25R5001 - Annex J - Facility Maintenance Horizontal PWS.pdf

Annex J ( Service 420 Facilities Maintenance Horizontal) to OPORD23-XXX: IMCOM Enterprise Base Operations (BASOPS) Performance Work Statement (PWS) Templates (U)

Annex J

Facility Maintenance - Horizontal

October 2023

Table of Contents

1.0 GENERAL INFORMATION

1.1 Overview

1.2 Components

1.2.1 Surfaced Areas

1.3 Work Management and Control

1.3.1 Reporting Requirements

1.3.2 Publications and Forms

2.0 DESCRIPTION OF SERVICES

2.1 Surfaced Areas

2.1.1 Pothole Repair

2.1.2 Road Pavement Marking

2.1.3 Range Road Maintenance

2.1.4 Tank Trails

2.1.5 Bridge Maintenance

2.1.6 Retention Pond Maintenance

2.1.7 Army Airfield Pavement Maintenance

2.1.8 Maintenance of Existing Railroad Tracks

3.0 WORK CAPABILITY LEVELS ................................................ ERROR! BOOKMARK NOT DEFINED.

1.0 General Information.

1.1 Overview. The Contractor shall perform maintenance and repair of surfaced areas, including asphalt and cement concrete pavements, roadways, parking lots, trails, shoulders culverts, gravel and earth surfaced areas, bridges, and associated structures and appurtenances, range camps, and outlying areas, and associated structures at USAG Fort Hamilton Work shall be performed by qualified personnel in accordance with (IAW) applicable laws, regulations, and Technical Exhibit TE 0001.

1.2 Components.

1.2.1 Surfaced Areas. The Contractor shall perform maintenance and repair of established surfaced areas covered under this contract that include, but are not limited to, the following:

a. Paved (bituminous and concrete) and unpaved roadways, and shoulders

b. Paved (bituminous and concrete) and unpaved parking areas

c. Sidewalks

d. Curbs

e. Vehicle storage and staging yards

f. Maintenance yards

All work shall be performed by qualified personnel IAW applicable laws, regulations, applicable Unified Facilities Criteria’s (UFCs), and Government-developed annual and long-range plans and shall employ, to include but not limited to, Root Cause Analysis methods of problem solving and deliver workable options to the Contracting Officer (KO)/Contracting Officer’s Representative (COR) for consideration.

1.2.1.1 Surface Areas Management and Control.

a. Preventive Maintenance Plan. The Contractor shall provide a preventive maintenance plan for KO approval within thirty (30) days. The plan for Surfaced areas will be part of the Quality Control Plan. The schedule shall include by day and activity what task is to be completed and the location of the task.

b. Comply with all environmental requirements for performing repairs and maintenance.

c. Safety. Slow moving equipment used on roads that may create an unsafe condition shall be equipped with rotating or flashing amber lights. Contractor personnel performing services on or adjacent to roadways shall be equipped with reflective vests, hard hats, traffic cones and any other safety equipment to conform to current safety regulations. Contractor personnel acting as Road Guides shall follow Occupational Safety and Health Administration (OSHA) standards; and, at minimum personnel shall carry an eighteen inch (18") square flag of reflective material, yellow- orange in color. During hours of darkness, road guides shall also be equipped with a red light sufficient in brightness for visibility to by approaching motorists from a distance of at least fifty (50) yards. Guides shall use correct hand signals.

d. Traffic Flow. The Contractor shall notify the KO/COR, Fire Department & DES before executing any routine or emergency Demand Maintenance Order (DMO) work that requires potential disruption of traffic flow. The Contractor shall maintain the free flow of traffic during paving repairs and any other work that will compromise traffic flow using traffic control methods or devices, including flagmen, traffic cones, detour signs, signal devices, and flashers. The Contractor shall notify, in writing, the KO/COR and the Directorate of Emergency Services (DES) a minimum of seven (7) days in advance of any scheduled or potential disruption of traffic flow, including closure of streets.

The Contractor shall keep a log of all potential disruptions and provide a copy to the KO/COR on a monthly basis.

