25-R-5001 - Industry Questions List w. Answers (Final).xlsx
XLSX spreadsheet 31 KB Posted
- Solicitation number
- W15QKN-25-R-5001
About this file
This file contains industry questions and answers related to solicitation W15QKN-25-R-5001 for Base Operations Support Services at Fort Hamilton, NY. The Q&A document includes 101 questions covering topics such as facilities maintenance, pest control, personnel requirements, pricing, equipment responsibilities, and transition timelines.
Key details revealed through the Q&A include: the contract will require 38 FTE minimum staffing; the anticipated start date is February 1, 2024; the current incumbent is Re-Engineered Business Solutions Inc. (contract W15QKN-20-C-5010); the contract includes maintenance of a new data center to be commissioned in July 2026; proposals are due November 14, 2024; the contract excludes custodial services and asbestos abatement; the contractor will receive Government Furnished Equipment including IT equipment and vehicles; and emergency work orders require response within 1 hour and completion within 24 hours. The solicitation is a 100% HUBZone small business set-aside for a Firm Fixed Price contract with Cost Reimbursable line items, consisting of a one-month phase-in period, 11-month base period, and four 12-month option periods.
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Sheet1
| Solicitation No. | W15QKN-25-R-5001 | |
| Description: | BASOPS Support Services - Fort Devens, MA | |
| 1 | ||
| Questions Received By Industry: |
| No. : | Reference Section : | Contractor Comment (If Applicable) : | Question : | Answer : |
| 1 | Annex A / Pg 61 / Sect. 7.4 | The non-serially tracked GFP tab was populated in the GFP List.xlsx, but the serially tracked GFP tab was blank. | Will the Government provide an updated GFP List with serially tracked GFP tab populated? | No. The current GFP anticipated for this requirement are non-serially tracked items as shown in the GFP List excel spreadsheet. |
| 2 | Annex A / Pg 1 / Sect 1.0 | The term "ancillary work" is used in relation to the eight technical capabilities. | Will the Government define "ancillary work"? Should we assume all "ancillary work" is within the defined scope? | Yes. Ancillary work will be in line with the defined scope. |
| 3 | Annex A / Pg 10 / Sect. 2.1.11.1.2 | N/A | Does the Army offer any mobile capabilities and/or tablets/IPads for work management in GFEBS? Does the Army Garrison utilize barcoding for asset management? If so, is its administration and management the responsibility of the BASOPS contractor? | We do not have mobile capability/tablets for GFEBS. Barcodes are not utilized |
| 4 | Annex A / Pg 16 / Sect. 2.2.4.2 | N/A | Does GFEBS include a pre-existing Preventative Maintenance schedule? | Yes |
| 5 | Annex A / Pg 24 / 2.5.2 | N/A | Is the contractor responsible for CCTV, access control, card reader maintenance? | Only if the device was installed by DPW/BASEOPS. Card Reader maintenance required by the contract. |
| 6 | Annex A / Pg 24 / Sect. 2.4 | Annex A refers to "TE XX provides more detail on historic properties at Fort Hamilton, New York." | Will the Government provide a Technical Exhibit providing historic property details? | Six (6) facilities within the installation have historical characteristics and need to be maintained accordingly. Contractors will need to coordinate certain work in those facilities with base personnel. Special material and expertise will be accounted for in the SOW and reimbursed as necessary by the government. |
| 7 | Annex A / Pg 59 List of Technical Exhibits | Annex A references the BUILDER Inventory and Assessment Guide as Technical Exhibit 0502 and Water Distribution System as Technical Exhibit 0505, but the solicitation documents include Technical Exhibit 0502 Water Distribution System and Technical Exhibit 0505 BUILDER Inventory and Assessment Guide (numbers reversed). | Will the Government clarify that the solicitation includes the correct Technical Exhibits and that the numbering was simply an administrative error? | This is an administrative error. The correct TE numbers are as shown in Section J of the solicitation. |
| 8 | Annex A / Pg 59 List of Technical Exhibits | Annex A references Technical Exhibit 0502 BUILDER Inventory and Assessment Guide. This TE includes a link to download the Guide. | Will the Government clarify the intent of this TE and the role the contractor plays in developing, using, or making decision based upon site specific BUILDER reports? What is the date of the last BUILDER Inventory and Assessment specific to Ft. Hamilton? Will the Inventory and Assessment information be provided to the contractor upon award? Will the contractor be granted access to the BUILDER record for Ft. Hamilton? | The government plans on providing a populated database to the Contractor. Currently the database is populated with buildings that are over 1,000 sq. ft. but other buildings will also be inspected. The contractor will then need to update the database upon receipt of a significant equipment or a repair action resulting in new components. |
