Attach_03_MunLgt_Section_L_Instructions_to_Offerors-8 Mar.pdf

Solicitation: W50S8F-24-B-A010

SECTION L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

(Updated 08 March 2024)

1. PROJECT DESCRIPTION

1.1. Background: The 177th Fighter Wing has a requirement to Replace the Munitions Storage Area Interior, Exterior, and Site Lighting Systems. The works consists of demolishing and removing all existing exterior sight lighting; poles; bases; conductors; and exterior building mounted wall packs as indicated on the demolition drawings. The contractor shall provide & install new exterior light fixtures, poles, concretes bases, wall mounted fixtures, electrical panels, ancillary equipment and all required main & branch circuit wiring to provide for the new installation in accordance with the project drawings. Additionally, the contractor shall remove, replace, and provide interior munitions bunker facility lighting as detailed on the interior lighting drawings.

1.2. The Contractor shall completely prepare the site for construction operations, including demolition and removal of existing structures, furnish labor and materials and perform work as required by the provided drawings and specifications. ref: 100% Design Drawings and Specifications included in the Solicitation Package

1.2.1. This Project includes one Base Bid Contract Line Item (CLIN) that the offerors shall provide pricing on.

1.2.2. CLIN requirements are identified in the SF 1442 attached to this Solicitation.

1.3. The scope of work for this project will require the contractor to provide and install all material, equipment, labor, & supervision required for a complete and useable system

1.4. The Project Technical details are contained in the Scope of Work, Specifications, & Drawings.

All these documents are included as part of this Solicitation and downloadable on www.SAM.gov.

2. INSTRUCTIONS TO BIDDERS

2.1. You are invited to submit a Bid in response to our Invitation for Bid (IFB) for Solicitation

W50S8F-24-B-A010, AQRC162004: Replace Munitions Storage Area Lighting at the 177th Fighter Wing, 400 Langley Road, Egg Harbor Twp., NJ, 08234.

2.1.1. The 177th Fighter Wing is located adjacent to Atlantic City International Airport in Egg

Harbor Township, NJ.

2.2. This solicitation is being issued under the Short of Award Authority - FAR 52.232-18 Availability of funds.

2.3. As a result of this solicitation, the Government intends to award a Firm Fixed Price (FFP) contract to the responsible bidder who’s Bid, conforming to the IFB, will be most advantageous to the Government, considering only price.

2.4. Offeror is required to be registered in SAM when submitting a bid, proposal, offer or quotation. ref: FAR 52.204-7(b)(1)

3. SET ASIDE & SOCIO-ECONOMIC PROGRAMS

3.1. This solicitation is set-aside 100% for Small Businesses

3.2. No other Socio-Economic programs apply

4. EVALUATION FOR AWARD

http://www.sam.gov/

4.1. Award shall be made to the responsible bidder whose bid is responsive to the terms of the invitation for bids and is most advantageous to the Government, considering only price and the price related factors included in the invitation

4.2. Reference FAR 14.408 Award

4.2.1. https://www.acquisition.gov/far/part-14#FAR_14_408

5. NOTICE OF PRE-BID CONFERENCE AND SITE VISIT

5.1. A pre-bid conference and site visit will be conducted on 20 March 2024 @ 1:00pm local time for the purposes of briefing on the bid requirements and answering questions regarding this solicitation. This conference will be held at the 177th Fighter Wing, Egg Harbor Township, NJ 08234. Interested Contractors are highly encouraged to attend the pre-bid conference. The site visit will be held immediately following the conference.

5.1.1. Ref: Solicitation Attachment 13 – 177FW Vicinity Map

DUE TO SECURITY CONDITIONS

ALL OFFERORS MUST REGISTER TO ATTEND THIS CONFERENCE

AND SITE VISIT

NO EXCEPTIONS

5.2. Email the following information for all attendees in the below format.

EMAIL TO LINE: 177FW.Contracting.Org@us.af.mil; kirk.sherry@us.af.mil EMAIL SUBJECT LINE: W50S8F-24-B-A010 MunLgt – Bid Conf. Registration – Co.

Name

EMAL BODY:

o From - Firm Name:

o Visitor Name:

o Visitor Birth Date:

o Visitor Social Security #:

o Visitor Driver License No. and State:

o Email address:

o Phone Number:

5.3. This information must be provided in advance, 3 business days prior to the meeting, in order to ensure access to the military base and conference site and ensure adequate seating for the conference attendees. Even if you have access to the base you must register to ensure adequate seating.

5.4. The furnishing of the above information is voluntary; however, your failure to furnish all or part of the requested information may result in the Government’s denial of your access to the pre-bid conference. This information will be provided to Base Security Forces who will authorize your entrance to the site.

