Attach_15_MunLgt_Pre-Bid_Conf_PPT_20240320.pdf

AQRC 162004

Munitions Storage: Replace

Exterior & Interior Lighting Systems Solicitation: W50S8F-24-B-A010

PRE-BID CONFERENCE

March 20, 2024 177 Fighter Wing, NJANG Egg Harbor Township, NJ

This meeting is strictly informational.

It is the responsibility of the contractor to review and respond to all the information in the solicitation prior to submitting a proposal.

Funds are not presently available for this procurement

Government Personnel

Contracting Office o Ms. Johanna Paz, Base

Contracting Officer o MSgt Kirk Sherry, Contract Officer o MSgt Tammy Hickerson, Contract Specialist

Civil Engineering Office o Lt Col Lucas Smith, Base Civil Engineer o Capt. Natalia Rojas, Deputy Base Civil Engineer o Ms. Savina McGarrity, Contracting Officer Representative (COR)

Project Description Contractor shall demolish and remove all existing exterior sight lighting; poles; bases; conductors; and exterior building mounted wall packs as indicated on the demolition drawings. The contractor shall provide & install new exterior light fixtures, poles, concretes bases, wall mounted fixtures, electrical panels, ancillary equipment, and all required main & branch circuit wiring to provide for the new installation in accordance with the solicitation and documents therein.

In addition, the contactor shall remove, replace, and provide interior munitions bunker facility lighting as detailed on the interior lighting the contract documents.

Project Description

• This project scopes includes one Base Bid Contract Line Item (CLIN)

• CLIN 0001 – Replace Munitions Storage Lighting Systems

• Ref: Section B of the SF1442

Solicitation Information

• Solicitation was posted to www.SAM.gov on March 07, 2024

• NAICS: 238210 - Electrical Contractors and Other Wiring Installation Contractors

• This solicitation is set-aside 100% for Small Businesses o No other Socio-Economic programs apply

• Magnitude of Construction

• FARS 36.204 (e) Between $500,000 and $1,000,000

• Bid, Payment, & Performance Bonds are required for all proposals & contracts greater than $150,000.00

• Basis for Award: Price & Price Related factors to a responsible bidder

• Ref: FAR14.408-1

• Performance Period: 365 CALENDAR DAYS after contract award.

o Includes Punch Lists, Cleanup, and Closeout Documents

• There are Liquidated Damages associated with this project.

• No Solicitation Amendment has been issued to date.

http://www.sam.gov/

• Bidders are solely responsible for reviewing and adhering to ALL solicitation requirements & amendments posted to www.SAM.gov.

• Bidders shall review SF1442, Attachment 03 - Section L – “Instructions, Conditions, & Notices to Offerors or Quoters” for ALL procedures related to a successful Bid Submission.

• Bidders shall monitor www.SAM.gov for Solicitation Amendments and Government responses to Bid Questions/Clarifications.

• Bidders shall interpret the solicitation (SF1442) and all attachments; including the drawings, specifications, SOW, and Solicitation Q&A Log; to give meaning to ALL its parts.

o In the event of a discrepancy, generally the more stringent shall apply.

o All deficiencies shall be brought to the attention of the

Contracting Officer prior to submitting a Bid.

Wage Determination

• Wage Determination

• General Decision Number NJ20240025 MOD 01 dated 01/26/2024 for Atlantic County is applicable to this solicitation

• Updates to the DOL Wage Determination will be posted to www.SAM.gov as a formal Solicitation Amendment on a SF30 and must be acknowledged by the bidder on their

SF1442

PRESENTED BY: SPECIAL AGENT MICHAEL BINKLEY DATE: MARCH 20, 2024

W50S8F-24-B-A010 PRE-BID CONFERENCE

CONTROLLED BY: DCIS

CUI CATEGORIES: LEI

LIMITED DISSEMINATION CONTROL: FEDCON

POC: 610-213-8324

CUI

DEFENSE CRIMINAL INVESTIGATIVE SERVICE

CUI

MISSION:

o Conduct highly relevant, objective, professional investigations of matters critical to DoD property, programs, and operations, that provide for our national security with emphasis on life, safety, and readiness.