| 9 | Annex A / Pg 59 / Sect. 7.3 & TE 0603 | TE 0603 refers to "Lead/Lag Procedures in the Buildings" and lists 10 building numbers but does not provide Lead/Lag procedures. | Will the Government provide these procedures, or clarify the intended purpose of this Technical Exhibit? | Lead/Lag procedures will be provided to the BASOPS contractor so they meet industry standards while maintaining the systems. See CDRL A057. |
| 10 | Annex A / Pg 6 / 2.1.4 | Solicitation Pg. 81 of 122 | Annex A cites 11 Federal Holidays, but the Solicitation's Service Contract Act (SCA) Wage Determination reference cites 12 Federal Holidays, adding Good Friday. | Will the Government amend Annex A to include 12 Federal Holidays for contract employees subject to the SCA? Does this also account for the referenced CBA? | No. Good Friday is not a Federal Holiday. |
| 11 | Annex A / Pg 67 / Sect. 7.5.5 | Annex A requires custodial services but does not provide a frequency and task schedule. Attachment 0003 pricing matrix does not include custodial staff in the minimally required staffing levels. | Can the government confirm that the extend of requirements around custodial, janitorial and housekeeping requirements under this contract are exclusive to the Government furnished facilities used or occupied directly by the contractor? Please confirm base wide custodial services and service requests issues in GFEBS for custodial/housekeeping are under a separate contract? | The BASEOPS contract does not include custodial work. There is a separate contract in place for these services |
| 12 | Annex A / Pgs 1 & 59 / Sects. 1.2.1 & 7.3 | Solicitation documents refer to TE 0911 Deliverables, but TE 0911 Deliverables was not part of the solicitation package. | Will the Government provide TE 0911 Deliverables? Or confirm if file "25R5001 - BASEOPS CDRLs A001_A056 (signed)" is the appropriate reference? | The file 25R5001 - BASOPS CDRLs A001_A056 (signed) is the appropriate reference. |
| 13 | Annex A / Pgs 17 & 22 / Sects 2.2.5 & 2.2.8 | Annex A includes two "Warranty" headings (2.2.5 & 2.2.8) with different requirements. | Will the Government clarify "Warranty" requirements under one heading? | As per Annex A - Performance Work Statement (PWS), Section 2.2.5 refers to the requirement of the Contractor to establish and maintain a Warranty Program to warrant all equipment, parts, components where the manufacturers provide a warranty and shall be exercised for the duration of this contract. Section 2.2.8 refers to the responsibility of the Contractor to update the GFEBS warranty records on any items of equipment or repair items to which the Government will take title, or which shall be installed on Government property. |
| 14 | Annex H / Pg 9 / 2.3.4.1.1 & 2.3.4.1.2 | Paragraphs 2.4.1 and 2.4.1.1 reference the Utility Monitoring and Controls System (UMCS) that consists of central, computer-controlled diagnostics and operation center, and local (at the building) computer controls or manual controls and all associated hardware and software intended to provide efficient control of all HVAC systems. | Are the UMCS and associated hardware/software updated with current firmware/and software versions? | Yes, enterprise energy and data reporting system (EEDRS) software and partial hardware have been updated. BMS systems are outdated but operational at this time for certain facilities. The government is planning to update its BMSs. Until then, there may be instances in which manual adjustments will be necessary. |
| 15 | Annex H / Pg 24 / Sect. 2.23 | The language refers to playground equipment listed in TE 0416 Hood Systems rather than TE 0417 Playground. TE 0417 lists building numbers but not playground equipment. | Will the Government provide a list of the playground equipment to be maintained under this contract? | Playground equipment in Fort Hamilton is standardized based on a typical small Child Development Center (CDC) and Youth Center. |
| 16 | Annex H / Pg 26 / Sect. 2.26 | TE 0420 | Annex H refers to "Pool," "Community pool," and "Pools" as the responsibility of the Contractor. TE 0420 Swimming and Wading Pools cites "Building 207." The site survey indicated the "Building 207" pool was not part of this contract. | Will the Government clarify the number and location of pools that are the responsibility of the Contractor? | There is only one pool in Fort Hamilton (Bldg. 207). FMWR operates and maintains the pool through a separate contract. Unforseen complications with FMWR's contract may necessitate, occassionally, the Contractor's support in addressing repairs, such as underground leaks. |
| 17 | Annex H / Pg 4 / Sect. 2.1.1 | Annex H stipulates the Contractor shall collect, update, and maintain facility data in the BUILDER SMS database for USAG Fort Hamilton only upon receipt of a repair action resulting in component replacement IAW TE 0505 Army BUILDER SMS Inventory and Assessment Guide. | Does the US Army Corps of Engineers (USACE) provide testing/certification of equipment or is that the sole responsibility of the Contractor? | The government plans on providing a populated database to the Contractor. Currently the database is populated with buildings that are over 1,000 sq. ft. but other buildings will also be inspected. The contractor will then need to update the database upon receipt of a significant equipment or a repair action resulting in new components. |
