimate (BOE) shall clearly demonstrate a crosswalk to the technical proposal.

This submission requirement also applies to all proposed subcontractors.

(c) Proposals should be sufficiently detailed to demonstrate realism and reasonableness for the cost reimbursable line items and shall provide BOE for cost and pricing build-up that is easily traceable and free of errors. The Offeror is responsible for providing adequate evidence to prove credibility of proposed costs.

(4) General Instructions.

(a) The Prime contractor shall ensure that all DCMA/ Defense Contract Audit Agency (DCAA) POC information is provided for the prime and proposed subcontractor(s).

(b) Offerors shall state whether they have Government approval of the accounting system and if so, provide evidence of such approval. In accordance with FAR 16.306(c), no Cost-Plus-Fixed-Fee (CPFF) contract may be awarded unless the limitations in FAR 16.301-3 and 15.404-4(c)(4)(i) are met. Therefore, no award can be made from this solicitation to an Offeror whose accounting system has not been determined to be adequate for cost reimbursement contracts. Offerors are reminded that an adequate accounting system is not an evaluation criterion but rather a regulatory requirement. In addition, the Offeror shall provide a copy of its most recent Defense Contract Management Agency (DCMA) or Defense Contract Auditing Agency (DCAA) letter showing adequacy of the accounting system, the DCMA POC, and provide any known/cited accounting system deficiencies. If DCMA or DCAA has not approved or determined adequacy of the accounting system, the Offeror shall submit a completed Pre-award Survey of Prospective Contractor Accounting System Checklist. The checklist is located at:

http://www.dcaa.mil/Home/Preaward?title=Preaward%20Accounting%20System%20Adequacy%20Checklist.

This should be submitted with the Offeror’s proposal in the cost volume.

(c) Pursuant to the Service Contract Labor Standards (SCLS), the determination by the Secretary of Labor as to the applicable minimum monetary wage and fringe benefits will be made part of any resulting contract. The Government has incorporated the applicable Area Wage Determinations. The Offeror shall provide a crosswalk of the proposed labor categories and labor rates to the appropriate SCLS Wage Determination as applicable. The Offeror shall not escalate SCLS labor wages in the out years in its proposal.