5.5. On the day of the Pre-Bid Conference, Visitors will be met at the Main Gate by a Government

Employee 15 minutes before the meeting start time. The Government Employee will escort them to the meeting location. It is the offeror’s responsibility to ensure they arrive at the Main Gate in https://www.acquisition.gov/far/part-14#FAR_14_408 mailto:177FW.Contracting.Org@us.af.mil mailto:kirk.sherry@us.af.mil plenty of time to clear security and have their vehicles searched. Late arrivals will NOT be able to attend the meeting.

5.6. You will be required to present a valid Government Issued Photo Id / Driver’s License; Vehicle Registration; & Proof of Vehicle Insurance to the Security Forces personnel at the Main Gate.

5.7. All of the above information furnished by you is protected under the Privacy Act and shall not be released unless permitted by law and/or you have consented to such.

5.8. Information provided at this conference or site visit shall not change or alter the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unaffected unless the solicitation is amended in writing by the Contracting Officer. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

5.9. The intent of the Pre-Bid Conference is to clarify the intent of the Solicitation and requirement, allow the offerors the opportunity to coordinate directly with Government stakeholders, and give interested bidders an opportunity to view the site.

5.10. A record of the conference shall be made available and furnished to all prospective bidders via posting at www.SAM.gov. The record will include minutes of the meeting, including questions (on a non-attribution basis) and answers.

6. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS, BID QUESTIONS

6.1. Submit all questions in the format shown below by email to the Contracting Office. All questions must be submitted through the Contracting Office. Do NOT contact the A&E Firm or Engineering personnel directly. Doing so will result in your question not being answered.

6.2. Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation, bid requirements, drawings, specifications, etc. must be requested in writing.

6.3. All Questions and Requests for Information (RFI) must be received by the Government No Later than 25 March 2024 at 5:00pm local time. Solicitation questions received after this time will not be answered prior to Bid opening.

6.4. Offerors are strongly encouraged to submit questions early in the solicitation process.

6.5. PRE-BID INQUIRY FORMAT

EMAIL TO: 177FW.Contracting.Org@us.af.mil; kirk.sherry@us.af.mil EMAIL SUBJECT LINE: W50S8F-24-B-A010- MunLgt– Bid Question – Co. Name

EMAIL BODY:

o Date of Bid Inquiry:

o From - Firm Name:

o Firm Point of Contact:

o Address:

o Phone Number:

o Email address:

o Bid Inquiry:

Please clearly state your question.

If sending an attachment, MS word docs are preferred to facilitate posting of answers to the master Q&A document.

6.5. For security reasons, all technical and engineering data related to this solicitation will be distributed using the Contract Opportunities (www.SAM.gov) system. Plans and http://www.sam.gov/ mailto:177FW.Contracting.Org@us.af.mil specifications are locked on www.SAM.gov and require Contractors to request explicit access from the Contracting Officer OR export controlled access through DLA. See complete instructions on www.SAM.gov. www.SAM.gov is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies. Interested bidders/offerors must register with www.SAM.gov before accessing the system.

6.6. Any changes or revisions to the drawings, specifications, etc. will be issued in the form of a

Solicitation Amendment on a SF30 and posted to www.SAM.gov.

6.7. Answers that clarify or provide an interpretation to the drawings, specifications, etc. will be listed on a RFI Question & Answer Log posted to www.SAM.gov. The final Solicitation RFI Question and Answer Log will be posted as a Solicitation Amendment on a SF 30 and posted to www.SAM.gov.

6.8. Solicitation Amendments, if or when issued, will be posted to www.SAM.gov for electronic downloading by bidders. This will be the only method of distributing Solicitation Amendments prior to Bid closing. It is the offerors responsibility to check the website periodically for any Amendments to the solicitation. The website is occasionally inaccessible due to various reasons beyond the control of this office.

6.9. The offeror MUST acknowledge all Solicitation Amendments in block 19 of the SF 1442. Bids received that do not acknowledge all Solicitation Amendments will be considered Non- Responsive and not eligible for Award.

7. BID PACKAGES - A complete bid package MUST contain the following:

7.1. Offer, Standard Form (SF) 1442

7.1.1. MUST be signed by the Offeror. When completing the “Offeror” portion of the SF 1442

(Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF1442 is required to have an original signature.