1.2.1.2 Repair of Barriers

a. Guardrails. The Contractor shall repair and replace damaged guardrails and guardrail posts with new materials that match existing materials. The Contractor shall install guardrails along roads where hazardous conditions exist. Guardrails installed, replaced or constructed shall meet the New York Department of Transportation Standards. The Contractor shall provide temporary barriers as directed by DES through the COR.

b. Barricades and Lighting Devices. The Contractor shall install, replace, remove, and inspect permanent and mobile barricades of all types, cones, drums, vertical panels, and lighting devices that warn drivers of hazards created by construction, maintenance, and storm damage in or near traveled areas and which guide and direct drivers safely past the hazards.

c. Bumper Blocks. The Contractor shall install, replace, remove, and inspect concrete, plastic, wood, and metal bumper blocks used in parking areas, roadways, hazardous areas adjacent to buildings, signs, and fences to keep vehicles from protruding past the designated parking boundaries.

1.2.1.3 Paved Surface Sweeping. Paved Surface Sweeping. The Contractor shall provide sweeping services for scheduled removal of dirt and debris from paved surfaces, parking areas, and pedestrian walks throughout the base. The Contractor shall sweep all specified paved surfaces (e.g., roads, road shoulders, parking lots, and pedestrian walkways) with a broom-type sweeper. Sweeping shall remove all debris and roadway dirt from the road center traffic path and all gutters to ensure proper drainage and runoff. A surface is considered properly swept after it has received a single-pass from a properly operating mechanical broom-type sweeper over an area receiving normal sweeping maintenance and not covered with unusual spills or debris deposits. Sweeping shall remove all debris and roadway dirt from the road center traffic path and all gutters. All debris and litter collected by the street sweeper shall be disposed of by the end of the same working day. Contractor shall dispose of soil, debris or waste at an approved off- post landfill area. A schedule shall be developed and maintained by the Contractor. Schedule shall be provided for review to the KO/COR within fifteen (15) calendar days of the start of the contract.

KO/COR will provide approval or comments to the Contractor within fifteen (15) days.

Approved schedule shall be provided to the KO/COR every month thereafter. The Contractor will report to the COR monthly, or as requested, the gallons of water used or the number of times the sweepers needed to be filled.

1.2.1.4 Paved Surfaced Area Cleaning. The Contractor shall manually clean sidewalks, gutters, and other areas inaccessible to mechanical sweepers associated with the above listed paved surfaces to remove rock, sand, dirt, and debris. The Contractor shall remove all growth in the cracks and joints in all pavement and medians.

1.2.1.5 Parking Lot Painting. The Contractor shall paint or use thermoplastic striping on parking lots. Parking lot striping shall conform to current Local, State and Federal standards with regards to surface preparation, application, and markings. The Contractor shall paint over any unauthorized parking markings, or curb signage unless explicitly allowed by Regulations. The Contractor shall install and maintain stop blocks in parking lots. Parking space lines, directional arrows, and other markings shall be repainted as required to ensure clear visibility. The Contractor shall be responsible for putting up and removing any necessary safety and closure barriers (e.g., cones and signs). All paved parking lots shall be painted once every four (4) years. The Contractor shall coordinate paint scheduling with the facility occupants and closing parking lots as necessary to complete the activity. Schedule shall be provided for review to the KO/COR within fifteen (15) calendar days of the start of the contract.

KO/COR approval or comments will be provided to the Contractor within fifteen (15) days. User may request repainting based on mission requirements. This unscheduled repainting will be accomplished through a PWO.

1.3 Work Management and Control.

1.3.1 Reporting Requirements. The Contractor shall prepare, submit, and maintain all maintenance records, files, and reports in General Fund Enterprise Business System

(GFEBS).

1.3.2 Publications and Forms. Specific publications and forms required for the accomplishment of work described in this service are listed in TE 0401 Publications and Forms

2.0 Description of Services.

2.1 Surfaced Areas. The Contractor shall perform corrective paving actions as DMO/PWO to surfaced areas, including but not limited to adding dirt and gravel to roadways and parking areas, repairing asphalt, regrading, repainting, repairing potholes, clearing drainage areas, and repairing guardrails. The Contractor shall maintain and repair all paved surfaces, including flexible and rigid pavements, paved roads, paved parking areas, sidewalks, recreational areas, road shoulders, drainage systems, ramps, bridge surfaces, curbs, gutters, and erosion control areas, to include but not limited to all airfield paved surfaces.

2.1.1 Pothole Repair. Potholes shall be repaired IAW established approved plans, technical manuals, Unified Facilities Criteria (UFC), and Army Regulations. The Contractor shall perform repairs using the same material as the adjacent areas.

2.1.1.1 Repair of Bituminous and Cement Concrete Pavement. The Contractor shall maintain paved surfaces of all types in a good state of repair with uniformity in appearance, at the original alignment and elevation, and free of damage, vegetation, potholes, scaling, spalls, surface breaks, and cracks. To provide smooth and safe surfaces, the Contractor shall keep surfaces free of potholes and road hazards. Work shall include, but not be limited to, repairing concrete surfaces, asphalt surfaces, and expansion joints. Items to be maintained include, but are not limited to, plant mix cold laid, plant mix hot laid, sand asphalt, sand tar, rock asphalt, and bituminous penetration macadam. All repair work shall be performed IAW all Local, State, and Federal Specifications.

a. Spot Repair. Inspect surfaces for defects and permanently repair asphalt roadway and potholes with a hot or cold mix asphalt repair. Temporary patches may be placed if weather does not permit a permanent patch. The permanent patch shall be placed as soon as the weather allows. The Contractor shall repair potholes, upheavals, and eruptions of asphalt around fire plugs, in asphalt drainage ditches, and on all bituminous surfaced areas. The Contractor shall repair, replace, and clean up cracks, grade depressions, upheavals, utility cut depressions, potholes of various sizes, raveling, bleeding, channel ruts, corrugation and shoving, fuel spillage, poor drainage, weathering, poor bituminous materials, aggregate deficiencies, overheating, improper mixing of material, poor proportioning, placement errors, plant mixed materials, and aggregate surfaces, sub-grades, sub-bases, and base.

b. Shoulders. All road shoulders shall be level with, or no more than two inches (2”) below the surfaced road and smooth after compaction. The Contractor shall maintain and repair road shoulders to protect the basic pavement structure, eliminate traffic hazards, and ensure proper drainage. The Contractor shall accomplish this requirement by leveling ruts and washes, filling in low areas, and cutting down high areas to achieve proper grade and slope. The Contractor shall maintain all roadsides and intersections to ensure unobstructed visibility of all signs, markers, guardrails, and fire hydrants. Undesirable vegetation shall be controlled within twelve (12) feet of the pavement edge. If herbicides are used the Contractor shall coordinate the herbicide usage with the USAG Fort Hamilton

DPW Environmental Division prior to application and perform work IAW the Installation Pest Management Plan.

c. Record. The Contractor shall keep a record documenting the date that a bituminous or cement concrete pavement and/or road shoulders is patched or repaired.

2.1.1.2 Gravel and Earth Surfaces. Service requests must be submitted in ArMA. The Contractor shall maintain gravel and other earth surfaced roads, access roads, driveways, and parking lots by blading or dragging the surface until all ruts, holes, and washboards are filled. The surface shall be shaped to maintain a smooth riding surface and a uniform crown that permits proper drainage without pooling of water; the Contractor shall add base course material as needed to repair gravel parking lots and open storage areas. Finished surfaces shall match existing grade and drainage patterns.

2.1.1 Road Pavement Marking. The Contractor shall mark pavement in dry weather when the temperature exceeds forty (40F) degrees. The Contractor shall be responsible for putting up and removing any necessary safety barriers (e.g., cones and signs).

a. Paint Removal on Surfaced Areas. Prior to application of paint, the Contractor shall remove all existing paint from surfaced areas where the buildup of paint creates a tripping hazard to pedestrians or a hazard to bicyclists, motorcycles, and wheelchairs, where the buildup of paint is detrimental to the application and/or the durability of the new paint (or other marking material). This includes but is not limited to all street and curb markings, special parking markings, road speed limits painted on the surfaces, caution lines, yield lines, crosswalks, and directional markings. Work requests shall be completed as a PWO.

b. Road Striping and Marking

i. The Contractor shall paint all asphalt and concrete paved roads as PWO.