| 18 | Annex H / Pg 44 / Sects. 5.2.1, 5.2.2 & 5.2.3 | BOSS contract Preventive Maintenance Requirements often include Inspections and Maintenance Photo Voltaic (PV) Systems/Solar Day Lighting Electrical Systems, and Washing of Photo Voltaic Systems, but these are listed as N/A in the Annex H. | Will the Government confirm that Annex H, Sections 5.2.1, 5.2.2 and 5.2.3 are not applicable to this contract? | As per Annex H - Facilities Maintenance Vertical PWS, Sections 5.2.1 through 5.2.3 are Not Applicable (N/A). |
| 19 | Annex H / Pg 9 / Sect. 2.3.4.1.1 | N/A | Does the Government use advanced metering for monitoring/management of utilities? | The government is executing a project to update the metering devices in several (but not all) of its buildings. This project will deliver advanced metering to these buildings. The meters in the remaining buildings will be upgraded in the future pending availability of resources. |
| 20 | Attachment 0003 / Labor Sample Tab | Attachment 0003 pricing matrix labor sample tab implies the existence of a CBA. | Will the Government provide the CBA? | Yes, current CBA is included. |
| 21 | Site Survey | During the site survey, the Government identified Building 206 as a temporary server/ network center with several temporary power and conditioning units currently servicing it. | Will the Government clarify the contractor's responsibilities for Building 206 once the new "data center" is commissioned? | Once the new NEC building becomes operational (Mid 2026), Bldg. 206 will be recommisioned. Until then, the contractor must maintain power and air conditioning in B206. The future use of Bldg. 206 has not been determined yet but it is likely that it will be used as storage. |
| 22 | Site Survey | During the site survey, the Government indicated a new "data center" would replace the temporary server/network center in Building 206. Upon commissioning of a new building, we anticipate additional equipment to maintain/warranty. | Will the new "data center", currently under construction, be included in the contractor responsibilities once completed? If yes, what are the Contractor's maintenance responsibilities, and will the Government update GFEBS with facility equipment inventory, warranty information, etc. | Yes. The contractor will be required to provide all services to the new data center. |
| 23 | Site Survey | The commissioning of the "data center" will impact scope, and most likely not align to the contract cycle. | Will the Government provide the anticipated timeline for the "data center" commissioning? | Anticipated date: July 2026. |
| 24 | Site Survey | Building 206 and 212 have external chillers/ generator support equipment. | During the Site Survey there were multiple temporary chiller & HVAC units observed; is the contractor responsible both procurement/ installation and as well as full maintenance for those units (e.g. Building 206)? | USAG Hamilton has two portable HVAC units that the contractor will be required to install/maintain at the governments direction. The contractor will also be requied to procure temporary chillers at the government's direction. Maintenance for these units should be included in the rental. |
| 25 | Site Survey | Did not tour contractor work location. | How many Contractor workspaces will the BASEOPS admin contract office accommodate? | The Contractor will be occupying part Bldg. 128 which provides sufficient space for administrative work. |
| 26 | Site Survey | Personnel Utilization/ assignment | Are any BASEOPS personnel (e.g. Boiler Operator or Engineer) permanently assigned to and responsible for an individual building rather than entire Ft Hamilton campus (during the site survey, we noted one building included an FM office)? | No. Personnel need to work on all buildings. |
| 27 | Site Survey | Access and use of BASOPS and maintenance buildings/ workshops. | Are the workshop spaces available to Logistics Readiness Center (LRC) or any other entity at any time? | No. They are for the exclusive use of the contractor. |
| 28 | Site Survey | N/A | Does LRC provide maintenance on any fleet assets? If yes, which ones? | Yes. LRC Provides maintenance on all army owned equipment |
| 29 | Site Survey | We observed numerous P/V covered car ports with distribution equipment during the site survey. Additionally, we observed at least one commercial install of PV array with 4 EV charging ports adjacent to, but outside the fence line of the VA Hospital (across from Emergency Services). | What is the Contractor responsibility for the parking area solar panel roofing and connected electrical equipment and EV charging infrastructure? | There are no regular maintenance requirements. The contractor may be asked to provide services on as needed basis. |
| 30 | Site Survey | PWS states contractor is responsible for all costs associated with disposal of waste and transfer to landfill. | Is there a dedicated Soild/Refuse landfill that specifically supports the Fort Hamilton zip code? | As per Attachment 0005, Annex E - Solid Waste Management PWS, Section 1.1, The Contractor shall dispose of all commercial, industrial, and community activity waste in accordance with (IAW) all applicable Federal, State, and local laws and regulations. The waste shall be disposed of at a Subtitle “D” Municipal Solid Waste (MSW) landfill located in the State of New York and approved and fully permitted by the Department of Environmental Management. The Contractor shall pay all applicable fees associated with disposal. |