7.1.2. Block 14 “Code” must contain the offeror’s Cage Code

7.1.3. Solicitation Section B Supplies or Services & Prices or Costs - Contract Line Items (CLIN)

7.1.3.1. All Contract Line Items (CLIN) in Section B MUST be priced by the offeror.

7.1.4. All Amendments to the Solicitation must be acknowledged in Block 19

7.2. Bid Break-Out – Attachment 01 in www.SAM.gov

7.2.1. The Bid Break-Out shall be completed and signed by the offeror.

7.2.2. Offeror shall ensure that the Total Price for the CLIN on the SF1442 matches the Total

Price on the Bid Break Out Form

7.2.3. The Bid Break-Out will be used by the Government in the determination of Price Reasonableness and to ensure that the offeror has a thorough understanding of the requirement.

http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/

7.3. Bid Bond: An Original Bid Bond and original Power of Attorney is required along with the bid package on the due date. ref: FAR 52.228-1

7.3.1. The bid bond must be on a SF24 form.

7.3.2. Bids without the correct Bid Bond will be rejected in accordance with FAR 28.101-4

Noncompliance with Bid Guarantee Requirements.

7.4. Section I – Contract Clauses

7.4.1. 52.219-28 Post-Award Small Business Program Representation. If the offeror does NOT have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following representation in FAR 52.219-28(h) and submit it to the contracting office as part of their Bid Package.

7.5. Section K - Representations, Certifications, & other Statements

7.5.1. Offeror shall complete and return only additional Representations and Certifications found in this section.

7.5.2. In addition, the offeror must have entered current and complete data within the past year in

Online Representations and Certifications at www.SAM.gov.

7.6. Full Electronic Copy of the Bid Package in Adobe PDF Format

7.6.1. Submitted in the Sealed Bid Package on a Compact Disc (CD) or Digital Video Disc (DVD)

7.6.2. Offeror is responsible for ensuring that the digital file and disc is readable and not corrupt, damaged or scratched.

7.7. See Block 13A of SF 1442 for required number of copies

7.8. Late Bids will NOT be Accepted for any Reason or Considered for Award. ref: 52.214-7

7.9. NOTE: Incomplete Bid Packages will be considered Non-Responsive in accordance with FAR

14.301 and rejected in accordance with FAR 14.404-2

8. BID REPOSITORY AND BID OPENING

8.1. The Bid Opening will occur at the time and date specified in Block 13 of the SF1442 at the 177th

Fighter Wing, Egg Harbor Township, NJ 08234. All interested offerors and their major subcontractors are encouraged to attend the bid opening.

8.1.1. Ref: Solicitation Attachment 13 – 177FW Vicinity Map

8.2. Bids can NOT be faxed or emailed.

8.3. Mailed Bids

8.3.1. Bids can be mailed (USPS, FEDEX, UPS…) to the below address prior to the date and time specified in Block 13 of the SF1442. Mailed Bids shall include a tracking number. Offerors are responsible for mailing Bids in adequate time to ensure delivery to the 177th Fighter Wing Contracting Office. At the time of mailing, offerors shall email the Contracting Office, 177FW.Contracting.Org@us.af.mil; kirk.sherry@us.af.mil, notifying them of the submitted Bid with the tracking number.

177th Fighter Wing Contracting Office Attn: Ms. Johanna Paz, Contracting Officer 400 Langley Road Egg Harbor Township, NJ 08234

8.3.2. NOTE: Bids “Overnighted” the day before the Bid Due date may NOT be delivered to the Contracting Office prior to the Bid Opening date & time. FEDEX / UPS / USPS packages are X- Rayed, Inspected, and sorted before they are delivered to the Contracting Office. The Bidder IS RESPONSIBLE for allowing adequate time for receipt in the Contracting Office.

8.3.3. Mailed Bids shall have the outer packaging (UPS / USPS / FEDEX Envelope or box) clearly marked: OFFICIAL BID DOCUMENTS: W50S8F-24-B-A010

8.3.4. Bids shall be submitted in a sealed 8 ½ x 11 envelope and clearly marked with the following:

BID NO: W50S8F-24-B-A010 – Repair Munitions Area Lighting Offeror Name Offeror Point of Contact Offeror Address

8.3. Hand Delivery of Bids - Prior to the date of Bid Opening.

8.3.1. Bids may be hand delivered to the Base Contracting Office at the 177th Fighter Wing, Egg

Harbor Township, NJ 08234

8.3.2. Bidders MUST make an appointment, a minimum of 24 hours in advance, with the Contracting Office for hand delivery of Bids. An appointment may be made by emailing the Contracting Office with the information below:

8.3.3. A Government Representative will meet the offeror at the 177FW Main Gate on Tilton Rd.

at the scheduled appointment date & time to collect the Bid. The offeror will receive a hand receipt acknowledging receipt and submission of the Bid.

