W5168W-23-R-0004-Amendment3.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the closing date of this solicitation from 8 December 2023 to 5 January 2024. All other aspects of the solicitation remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Nov-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W5168W23R0004

X 9B. DATED (SEE ITEM 11)

23-Aug-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Nov-2023

CODE

FDO FSH IRC

2371 INFANTRY POST RD, BLDG 602

FORT SAM HOUSTON TX 78234

W5168W 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W5168W23R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 08-Dec-2023 01:00 PM to 05-Jan-2024 01:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTION TO OFFEROR

1.0 GENERAL INSTRUCTIONS AND INFORMATION

This section provides general guidance, as well as specific instructions on format and content, for preparing proposals. The Offeror’s proposal must include all information requested and must be submitted in accordance with these instructions. Compliance with these instructions is mandatory and failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and may eliminate the Offeror from further consideration for award. It is the Offeror's responsibility to ensure the completeness of the proposal submitted. Evaluation of a proposal will be conducted solely on the basis of the information contained within it and the Government will not assume that an Offeror possesses any capabilities not specified.

Inconsistencies among the parts of each proposal shall be explained. Any unexplained inconsistency may raise a fundamental question of the Offeror's understanding of the requirement and/or ability to perform. Offerors are advised that their proposals are presumed to represent their best efforts and must provide complete responses to this Request for Proposal (RFP). Proposals that simply reiterate the contents of this RFP, or contain only superficial responses, may be considered unacceptable. Evidence of experience, capability, and qualifications that clearly demonstrate and support the Offeror’s claims are essential. The absence of such evidence will adversely influence the evaluation of the proposal. Instructions contained herein prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

1.1 POINT OF CONTACT

All questions, concerns, or clarifications shall be addressed to the Procuring Contracting Officer (PCO) listed below as the sole point of contact for this acquisition. All inquiries must be made in writing and submitted electronically to the Contract Specialist with a copy to the PCO. The SUBJECT LINE shall be “W5168W23R0004, Question. . .

ATTN: “Samuel J. Colton”. Offerors will receive a notice of receipt, but if they do not, it is their responsibility to follow-up electronically with the points of contact listed below:

Contract Specialist:

Name: Melanie D. Palmas Email: melanie.d.palmas.civ@army.mil Procuring Contracting Officer:

Name: Samuel J. Colton Email: samuel.j.colton.civ@army.mil

The Government posted a draft Request for Proposal (RFP) W5168W23R0004(DRAFT) that provided the opportunity for questions on 2 February 2023 in System of Award Management (SAM). Changes required due the questions or feedbacks are incorporated into the RFP. Answers to the questions were attached to the draft RFP in SAM. Opportunity for general questioning will not be provided in this RFP. If you notice any clear discrepancy withing the documents that will affect your proposal, you can submitted a Request for Information (RFI) to the POC’s listed above for consideration.

1.2 PROPOSAL CLARITY

The proposal shall be clear, concise, and include sufficient detail enabling effective evaluation to substantiate the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but shall provide convincing rationale to address how the Offeror intends to meet the requirements. The Government will consider statements and phrases such as “standard procedures will be employed” or “well known techniques will be used," etc. unacceptable. The Offeror shall assume the Government has no prior knowledge of the Offeror’s capabilities or experience; and as such, that the Government will base its evaluation solely on the information presented in its proposal and information obtained through sources identified in past performance. As set forth in Federal Acquisition Regulation, FAR 52.215-1 Alternate I (f)(4), the Government intends to evaluate proposals and award a contract after conducting discussions with Offerors whose proposals have been determined to be within the competitive range.

1.3 RESTRICTIONS ON DISCLOSURE AND USE OF PROPOSAL

A proposal may include data, such as technical designs or concepts, financial data, or management plans, that the Offeror does not want disclosed to the public for any reason, or used by the Government for any purpose other than proposal evaluation and contract award. If the Offeror wishes to restrict the proposal; the Offeror shall mark it in accordance with FAR 52.215-1(e).

1.4 DISPOSITION OF PROPOSALS

In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain the electronic submission.

1.5 POST AWARD NOTICES & DEBRIEFINGS

Post-award notices will be provided, and debriefings will be conducted in accordance with FAR 15.506. The PCO will notify unsuccessful Offerors in accordance with FAR 15.503. Upon such notification, unsuccessful Offerors may request and receive a debriefing in accordance with FAR 15.505 or 15.506, as applicable. Offerors desiring debriefings must make their requests in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

1.6 RESTRICTIONS OF CONTACTS

Concurrent with the release of this RFP, appropriate Government offices will be advised that a source selection action is in progress for the proposed award and that contact by participating Offerors on the subject of this RFP is inappropriate. Recipients of this RFP shall not attempt contact with other Government parties apart from the PCO and Contract Specialist identified in paragraph 1.1 during this period.