| 31 | Site Survey/ Waste Management | A variety of refuse management options existed during the site survey including 2-3 yard dumpsters with commercial names, 2-3 15+ yard open top dumpsters with commercial labeling and several privacy fence enclosed large trash can/recycling collection stations. | Will the Government confirm the waste management identified under this contract is 100% Contractor performed utilizing the resources provided or if the Contractor is permitted to utilize a vendor to facilitate some collection and maintenance of dumpsters? | Waste management is performed solely by the contractor. |
| 32 | Solicitation / Pg. 63 / | The most up to date version of the SCA Wage Determination (WD 2015-4187 Revision 29 Dated 7-22-24) is significantly different than the version included in the Solicitation. | Will the Government incorporate the most up to date version of the SCA Wage Determination (WD 2015-4187 Revision 29 Dated 7-22-24) into the Solicitation? | Yes the current SCA Wage Determination 2015-4187 Rev. 29 dated 22 July 2024 is posted to SAM. |
| 33 | Solicitation / Pg. 85 / | The most up to date version of the DBA Wage Determination (WD NY20240003 Revision 9 Dated 9-27-24 is significantly different than the version included in the Solicitation. | Will the Government incorporate the most up to date version of the DBA Wage Determination (WD NY20240003 Revision 9 Dated 9-27-24 into the Solicitation? | Yes, the current DBA Wage Determination NY20240003 Rev. 9 dated 27 September 2024 is posted to SAM. |
| 34 | Solicitation / Pg. 116 / Sect. III.b.i. | Attachment 0003 pricing matrix labor sample tab implies the existence of a CBA. | Does the Government have one or multiple CBA covering all labor classifications? | The contractor's employee CBA is between the contractor and the labor union. |
| 35 | Solicitation / Pg. 119 / Sect. III.a.2. | Attachment 0003 pricing matrix labor sample tab implies the existence of a CBA. | Will the Government provide a sanitized copy of the seniority list with dates of hire and years of service? | The contractor is responsible for all labor union/CBA related items |
| 36 | TE 0420 Swimming and Wading Pools | TE 0420 identifies Building 207 as the location where swimming pool maintenance is requested, and the solicitation documents do not reference any other pool locations. During the site survey of Building 207, the Government stated that the pool at Building 207 is NOT part of the maintenance requirement of this contract. | Will the government confirm whether maintenance of the swimming pool is included in this contract? Will the government provide and confirm the location of ANY other swimming or wading pools included in this contract? | There is only one pool in Fort Hamilton (Bldg. 207). FMWR operates and maintains the pool through a separate contract. Unforseen complications with FMWR's contract may necessitate, occassionally, the Contractor's support in addressing repairs, such as leaks, via a subcontractor. |
| 37 | Attachment 0003, Pricing Matrix | This is a Low Price Technically Acceptable solicitation; however, the government-provided pricing spreadsheet does not specify a requirement for pricing Contractor-owned vehicle costs, making it difficult to conduct an equitable low price comparison. Vehicle costs can vary significantly between bidders. During the site visit we counted at least 15 or more incumbent owned vehicles currently in use, that included 4x2 and 4x4 pickup trucks, ½ and ¾ ton, with tow packages, snowplows, salter/sanders, tail gate lifts, and maintenance utility bodies necessary to meet mission requirements. Further, both this solicitation and the previous solicitation state that 25 GSA vehicles would be provided but these do not appear to be on the project site. | Will the successful bidder be expected to provide comparable vehicles during the contract performance to provide the appropriate mission capable Contractor Vehicles? If so, is an overhead rate applied to the direct burdened labor base on the Government furnished pricing sheets the appropriate place to capture these costs? | See Amendment 0004 for new CLIN for inclusion of vehicles to be provided by the contractor. Technical Exhibit 0605 has also been amended to include the revised totals and types of vehicles necessary to provide services under this requirement. Additionally, the GFP list has been updated to reflect the current vehicles that will be provided by the Government. |
| 38 | Attachment 0072, GFP List | The solicitation lists 25 Government Furnished Equipment GSA vehicles including 11 Mini-Vans that are held to a higher GSA turn in standard than pickup or utility maintenance trucks. Maintenance vehicles often suffer unavoidable interior and exterior damage due to normal work conditions experienced during BASOPS operations. | Is an overhead rate applied to the direct burdened labor base on the Government furnished pricing sheets the appropriate place to capture these costs? | It is the contractor's responsibility to price this requirment in accordance with their accounting system and acceptable accounting standards. |