EMAIL TO: 177FW.Contracting.Org@us.af.mil; kirk.sherry@us.af.mil EMAIL SUBJECT LINE: W50S8F-24-B-A010 – MunLgt - Bid Delivery – Co. Name

EMAIL BODY:

o Firm Name and Telephone Number:

o Representative’s Name:

o Company Address:

o Driver’s License No. & State:

o Requested Bid Delivery Date & Time:

8.4. On the day of Bid Opening – Offeror NOT Attending Bid Opening

8.4.1. For offerors that do not wish to attend the Bid Opening. A Government Representative will be at the facility’s Main Gate on Tilton Rd. between the hours of 12:30pm and 12:45pm local time on the bid due date to collect hand carried Bid packages.

8.4.2. These offerors do not need to make prior coordination with the Contracting Officer or go through base security, but they MUST arrive at the above date and date to deliver their bid,

8.5. On the day of Bid Opening – Offeror WILL BE Attending Bid Opening mailto:kirk.sherry@us.af.mil

8.5.1. A Government Representative will be at the facility’s Main Gate on Tilton Rd. at 12:45pm local time to escort offerors to the Bid Opening location. It is the offeror’s responsibility to ensure they arrive at the Main Gate in plenty of time to clear security and have their vehicles searched.

8.5.2. Late receipt of Bids due to entry delays will NOT be deemed excusable and the Bid will be declared Late in accordance with FAR 14.304.

DUE TO SECURITY CONDITIONS

ALL OFFERORS MUST REGISTER TO ATTEND THIS CONFERENCE

AND SITE VISIT

NO EXCEPTIONS

8.5.3. Due to security conditions, all attendees must pre-register to attend the Bid Opening.

Email the following information for all your firms’ attendees in advance No Later than 1:00pm local three business days before the Bid Opening in order to ensure access to the military base and Bid Opening. Even if you have access to the base, you must register to attend the Bid Opening.

EMAIL TO LINE: 177FW.Contracting.Org@us.af.mil; kirk.sherry@us.af.mil EMAIL SUBJECT LINE: W50S8F-24-B-A010 MunLgt – Bid Opening. Registration – Co.

Name

EMAL BODY:

o From - Firm Name:

o Visitor Name:

o Visitor Birth Date:

o Visitor Social Security #:

o Visitor Driver License No. and State:

o Email address:

o Phone Number:

8.5.4. The furnishing of the above information is voluntary; however, your failure to furnish all or part of the requested information will result in the Government’s denial of your access to the Base and Bid Opening. This information will be provided to the Base Security Forces Squadron who will authorize your entrance to this facility. The information furnished by you is protected under the Privacy Act and shall not be released unless permitted by law and/or you have consented to such.

8.5.5. You will be required to present a valid Government Issued Photo Id / Driver’s License;

Vehicle Registration; & Proof of Vehicle Insurance to the Security Forces personnel at the Main Gate.

9. WAGE DETERMINATION:

9.1. Construction Wage Rates are applicable to this project.

9.2. The applicable Water Determination is included as part of this Solicitations as SF1442 Attachment 08.

9.3. Wage Determination modifications made by the Department of Labor (DOL) more than 10 days before the Bid Opening date will be incorporated into the Solicitation. ref: FAR 22.406-6(b)(1) (i).

9.3.1. Updated Wage Determinations will be posted to www.SAM.gov as an official Solicitation Amendment on a SF30.

9.4. NOTE: Bidders shall check www.SAM.gov for updated Water Determinations prior to formally submitting their bid.

10. BID PREPARATION EXPENSES AND PRE-CONTRACT COSTS

10.1. This IFB does not commit the Government to pay costs incurred in preparation and submission of bids or for other costs incurred prior to award of a formal contract.

11. CLAUSES:

11.1. Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

12. DISPOSITION OF UNSUCCESSFUL BIDS

12.1. In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful bids including the bid bond.

13. OFFERORS QUALIFICATIONS

13.1. To establish its responsibility, the apparent low bidder may be requested by the Government prior to award, to submit a statement regarding his previous experience in performing comparable work, his business and technical organization, financial and bonding resources and plant available to be used in performing the work. This action may be requested to determine if the contractor is responsible.

14. BRAND NAMES & SOLE SOURCE

14.1. There are no Brand Names or Sole Source requirements associated with this Solicitation.

14.2. Drawing sheet ES-101 contains a reference to a specific manufacturer in the LED LIGHTING

FIXTURE SCHEDULE.

14.2.1. This is a Basis of Desing. The submitted fixtures shall meet or exceed the salient characteristics of the lighting fixtures in the schedule.

14.3. This is NOT a Brand Name or Sole Source requirement.

END OF SECTION 00100 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS