4. Q&A for Solicitation RFP W50SLF-22-R-0001 (9-May-2022).pdf

Questions and Answers Related To:

MABE152003 UPGRADE BUILDING COMPLEX, HILO

Solicitation W50SLF-22-R-0001

Dated 27‐Mar‐2022

Q1: Please confirm if the original bid bond with wet signatures needs to be mailed to the Kapolei office.

A1: A copy of bid bond will suffice when submitting your bid response electronically. We require bid bond with submission of proposal. The bid bond is due on the date as stated on the SF1442 block 13. The bid bond must be on a SF24 form. Rejection of a bid bond shall be in accordance with FAR 28.101‐4 Noncompliance with bid guarantee requirements. An Original Bid Bond with wet signatures mailed to the Kapolei office is not required.

Q2: The RFI deadline is 03/22/2022 which is prior to the scheduled pre‐proposal conference/site visit on 03/25/2022. Will there be another RFI deadline after the pre‐proposal conference/site visit?

A2: If you have RFI’s you’d like me to address at Pre‐Proposal Conference/Site Visit, they are due 3/22/2022. For Solicitation RFP, please reference SECTION 00100, 3. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS, 3.3 The Contracting Officer reserves the right to address questions received after the fifth day prior to solicitation closing with those offers deemed compliant and/or in the competitive range after closing. All questions and requests for information (RFI) must be received NOT LATER THAN the fifth working day prior to closing and will be posted not later than two working days prior to closing. OFFERORS ARE STRONGLY

ENCOURAGED TO SUBMIT QUESTIONS EARLY IN THIS PROCESS.

For Questions 3 & 4 below. Volume 2, Part 2 deals with Past/Present Performance Information and correlates with Exhibit A and Exhibit C. Volume 2, Part 1, Subfactor 1, Experience and Capability correlates with Exhibit B and D. Exhibit B and D are not required if your key construction personnel are already part of your organization, i.e. Project Manager, Site Superintendent(s), Quality Control Manager (on site) and Safety Manager. Refer to pgs. 106‐ 107, Section 01000, paragraph 35 of RFP, for the minimum qualification requirements for key personnel. You would need to provide Exhibit B and D only in the event the intended person is not part of the offeror’s organization at the time the proposal is submitted.

Q3: Are key personnel references required for Volume 2, Part 2 if the Prime Contractor is not relying on key personnel experience for Subfactor 1 – Experience and Capability?

A3: If you do not have relevant past performance and are using experience of key personnel, predecessor companies or subcontractors to obtain this, ensure you clearly state this in the proposal. To be considered, Subcontractor must complete a consent form – Exhibit B.

Q4: Are key personnel references required for Volume 2, Part 2 for the resumes that are submitted in Part 1?

A4: No if your key personnel are part of your organization, however please refer to section

2.5.3.9. and 2.5.3.10 on pages 21 and 22 of solicitation if it applies.

2.5.3.9. Offerors lacking relevant present/past performance experience may submit information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement if such information is relevant to this acquisition. Such information shall, as a minimum, include:

Name(s) of Predecessor Company/Subcontractor and/or Key Personnel Complete Address Telephone, Fax Number and email address Brief synopsis of the experience‐ A resume may be submitted for "Key Personnel" Describe relevancy to this project

2.5.3.10 Provide three (3) references, for each Predecessor Company, Subcontractor or Key Personnel. Clearly identify the contractor/individual for whom the reference information concerns.

Q5: Will you please confirm that the Mechanical and Architectural drawings included as Attachment #s 10 and 11 supersede the same‐named drawing pages in attachment #2 and those revised in Addendum #1?

A5: Yes, the Mechanical and Architectural drawings included as Attachment #s 10 and 11 supersede the same‐named drawing pages in attachment #2 and those revised in Addendum #1

Q6: Will the Contractor or 291st CBCS be responsible moving any furniture/office equipment out of the rooms that require scope of work to be done for this project.