| 39 | Site Visit | N/A | Can the government provide a list of companies who attended the site visit on October 22nd? | A list of attendees is posted to SAM. |
| 40 | PWS | N/A | What specific criteria will the government use to evaluate compliance with the Integrated Pest Management Plan (IPMP)? | The IPMP shall be a long-range, well-defined planning and operational document that describes the IPMP program addressing all requirements outlined in Attachment 0010, Annex M - Pest Management PWS. |
| 41 | PWS | N/A | Will the government furnish pest control facilities, equipment, or vehicles, or is the contractor responsible for providing all necessary resources? | Yes. The government will furnish all facilities, equipment, etc. for pest control activities. |
| 42 | PWS | N/A | Can the government clarify the procedures and documentation required for an Out of Cycle Pesticide Use Request (OCPUR)? | For procedures related to OCPUR, please refer to Attachment 0010, Annex M - Pest Management PWS, Section 1.5 b. |
| 43 | PWS | N/A | What is the expected timeline for approval of monthly pesticide usage reports submitted to the KO/COR? | Montlhy pesticide usage reports must be created as per regulations, filed and made available upon request. The Contractor should respond within a reasonable timeframe depending on the magnitude of the request (not to exceed 2 weeks). |
| 44 | PWS | N/A | Are there any restrictions on subcontracting specific pest management tasks, and if so, what certifications are required for subcontractors? | Other than New York state licensing requirements, there are no restrictions. |
| 45 | PWS | N/A | Can the government confirm if there are penalties for non-compliance with monthly reporting timelines or for incomplete pesticide inventories? | Noncompliance with required deliverables and reporting procedures will result into non-favorable monthly reviews and the issuing of corrective action reports by the COR. Repetitive noncompliance will be elevated to the KO level. |
| 46 | PWS | N/A | Could the government clarify how pesticide storage should be handled in the event of a hazardous material spill, particularly in environmentally sensitive areas? | Guidelines are/will be provided through the installation's Spill Prevention and Control and Counter Measures (SPCC) Plan. Apart from minor spills, Contractor staff is not responsible to respond to any other spills. |
| 47 | PWS | N/A | Will historical data on pest control needs for special events (e.g., VIP visits or open houses) be provided to assist in planning? | Special reqirements are not frequent and often, pest control activities are within the capabilties of expected staffigng levels. |
| 48 | PWS | N/A | Can the government confirm the exact process and timeline for submitting emergency public health pest requests via Operational Work Orders (OWOs)? | Garrison customers are entering emergency pest requests through the Army's Maintenance Database (ArMA). Those requests are handled by the Contractor in coordination with the government. Apart from monthly predictable work, if the Contractor needs to execute an emergency request, that should be coordinated with the government. |
| 49 | PWS | N/A | What are the specific performance standards that contractors will be evaluated against for compliance with the service deliverables in this contract? | Performance standards are outlined in contract. |
| 50 | PWS | N/A | Will the government provide any historical data on Demand Maintenance Orders (DMOs) and Preventive Maintenance Orders (PMOs) to help contractors plan more accurately? | DMO/PMO historical data can be obtained via ArMA or GFEBS. |
| 51 | PWS | N/A | Can the government clarify the protocols and response times required for emergency services under this contract? | Emergency work orders need a response ASAP and nol later than 1 hour and completion within 24 hours unless the urgency of the work order was reduced to urgent. Urgent work orders need a response within 24 hours and completion within 7 days. Routine work orders need to be complete within 30 days. |
| 52 | PWS | N/A | What specific documentation is required from contractors during the transition (phase-in/phase-out) periods, and will government support be available during the process? | As per Attachment 0001, Annex A - Performance Work Statement (PWS), Section 3.2 Transition, The Contractor shall prepare and submit a Phase In/Phase Out Plan to be implemented by the Contractor. |
| 53 | PWS | N/A | Does the government require all subcontractors to meet the same personnel qualifications and certifications as the primary contractor? | Yes |
| 54 | PWS | N/A | Are there any specific reporting requirements or templates for monthly performance reviews that contractors need to follow? | Monthly performance reviews are to be perfomred by the government. |
| 55 | PWS | N/A | What process should contractors follow if they encounter conflicting directives between the COR/ACOR and the KO during contract performance? | The Contracting Officer is the final authority for all actions governed by this requirement. |
