TE_C_DID_A001,_Monthly_Progress_TARs_.pdf

Form Approved

OMB No.

0704-0188

Page 1 of 1 Pages PREVIOUS EDITION MAY BE USED.DD FORM 1664, AUG 96 (EG)

DATA ITEM DESCRIPTION

3. DESCRIPTION/PURPOSE

This requirement summarizes the Contractor’s activities for the preceding month and cumulative totals for the fiscal year.

4. APPROVAL

DATE

(YYYYMMDD)

5. OFFICE OF PRIMARY RESPONSIBILITY (OPR) 6a. DTIC APPLICABLE 6b. GIDEP APPLICABLE

7. APPLICATION/INTERRELATIONSHIP

7. This Data Item Description contains the content requirements for the data products generated by the specific and discrete task requirements for this data included in this contract.

8. APPROVAL LIMITATION 9a. APPLICABLE FORMS 9b. AMSC NUMBER

11. DISTRIBUTION STATEMENT

Distribution Statement A: Approved for public release; distribution is unlimited.

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302 and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503

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USAOTC G4

1. TITLE

A001, Monthly Progress & Financial Report

2. IDENTIFICATION NUMBER

10. PREPARATION INSTRUCTIONS

10.1 EXECUTIVE SUMMARY. Contractor format is acceptable.

a. Highlights of reported month's activities, including problems encountered and efforts to continually improve performance.

b. Projected activities.

10.2 PROGRESS AND HISTORICAL.

a. TAR Summation. Provide the following information for all requirements that were issued during the fiscal year.

1. TAR Number and Title

2. Government POC

3. TSC POC

4. Purchasing POC

5. TAR Issued

6. TIP Due Date

7. TIP Submitted

8. TIP Amount

9. Amount Approved

10. Amount Funded

11. KO Approval Date

12. Remarks

b. TAR Status Report. Provide the following information for each tasking that was active during reporting period.

1. Number and title of TAR.

2. Government initiator.

3. TSC point of contact.

4. Date tasking was initiated.

5. Date of TIP submission.

6. Date of TIP approval.

7. Amount awarded and amount spent. 8. Synopsis of Task/Deliverables.

9. Date of closure/projected completion.

10. Problems encountered and action taken. Identification and explanation of significant costs and schedule variances on a cumulative and projected at completion basis.

11. Actions requiring a government response or action. When there are actions requiring government response the "TAR Status Report" shall be sent to the TAR initiator, with a carbon copy to the COR, as an e-mail attachment along with supporting information in the transmittal message.

12. Projected progress.

1. Provide a list of Government Furnished Equipment that is available, scheduled or being used to support testing. Also, provide the average total cost (repair parts and labor to maintain that equipment). Equipment that is not available for use, i.e., loaned, in maintenance etc shall be noted on this list. This list shall be treated as a living document reflecting what equipment and instrumentation is being used to support tests. The filters will include:

a. Communication Equipment

b. Vehicles

The list shall reflect the following information:

a. Nomenclature

b. Mode

c. Quantity on the GFP list plus items returned to the OTC PBO to support loans

d. Quantity in maintenance

e. Total quantity available for test support

f. TAR # issued against

g. Quantity issued

h. Quantity committed for future tests

i. Quantity available

2. Vehicles issued for test support (by TAR):

a. Date dispatched

b. Date expected to be returned

c. Average total repair cost

d. Repair parts used by vehicle and cost

e. Mileage driven

3. Purchasing

a. Purchases. Provide the information listed below for all purchases requiring government approval that were initiated or active during the month of record.

(1) Identification number of the purchase.

Class of Supply

(2) When the purchase was initiated.

(3) When the purchase was approved by the government.