FRAUD INVESTIGATIONS:

o Procurement Fraud o Product Substitution o Counterfeit Parts o Counter Proliferation

FRAUD IN GOVERNMENT CONTRACTING

FRAUD SCHEMES

o Bid Manipulation/Rotation o Bribery/Kickbacks o SBA 8(a) Certifications o Cost Mischarging

Labor

• Ghost employees

Material o Defective Pricing o False Claims/Statements o Substitution / Non-Conforming

Products o Counterfeit Parts / Materials

PENALTIES

o Administrative

Contract Termination Suspension/Debarment o Civil False Claims Act

• Treble Damages

• $14,000 to $28,000 o Criminal Fines Imprisonment Asset Forfeiture

AT OPSEC & Base Access

• This project is on a secure military facility

• All personnel accessing the site will be required to submit personal information for a background investigation with the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) in accordance with AFI 10-245, AFI 31-101 and AFMAN 31-113.

o Background Investigation requests MUST be submitted 10 days before access to base is required.

o Failure by the Contractor to submit the request in a timely manner will result in access to the base being denied at No Fault of the Government.

• The Contractor will NOT be entitled to delay claims.

• The Government reserves the right to limit or restrict access to the facility for any person based on adverse results to the background investigation.

• All personnel accessing the military facility consent to search of their persons, property, & vehicles every time they enter the base.

• All Contractor Access to base is through the Main Gate o The Main Gate will be open for Contractor Access from 6:30am – 4:30pm Monday –

Friday.

o Expect a delay at the gate as vehicles for this project as well as vehicles for other projects are searched.

Project Site Access

• The Project Site is with-in a Limited Access Secure

Area of the base.

o ALL contractor personnel will be escorted to from the Munitions Area Gate to the work site at the beginning of the workday, 7:00am, and escorted off site at the end of the workday, 3:30 pm.

o Contractor MUST be escorted at all times by a Government Employee while they are on the Project Work Site.

o It is recommended Contractor bring meals & essentials to the site to limit work stoppage as personnel are escorted to & from the job site.

• Military Operations o This project takes places in an occupied facility in the vicinity of on-going active military operations.

o The Government will accommodate the Contractor’s Approved Schedule

(CPM) to the maximum extent practical.

o In the event there is a conflict; to ensure mission continuity and National

Security – contactor access or operations may be temporarily limited or re-scheduled.

Contactor Site Facilities

• Contractor Site Facilities o Contractor shall provide & maintain their own sanitary facilities (port-a-john toilets, wash stations…) for the duration of the project o Site Office Trailer / Storage: Government facilities are NOT available for administrative use, break areas or secure storage.

• Contractor shall provide such facilities as he deems required for completion of the project o Utilities (water, natural gas, electric, comm…) are NOT available in the vicinity of the project area. Contractor shall provide for his own utilities, i.e.

generator & water tanks. Propane tanks are NOT allowed.

o Filling of non-potable water tanks on base at an approved hydrant near the project site is available

Foreign Object Debris (FOD)

• This project is near an Active Aircraft Surface.

• Foreign Object Debris – FOD: Any article or substance, alien to an aircraft or system, which could potentially cause damage.

• Examples of FOD:

o Aircraft parts, rocks, broken pavement, Parts from ground vehicles o Garbage, maintenance tools, etc. mistakenly or purposely deposited on tarmac and/or runway surfaces.

o Hail: can break windshields and damage or stop engines.

o Dust or ash clogging the air intakes (as in sandstorms in desert operating conditions or ash clouds in volcanic eruptions).

o Tools, bolts, metal shavings, lockwire, etc.

• Contractor will be required to conduct a daily Foreign Object Debris (FOD) sweep of his worksite at the end of every workday and during the workday AS DIRECTED by the Contracting Officer in order to avoid aircraft mishaps and maintain flying operations.

Key Project Personnel

• Project Management & Site Superintendent o The contractor shall be required to provide a dedicated Site Superintendent through completion of the project.

o The Site Superintendent MUST be on site at all times during active construction activities.

• Project Manager, Quality Control, Safety Officer, and Superintendent Positions are considered key positions.

o These positions SHALL NOT be subcontracted below the Prime Contractor.

IFB Questions

• Questions must be submitted via email to the

Contracting Office o No Later than 5:00 pm local time, March 25, 2024 o Email: 177FW.Contracting.Org@us.af.mil; kirk.sherry@us.af.mil o Procedures for submitting Bid Questions are located in the SF1442 Section L, Attachment 03, Item 6 and MUST be followed or questions will NOT be answered.

o Do NOT submit questions directly to the AE Firm, Engineering Office, or individual Government personnel.