| 56 | PWS | N/A | Will the government provide access to General Fund Enterprise Business System (GFEBS) training modules and any necessary technical support throughout the contract? | All training is available via Army virtual courses. There is a helpdesk for support |
| 57 | PWS | N/A | Can the government confirm the procedures for coordinating installation access and security clearances for contractor personnel, including during elevated Force Protection Conditions (FPCON)? | Security Clearance is not required. Facility access is coordinated with DES (valid federal ID or 2 forms of other identification) and background checks are required. |
| 58 | Solicitation, Section I | N/A | Can the USG confirm this is the current Department of Labor (DOL) Area Wage Determination (AWD) for work performed at Fort Hamilton? | The most current Wage Determinations will be provided. |
| 59 | Technical Exhibit 0005 | JOC Workload Requirements | Can the USG provide or estimate the number of OWO, DMO, or PWO where work performed is governed by Davis-Bacon Act? | All work performed under the fixed-priced labor CLINs is covered by the rates in the CBA. Work orders which by their scope require compliance with the Davis-Bacon Act are reviewed on a case-by-case basis and are included in the reimbursable project CLIN. Because of fluctuations in project work, and the method of pricing/funding this CLIN, historical data is not required for bid preparation. |
| 60 | Solicitation, Section J | Missing Attachments | RFP attachments were not released with the solicitation to inlcude: | All referenced attachments will be included. |
| - Attachment 0013, Tech Exhibit 0004 Integrated Cultural Resources Management Plan, | ||||
| - Attachment 0025, Tech Exhibit 0204 Tree & Shrub Locations, | ||||
| - Attachment 0048, Tech Exhibit 0419 Elevators, Dumbwaiters, Wheelchair Lifts, | ||||
| - Attachment 0064, Tech Exhibit 0803 Special Services & Events, | ||||
| - Attachment 0071, BASOPS CDRLs A001_A056, | ||||
| - Attachment 0075, CBA | ||||
| Would the USG please release these attachments for offerors ability to evaluate and assess? | ||||
| 61 | Annex A / Annex B | Niether Annex A - Performance Work Statement or Annex B Facilities Maintenance Instruction address the potential need for the BASOPs contractor to conduct any Asbestos Abatement Service/Program. | Can the USG confirm that asbestos abatement services is outside the scope of the BASOPs contract? | As per Attachment 0005, Annex E - Solid Waste Management PWS, Section 2.1.2 Hazardous Materials, The Contractor shall not handle asbestos, human remains, or compact military food heaters. The Contractor shall report to the COR/ACOR any hazardous materials identified or discovered at the collection point. |
| 62 | Solicitation, Section L | While the Instructions to the Offerors Section 15. I. (a) state that the Program Manager shall have a minimum of five years of experience, the Attachment 0073 - Personnel Licensing and Certs states the PM shall have three years. | Please confirm that the PM shall have five years of administrative and/or supervisory experience managing a contract of this size and scope. | Confirmed. Attachment 0073 is updated to reflect 5 years. |
| 63 | Solicitation, Section L | Instructions stated that page size is limited to 8.5X11 but also allows for fold-outs for sketches and these will be counted as 1-page. | Please confirm that sketches, schedules, graphics, or tables may be provided on a larger size page for ease of review. | See Solicitation Section L, Instructions to Offerors. |
| 64 | N/A | N/A | Please provide the names and contact information for the incumbent contractor and their contract number. | The current incumbent is Re-Engineered Business Solutions, Inc and the current contract number is W15QKN-20-C-5010. |
| 65 | N/A | N/A | Who is formally responsible for performance during the transition period? Is it the incumbent contractor or the new awardee? | Please refer to Attachment 0001, Annex A - Performance Work Statement (PWS), section 3.2 Transition (Phase In/Phase Out). |
| a. If the incumbent contractor is formally responsible for performance during the transition period, then must the new awardee have all staff present for the entire transition period? | ||||
| b. If not, what is the required level of staffing by the new awardee during the transition? | ||||
| 66 | Attachment 0003, Pricing Matrix | N/A | Worksheet, "Hours Per Year" Row: The solicitation specifies 2,080 productive hours per year for CBA-Covered Labor Categories. Assuming these are SCA positions under the Wage Determination, then these positions have paid vacation and sick leave. | Yes. |
| a. How can the number of working hours be 2,080? | The hours per year column is a formula – once the offeror inputs the holiday, vacation and sick time – the productive hours will adjust to the appropriate amount for productive hours (i.e. 1912 or 1872). | |||
| b. Does this contract include overtime hours in the 2080 productive hour calculation? | No | |||
| c. If overtime is included, are there any limitations or restrictions on the use of overtime? | OT is approved on a case-by-case by the COR. | |||