1.7 DISCREPANCIES

If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this contract based on the initial proposal, as received, without discussion.

1.8 EVALUATION

The selection of a source for award purposes will be conducted using source selection (negotiated) procedures as delineated in FAR Part 15.3. Proposals will be evaluated IAW Section M of the RFP, Evaluation Factors for Award.

The Offeror’s responses to this RFP will be used as a validation tool for the Offeror’s capabilities in reference to, and understanding of, the mission capability factors. Failure to comply with the RFP will render the proposal unacceptable, and may eliminate the proposal from consideration for contract award.

1.9 NOTICE OF PRE-PROPOSAL CONFERENCE/SITE VISIT

1.9.1 A site visit was conducted prior to the release of this official Request for Proposal. No additional site visit will be held.

2.0 PROPOSAL FORMAT INSTRUCTIONS

2.1 PROPOSAL FORMAT

In order to maximize efficiency and minimize the time for proposal evaluation, the electronic proposal submissions shall meet format requirements specified. The proposal shall be limited to the submission of the volumes specified in Table 3.1.1 below.

2.1.1 TEXT

Text type shall be Times New Roman. Except for the reproduced sections of the RFP document, the text size (font) shall be no less than 12-point with normal proportional spacing. Text lines shall have 1.5 line spacing. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software.

2.1.2 PAGE LIMITATIONS

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. For electronic submission, no hidden fields, macros, comments will be read. All information shall be written clearly and be easily accessible. Page limitations may also be placed on evaluation notices (ENs), if required. The page limitations for ENs, if any, will be identified in the correspondence forwarding the ENs to the Offerors. Each volume shall contain a detailed table of contents, (with the exception of Volume IV) to delineate what is in the respective volume, which will not be counted in the page limits. In addition, the following will also not be counted in the maximum page limits: cover sheets, cross-reference matrix, and glossaries. The page limitations specified in Table 3.1.1 shall be treated as maximum limits to assist in the evaluation of each proposal.

2.1.3 PAGE SIZE

A page is defined as each face of an 8 ½ x 11-inch sheet of paper containing information (excludes such things as blank pages, title pages, table of contents, tabs, dividers, glossaries, and indices). Page margins shall be a minimum of 1-inch each for the top, bottom, and sides. All material must be contained within the page limits identified for each volume or appendix. The background color of each page of the proposal submission shall be white or ivory paper only. If Final Proposal Revisions (FPR) are required, the same initial proposal page limitations apply for each volume or appendix. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to ENs, and electronic proposals.

2.1.4 TABLES, CHARTS, GRAPHS, AND FIGURES

Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and/or task layout, schedules, plans. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size when printed. Foldout pages shall fold entirely within the volume and count as two (2) pages. For tables, charts, graphs and figures, the text shall be no smaller than Times New Roman 10 point. Text lines in all tables, charts, graphs, and figures shall have single (1) line spacing. Any tables, charts, graphs and/or figures containing smaller than Times New Roman 10-point font will be disregarded. This restriction applies to electronic proposals.

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.1.5 TAB INDEXING

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

2.1.6 GLOSSARY OF TERMS

Volume I through III shall contain a glossary of all abbreviations, acronyms and/or terms used, with explanation corresponding definition for each. Glossaries do not count against the page limitations for their respective volumes.

2.1.7 LABELING

Each digital volume shall be separately labeled and clearly identified by file name. A cover sheet should be included in each volume (with the exception of Volume IV), clearly marked as to volume number, title, RFP number and the Offeror's name. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and 3.104-4, Disclosure, Protection, and Marking of Offeror Bid or Proposal Information and Source Selection Information.

2.1.8 ELECTRONIC MEDIA OFFERS AND SUBMISSION

2.1.8.1 To enable the Government to successfully view the proposals electronically, the Offerors shall submit their proposals in Microsoft Office (i.e., Microsoft Word or Microsoft Excel) or PDF format. Staffing and Pricing Matrix shall be submitted in Microsoft Excel format only. The Government will use the electronic copies in the evaluation process. The electronic submitted proposal shall be deemed and treated as the official version for all purposes.

2.1.8.2 File Preparation. All text, including table and figure identifiers, shall be indexed and 100% searchable text using Microsoft Word, Excel, or Adobe Acrobat . All text shall be displayed as a font and not displayed as a bitmap in any proposal volume or appendix to facilitate the ability to copy and paste to another document.