• Answers will be posted to www.SAM.gov in the form of a Solicitation Amendment on a SF30 o Contractors will not receive personalized responses to questions.

Questions received after the above date & time will not be answered.

mailto:177FW.Contracting.Org@us.af.mil mailto:kirk.sherry@us.af.mil

Bidder Responsibility

• Bidders MUST be registered in System for Award Management

(SAM) at the time of Bid Opening.

• ref: FAR 52.204-7(b)(1)

• The Government will make a determination of Responsibility in accordance with the requirements set forth in the SF 1442.

• To determine Responsibility o The apparent low bidder may be requested by the Government, prior to Award, to submit a statement regarding his previous experience in performing comparable work, his business and technical organization, financial, insurance, and bonding resources, or plant available to be used in performing the work.

o Past performance review is part of responsibility determination.

• Past Performance will not be evaluated separately for this Solicitation.

What do I need to submit?

• Clear and concise Bid addressing ALL requirements detailed in the

Solicitation.

• Bid Package requirements are detailed in the SF1442, Section L, Item 7 – Bid Packages

• Bids must be signed on the SF1442

• In addition to the hard copy, offerors must submit a full digital pdf version of their bid.

• Offerors are Reminded to Acknowledge all IFB Amendments on the Solicitation Form, SF1442

• If providing an Alternate Solution; Contractor must indicate how the solution will meet the Government’s Basis of Design / Requirements.

• Bid Guarantee

• Required for ALL Bids over $150K

• Must be 20% of the Bid Price or $3m which ever is less

• Submitted on Standard Form 24, version 10/2023

• https://www.gsa.gov/reference/forms/bid-bond https://www.gsa.gov/reference/forms/bid-bond

Bid Submission & Opening

• Due – April 09, 2024 @ 1:00pm local time o Changes to the Bid Due Date & Time will ONLY be made by a formal Solicitation Amendment on an SF30 and posted to www.SAM.gov o Official Bid Due Date & Time is located on the SF1442, Block 13

• Submit By o Detailed Bid Submission Procedures are outlined in the SF1442, Section L, Item 8 “Bid Repository

& Bid Opening” o Mailed in: Postal Delivery / FEDEX / UPS…

• Offerors shall email the Contracting Office giving notification that they have mailed in their Bids & provide a tracking number to the Contracting Office o Hand Delivery to 177th Fighter Wing

• ALL HAND DELIVERIES WILL BE BY APPOINTMENT ONLY & MUST BE DURING NORMAL BUSINESS HOURS.

• THE BIDDER MUST EMAIL THE CONRACTING OFFICE A MINIMUM OF 24 HOURS IN ADVANCE FOR AN

APPOINTMENT TIME

• Bidders are responsible for ensuring that their Bids are received by the Due Date & Time. Allow ample time for mail, shipping, communication, traffic delays…

Late Bids will NOT be Accepted

What do I need to submit After Award?

• Payment & Performance Bonds o Payment and Performance Bonds submitted on Standard Form on 25 & 25a for all contracts / proposals over $150,000 o Due 10 days after of Notice to Proceed per FAR 52.228-15

• Valid Certificates of Insurance (COI)

• Subcontractor Information o Certificate of Insurance and Standard Form SF1413 o Due 14 days after of Notice to Proceed per FAR 52.222-11

• Construction Schedule

• AF3065 – Schedule of Values

• Material Submittals

What do I need to submit After Award?

• Safety Plan

• IAW FAR 52.236-13(c)

• Site Safety Officer, with current OSHA 30 Hour Training

• Quality Control Plan

• Key Personnel Letter

• To be Approved by the Contracting Officer

• Weekly Certified Payrolls

Project Administration

• This project will be administering using Projectmates

Construction Program Management Software

• Projectmates will be mandatory for submission of ALL documents & communication

• The Contractor will be responsible for the project set-up and fees with Projectmates

• Ref: SF1442 Attachment 04 “Scope of Work” item 4.1 for details and SF1442 Attachment 09 “Project Management Software Pricing” for cost information.

Project Administration

• The Contractor shall be required to attend bi-weekly Progress Meetings

Technical Discussion

• Technical Discussion

• Question & Answers

Meeting Minutes will be posted to www.SAM.gov by March 22, 2024

Site Visit to Follow http://www.sam.gov/