Attachment 0014 Questions and Answers received from Industry Day and Site visit 03-04 December 2024.pdf

Answer Can contractor's use the same hanging system at the firing range?

Yes.

Can contractor's use any of the existing systems at the range?

No, systems need to be replaced in accordance with (IAW) Statement of Work, (SOW) 2.7.2.

Was a bill of quantity submitted? Can you provide?

Yes, can be found at Attachment 0013. Please note that the information provided on the Bill of Quantity is dated 2020 and unverified.

What are required for the technical submittals for proposal?

IAW Section L, B.2. :Technical Proposal shall contain submittal of:

1. 65% complete Structural Plan (2.3)

2. 65% complete HVAC Plan (SOW 2.5)

3. 65% complete Fire Suppression Plan (SOW 2.9)

4. 65% complete Mobilization Plan: to include at minimum 100% complete Safety Plan, 100% complete Site layout Plan, and 100% complete Inspection Plan

8. 100% complete Quality Control Plan

9. 100% complete Engineer Resumes

10. Schedule of Events

Does an additional room need to be built for the fire supression system?

No, offeror can utilize existing space.

Will exhaust designs be provided? Shop drawings contain exhaust designs, however contractor is responsible for ensuring adequate design.

Is any of the electricy connected at this time?

Electric is connected to main transformer on-site. No power is connected to building.

Does the whole building have sediment leveling issues?

Sediment has only been identified at administrative/classroom side of building.

What should be done with existing materials inside the actual range?

If 3rd party testing shows materials are adequate can be utilized, otherwise to be disposed of by contractor.

If only parts of the existing firing range are being replaced, what were the previous requirements?

Systems need to be replaced IAW Attachment 0001: SOW 2.7.2.

Were design plans provided for the asphalt foundation?

Yes, if designs are available for release, designs will be provided via amendment.

Is the $500 on the price matrix a fixed cost?

It is a firm fixed price ceiling cost.

Can this amount change? Potentially after award, change orders can be negiotiated/occur and would need to be determined fair and reasonable IAW FAR 15.

ndustry Day Location: Crowne Plaza, Riyadh Palace Prince Abdul Rahman Bin Abdul Aziz St., Ministries Area, Riyadh Saudi Arabia

Site Visit location 24°44'31.7"N 46°52'07.3"E 3-Dec-24

Contractor Question

4-Dec-24

Can contractor's offer multiple solutions to adress the same problem?

No, offeror should choose the best value to support the solicitation requirements.

Does section L require a bid bond? Yes, IAW with section L. please submit bid bond or bank letter of guarantee.

When does the performance bond need to be submitted?

After contract award.

Can offeror use a US bank backed bond? No.

Do offeror's need to use Attachment 0003 to submit bid bond? Not all Saudi banks will use this form.

No. Section L updated to reflect that Attachment 0003 may be used. All bid bonds/bank letters of guarantees will be verified for accuracy and adequacy as described in FAR 52.228-1.

Offeror's must submit proposals IAW Section L, dated 06 December 2024.

Can offeror submit a local letter for the bid bonds and payment bonds?

Yes, it must be through a Saudi Arabian bank.

Are bid bonds 20% of the submitted price?

IAW FAR 52.228-1 the amount of the bid guarantee shall be 20% of the bid price or 20 million dollars or whatever is less.

Are performance bonds 100% of total price?

IAW FAR 52.228-15(b)(1) The penal amount of performance bonds at the time of contract award shall be 100 percent of the original contract price.

Are offerors able to recoup the 20% of the bid bond we submitted?

Yes

If demolition of the building is required is that an option?

Yes, if offeror believes demolition/partial demolition the best value to support the solicitation requirements.

Can we propose two prices on our proposal?

No.

Can we provide two proposals? No.

Do the technical evaluation requirements in section L need to be included in one document or can it be multiple documents?

The documents should be clearly titled as defined in section L.

Can be multiple pdfs, but must adhere to section L page limitations and each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer.

Can the cover letter be a separate document?

Yes, see above Question 26.

Can we offer multiple solutions to the unknown/fixed cost remediation CLINS?

Proposal shall contain only one best value solution to unknown/fixed cost remediation CLINs. Technical Proposal shall contain submittal of 65% complete structural remediation plans, 65% complete HVAC plans, 65% Fire Sprinkler Plans and 100% complete Premobilization Plan.

Will the bullet trap system need a remediation CLIN based on findings/testing?

When offeror submits/prepares proposal, assumption shall be bullet trap is adequate and functional. Third party testing costs shall be included in proposal.

Will all offerors prepare their proposals by section L?