| d. If overtime is not included, then is the Government expecting a backup worker for every SCA-covered FTE to work when the primary staff member is not available? | OT is approved on a case-by-case by the COR. | |||
| e. If the Government is not expecting backup staff, then can the Government adjust the productive hours per year for each SCA-covered position to 1,872, 1,912, or similar? | See answer for 66a above. | |||
| 67 | N/A | N/A | Does the Government require offerors to bid the exact number of hours and FTE minimums for every labor category? | Yes. |
| 68 | N/A | N/A | Are all staff on this contract required to be U.S. citizens, or are permanent residents, and those with work permits, allowed? | Please refer Attachment 0073, Personnel Licensing and Certs. |
| 69 | Solicitation, Section L | Paragraph 16 | The solicitation states the offeror is required to complete blocks 15a, 15b, 15c, 16, 17, and 18 of the SF33. Please clarify if the Offeror is also required to complete Section A of the SF33. | There is no information for the contractor to physically complete in Solicitation Section A, Executive Summary. This section is informational. |
| 70 | N/A | N/A | Under the provided Wage Determination, staff are eligible for 2, 3, 4, and 5 weeks of vacation, after 1, 5, 10, and 20 years of service. As vacation has a cost for offerors, and the amount of vacation depends on the start/inception date of the staff under the incumbent's or predecessors' contracts, and since FAR 52.207-3 Right of First Refusal of Employment is part of this solicitation/contract, can the Government provide a redacted list of incumbent staff with their respective inception dates. For offerors to price accurately this solicitation, for every incumbent staff member, please provide a solicitation labor category and their date of first employment in that labor category on the incumbent/predecessor contract. | The government is not priviledged to this information. The existing contractor may not be required to provide such information. FAR 52.203-7 applies to federal employees whose jobs are outsourced to the contractor not to contractor employees. |
| 71 | N/A | N/A | Please confirm/clarify that if an offeror deems its past performance to be not fully relevant, it may opt to submit not past performance with a statement it is not submitting past performance, and that this will be considered technically acceptable. | Please refer to Section M of the solicitation. |
| 72 | N/A | N/A | Are resumes and letters of intent/commitment required in offeror's proposal for key personnel? | Yes. |
| 73 | N/A | N/A | Please confirm that resumes and proof of certifications/licenses are not required in an offeror's proposal for non-key staff? | See section L and M for submission requirements. |
| 74 | N/A | N/A | Please confirm that facility clearance is not required for this contract. | Not clear as to what "facility clearance" is referring to. Security Clearance is not required. All staff will have to meet security requirements to enter. Certain staff will have CAC cards. |
| 75 | N/A | N/A | Please confirm that the site visit is optional. | The site visit was scheduled for 22 October at 1100 EST and was optional. However, as per section L, Instructions to Offerors, In no event shall failure to inspect the site constitute grounds for a claim after contract award. |
| 76 | N/A | N/A | Can you confirm the due date is currently November 14th – Would it be possible to have this date extended so that proposer have time to consider the Q&A responses in their proposal? | The solicitation shall be extended to allow interested vendors the opportunity to review the questions submitted by industry and the corresponding answers. |
| 77 | N/A | N/A | It is understood that historical building 206 houses the sites server room, which is being relocated to a newly constructed building – what is the timeframe for this move, and what is the intended use for building 206 once the server is relocated. | Once the new NEC building becomes operational (Mid 2026), Bldg. 206 will be recommisioned. Until then, the contractor must maintain power and air conditioning in B206. The future use of Bldg. 206 has not been determined yet but it is likely that it will be used as storage. |
| 78 | N/A | N/A | Can you confirm that the 38 FTE identified on the pricing sheet is the minimum expected by the RFP – can a reduction in head count be proposed if scope of service is still covered? | Yes, the Government requires 38 FTEs. |
| 79 | N/A | N/A | Is the regular maintenance and cleaning of solar installations part of the contractors included base scope? | No. |
| 80 | N/A | N/A | Pricing sheet shows Government Provided Materials/Equipment/ODC Amounts for Evaluation Purposes of 1-1.4M per year – Please elaborate on what this covers, for example can this be used for paying of janitorial subcontractor base cleaning scope or snow removal services? - is it possible to get a breakdown of the 2023 /2024 spend in this category? | The BASOPS Contractor is not responsible to provide any janitorial services. The BASOPS admin area will receive basic cleaning services via another government contract. Contract CLINS are sufficiently funded to enable the contractor to provide adequate services. If additional funds are needed, the government will provide supplemental funding. |
| 81 | N/A | N/A | What is the scope of work for road and parking lot resurfacing? Does the scope include street sweeping, does the parking painting need to be included in the base fee? | For services of surfaced areas, please refer to Attachment 0009, Annex J - Facilities Maintenance Horizontal PWS, Section 2.1. For street sweeping, please refer to section Section 1.2.1.3. |
| 82 | N/A | N/A | What Government Provided Equipment / Materials will be made available to the offeror. | The Contractor will receive appropriate equipment and material to provide expected services. A lengthy list of GFP is available if the KO/ACC allows its release. |
| 83 | N/A | N/A | There are a couple of Rental chiller and Packaged units onsite – is there a proposal to replace the Artic Chiller that is out of commission? | Apart from Bldg. 206, there exist two (2) portable chillers, one at the AFRC and another at the Youth Center. The system at the Youth Center is currenlty being repaired. The system at the AFRC is on the project list and pending funding availability. |
| 84 | N/A | N/A | What are the unique requirements for the CYS and school? | The CDC and the Youth Center are subject to occassional inspections to ensure compliance with Army requirements. Since these buildings are occupied by children, any issues involving heating and cooling will be magnified and attract special attention. Currently the HVAC system at the Youth Center is under repair. |
| 85 | N/A | N/A | Are there any details available on the buildings currently under construction (building 125 marine corps), will they be part of this contract? | Yes, the BASOPS Contractor will be maintaing all Real Property within the Garrison. |
| 86 | N/A | N/A | Are the security Barrier Systems onsite to be operated and maintained by the Offeror? | Maintained, Yes. Operated, No. |
| 87 | N/A | N/A | Do outside contractors get utilized for snow removal or is this completely deliver by onsite Staff? | Please refer to Attachment 0007, Annex G - Pavement Clearance Snow-Ice-Sand Removal PWS. |
| 88 | Technical Exhibit 0605 | N/A | Tech Exhibit 0605 identifies 25 GSA vehicles – are these owned by the Army or provided by the contractor. If Owned by the army will they be available for use by onsite staff? | GSAs are leased by the Army and provided as GFE. They are solely for the use of the contractor while performing work. |
| 89 | N/A | N/A | There is a Vacuum Street Sweeper onsite – is this for use by the contractor? | Yes. Streetsweeping is required in the PWS |
| 90 | N/A | N/A | Is contractor responsible for mobile generators or just the emergency power generators? | Portable generators are maintained by the LRC. Stationary generators are the responibility of the contractor. |
| 91 | N/A | N/A | What is the Current CMMS system used to raise and track Work orders onsite, or are offerors allowed to use their own system or are we required to use the existing system? | DMOs are submitted, tracked and managed via an Army website (ArMA) |
| 92 | N/A | N/A | Are any food service equipment Refrigerators or Freezers to me serviced maintenance and repaired by Contractor? | No |
| 93 | Technical Exhibit 0806 | Missing Attachments | Tech Exhibit 0806 Secretary of the Interior Standards for the Treatment of Historical seems to be missing can this be provided? | Technical Exhibit 0806 is posted to SAM. |
| 94 | N/A | N/A | What are the staffing expectations for Holidays? | Please refer to the following sections in Attachment 0001, Annex A - Performance Work Statement (PWS): Section 2.1.3.2, Section 2.1.4, Section 2.1.4.1, Section 2.1.11.1.1, and Section 2.1.11.1.2. Additionally, please refer to Attachment 0005, Annex E - Solid Waste Management PWS, section 1.4. |
| 95 | N/A | N/A | What are the staffing expectation for a employee taking a vacation would this position expected to be backfilled? | Staffing levels are managed by the contractor. All services must be provided within the timelines set within the PWS |
| 96 | N/A | N/A | What are the existing Shift Schedules for the site? | Shift schedules are maintained by the PMO. Services must be available during working hours |
| 97 | Technical Exhibit 0009 | Missing Attachments | Is Tech Exhibit 0009 Levels of service available – it was not provided with the rest of the bid attachments? | Technical Exhibit 0009 is posted to SAM. |
| 98 | Technical Exhibit 0419 | Missing Attachments | Tech Exhibit 0419 Elevators, Dumbwaiters, Wheelchair Lifts seems to missing from the attachments? | Technical Exhibit 0419 is posted to SAM. |
| 99 | N/A | N/A | Will IT equipment be provided to contractor e.g. Computers printers Phones Walkie Talkies? | Yes. The Contractor will be provided with all the necessary IT equipment. |
| 100 | N/A | N/A | Is parking available onsite for all Full-time employees? | Yes |
| 101 | N/A | N/A | What is the expected start date/ Transition period for the contract expected to begin? | The anticipated start date of the contract is 1 February 2024. The Government will determine a new date if that date is determined to not be a feasible start date. |
File details come from the government source that posted it. Updated .