Road striping shall conform to all current Local, State and Federal Specifications and Standards regarding surface preparation, paint application, and markings. Paint striping and marking shall be IAW the Manual of Uniform Traffic Control (MUTCO) devices for Streets and Highways. Paint shall be applied in white and yellow and shall conform to American Association of State Highway and Transportation Officials (AASHTO) M247 (1991I), ready mixed traffic paints, Fed Spec TT-P-1952D or Thermoplastic Paint Federal Specifications TTP-1952E, type III. Reflective beads shall conform to AASHTO M247 and Fed Spec TT-B-1325C. Contractor Road striping includes, but not limited to all curb markings, special parking markings, road speed limits painted on the surfaces, caution lines, yield lines, directional markings, and road beading. The Contractor shall be responsible for putting up and removing any necessary safety and closure barriers (e.g., cones and signs). The Contractor shall keep a record documenting the dates that a road, intersection, or crosswalk is painted.

ii. The Contractor shall also block out white and yellow lane markings on paved roadways when no longer required by applying asphalt emulsion oil with sand to existing asphalt surfaces as a PWO.

2.1.2.1 School Crosswalk Painting. The Contractor shall paint school crosswalks and maintain crosswalks and school signs as PWO. The Contractor shall provide a PM schedule for painting of crosswalks on. Schedule shall be provided for review to the KO/COR within fifteen (15) calendar days of the start of the contract. Approved schedule shall be provided to the KO/COR every month thereafter. Crosswalk painting shall conform to all current Local, State and Federal Specifications and Standards regarding surface preparation, paint application, and markings. The Contractor shall be responsible for putting up and removing any necessary safety and closure barriers (e.g., cones and signs).

2.1.2 Range Road Maintenance. N/A

2.1.3.1 Firebreak and Other Unpaved Roads. N/A

2.1.4 Tank Trails. N/A

2.1.4.1 Grading Roads and Trails. N/A

2.1.5 Bridge Maintenance. N/A

2.1.6 Retention Pond Maintenance. The Contractor shall perform annual maintenance and repairs for all retention ponds listed in TE 0202 Bioretention Areas. The maintenance, repair, schedule, and methods shall be approved by the KO/COR.

2.1.7 Army Airfield Pavement Maintenance. N/A

2.1.7.1 Airfield Maintenance General. N/A

2.1.7.2 Sealing Joints and Cracks. The Contractor shall comply with UFC 3-250-08FA, latest revision, to ensure the quality of joint and crack sealing or resealing of bituminous and Portland cement pavement. For asphalt crack repair the Contractor shall comply with UFC 3-270-02, latest revision, in sealing cracks in asphalt concrete pavements to protect pavement structure from premature failure. Weakened pavement structure can result in load-related failures such as alligator cracking. DMO

2.1.7.3 Asphalt Maintenance and Repair (M&R): N/A

2.1.7.4 Marking of Airfield Pavement: N/A

2.1.7.5 Rubber Removal. N/A

2.1.7.6 Vegetation Control. N/A

2.1.7.7 N/A

2.1.7.8 Airfield Fencing and Signs. N/A

2.1.7.9 Helipads. N/A

2.1.7.10 Load Scales. N/A

2.1.7.11 Army Airfield Aircraft Arrestor System (AAS). N/A

2.1.8 Maintenance of Existing Railroad Tracks. N/A

2.1.8.1 Components. N/A

2.1.8.1.1 Railroad and Railroad Signals. N/A

2.1.8.1.2 Turnouts. N/A

2.1.8.1.3 Maintain Signage and Markings. N/A

2.1.8.2 Semi-Improved Grounds (Common Areas) Track Access. N/A

2.1.8.3 Range Area Railroad Track Access. N/A

2.1.8.4 Disposal. N/A

2.1.8.5 Cutting Standards. N/A

2.1.8.6 Grounding. N/A

2.1.8.7 Temporary Rail Closure. N/A

2.1.8.8 Switch Preventive Maintenance. N/A

2.1.8.9 Pre-Movement and Inclement Weather Inspections. N/A

2.1.9 Berms/Bunkers. N/A

3.0 Levels of Service. N/A