A6: The 291st CBCS is responsible in moving any furniture/office equipment out of the rooms that require work to be done and back into the rooms when the work is complete.

Dated 12‐Apr‐2022

Q7. Scope of Work refers to Design‐Build project, contractor, and processes. Please confirm that solicitation W50SLF22R0001 is a Design Bid Build project.

A7. Confirm project is Design Bid Build. Contract to follow requirements listed in the project plans and specifications, especially in regards to submittals.

Q8. Please confirm that Structural and Electrical Drawings dated 1/26/2018 are to be used for bidding purposes. (This is a follow‐up from the Pre‐Bid meeting)

A8. Confirm Structural and Electrical drawings dated 01/26/2018 are to be used. A Code and Criteria Review (CCR) was completed on 01/28/2022. This CCR impacted the Architectural and Mechanical drawings. The updated drawings for these are included in the solicitation as well as a narrative of changes.

Q9. Are the Key Personnel: Project Manager, Site Superintendent, Quality Control Manager, and Safety Manager all required to be at the site during the entire duration of construction phase of the project.

A9. Either the Project Manager or Site Superintendent are required to be onsite. In addition, the Quality Control Manager and Safety Manager are to be onsite.

Q10: During the site visit, it was discussed that a Contractor laydown area location was to be provided. Please advise.

A10: See attached KTR Laydown Area.xlsx showing contractor laydown. Connection location for power and water is shown. Contractor is responsible for connections of and metering for power and water.

Q11: During the site visit, Phasing of work was discussed to help address swing space. Please advise.

A11: See Phase of Work outlined below. If there are any potential conflicts between the contract documents and below, the contract documents are to govern.

Contractor to complete the work requirements of B703, Commander Office, to the extent possible where this office can be utilized as Swing Space for the Commander for the remainder of the project. This office has a working split AC system that can be utilized during the Swing Space period.

Contractor to complete the work requirements of B701 to the extent possible where B701 can be utilized as Swing Space for personnel for the remainder of the project. B701 has a working split AC system that can be utilized during the Swing Space period.

Coordination can be made when completing work at the Swing Space areas defined above.

Q12: During the site visit, Hilo’s raining weather was discussed. Please advise if the contract addresses time impacts due to potential weather delays.

A12: Contractor is advised on General Requirements Section 01000, section 33. TIME

EXTENSION FOR UNUSUALLY SEVERE WEATHER. Rainy weather in Hilo is a standard occurrence. Time extension for weather impacts are to be justified.

Dated 13‐Apr‐2022

Q13: In the solicitation, the description of work calls for Option 1 – Additional reinforced fabric fluid roof coating (GAF Kymax) for BLDGS 701, 702, 703, and 704 and Option 2 – Additional reinforced fabric fluid roof coating (GAF Hydro Stop) for BLDG 701, 702, 703, and 704. The GAF Roof Coating products are not USDA BIO‐Preferred roof coating approved for mandatory Federal procurement https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml.

Please advise.

A13: For Bid Options 1 and 2, the solicitation lists GAF Kymax and GAF HydroStop as example materials for Kynar Aquatic PVDF fluoropoymer resin coating and new fabric reinforced, fluid applied roofing system, respectively. These roofing materials are to be in accordance with contract plans and specifications, specifically section 07 56 00 FLUID‐APPLIED ROOFING

SYSTEM. Additionally, roofing material shall meet contract provisions and clauses, whether incorporated by reference or in full text, specifically provisions and clauses 52.223‐1, 52.223‐2, 52.223‐3, 52.223‐4, and 52.223‐17.

Dated 27‐Apr‐2022

Q14: The original bidding documents contain Addendum No. 1 dated 6/4/2018 and Addendum

No. 2 dated 7/2/2018. Are these to be acknowledged along with Amendment No. 0001 dated

4/13/2022 or will only the latter be required to be noted in the SF1442 offer form?

A14: Only Amendment No. 0001 or any following Amendments will be required to be noted in the SF1142 offer form.