2.1.8.3 Font and Page Setup. Text font and layout shall be as stated for digital copies.

2.1.8.4 Other Requirements. The Offeror shall not embed sound or video files into the proposal files. Minimize the use of scanned images and keep embedded graphics as simple as possible.

2.1.8.5 Proposal Format and Structure. Each volume of the electronic proposal shall be in its own subdirectory subdirectory, sequentially labeled Volume I through Volume IV.

2.1.8.6 Proposal Table of Contents file. This file serves as a table of contents for the proposal information. Also, include the list of key terms used in the proposal with their definitions, and a list of acronyms and abbreviations used in the proposal.

2.1.8.7 Viewing Environment. The Government anticipates viewing the electronic submittals with the Microsoft Office or Adobe Acrobat Reader.

2.1.9 ELECTRONIC REFERENCE DOCUMENTS

All referenced documents for this RFP are available at the System for Award Management (SAM) website at http://www.sam.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.1.10 PRICE INFORMATION

All price information shall be addressed only in SF-33 required in Volume I and the Pricing Matrix required in Volume IV. References to work hour estimates and material may be addressed in other volumes only as appropriate for justifying labor hours and material.

3.0 PROPOSAL PREPARATION INSTRUCTIONS

3.1 VOLUMES

Offers will consist of four (4) separate proposal volumes: General and Contract Documentation, Mission Capability, Past Performance, and Price.

3.1.1 PROPOSAL VOLUMES ORGRANIZATION AND NUMBER OF COPIES

The Offeror shall prepare the proposal as set forth in Table 3.1.1 and these instructions. The titles and contents of the volumes shall be in accordance with Table 3.1.1. If final proposal revisions are required, the Offer shall clearly indicate the revision number within the Volume Name. (Revision X with X indicating the number of the revision.)

Table 3.1.1 – Proposal Organization

Volume Volume Title Volume Content No. of Digital Copies

Page Limit for Volume Content

Digital Format

Exclusions From Page Limitation

I General and

Contract Documentation

Cover Sheet 1 1

MS Word, PDF

None

Cover Letter 1 2 None

Table of Content 1 No Limit None

Glossary of Terms 1 No Limit None

TAB A - Exceptions Or Assumptions to Terms And Conditions

1 No Limit None

TAB B - Solicitation, Offer and Award 1 No Limit None

TAB C - Section K (Representation, Certifications, and Other Statements of Offerors)

1 No Limit None

TAB D - Other Documents 1 No Limit None

II

Mission Capability

(Factor 1)

Cover Sheet 1 1 MS Word, PDF None

Table of Content 1 No Limit

MS Word, PDF, Excel

None

List of Tables and Drawings 1 No Limit None

Cross Reference Matrix 1 No Limit None

Glossary of Terms 1 No Limit None

TAB A: Subfactor 1 - Key Personnel 1

100 pages Combined

None

TAB B: Subfactor 2 - Workflow Execution

1 None

TAB C: Subfactor 3 - Organization and Staffing.

1 None

TAB C: Staffing Matrix (Attachment K) 1 No Limit MS Excel Only None

III

Past Performance

(Factor 2)

Cover Sheet 1 1 MS Word, PDF None

Table of Content 1 No Limit MS Word, PDF, Excel

None

Summary Page - Describe the role of the Offeror and each affiliate, subcontractor, teaming partner, and/or joint venture partner.

1 5 MS Word, PDF None

Organizational Structure Change History

1 3 MS Word, PDF, Excel

Pre-published items such as brochures, flyers, reference articles, etc. are excluded

Consent Letters (Attachment U) 1 No Limit

MS Word, PDF

None

Client Authorization Letters 1 No Limit None

Specific Relevant Contract Reference Sheets (Attachment V)

1 10 None

Meaningful Relationship Commitment Letters

1 No Limit None

Summary List of Questionnaire Recipients

1 No Limit None

IV Price (Factor 3) Pricing Matrix (Attachment J) 1 No Limit MS Excel Only None

4.0 PROPOSAL SUBMITTAL AND COMMUNICATIONS REGARDING THIS SOLICITATION

4.1 Offeror shall submit proposal via email or the Procurement Integrated Enterprise Environment (PIEE) Contracting Communication Module (CCM) to Samuel J. Colton (Contracting Officer) and Melanie D. Palmas (Contract Specialist). The link to access PIEE is https://piee.eb.mil/. The Offerors will be required to have WAWF Vendor access in PIEE, therefore should ensure that access is granted prior to the closing date and time of the solicitation. Attachment W- PIEE CCM Vendor Training, contain training information on creating a message and attaching documents in CCM. The Offerors e-mail submission or submission through the CCM must be made no later than (NLT) the closing date and time specified in the solicitation, 1:00 pm, CST on 5 January 2024. You will need the following information:

Contracting Officer: Samuel J. Colton, Email: samuel.j.colton.civ@army.mil Contract Specialist: Melanie D. Palmas, Email: melanie.d.palmas.civ@army.mil Contracting Office Location Code: W5168W Contract or Solicitation Number Type: Solicitation – DoD Contract or Solicitation Number: W5168W23R0004

CCM will not accept attachment naming with any spaces or special characters. Examples of acceptable naming convensions are: OfferorName_Vol_I_TAB_A_SF33 , OfferorName_Vol_I_TAB_D_Property_Management_Plan, OfferorName_Vol_II_TAB_A_Subfactor_1_Key_Personnel, OfferorName_Vol_III_PPQ_1.

5.0 VOLUME I – GENERAL & CONTRACT DOCUMENTATION

5.1 Volume I must be clearly marked “VOLUME I - GENERAL & CONTRACT DOCUMENTATION, RFP W5168W23R0004.” Offerors are required to submit a completed SF 33 (Solicitation, Offer and Award) (including acknowledgment of all Amendments), Section B, Section K. All final monetary extensions shall be in whole dollars ONLY (to include unit prices). The General Volume shall be organized as follows and contain the identified information. Under no circumstances shall this information and documentation be included in Volume II and Volume III of the Offeror’s proposal.

5.1.1 Cover Page – The Offeror’s shall provide a cover page that include the following information:

a. Solicitation number.

b. Formal name and address of the Offeror; proposed subcontractors, all joint venture members, and all limited liability company members, as applicable; CAGE code and SAM Unique ID number for each of the above entities.

c. Names, addresses, titles, telephone and facsimile numbers, and e-mails of persons authorized to sign the offer and negotiate on behalf of the Offeror in connection with this solicitation.

d. A statement that the Offeror grants to the AGENCY and its authorized representatives the right to examine, for purposes of verifying the information submitted, those books, records, documents, and other supporting data that will permit adequate evaluation.

e. The names, company titles, telephone numbers, and email addresses of two (2) individuals that the Offeror has designated as responsible for receiving and responding to Government Evaluation Notices (ENs) through ASSIST2Industry (See paragraph 9.0).

5.1.2 Content of General & Contract Documentation Volume - The Offeror’s General & Contract Documentation Volume shall be organized as shown in table 3.1.1 and according to the following general outline:

5.13 TAB A, Exceptions Or Assumptions to Terms And Conditions (If Required) - the requirements specified in this solicitation, the offeror shall clearly identify the applicable solicitation document, page / paragraph, requirement /portion, and its rationale / impact. Offerors are cautioned that taking an exception may render the offer ineligible for award.

This information shall be provided in the format below in Table 1.

Table 1 – Solicitation Exceptions

Solicitation Document Page/Paragraph Requirement/Portion Rationale & Impact

PWS

Evaluation Factors for Award, etc.

Applicable Page and Paragraph Numbers.

Identify the requirement or portion to which exception is taken.

Describe the rationale and impact of the exception on the performance, schedule, cost, to include any benfit that accrues to the Government, An assumption is an Offeror’s fact or facts based on its interpretation of the solicitation requirements. If the offeror finds it necessary to list its assumptions in reponse to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable solicitation document, page / paragraph, requirement / portion, and a narrative why the facts(s) used to make an assumption was necessary to develop a proposal.

This information shall be provided in the format below in Table 2.

Table 2 – Solicitation Assumptions

Solicitation Document Page/Paragraph Requirement/Portion Narrative

PWS

Evaluation Factors for Award, etc.

Applicable Page and Paragraph Numbers.

Identify the requirement or portion for which the assumption is made.

Describe why the fact(s) used to make an assumption was necessary to develop a proposal.

5.1.4 TAB B, Solicitation, Offer and Award - The SF33 shall be submitted fully completed. The Offeror is cautioned that the SF33 must contain an original or digital signature in block 17 of the form. The Offeror shall acknowledge any amendments to the RFP in accordance with the instructions on the SF33 and with Section L, FAR 52.215-1(b), Instruction to Offerors—Competitive Acquisition. The Offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror’s company contractually. Also, identify those individuals authorized to negotiate with the Government.

5.1.5 TAB C, RFP Section K (Representation, Certifications, and Other Statements of Offerors) – The Offeror shall ensure that Section K of the RFP is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

5.1.6 TAB D, Other Documents – Offerors shall submit the documents listed below with its proposal. These documents will not be included in the source selection evaluation or be considered in the basis for award. However, failure to submit and negotiate acceptable submissions with the Contracting Officer will make the Offeror ineligible for award of a contract:

Warranty Plan, provide Offerors shall submit the plan IAW PWS 2.2.4.5 Property Management Plan, The PMP is to provide an overview of “how” the Offeror intends to manage

Government Property in its possession in accordance with FAR 52.245-1 requirements. The PMP shall also include any customary commercial practices, voluntary consensus standards, or industry leading practices the Offeror plans to use in managing Government Property. provide IAW FAR Subpart 45.201

Mission Essential Contractor Services Plan, Offerors shall submit the plan IAW DFARS Provision 252.237-7024, Notice of Continuation of Essential Contractor Services.

Labor Dispute Contingency Plan, Offerors shall submit the plan IAW PWS 2.5.6.4

6.0 VOLUME II – FACTOR 1: MISSION CAPABILITY

6.1 GENERAL

Volume II must be clearly marked “VOLUME II – MISSION CAPABILITY, RFP W5168W23R0004.” The Mission Capability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Your responses will be evaluated against the Mission Capability Factor and Subfactors defined in Section M, Evaluation Factors for Award. Offerors are cautioned that “parroting” of the technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or the capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Offerors shall assume that the Government has no prior knowledge of their technical capabilities and past experience, and that the Government will base its evaluation on the information presented in the Offeror’s proposal.

6.2 FORMAT AND SPECIFIC CONTENT

The proposal will be evaluated against the Mission Capability Factor and Subfactors defined in Section M, Evaluation Factors for Award. The section will be prepared in an orderly format and in sufficient detail to enable the Government to make the full evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS. In the Mission Capability volume, Offerors shall address their proposed approach to meeting the requirements of each evaluation subfactor.

6.3 VOLUME ORGANIZATION

The Mission Capability volume shall be organized as shown in table 3.1.1 and according to the following general outline:

6.3.1 TAB A, SUBFACTOR 1: KEY PERSONNEL

Offerors shall provide the following information for key personnel (see PWS paragraphs 2.1.11.1). Key personnel shall consist of the Project Manager and GFEBs Program Manager (PM) Coordinator Lead.

a. Project Manager (PM): The Offeror shall identify the PM by name. The Offeror shall provide the following information for the PM: the duties and responsibilities to be performed and the PM's experience and capabilities to perform assigned duties and responsibilities.

b. GFEBs PM Coordinator Lead: The Offeror shall identify the GFEBs PM Coordinator Lead by name. The Offeror shall provide the following information for the GFEBS Manager: the duties and responsibilities to be performed, the GFEBs PM Coordinator Lead’sexperience and capabilities to perform assigned duties and responsibilities.

6.3.2 TAB B, SUBFACTOR 2: WORKFLOW EXECUTION. The Offeror shall delineate their specific processes for executing all Maintenance Services Workload.

For PMOs, the Offeror shall fully explain how they will develop their PMO plan (i.e., equipment verification, equipment identification, maintenance task identification, frequencies, etc.) and how their PMO Plan will be entered into GFEBS in accordance with PWS paragraph 2.2.4. Additionally, Offerors shall provide their workflow process for how they utilize their PMO plan in GFEBS to execute all PMO workload (i.e., reports, scheduling, tracking, marking, and closing PMOs, etc.).

For DMOs, the Offerors shall describe their workflow process for how they will execute all DMO workload (reference overarching PWS, paragraph 2.2.3). Their process shall cover the time a service order is identified, opened, how it is prioritized, shop assignment, recorded in GFEBS, how the actual work is executed and how the service order is closed out in GFEBS.

6.3.3 TAB C, SUBFACTOR 3: ORGANIZATION AND STAFFING.

The Offeror shall submit a detailed organizational chart that depicts its proposed organizational structure.

The Offeror’s organizational chart shall include each organizational element (i.e., Management/Division/ Branch/Team). The organizational chart shall include a narrative that identifies what work each element is responsible for managing and accomplishing; where decision making authority lies within the organization;

and describe the work performed by teaming partners. The Offeror shall describe and explain its proposed interface (vertical and horizontal communication) between on-site project management and off-site corporate management to accomplish the mission. Additionally, it shall describe and explain its interface with the Government (corporate, project teams, Government project managers, contracting officials, inspectors, and users) to ensure smooth mission accomplishment and cooperation with all team members.

The staffing plan shall include the following: proposed staffing by labor categories to perform the required services in each Common Level of Service (CLS) contained in the PWS. Offerors shall utilize the Staffing Matrix Attachment K, for depicting their staffing for Capability 1, Band 3 for X004, X009 and X010, and Band 7 for CLIN X006. The Staffing Matrix is not included in the total page count. In addition, Offerors shall clearly identify and explain their methodology for accommodating fluctuating workloads and explain any proposed cross-utilization of personnel.

7.0 VOLUME III – FACTOR 2: PAST PERFORMANCE

7.1 GENERAL

Volume III must be clearly marked “VOLUME III – PAST PERFORMANCE, RFP W5168W23R0004” The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance that is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Section M.

7.1.1 Content of Past Performance Volume - The Offeror’s Past Performance Volume shall contain the information required in table 3.1.1. Additional detail for submission requirements is included in para 7.2.

7.1.2 Early Proposal Information. In order to expedite evaluations, Offerors are encouraged, but not required, to submit their Past Performance Volumes any time prior to the closing of the RFP, to the Contracting Officer at the email address specified in paragraph 1.1.

7.2 FORMAT AND CONTENT

Past Performance information described herein is required on the Offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 10% or greater of the proposed effort, based on the total proposed price. The Offeror shall submit, along with the information required in this paragraph, a consent letter (Attachment U), executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter similar to Attachment U, authorizing release to the Government requested information on the Offeror's performance. The Offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The Offeror SHALL NOT go back any farther than five (5) years for the submitted data from the date in Block 6 of the SF33. The past performance data shall document a successful history of past contract performance.

7.2.1 Submission Requirements. The Offeror shall submit a Past Performance Volume containing the following:

7.2.1.1 Summary Page - Offeror shall provide a summary page describing the role of the Offeror and each subcontractor, teaming partner, and/or joint venture partner which the Offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets.

7.2.1.2 Organization Structure Change History—Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by independent sources, as well as that provided by the Offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

7.2.1.3 Consent Letters - The Offeror shall provide Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the Offeror can respond to such information. A sample consent letter is attached as attachment U.

7.2.1.4 Client Authorization Letters - The Offeror shall provide Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the Offeror’s performance.

7.2.1.5 Specific Relevant Contract Reference Sheet - Specific Relevant Contract Reference Sheet (Attachment V) shall alligned with the Past Performance Questionnaire (Attachment T) and are limited to ten (10) pages per reference. The Offeror shall provide documentation outlining the Offeror’s past performance with contracts, as a prime or major subcontractor, involving the same or similar in nature of work, size, scope, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, scope, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. The Offeror shall submit 3 to 5 Specific RelevantContract Reference Sheets identifying active or completed contracts, either Government or commercial. Attachment V should identify active or completed contracts, either Government or commercial, for the prime, team, and/or joint venture (within the same division or cost center) also each subcontractor who will be completing 10% or more of the technical work.

7.2.1.6 Affiliate Past Performance – If applicable, Offeror’s may provide the experience or past performance of a parent or affiliated or predecessor company to an Offeror (including Joint Venture prime partner companies and/or a parent or affiliated company that is being otherwise proposed as a subcontractor on this effort) where the firm’s proposal demonstrates that the resources of the parent or affiliate or predecessor will affect the performance of the Offeror. The Offeror shall demonstrate that the resources of the parent or affiliate or predecessor company (its workforce, management, facilities, or other resources) shall be provided or relied upon for contract performance such that the parent or affiliate or predecessor will have meaningful involvement in contract performance.

7.2.1.6.1 Meaningful Relationship, If appliable. The Government will allow an Offeror to take credit for relevant experience project(s), system(s), or certification(s) from a parent or affiliated or predecessor company to an Offeror (including Joint Venture prime partner companies and/or a parent or affiliated company that is being otherwise proposed as a subcontractor on this effort) so long as there is a meaningful relationship to the offeror and commitment letters are provide to the Government.

A “meaningful relationship” exists within a corporate structure when at least one of the following conditions exist:

An entity is a wholly owned subsidiary of a parent organization.

An entity is a parent of a wholly owned subsidiary.

An entity operates under a single internal operational unit.

An entity operates under a consolidated accounting system.

An entity operates under a consolidated purchasing system.

An entity operates under a consolidated human resources or personnel system.

An entity operates under common policies and corporate guidelines.

Operating structure between the entities includes internal organization reporting lines and management chains for “lines of business” that operate across the formal corporate subsidiaries.

7.2.1.6.2 Meaningful Relationship Commitment Letters, If appliable - When an Offeror is sharing resources from other entities by way of a meaningful relationship within a corporate structure, only one offer (i.e., proposal) from that corporate structure shall be submitted. For each meaningful relationship identified for proposal elements, the Offeror shall provide Meaningful Relationship Commitment Letters that include the following:

Clear and legal identification of the meaningful relationship between the Offeror and the entity identified.

A statement of commitment as to the performance and utilization of the identified entity’s resources under the resulting contract.

Each applicable proposal element shall be clearly and specifically identified.

Signatures of both the Offeror and meaningful relationship entity.

In the event that a parent organization has complete and full control over all meaningful relationships’ entities, the parent entity may prepare a single Meaningful Relationship Commitment Letter that identified all elements required above.

Meaningful Relationship Commitment Letters will be incorporated as an attachment in any resulting contract award.

7.2.1.7 Past Performance Questionnaire - For the contracts identified on each Specific Relevant Contract Reference (Attachment V), the Offeror shall forward a copy of the Past Performance Questionnaire (Attachment T) to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to the Contracting Officer, not later than the proposal due date and time. Any questionnaires not returned directly to the Contract Officer will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the Offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that questionnaires cannot be provided.

7.2.1.7.1 Summary List of Questionnaire Recipients - Offerors shall provide a summary list of questionnaire recipients to include POCs and phone numbers.

8.0 VOLUME IV – FACTOR 3: PRICE

8.1 GENERAL

The separate price proposal shall be submitted utilizing the Pricing Worksheet Matrix provided (Attachment J)..

8.1.1 PRICE INFORMATION

All information relating to the proposed price (with the execption of SF33 Section B), including all required supporting documentation, shall be included in in Volume IV only. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

8.1.2 PRICING INFORMATION REQUIREMENTS

8.1.2.1 A request for Certified Cost or Pricing Data is not anticipated for the award of this contract, since adequate price competition is expected; however, the Government reserves the right to request such information should it become necessary consistent with Federal Acquisition Regulation (FAR) Subpart 15.4, Contract Pricing.

8.1.2.2 Only CLIN and banding level pricing information is required to be entered into the Pricing Matrix (Attachment J); however, if reasonableness cannot be established based on price analysis, then other than certified cost and pricing data may be required. Specifically, Offerors shall include the following pricing data:

a. Submit a completed Pricing Matrix (Attachment J) for all CLINs and banding. Offerors shall propose a firm fixed price for each FFP CLIN in Section B and on the Pricing Matrix. For CLINs on the Pricing Matrix with banding identified, the Offeror shall price each band contained on the Pricing Matrix.

b. For the banding identified on the Pricing Matrix (Attachment J), prices shall include all material costs (i.e., bench stock, repair parts, etc.).

c. For the PWO CLIN (CLIN X014 and X015) in Section B and Pricing Matrix, the Offeror shall provide proposed markup rates that would be applicable to future Project Work Orders (PWOs). Such markup rates shall be an all-inclusive material handling, G&A and profit rate applicable for the proposed period for negotiated PWOs. For clarity, the proposed rates will be a binding rate captured in the contract award and shall be applied solely to efforts accomplished as part of a PWO.

8.2 Collective Bargaining Agreement

The Offeror is informed that Collective Bargaining Agreement (CBA)/Department of Labor Wage Determinations are applicable to this requirement, see CBA Attachment M, Davis-Bacon Building Attachment O, Davis-Bacon Heavy Attachment N, Davis-Bacon Highway Attachment P.

9.0 ACQUISITION SOURCE SELECTION INTERACTIVE SUPPORT TOOL (ASSIST)

During the conduct of this acquisition, the Acquisition Source Selection Interactive Support Tool (ASSIST) will be used by the Government to support the proposal evaluation and source selection process. A separate tool, the ASSIST2Industry, will be used in conjunction with ASSIST to accomplish all exchanges with Offerors after receipt of proposals pursuant to Federal Acquisition Regulation (FAR) 15.306. ASSIST2Industry provides the ability for the Government to issue, and the Offerors to receive and respond to, all Evaluation Notices (ENs) in a secure online environment. ASSIST2Industry also provides the ability for the Government to issue, and the Offerors to receive letter correspondence. Contractors cannot respond to letter correspondence; but can acknowledge receipt of the letter(s).

In order to initiate the use of ASSIST2Industry, the Government requires the names, company titles, telephone numbers, and email addresses of two (2) individuals that the Offeror has designated as responsible for receiving and responding to Government ENs through ASSIST2Industry. The designation of two (2) individuals is for the purpose of insuring availability of one individual if the other individual is not available. The required information regarding these two (2) individuals must be submitted with the Offeror’s proposal and included in the cover letter required in volume I. Those two (2) individuals, if selected in ASSIST, will also be the Contractor POCs to receive letter correspondence from the Government. Therefore, it is the Contractor’s responsibility to ensure that the information provided at proposal submission is accurate and up to date throughout the source selection process. If letter correspondence is sent by the Government via ASSIST, Contractor POCs will receive email notification informing them that they have correspondence, and that they must login to ASSIST2Industry and acknowledge receipt of the correspondence.

After the solicitation’s closing date, the Government will establish an account in ASSIST2Industry for each individual identified by the Offeror that has submitted a proposal in response to this solicitation. The two individuals named by the Offeror will be authorized access to that account. Two (2) separate system generated emails will be sent to each individual. One of the emails will contain the individual’s ASSIST2Industry username. The other email will contain the individual’s temporary password. Using the provided username and temporary password, each individual can then go to https://ASSIST2Industry.army.mil to access the account. NOTE: The first time a user logs in, the user will be required to change the temporary password before the user can proceed to use the site.

Whenever the Government issues ENs to the Offeror through ASSIST2Industry, the Government’s Contracting Officer will notify the Offeror through either ASSIST2Industry or a medium independent of ASSIST2Industry ( e.g., e-mail) that the Offeror has ENs in ASSIST2Industry waiting for a response. There will be no ENs in ASSIST2Industry until such notice is issued by the Contracting Officer.

All Offerors are advised that ASSIST2Industry has been updated and it is now the responsibility of PRIME Contractors to establish accounts for their SUBCONTRACTORS to respond to Government ENs. A separate area within ASSIST2Industry has been created to allow authorized Subcontractor POCs to upload proposal files only. Subcontractors will not be able to access any other information on the ASSIST2Industry website (e.g. Questions/Evaluation Notices, Responses, etc.). Once a Subcontractor has been added, they will receive a user ID (e.g.

subcontractor0001) and password (an initial password) that will be sent via two separate system generated e-mails. A Subcontractor will have one user ID for all PRIMES and solicitation responses, i.e. if you are a Subcontractor to multiple Prime Contractors and multiple solicitation responses, you will only have one user ID. Once an account has been established for the Subcontractor, go to https://ASSIST2Industry.army.mil to access the account. Prime Contractors will only be able to see the number of files submitted by their Subcontractors; but, will be UNABLE TO VIEW the Subcontractor’s files.

9.1 ACCESSING ASSIST2INDUSTRY PRIME/SUBCONTRACTORS

Access to ASSIST2Industry will require a two-factor authentication for each Prime and Subcontractor user. All ASSIST2Industry users are required to have a username/password (first authentication) and may select one of the following three methods for implementing the second authentication to access the site:

1) use an authenticator application on your cell phone (e.g. Google or Microsoft Authenticator) to receive a QR Code;

2) receive a code via an SMS Text Message to your cell phone; or

3) receive a code via e-mail.

If you have any other problems accessing your account, contact the Army Enterprise Service Desk (AESD) at the number listed below:

Phone: 1-866-335-2769 (ARMY), # Option 1 (Unclassified Systems and Services) and 3 (Procurement Systems).

NOTE: Identify the Business Service as VCE.

Please be prepared to provide the following:

• Contractor POC Name;

• Telephone Number;

• Email Address;

• Procuring Contracting Officer and/or Contract Specialist Name and Telephone Number;

• ASSIST Source Selection/Program Name; and

• Solicitation Number.

Contractor POCs should not provide any additional information than what is noted above.

NOTE: Both Prime Contractors and Subcontractors are instructed to review the ASSIST2Industry User’s Guide, located under the “Getting Started” tab on the website. The guide has been updated and provides step by step instructions on how to perform functions and navigate the website.

Contractor POCs should not provide any additional information than what is noted above.

THE OFFERORS ARE CAUTIONED THAT THE SYSTEM GENERATED EMAILS

REFERRED TO ABOVE ARE INTENDED FOR ADMINISTRATIVE PURPOSES ONLY.

RECEIPT OF THESE EMAILS DOES NOT CONSTITUTE THE COMMENCEMENT OF

ANY TYPE OF EXCHANGE WITH THE OFFEROR IN ACCORDANCE WITH FAR

15.306(A), (B), OR (D) (I.E., CLARIFICATIONS, COMMUNICATIONS, OR

DISCUSSIONS). ALSO, RECEIPT OF THESE EMAILS DOES NOT SIGNIFY THAT A

COMPETITIVE RANGE DETERMINATION IN ACCORDANCE WITH FAR 15.306(C) HAS

BEEN MADE OR THAT THE OFFEROR’S PROPOSAL WILL BE INCLUDED IN THE

COMPETITIVE RANGE WHEN THAT DETERMINATION IS MADE. ALL

NOTIFICATIONS THAT ANY TYPE OF EXCHANGE WITH THE OFFEROR HAS

COMMENCED AND THE OFFEROR HAS EVALUATION NOTICES (ENS) AVAILABLE

TO RESPOND TO, OR ANY NOTIFICATION THAT THE OFFEROR’S PROPOSAL HAS

BEEN INCLUDED IN OR EXCLUDED FROM THE COMPETITIVE RANGE, WILL BE

SENT…