(4) Cost

(5) Current status of the purchase

b. TAR Status Report. Provide the following information for each tasking that was active during reporting period.

c. Provide the following information via the Government GCSS-Army System.

b. List the number of purchase actions, the number of line items and cost for each category below:

(1) Large purchase (>$25k)

(2) Medium purchase ($1K - $25K)

(3) Small purchase (<$1k)

(4) Totals

c. List the dollar amount of purchase for each category below:

(1) Large business

(2) Small business

(3) Total purchase

(4) Small disadvantaged business (SDB)

(5) Small women-owned business (SWOB)

(6) Hub zone

(7) Veteran-owned small business (VOSB)

(8) Service-disabled veteran-owned small business

(9) Other small business

(10) Total small business purchase

(d) List the dollar amount of purchase for each category below:

(1) Non-competitive purchases

(2) Competitive purchases

(3) FIP categories

a. Software

b. Supplies

c. Services

d. Equipment

(e) List the dollar amount of cost saving monthly and calendar year to date:

(1) Negotiated monthly

(2) Extraordinary monthly

(3) Total (monthly and calendar year to date)

(f) List procurements from government sources by TAR, month, and CY totals for committed funds to procure items from GSA, MILSTRIP, and HAZMART.

(g) List procurement from government sources for fuel by month by FY (Jan-Sep; Oct-Dec) and CY total. List gallons used, and fuel cost. Subtotal fiscal year procurements.

(h) List mileage for all vehicles to include leased and maintain a running total.

(i) Submit an annual vehicle inventory to include Fort Bliss and Fort Bragg per AR 735-5 and DA Pam 710-2 .

4. Property Administration.

(a) Property Book Transactions (Both GFP and Inventory Management List (IML)). List by quarters, by month, the dollar amount and quantity of receipts, turn-ins, and shipments. Show cumulative totals.

(b) Property List. List in separate tables the following information for these property book transactions: Dispositions ( Found on Installation (FOI) etc.), Receipts, OFF-contracts (calibration, warranty repair, or other repair of equipment), Off-station for test support (GFP and IML on hand receipt in support in support of a test), Off-station Loan) (based on government TIL; sent to other contractors as directed by KO.

(c) Turned in for disposal include:

(1) Part #

(2) Description

(3) Unit

(4) Class of Supply

(5) Total price

(6) Action code

(7) Total quantity

(d) Property Losses. List by month individual loss, damage and destruction reports (LDDR's). List LDDR#, Part#, Nomenclature, Quantity, Cost of Loss Property Accountability Action Taken, and Remarks.

(e) The current Government Furnished Property (GFP) list and current Inventory Management List shall be provided as an electronic copy monthly. Report all changes or discrepancies to include FOI and Contractor Acquired Property (CAP) in nomenclature, Qty, stock number etc. The GFP at Ft. Bragg, and Fort Bliss shall be shown in separate tabs.

(f) A monthly reconciliation shall be conducted between the Contractors Property Management System and GCSS-A and any differences or discrepancies shall be included in this report.

5. Maintenance.

(a) GFP and IML Maintenance Actions. Report the condition (awaiting technical inspection, in repair, repaired, awaiting parts, in service, awaiting service) of all equipment returned from tests or loans. Report separate reports for automotive equipment List:

(1) TAR#

(2) Work order #

(3) Task description

(4) Shop person

(5) Start date

(6) End date

(7) Labor hours

(8) Labor cost

(9) Parts cost

(10) Status code

(11) Shop

(b) Report maintenance work orders in three categories: > 30 days and < 90 days, > 90 days and < 180 days. List:

(1) TAR #

(2) Work order #

(3) Task description

(4) Shop person

(5) Start date

(6) End date

(7) Labor hours

(8) Labor cost

(9) Part cost

(10) Status code

(11) Shop

(c) TMDE Calibration Actions. Report the condition (awaiting calibration, in calibration, calibration complete,awaiting parts) of all TMDE equipment as outlined in AR750-43. List:

(1) Work order # if any

(2) Task description

(3) Shop person

(4) Start date

(5) End date

(6) Labor hours

(7) Labor cost

(8) Parts cost

(9) Status Code

(d) Quantity Control Report. Provide the following information for the month:

(1) List monthly and FY cumulative receiving inspection, showing lots inspected, lots accepted, lots rejected, and lots accepted with minor discrepancies

(2) List items turned into the HAZMAT yard month

(3) List Base logistics sampling results, showing department, nomenclature sampled, lot pass/fail results, sample quantity, and reliability rates

(monthly and cumulative).

(4) List instrumentation sampling results showing nomenclature sampled, number pass, number fail, total number of items, and number sampled.

(e) Safety Report Provide the following information for the month:

(1) Discuss safety related training completed during the month.

(2) Discuss fire, safety, and HAZMAT inspections conducted

(3) Discuss monthly HAZMAT inventory

(4) Provide synopsis of injuries occurring during the month

(5) Provide synopsis of vehicle accidents occurring during the month

(6) Lists total lost days for the month caused by injury or accident

(f) Travel Report. List all travel performed during the month in the following format:

(1) TAR#

(2) Name of traveler

(3) Job title of traveler

(4) Purpose of travel

(5) Final destination

(6) Start date

(7) End date

(8) Estimate cost

10.3 FINANCIAL. This section provides the Government with the status of funds expended by the Contractor for the previous month and the cumulative total for the fiscal year. The monthly financial sections shall match the monthly invoices. The following reports shall be submitted:

(a) Summary of Costs by CLIN (Table A). Provide the monthly actual and estimated costs by CLIN for each month.

Provided subtotals by fiscal years (Jan-Sep Oct-Dec) and total calendar year.

(1) Category. The categories are labor (direct labor, overtime, premium overtime) and reimbursable by CLIN.

(2) Actual Cost (Act). The total dollars committed each month subtotaled by fiscal years (Jan-Sep and Oct-Dec) and totaled by calendar year.

(3) Estimated Costs (Est). The estimated expenditures each month subtotaled by fiscal years (Jan-Sep and Oct-Dec) and totaled by calendar year. Estimated shall be updated not less than quarterly.

(b) Summary of Actual and Estimated Costs by TAR (Table B). Provided the monthly actual and estimated cost by TAR for each month.

(1) Category for labor, list direct labor, overtime labor, and premium overtime labor by TAR and CLIN. Subtotal each category and total each column.

(2) Actual cost (Act). The total dollars committed each month subtotaled by fiscal years (Jan-Sep and Oct-Dec) and totaled by calendar year.

(3) Estimated Cost (Est). The estimated expenditure each month subtotaled by fiscal years (Jan-Sep and Oct-Dec) and totaled by calendar year.

Estimates shall be updated not less than quarterly.

(c) Summary of Costs by CLIN by TAR (Table C). Provided a cost by CLIN for each TAR. Provide cost by fiscal years (Jan-Sep and Oct-Dec) and total by calendar year.

(1) Category. For labor, list direct labor, overtime labor, and premium overtime labor by CLIN for each TAR. Subtotal each category and total each column. For reimbursable, show cost for items >$5K, items <$5K, travel, and reimbursable subtotal.

(2) Actual Cost (Act). The total dollars committed each month subtotaled by fiscal years (Jan-Sep and Oct-Dec) and totaled by calendar year.

(3) Estimated Costs (Est). The estimated expenditure each month subtotal by fiscal years (Jan-Sep and Oct-Dec) and totaled by calendar year. Estimated costs shall be updated not less than quarterly.

(d) Labor Allocation by TAR (Table D). Reports hours expended during the month for each TAR. Provided summary cost by labor category for the month.

(1) Labor Code. List all labor codes that have worked on TAR efforts.

(2) Position Title. List all job titles for personnel supporting the TAR.

(3) Hours. Provide the actual and estimated hours worked for each TAR for each job category.

(4) Cost. Provide the actual and estimated labor dollars for each TAR for each job category.

(e) Commitments by TAR. Report commitments purchased during the month subtotaled for each TAR.

(1) TAR#

(2) Purchase order (PO)#

(3) Date of purchase

(4) Item description.

(5) Cost.

10.4 STAFFING.

(a) Provide the following information for all personnel currently on contract:

(1) Labor code

(2) Position title

(3) Name

(4) Hire date

(5) Loaded hourly rate

(6) Assigned TAR

(b) Provided the following information for all personnel hired during the month:

(1) Labor code

(2) Position title

(3) Name

(4) Hire date

(5) Loaded hourly rate

(6) Assigned TAR

(c) Provided the following information for all personnel terminated during the month:

(1) Labor code

(2) Position title

(3) Name

(4) Termination date

(5) Reason for termination

(6) Assigned TAR

(d) Provided the following information for all personnel changing position during the month.

(1) Old labor code/new labor code

(2) Old position title/new position title

(3) Name

(4) Changing date

(5) Assigned TAR