Yes.

How will the proposal be evaluated? Section M, Attachment 0011 defines how each factor will be evaluated.

Does past performance have to be from KSA or elsewhere?

No, although per section M, B.3. "Each offeror’s recent and relevant past performance will be reviewed to determine a confidence assessment." Definitions of relevant and recent are defined in section M, C.2.(f). For example: A rating of Very Relevant is defined as, "Present/past performance effort involved essentially the same scope and magnitude of effort and complexities performed in KSA that this solicitation requires."

How should past performance be prepared?

Past Performance should be prepared IAW section L. Offeror should provide the contracts offeror believes to be the most recent and relevant.

Can the bank letter of guarantee be from a different country?

No.

Can the bank letter come from an American bank?

No.

Do appoval times on submittals count against their PoP?

Yes, however a no cost time extension may be granted with justification.

Is there a specific list of submittals that are required?

There is not a separate list exclusively containing submittals.

Per Attachment 0001: SOW, any product being installed which requires a submittal and approval from the COR must be provided. Submittals as required in Attachment 0001: SOW, Section 2.1.7 need to provided to COR before construction.

Does the pricing matrix need a specific breakdown of all costs on each CLIN?

No, pricing matrix should reflect the total cost related to CLIN.

CLIN cost breakdown can be found on Attachment 0012 to be utilized in preparing proposals.

Are offeror's required to fill out section B? No.

If we need to add another HVAC where does it need to be located?

Location will be proposed by Offeror, based on Offeror's determination to provide the best value to the Government.

If additional testing is required on top of current already scheduled how should this be captured?

Offeror shall determine and include what additional testing is needed to provide the best value and include those costs in proposal.

Does it need a digital HVAC system/Pressure tubing system?

Offeror should propose the best value to support the solicitation requirements.

Will drawings be provided? Original shop drawings provided in Attachment 0006. Note:

Shop drawings will need verified by Contractor and are not to be considered "as built" drawings.

Will site surveys be provided? No, current site conditions are not surveyed.

Can contractors obtain additional access to the site before award?

No, due to access requirements, government will be unable to accommodate additional site visits at this at this time.

Will the exhaust fan be running at the same time as the HVAC system?

Yes, any time the range is to be utilized, exhaust system must be operational. This information should be included in operation and maintenance plan.

Are their special ducts dedicated to removing gas?

Filitration system will require HEPA filters as specified in SOW section 2.5.4.

Is this a static or tactical range? This is a static range.

Are Offeror's required to provide proposals for perimeter lightning, access roads, or fencing?

This requirement does not require perimeter access roads nor additional fences. Perimeter lighting will need to be verified by partners and answer is forthcoming in next amendment with future questions.

What is the pressure of the existing water sytem?

Unknown.

Where is the fire hydrant located? Needs to be verified by partners and answer is forthcoming in next amendment with future questions.

What is the standard for the fire repression system?

See Attachment 0001: SOW, Section 2.7.2. Offeror is responsible to ensure standards meet all requirements as called out in the SOW.

Can you propose a FM200 fire system? FM200 fire supression system is not required.

When there are multiple solutions, which one should be used?

Offeror should propose the best value to support the solicitation requirements.

In what CLIN does the bullet trap need to be billed?

See Attachment 0012 Breakdown CLINS.

Where is it located in the CLIN structure? See Attachment 0012 Breakdown CLINS.

Who will do the testing and when will it be done? (bullet traps)

All testing needs to be done by a 3rd party licensed engineer per SOW 2.10.3. proposed by contractor and the results of testing are required to be approved by COR.

What happens if the dollar/riyal fluxates between payments?

The United States Dollar (USD) rate is locked in at award. A

3.75 Saudi Arabia Riyal (SAR) to 1 United States Dollar (USD) conversion rate is used.

What conversion rate is used for from dollar to SAR?

A rate of 3.75 Saudi Arabia Riyal (SAR) to 1 United States Dollar (USD) will be utilized.

If the Contractor runs into an issue that will stop work for a long period of time?

Will their unutilized manpower be compensated?

It is up to the contractor how to utilize and compensate their manpower. No additional compensation/costs on top of agreed firm fixed price CLINs awarded on contract will be granted.

Is the bullet trap system adequate? When offeror prepares/submits proposal, assumption shall be bullet trap is adequate and functional. Contractor is responsible for third party testing to confirm this.

Do you have any reference or guidance on what testing will be required?

Reference codes are contained within Attachment 0001: SOW, Attachment 0008: QASP, and Attachment 0007: IFR Inspection Plan for all required testing.

Sheet1