Q15: It was brought to our attention that there is no door hardware description for “HDW Set

#1” and “HDW Set #2”. The door schedule on Plan Sheet A‐801, attached, refers to hardware sets #1 and #2, but I cannot find the description of hardware sets #1 and #2 in either the specifications or the plans. Please advise descriptions of HDW SET 1 and HDW SET 2.

A15: See attached Addendum No. 3 dated 4/27/2022 with information on Hardware Sets.

Solicitation Amendment W50SLF‐22‐R‐0001 0002 executed to incorporate Addendum No. 3.

Q16: We are requesting clarification on what the current Direct Digital Control (DDC) system is in use? We know that the controls for buildings 701‐705 are being taken out but we want to confirm connections for new building controls in terms of integration with existing DDC systems and any current operators of those existing systems. Please advise.

A16: The DDC system HIANG currently utilizes is the Trane Tracer Summit V16 Enterprise Server system. The new DDC system for Hilo will need to be integrated and compatible with this system.

Q17: Regarding the Statement of Work highlighted sections attached that refer to “Design‐ Build” and the answer to Q&A question number seven. There appears to be conflicting information throughout the rest of the bid documents that this is intended to be a Design‐Bid‐ Build type of procurement and we would like to clarify if the highlighted section in the statement of work was inadvertently included. The solicitation refers only to construction as being the intended delivery method for this project and not design unless specifically referred to in individual specification sections that may require shop drawings or delegated design requirements. Please also refer to the attached sam.gov solicitation page with highlighted sections referencing “(RFP) to award a single fixed price contract for construction”, and “All work shall be completed in accordance with Government supplied Type A and B designs, specifications, and Contract drawings”. We have been provided plans, specifications, and a master submittal schedule. Furthermore we note this among other clauses 52.236‐28 Preparation of Proposals—Construction is related to construction and not Design/Construction.

Please confirm if the intent is for this project to be Design‐Bid‐Build and Not Design‐Build.

A17: Confirm project is Design Bid Build. Design‐Build sections referenced in the Scope of Work were inadvertently added. Contractor to follow requirements listed in the project plans and specifications, especially in regards to submittals.

Q18: Attached is the spec calling out Arcadia doors. I would like to submit this substitution request. If you need more or different information from me for this, please let me know. The following substitution suggestions are clickable links, for your convenience.

Arcadia Kawneer

RP 325 Insulated Blast Resistant Flush

Panel Door

Flushline Entrances < Caution‐ https://www.kawneer.com/kawneer/north_america

/en/product.asp?prod_id=1820&desc=commercial‐ flush‐panel‐door‐entrances >

MS 362 Medium Stile Entrance Door 350MS Standard Entrance < Caution‐ https://www.kawneer.com/kawneer/north_america

/en/product.asp?cat_id=1339&prod_id=1816&desc= storefront‐glass‐door‐entrances >

T500B (OPG‐3005) 3” X 5.5” Series

System

1600 System 1 Curtainwall (2.5” x 6”) < Caution‐ https://www.kawneer.com/kawneer/north_america

/en/product.asp?cat_id=1669&prod_id=1801&desc= hurricane‐resistant‐curved‐curtain‐wall‐systems >

A18: Unless the material type/name listed in the project specification are in conflict with design codes and applicable FAR clauses (example of the roofing material), recommend contractors bid according to plans and specs unless the material specified is no longer available or they see a high cost differential impact. After the project is awarded, potential material substitution can be explored at that time.

Q19: Spec section 075600 calls for a 20 year manufacturer's warranty however the manufacturer will only warrant a full system and the base bid is just for a repair. The manufacturer will offer a warranty for option 1 & 2 only. Please advise that this is acceptable.

A19: Yes, that is acceptable.

Q20: Regarding the roof hatch on page A‐604, we do not see a specification provided.

Please clarify the requirements and specification for the roof hatch.

A20: See attached Addendum No. 3 dated 4/28/2022 with drawings to the roof hatch.

Solicitation Amendment W50SLF‐22‐R‐0001 0002 executed to incorporate this Addendum No.

3.

Dated 28‐Apr‐2022

Q21: Regarding specification section 02 82 13 for Asbestos abatement there is a certification requirement for board certified industrial hygienist by ABIH. This requirement is not common and there is no one on island with this certification and very few on Oahu. Is it possible to have this specific requirement for being “board certified by ABIH” waived to allow for someone on island to handle the industrial hygienist requirement?

A21: Per section 02 83 13.00, paragraph 1.2.3, A Competent Person (CP) is required. A CP is someone who is trained and has authority to take prompt action. This is the requirement for the CP. Personnel who are either 1) CIH certified by the ABIH or 2) Certified Safety Profession (CSP) are the best choices to consider. Training and authority are the requirement.

Q22: Regarding specification section 08 91 00 Metal Wall Louvers, we don’t see a louver model listed as a Basis of Design (BOD) in the specifications. Please advise what the BOD shall be to help with selecting the appropriate louvers for this project?

A22: A‐E did not list a BOD for this. Provide louvers that meet the spec. Metal wall louver material sheet meet requirements per specification 08 91 00 and project plans.

Dated 4‐May‐2022

Q23: Regarding Roof Hatch: We received Solicitation Amendment 02, which contained Addendum 03 drawings, yesterday & answer to question 20 on the Q&A. After reviewing the amendment docs we did not see a specification section provided for the roof hatch for building 705, shown on plan page A‐604 which is attached. Please confirm if the detail 8 shown on A‐900 of the Addendum 3 drawings is for building 705 only and if a specification section for the roof hatch or roof scuttle is to be section 08 31 00 Access Doors and Panels or other?

A23: To expedite the response the basis of design for the ladder, safety post and guardrail was indicated on the detail so Bidders would have a guide to follow. The A‐E has updated the Fluid Applied

Roofing section 07 56 00 to add the accessories within the section. See attached Addendum No. 4 dated 5/3/2022 which addresses the revised Specification Section. Solicitation Amendment W50SLF‐22‐R‐0001 0002 executed to incorporate this Addendum No. 4.

Dated 9‐May‐2022

Q24: In regards to the painting section 09 90 00 refers to paragraph 1.9.1.1 Exterior Painting: Includes new surfaces, and existing surfaces of buildings an appurtenances, and 1.9.1.2 Interior Painting: Includes new surfaces , and existing surfaces of buildings an appurtenances. The bid form however, has a line for CLIN 0001AH “PATCH PAINT WALLS”. This appears to be less extensive than what the specification refers to and we want to be clear as to what the extent of the painting scope is to be. Please advise as to the intent of the painting scope for this project whether it is to paint the interior and exterior of all buildings or to just patch paint walls and where?

A24: The intent was to only paint new items or the surfaces affected by the demo/new work. (i.e.

downspouts are new but should match existing which should include paint. At the clerestory of the buildings, the keynote 4 on the new roof plans or keynote 1 on the exterior elevations of 701, 702, 703, 704 and 705 indicate new wall surfaces replacing the louvers shall be painted.

Q25: Specification Section 1.5.1‐A requires a 10 year warranty and Specification Section 2.2.1‐F requires a 5 year manufacture warranty. No manufactures will warranty for this length of time. It is acceptable to provide a manufactures 3 year warranty in leu of the warranties specified.

A25: A 3 year warranty post Beneficial Occupancy Date (BOD) is acceptable.

Q26: In regards to lighting, specification sections 26 51 00 – Interior Lighting requires ASHRAE 90.1 compliance. Several plan sheets within the project plans only show dimmers for lighting control of 1 (one) in each room, nothing else. There is no reference to Detail I4 on plan page E‐304 or to the specifications. Please advise if you want ASHRAE 90.1 complaint lighting controls or only the wall box dimmers shown on the plans.

A26: The details within the project drawings are in support of the specification. While the drawings do not directly reference the detail, the specification requirement prevails. Wall box dimmers are to be ASHRAE 90.1 compliant.