25R5001 - Annex M - Pest Management PWS.pdf

Annex M (Service 510 Pest Management Services) to OPORD 23-XXX: IMCOM En-terprise Base Operations (BASOPS) Performance Work Statement (PWS) Templates (U)

Annex M Pest Management

October 2023

Annex M (SERVICE 510 Pest Management Services) to OPORD 18-011: IMCOM En-

Table of Contents

1.0 GENERAL INFORMATION

1.1 Pest Management Services

1.1.1 Significant Public Health Pests

1.2 Buildings and Structures

1.3 Regulations

1.3.1 Army Policy

1.3.2 Environmental Protection

1.4 Licenses and Certifications

1.4.1 Personnel

1.5 Pesticides

1.6 Service Requests

1.6.1 Emergency Public Health Requests

1.6.2 Emergency Mission Critical Requests .................. Error! Bookmark not defined.

1.6.3 Non-Emergency Requests

1.7 Structural Pests

1.8 Miscellaneous Pests

2.0 DESCRIPTION OF SERVICES

2.1 Indoor Pest Control

2.1.1 Plan and Manage the Indoor Pest Management Program

2.1.2 Food Handling Establishments

2.2 Outdoor Pest Control

2.2.1 Outdoor Pest Management

2.2.2 Dead or Dying Animals ........................................ Error! Bookmark not defined.

2.2.3 Stray Animals ....................................................... Error! Bookmark not defined.

2.2.4 Miscellaneous Animal Pests

2.2.5 Vegetation Control

2.3 Other Services

2.3.1 Special Services

2.3.2 Special Event Services

Annex M (CLS 510 Pest Management Services) to OPORD 18-011: IMCOM Enter-prise Base Operations (BASOPS) Performance Work Statement (PWS) Templates (U) ii

Annex M (CLS 510 Pest Management Services) to OPORD 18-011: IMCOM Enterprise Base Operations (BASOPS) Performance Work Statement (PWS) Templates (U)

1.0 General Information.

1.1 Pest Management Services. The Contractor shall perform scheduled and unsched-uled Pest Management Services for public health pests for real property, facilities, and grounds on USAG Fort Hamilton in compliance with the technically approved USAG Fort Hamilton Integrated Pest Management Plan FY 17 found in TE 0902 Integrated Pest Man-agement Plan. Pests are a nuisance, invasive species, or disease vector such as arthro-pods, stray dogs, stray cats, birds, rodents, nematodes, fungi, bacteria, viruses, algae, snails, marine borers, snakes, weeds, and other organisms (except for human or animal disease-causing organisms) that adversely affect readiness, military operations, or the well-being of personnel and animals; attack or damage real property, supplies, equipment, or vegetation; or are otherwise undesirable. A disease vector is any animal capable of transmitting the causative agent of a human disease; serving as an intermediate or reser-voir host of a pathogenic organism; or producing human discomfort or injury, including (but not limited to) mosquitoes, flies, ticks, mites, snails, and rodents.

Pest Management Service includes pest surveillance, pest identification, breeding site re-moval, pesticide applications, and other required actions to control pests on USAG Fort Hamilton in and around buildings and facilities including non-privatized family housing.

The purpose of this contract is to establish an environmentally sound and effective IPM program to prevent pests and disease vectors from adversely affecting Army installation operations. This includes, at a minimum:

a. Thoroughly inspecting all areas suspected of pest infestation(s) and surrounding areas/facilities as necessary.

b. Communicating constantly with the government KO/COR regarding planned ac-tions and recommendations.

c. Recommending structural and procedural modifications to reduce food, water, har-borage and access used by pests.

d. Using appropriate non-chemical technologies to control pests, where possible.

e. Judiciously using pesticide products, formulations and application methods that present the lowest potential hazard to human health, non-target animals and the environment.

f. Recording and reporting all integrated pest management operations including sur-veillance, inspections, non-chemical and chemical control.

g. Catching and releasing as directed by the DPW Environmental Division

1.1.1 Significant Public Health Pests. Significant public health pests include, but are not limited to, the following:

a. Disease vectors, e.g., mosquitoes, ticks, bats (indoors), fleas, bees, and flies

b. Venomous arthropods, e.g., spiders, scorpions, and wasps

c. Vertebrate pests, e.g., bats, birds, rodents, and snakes

d. Stray animals

e. Invasive vegetation, toxic plants for example poison ivy and weeds

1.2 Buildings and Structures

. The Contractor shall perform annual inspections for different types of pests and facilities.

Annual inspections shall be submitted as part of the Pest Management schedule to the

KO/COR for approval within fifteen (15) working days after contract award. Inspection re-sults shall be submitted to the KO/COR on monthly basis. Control of pests found during inspections shall be performed with IPM techniques via an Operational Work Order

(OWO).

1.3 Regulations. The USAG Fort Hamilton DPW- Environmental Division serves as the single point of contact with Environmental Regulatory Agencies. All permit applications, mandatory notification requirements, mandatory reports, and proof of compliance actions required of the Installation will be submitted to regulatory agencies through the DPW-ED.

Consequently, the Contractor shall submit copies of all information required of the Con-tractor by regulatory agencies to DPW-ED via the KO/COR. The Contractor shall provide all services and storage procedures in accordance with (IAW) the following:

a. Federal, State, and Local Laws and Regulations to include, but not limited to, Pub-lic Law (Section 136r-1 of title 7, United States Code), Public Law 91-190 the Na-tional Environmental Policy Act of 1969, Public Law 92-516, the Federal Insecti-cide, Fungicide and Rodenticide Act of 1972

b. Department of Defense Instruction (DODI) 4150.07, DoD Pest Management Pro-gram

c. AR 200-1, Environmental Protection and Enhancement

d. Armed Forces Pest Management Board Technical Guide 29, Integrated Pest Man-agement in and Around Buildings, December 2018 Update

e. Fort Hamilton Integrated Pest Management Plan (IPMP) TE 0902

f. Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA)

g. New York Department of Agriculture and Rural Development

h. United States Environmental Protection Agency (USEPA) regulations

1.3.1 Army Policy. The Contractor shall follow Army policy that requires DD Form 1532, Pest Management Report and DD Form 1532-1, Pest Management Maintenance Record to be used to record and report all pest control operations, to include surveillance. These records shall be developed utilizing an approved software program such as IPMIS or Ex-cel Spreadsheet. These reports will be provided on a monthly basis to the Installation Pest Management Coordinator (IPMC) with a copy to the KO/COR.

1.3.2 Environmental Protection. All environmental protection issues shall be coordinated with the COR/ACOR and approved by the Contracting Officer (KO). If the Contractor spills or releases any hazardous substances (i.e., substances listed in 40 CFR 302, Desig-nation, Reportable Quantities, and Notification), the Contractor shall notify the COR/ACOR and the Environmental Office by written notification within one (1) hour.

1.4 Licenses and Certifications. The Contractor shall provide its business license and pest management specialist’s names, certification numbers (DOD or State), certification categories, and expiration dates. All Contractor personnel who apply pesticides shall have full commercial certification. Neither private applicator certification nor registered techni-cian certification is acceptable. Proof of State certification shall be provided to the govern-ment prior to contract award, and annually by end of the performance period. The Con-tractor shall ensure that the licenses/certificates and training of Contractor personnel are kept current. Copies of these licenses/certifications shall be provided to the IPMC IAW IPMP and the KO upon request.

1.4.1 Personnel

The Contractor shall provide properly licensed and certified pest management personnel Monday through Friday, during normal duty hours. The Contractor personnel shall per-form pest surveillance, pest control, inspection operations, and pesticide application, IAW DODI 4150.07 and USAG Fort Hamilton IPMP. All pest management work shall be per-formed by a licensed business and individuals certified IAW DOD and State requirements and regulations. The Contractor shall have a State pesticide application business license and the Contractor’s pest management specialists shall be Armed Forces Pest Manage-ment Board or State of New York certified in the following pest control categories/subcate-gories:

a. Turf (EPA Category 3/ NYSDEC Category 3B

b. Ornamental (EPA Category 3/ NYSDEC Category 3A

c. Aquatic (EPA Category 5/ NYSDEC Category 5B

d. Mosquito & General Use Pesticides (EPA Category 7/ NYSDEC Category 7)

e. Public Health Pest Management (EPA Category 8/ NYSDEC Category 8

1.4.1.1 Personnel Requirement.

a. Medical Surveillance of Pesticide Applicators. The Contractor shall provide medical surveillance for all personnel applying pesticides IAW Location Name PMP guide-lines, including initial physical exams, annual physical exams, and monitoring of cholinesterase levels. Results of exams and blood tests shall be maintained for re-view. The Contractor shall submit a statement to the KO/COR annually confirming the medical surveillance is performed and a list of employees subject to the surveil-lance.

b. Employee Uniforms. Pest control workers shall wear appropriate PPE as required.

The Contractor shall provide safety equipment and personal protective equipment (PPE) to each of their pest control applicators. This equipment at a minimum, the PPE required by the applicable pesticide labels, SDS, AFPMB TG 14 “Personal

Protective Equipment for Pest Management Personnel” September 27, 2017, the USAG Fort Hamilton IPMP, State of New York regulations, and shall be IAW indus-try standards. The Contractor shall ensure individual respirators (must be in compli-ance with OSHA and National Institute for Occupational Safety and Health (NIOSH) regulations and the USAG Fort Hamilton Respiratory Program), full-face shields, and adequate clothing for daily changes are at the work preparation area in the pest control shops. The Government-furnished facility used for pest control func-tions contains installed eyewash and shower facilities, which shall be located by the Contractor prior to application.

1.5 Pesticides

a. All pesticides prior to use, shall be registered, for unrestricted use, with the United

States Environmental Protection Agency (USEPA) and the State of New York., and shall be approved IAW DODI 4150.07, Chapter 5, Enclosure 7 “Procedures

b. for the Acquisition of Pest Management Materiel (Equipment and Pesticides). The Contractor shall ensure that all pesticides proposed for use on USAG Fort Hamil-ton are EPA registered and registered with the State of New York Department of Agriculture and Rural Development. The Contractor shall annually submit a Pesti-cide Use Proposal, IAW Pest Management Plan. The initial plan submittal is re-quired thirty (30) calendar days after contract start. The Contractor shall submit annually, no later than 15 January of every calendar year, an Annual Report of all pesticides used to control mosquitoes during the previous calendar year. This re-port will identify all larvicides and adulticides by product name, active ingredient and EPA registration name. This requirement applies to all pesticides used, whether applied by ground or aerial equipment. The Contractor shall also submit annually, no later than first week of every fiscal year, a report identifying the total quantity (pounds) of active ingredient for all pesticides used during the previous fiscal year. Approvals may be made and limited to specific pests/sites. During the term of this contract the Contractor shall submit an Out of Cycle Pesticide Use Re-quest (OCPUR) for additional pesticides to the KO/COR/IPMC for review and ap-proval by the designated DoD-certified Pest Management Consultant. The Con-tractor shall not deviate from the Pesticide Use Proposal (PUP) listed pesticides without prior approval from the KO/COR/IPMC. The PUP shall reflect only the cur-rently approved pesticides for application on the installation and updated as addi-tional products are approved and/or other products deleted through an OCPUR approved by the Army Pest Management Consultant via the IPMC.

c. All pesticides shall be used in strict conformance with label directions. Mixing of chemicals shall comply with EPA, DoD, and State requirements.

d. The Contractor shall not store or mix pesticides on the installation. The exception to this is if the work (such as herbicides for vegetation management or termiticides for new building construction) requires mixing on-site. An air gap must be present between the formulation tanks and fill hose during all pesticide mixing operations that use potable water. In addition, there must be a backflow prevention device furnished by the Contractor and installed on all hoses when filling formulation tanks with potable water. If the Contractor mixes pesticide away from a hardstand mixing area, they must use a portable mixing pad. However, the Contractor shall not have a location or work site to store unmixed pesticides on site.

e. All pesticides, rinse water, and containers shall be disposed of IAW label direc-tions. The Contractor shall dispose of any pesticides, pesticide containers, pesti-cide residue, pesticide rinse water, or any pesticide contaminated article at an au-thorized disposal area.

f. The Contractor shall immediately report all spills of hazardous materials to the Contracting Officer and shall be financially responsible for the clean-up of any spills. Spills shall be managed IAW the installation’s Spill Contingency and Coun-termeasure Plan. The Contractor shall have on-hand spill containment equipment and materials necessary to contain spills of pesticides and other pest control ma-terials and supplies that are on the installation.

g. The Contractor shall prepare, submit, and maintain daily and monthly pest man-agement records and reports for each pest management service provided to in-clude surveillance, non-chemical controls and pesticide applications. The Contrac-tor shall submit monthly pesticide usage on DD Form 1532 and DD Form 1532-1 or other computerized system to the KO/COR/IPMC, IAW Location Name

IPMP and DoDI 4150.07p Section E4.11 “Reports and Records”.

h. Records shall be accurate and complete. Records shall include: the installation name, pesticide common name from the label that was applied, pesticide formula-tion, EPA Registration Number, target pest, the type of application and final con-centration applied, the amount of final spray or dry formulation, date of application, location of the service (building number, apartment number, training area, etc. that accurately identifies the location), the pounds of active ingredient applied, and the pest controller’s name and certification number. All pest management records shall be submitted electronically (via disk or e-mail attachment) to the KO/COR/IPMC monthly. Records rejected by the KO/COR/IPMC due to inade-quate or incorrect information shall be corrected and returned to the KO/COR/IPMC by the Contractor at no additional cost to the Government within 10 business days.

i. The Contractor shall maintain a label and Safety Data Sheet (SDS) book of pesti-cides used or stored for use and shall have it readily available for the KO/COR/ACOR upon request.

j. The Contractor shall notify the KO/COR/ACOR within twenty-four (24) hours in ad-vance when subcontracting any pest management operations. The Contractor shall ensure that the subcontractor is properly licensed, trained and certified in each category being subcontracted. The Contractor shall be responsible for the subcontractor’s reports of pest management operations performed by the subcon-tractor.

k. Any proposed changes in Government-approved pesticides shall be submit-ted to the KO/COR for approval at least ten (10) working days in advance of the anticipated use.

1.6 Service Requests shall be submitted into ArMA as an OWO. Pest control services shall not interfere with mission functions. The Contractor shall accomplish non-emergency pesticide treatments in buildings outside normal Contractor duty hours when necessary to protect occupants, equipment, or exposed food from pesticide hazard or contamination, or to gain access to otherwise inaccessible pest harborages. Common examples include the treatment of food handling activities and childcare facilities. The treatment schedule for these facilities shall be coordinated with the building coordinator. The Contractor shall be liable for any subsequent property damage caused by the Contractor’s failure to properly schedule treatment.

1.6.1 Emergency Public Health Requests. The Contractor shall provide personnel to re-spond to emergency public health pest management service via OWO within four (4) hours of the request. Examples of emergency public health pests include bats, wasps, bees, snakes, squirrels, raccoons, opossums, skunks, potentially rabid animals, or any other threatening species.

1.6.1.1 Emergency Mission Critical Request. The Contractor shall provide personnel to re-spond to mission critical pest management service requests within four (4) hours of the re-quest.

1.6.2 Non-Emergency Requests. The Contractor shall provide personnel to respond to non-emergency pest management service requests within three (3) days of the request.

Non-emergency pest management service requests shall be any request that is not an emergency public health pest management request or emergency mission critical pest management request.

1.6.3 Inspections and Reports. The Contractor shall provide pest control services on an “on-call” basis upon receipt of an OWO. Depending on the nature of pest control work, OWOs may require more than one visit to a site to accomplish the work. All work shall be performed IAW the IPMP.

1.6.3.1 Pest Inspections. As part of all OWOs, the Contractor shall inspect for pests, wood damage, insect damage, and conditions conducive to potential damage at any time OWOs are responded to.

a. Reports of Conditions Conducive to Pest Infestation. When the Contractor notices a condition that is promoting or is conducive to pest infestations, they shall submit a report describing findings and recommendations to correct these conditions may include sanitation problems, improper food storage practices, inadequate exclusion policies, or damaged or missing exclusion devices. The Contractor shall report these deficiencies to the KO/COR within one business day after citing conditions.

Report must be legible and can be done electronically or hand-written.

b. Complaints and Retreatment Requests. The Contractor shall, within three working days after receiving notice from the KO/COR re-treat previously treated areas when inspection reveals that there was inadequate control obtained with the initial treat-ment.

c. Building Exteriors. When perimeter treatments are required, the application shall include at least the lower three feet of the exterior wall and shall extend ten (10) feet out from the base of the walls.

1.6.3.2 OWO Reports. All OWOs received by the Pest Control Shop shall be recorded.

The following data shall be included: OWO number, building number, POC, POC phone number, date OWO was received by the shop, pest problem identified on the OWO, and Pest Controller(s) assigned the OWO. The Pest Controller shall enter the date of initial customer contact, the pest identified, and the date the OWO was completed. The docu-mented files shall be maintained in the shop and is subject to KO/COR review at any time.

1.6.3.3 Pest Control in Facilities. The Contractor shall provide unscheduled pest control services for all buildings, UH housing units, structures, and other facilities in response to a OWO. Common pests in facilities include roaches, ants, silverfish, spiders, mice, and rats.

The Contractor shall service IAW Location Name Pest Management Plan.

1.6.3.4 Outdoor Treatment. If an acceptable level of control of cockroaches cannot be achieved in a building through the use of indoor treatments, the Contractor shall treat spaces and sewer lines under or immediately adjacent to the building with residual pesti-cide sprays, aerosols, or dust. The Contractor shall apply the appropriate pesticide to foundations, utility openings, and perimeters of exterior windows and doors when earwigs, ants, spiders, centipedes, or similar nuisance pests cannot be controlled by indoor control efforts alone

1.7 Structural Pests. The Contractor shall perform control services to eradicate termites and other structural pests. Upon receipt of a work order, the Contractor shall perform building and structure inspections for wood infestation or visible damage to structures con-taining wooden components annually by the end of the performance period. The Contrac-tor shall submit an inspection report (DD Form 1070, Termite and Wood Decay Inspec-tion) to the COR/ACOR and the Installation Pest Management Coordinator. The Contrac-tor shall use approved chemicals and wood treatment when pests are discovered during the performance of maintenance, repair, or minor construction work.

1.7.1 Notification of Termite Damage

a. Upon detection of termite damage not already discovered by the Government, the Contractor shall submit a DD Form 1070, Termite and Wood Decay Inspection, to the work order desk within one working day.

b. Wood-Destroying Fungi. The Contractor shall prevent and control wood-destroying fungi upon receipt of a valid work document. Inspection for fungi shall be performed by the Contractor in conjunction with all termite inspections. Non-chemical control methods shall include ventilating crawlspaces and reducing wood moisture.

c. Termite Warranties. The Contractor shall provide the KO/COR with a five (5) year written warranty against existing and new infestations of subterranean termites for the areas treated. The warranty shall state the chemical concentrations, rates, and methods of application complied IAW the EPA label. The warranty period shall commence from the date of acceptance by the KO/COR. Visual sightings of ter-mites, additional damage, new mud tubes, or other signs of living termites within the structure during the warranty period, shall be grounds for re-treatment at the Contractor's expense. The Contractor shall also cover the repair of damage from termite infestations during the warranty period.

d. Rodent Control. Upon receipt of a valid work document, the Contractor shall con-duct surveys to locate the presence of rodent infestation, establish and maintain a combination of rodent bait stations and traps, and employ other approved tech-niques to ensure maximum control of rodents, including rats and mice, especially prior to expected seasonal influx. The Contractor shall provide Hantavirus decon-tamination in coordination with and as approved by the KO/COR/IMPC.

e. Bait Placement. Poisoned bait shall be placed IAW Health standards and shall not be placed in areas where food is stored, prepared, or served. Bait stations shall be maintained around building perimeters, landfills, sewage treatment plants, and other areas as required eliminating rodent activity. Detailed records of bait station locations shall be maintained by the Contractor. The Contractor shall use baits such as pelletized packaged or paraffinized baits in or adjacent to rat burrows and runs, crawl spaces, and utility lines, and shall not use spoiled or decayed baits.

f. Trapping. In unoccupied areas, the Contractor shall inspect mousetraps weekly af-ter placement. Catch shall be collected and disposed of on the same day, and traps shall be re-baited and reset as needed.

1.8 Household Nuisance Pests.

a. Ant Control. The Contractor shall control ants in all Post buildings. The occupant will perform surveillance and control of infested areas with sticky traps, however chemical control shall be performed by the Contractor if Self-Help efforts are inef-fective.

b. Spider Control. The Contractor shall control spider infestations in and around build-ings. Black widow spiders are sometimes found in undisturbed places, such as un-derneath old equipment and in storage areas.

c. Other Household Nuisance Pests. The Contractor shall control other household nuisance pests, including silverfish, earwigs, ground beetles, and other outdoor in-vading household pests. Control of pests shall be performed IAW the Location Name IPMP or IAW standard industry practice if not covered by the IPMP.1.6.0.5 Stored Products Pest Control. The Contractor shall provide service on an as needed basis for the control or prevention of food, fabric, paper, or other stored product infesting pests, including, but not limited to, carpet beetles and silverfish.

Pesticides shall not be applied to exposed food materials or food handling equip-ment.

d. Control efforts pertaining to stored food pests shall require coordination with the Fire Department, food inspectors, and the Installation Veterinary Activity.

e. Non-Fumigation Control Methods. Methods to be used for the control of stored product pests include Freezing the infested items to destroy the pests and then dis-carding the items (performed by customer), Sanitation (performed by customer), Spatial or spot treatments of affected areas, including the use of pheromone traps or chemicals (performed by the Contractor).

1.9 Miscellaneous Pests. The Contractor shall provide pest control services for the con-trol of miscellaneous pests, to include various insects, birds, rodents, and animals. Hu-mane treatment shall be used to remove miscellaneous pests from buildings. The Con-tractor shall also provide cleanup of nesting materials, feces, urine, etc. left by these pests and apply an effective deodorizer as required. The Contractor shall use live traps or nets to capture vertebrate pests.

2.0 Description of Services. The Contractor shall provide Integrated Pest Manage-ment/Entomology service to USAG Fort Hamilton facilities and grounds. Areas covered by pest control services under this Contract include, but are not limited to the following:

a. Facilities and Grounds

b. Food Service Facilities

c. Barracks

d. Medical and Dental Clinics (Interior and Exterior)

2.1 Indoor Pest Control. The Contractor shall notify building occupants prior to scheduled application of any pesticides (normally twenty-four (24) hours) and shall post any appropri-ate warnings to ensure personnel safety.

a. Preparation Instructions - Prior to scheduled application, the Contractor shall pro-vide the customer with instructions on how to prepare for pesticide application. The customer shall be informed prior to the work if he/she needs to perform certain tasks such as turning off air handler units or turning off gas supply to stoves. In-structions shall include the recommendation that customers vacate the treated area, if required, for an industry- accepted time based on the type of treatment, in order to allow pesticide odors to dissipate. A point of contact shall be provided to answer occupant questions.

b. Clean-Up Instructions - At the time of notification, the Contractor shall prepare and furnish the occupants with written instructions regarding exposure to and clean-up of residual sprays or baits, including instructions on the ventilation of treated areas if applicable

2.1.1 Plan and Manage the Indoor Pest Management Program. The Contractor shall submit to the COR/ACOR a weekly Pest Management Maintenance Record, which in-cludes a schedule for all work and inspections (to include actuals, as well as scheduled).

The submittal shall begin ten (10) days after award. The schedule and arranged work shall have minimal disruptions.

2.1.2 Food Handling Establishments.

a. The Contractor shall provide pest control inspections at all food handling establish-ments weekly and treat as required. Treatment shall be performed only when the food establishments are unoccupied. Food handling establishments are shown in TE 0801 Food Handling Establishments.

b. The Contractor shall control infestation of insects and rodents IAW IPMP.

c. The Contractor shall conduct inside treatment of childcare development centers only when children are not present in the facilities. Childcare center spraying shall comply with AR 608-10, Child Development Services and TG 2 “Integrated Pest Management in Child Development Centers and Schools, November 2016.

d. The Contractor shall weekly set and check traps or use other approved methods in food storage areas to protect stored products. The Contractor shall not use poison for pest control in food preparation areas or floor space in common areas such as hallways. Traps located outdoors shall be placed in bait stations to protect non-tar-get animals. Bait stations shall be secured against removal. Approved insecticides shall be used as the method of treatment. In addition, the Contractor shall provide and maintain continuous surveillance tools (e.g., sticky traps) at all operational food service facilities as necessary.

e. Instruction for Food Service Managers. In conjunction with each work assignment, the Contractor shall instruct the managers of each food service facility in proper sanitation and Self-Help techniques required to suppress pest populations, thereby reducing potential for development of pesticide resistance.

2.1.2.1 Flies. The Contractor shall inspect for flies during monthly building and weekly food handling establishment inspections. Building inspections shall include all lunch-rooms, break rooms, and kitchenette areas. The Contractor shall provide pest control based on inspection results. The Contractor shall provide fly control in and around food service areas, loading platforms, trash areas, transportable garbage containers, and other areas. Fly control usually is required for filth flies. The Contractor shall provide addi-tional control as needed IAW the IPMP.

2.2 Outdoor Pest Control. Outdoor spraying and other chemical applications shall start when the weather conditions are favorable. The Contractor shall conduct applications as directed (weather permitting) until the entire project is completed. Notification Require-ments for Outdoor Pesticide Application. Notification requirements shall be IAW the State of New York Department of Agriculture and Rural Development (TDA) on Pest Manage-ment Requirements.

2.2.1 Outdoor Pest Management. The Contractor shall control public health animal and plant pests. The Contractor shall submit to the COR/ACOR a weekly Pest Management Schedule of outdoor pest management activities, which includes a schedule for all work and inspections (to include actuals, as well as scheduled). The submittal shall begin ten

(10) days after award. The schedule and arranged work shall have minimal disruptions.

Required inspections shall be performed concurrently whenever possible.

2.2.1.1 Trees, Shrubs, and Turf Pests. A variety of insects, other arthropods, and plant diseases occasionally become pests of turf and ornamental plants. The Contractor shall control trees, shrubs, and turf pests, to maintain the aesthetic value of the improved grounds. The Contractor shall inspect trees and shrubs in April, June, August, and Octo-ber for infestation and disease, and treat based on inspection findings. The Contractor shall treat infestation within five (5) calendar days of detection. The Contractor shall treat pests attacking trees, turf, and ornamental plants before pest infestation causes irreversi-ble damage. The Contractor shall also perform visual inspections of improved ground ar-eas in conjunction with each treatment to ensure that pest infestation of trees, plants, and shrubs is minimized.

a. Tent Caterpillar Control. Tent caterpillars are normally found on elm trees and other ornamental plants, shrubs, and trees from late March through April. These caterpil-lars make ugly nests in the tree crotch and can severely defoliate or kill the tree.

The Contractor shall implement a tent caterpillar control program, including tent re-moval. Because tent caterpillars normally rest inside the nest during the daytime and feed on the foliage during the hours of darkness, effective tent removal and chemical treatments may require complete coverage of the foliage and not just treating the nest. Primary emphasis should be placed on controlling tent caterpillars in improved grounds areas.

b. Webworm Control. Fall webworms attack a wide variety of trees and make ugly nests on the terminal ends of the branches. The Contractor shall implement a fall webworm control program, to include inspection and control of webworms on elm and poplar trees post wide.

c. Elm Leaf Beetle and Other Foliage-Feeding Pest Control. Numerous foliage feed-ers and woodborers, such as Elm Leaf beetles, occasionally require control. The

Contractor shall control other plant pests that could kill ornamental plants or trees if not treated. Each pest shall be evaluated on an individual basis to determine the need for control. The Contractor shall use industry-accepted practices for control of these other pests if they are not included in the (installation) IPMP.

d. Spotted Lantern Fly feeds voraciously on many economically important crops like grapevines, hops, ornamental landscape plants, and many tree species. While feeding can stress plants and cause localized branch damage, it is not known to di-rectly kill plants. Spotted lantern fly feeding is considered a plant stressor and may contribute to the long-term weakening of established plants and trees. Contact in-secticides may be used to control SLF adults because many of them feed on the lower parts of trees where they are more visible and easier to reach with direct sprays. Properly applied systemic insecticides can provide months of control by continuing to kill the adults as they arrive.

2.2.1.2 Mosquito Larvae. The Contractor shall perform weekly inspections of mosquito larvae during mosquito season based on the IPMP.

2.2.1.3 Adult Mosquitoes. The Contractor shall perform adult mosquito surveillance and treatment and control, as specified in the IPMP. The Contractor shall weekly inspect for adult mosquitoes and treat as necessary April through October. The Contractor shall reap-ply pesticides whenever critical levels are reached or mosquito-borne disease outbreaks are detected, based on guidance from the KO/COR/ACOR. When the critical population level of twenty-five (25) females per trap per night (for all mosquito species) is detected, the Contractor will be notified by the Preventive Medicine Activity to initiate control. Mos-quito control shall normally be performed during the months of May through October in the early morning hours 0300 to 0500, weather conditions permitting IAW the current version of the IPMP.

2.2.1.4 Other Pests of Medical Importance. The Contractor shall survey and control pests of medical importance as necessary for the protection of health and safety as out-lined in the IPMP. including but not limited to, mosquitoes, ticks, cockroaches, filth flies, rodents, and any carriers of vector-borne diseases. Work involving pests of medical im-portance shall be performed IAW AR 40-3 and AR 40-5, Change 1.

a. Flies. The Contractor shall provide fly control in and around food service areas, loading platforms, trash areas, transportable garbage containers, and other areas.

Fly control usually is required for filth flies. The Contractor shall provide additional control as needed IAW the IPMP.

b. Venomous Arthropods. The Contractor shall control venomous arthropods (bees, wasps, hornets, gnats, and other biting, stinging, and urticating or vesicating arthro-pods) with residual insecticides as specified in the USAG Fort Hamilton PMP in and around buildings, transportable garbage containers, housing areas, and recrea-tional areas such as picnic grounds, ballfields, training areas, and other areas. In-sects shall be destroyed. There should be no visible signs of live insects after treat-ment or removal. The Contractor shall give priority response to work requests from persons with documented sting sensitivity.

c. Honeybees/Wasps. The Contractor shall report any discovery of honeybees or wasps to the KO/COR within two hours of discovery to include their location and potential hazard to building occupants.

d. Flea Control. Upon receipt of a valid work document, the Contractor shall inspect for and control fleas in buildings IAW the USAG Fort Hamilton PMP.

2.2.2 Dead or Dying Animals. The Contractor shall remove dead or dying vertebrate ani-mals from the installation and dispose IAW State regulations. Animal carcass removal shall be performed as part of pest control. The Contractor shall be responsible for animal carcass removal within the confines of the building envelope and throughout the Installa-tion. If noxious odors indicate the presence of dead rodents or other animals in inaccessi-ble areas, the Contractor shall make every effort to locate and remove the carcass. Upon removal of the carcass, no later than two (2) hours, the Contractor shall apply an effective deodorizer to the area. The carcass shall be disposed of at an approved off post landfill area. Work order submitted in ArMA as OWO

2.2.3 Stray Animals. To reduce the potential for animal bites, diseases such as rabies, and parasites such as fleas, lice, and mites, the Contractor shall remove and properly handle stray animals. from inside buildings and other locations on USAG Fort Hamilton IAW guidance from the DPW-Environment Division. Stray animals considered household pets shall be delivered to the local animal shelter the same day of capture. Stray animals shall be considered as DOD-owned animals until disposition is made; that is, until eu-thanized, adopted, or released to civil authorities.

2.2.3.1 Animal Pick-up. The Contractor shall utilize live traps, capture poles and dart poles as primary methods, The Contractor shall obtain training in the use of these and other appropriate methods and shall employ all methods as humanely as possible. Traps shall be placed so as not to endanger small children or domestic pets. The Contractor shall inspect each trap daily, at a minimum. The use of trapping shall continue until all ani-mals in the areas designated by work documents are removed. In the event a stray is cap-tured notify the COR/ACOR, DES, and RCI.

2.2.3.1.1 Control of wildlife species, such as opossum, raccoons or skunks are managed IAW with the IPMP and handling of these animals shall be per instruction by the DPW En-vironment Division and in coordination with NYC Animal Control.

2.2.3.1.2 Birds N/A

2.2.3.2 Animal Control Vehicles. Vehicles utilized to transport domestic animals shall be equipped with cages specifically designed to transport, confine, and segregate do-mestic animals in a humane manner. The vehicles and animal carriers used for trans-porting domestic animals shall be cleaned IAW Code of Federal Regulations Title 9, Sec 3.11.

2.2.3.3 Service Calls. Upon submission of the OWO, the Contractor shall proceed to the specified location, arrive within thirty (30) minutes after notification, pick up the de-scribed domestic animal in a humane manner, and impound. The Contractor shall im-pound domestic animals that have been involved in bite or scratch incidents, are creat-ing a nuisance, are a hazard, or have otherwise been ordered to be impounded

2.2.3.3.1 Sick Animals. The Contractor shall immediately notify NYC Animal Control if a domestic animal that has been impounded displays signs of injury, illness, or any other trauma that indicates the animal needs immediate medical attention.

2.2.3.4 Reporting. The Contractor shall provide a daily electronic summary report of activities performed throughout the day. The Contractor shall provide an example of the daily summary report to the KO ten (10) days after contract award for approval. The re-port shall include total mileage driven, animals captured, location of capture, impound location, and any other significant activity or problems associated with animal control.

2.2.3.4.1 Stray Animal Control Intake Form. The Contractor shall fill out a Stray Animal Intake Form, located in TE 0802, after the stray has been captured and secured within the vehicle. The Contractor shall try to fill out the form with the maximum amount of in-formation available. The Contractor shall submit the completed form to the COR/ACOR within one (1) working day.

2.2.4 Miscellaneous Animal Pests. The Contractor shall control pests that damage grounds, particularly moles and groundhogs, and fill burrows that have been trapped out. The Contractor shall lock the live traps in either the open or closed position during non-duty days. The Contractor shall remove and properly handle animals according to State and IPMP regulations.

2.2.5 Vegetation Control. The Contractor shall conduct vegetation control (grassy and broad leaf weeds, forbs, bushes, and trees) IAW the IPMP and the Installation Natural

Resource Management Plan. Outside treatment with herbicides or pesticides shall not be used for vegetation control within one hundred (100) feet from the perimeter of children's play areas or child development centers, IAW AR 608-10, unless otherwise specified by the KO/COR. Upon discovering non-vegetation pests during inspections or treatments, the Contractor shall submit a OWO.

2.2.5.1 Weed Control. The Contractor shall limit the application of herbicide to parade and athletic fields. The Contractor shall inspect the installation grounds for weeds and invasives monthly. The Contractor shall ensure that the licenses, certificates, and train-ing of Contractor personnel applying herbicide are valid and kept current. Copies of these licenses and certifications shall be provided to the KO within ten (10) calendar days prior to the start of the contract period, and again within ten (10) calendar days upon a change in personnel. Contract herbicides management employees shall not ap-ply herbicides under someone else’s certification. If the Contractor spills or releases any hazardous substances (i.e., substances listed in 40 CFR 302, Designation, Report-able Quantities, and Notification), the Contractor shall notify the COR/ACOR and the Environmental Office by written notification within one (1) hour. The Contractor shall submit a consolidated list of all herbicides used during the month, in a monthly herbicide application record, to the COR/ACOR. The Contractor shall only use herbicides listed on the garrison’s Pesticide Use Plan (PUP).

2.2.5.2 Railroads and Dams N/A

2.3 Other Services.

2.3.1 Special Services. The COR/ACOR will notify the Contractor as soon as a special service requirement is known. The Contractor shall coordinate special service require-ments with the existing pest management schedule. Pricing for this unscheduled ser-vice shall be IAW the pre-established unit prices in the contract.

2.3.2 Special Event Services. The Contractor shall provide additional pest control ser-vices for special events when necessary. The DPW will provide historical data on spe-cial event services required in TE 0803 Special Services and Events. Special events include, but are not limited to, Very Important Person (VIP) visits, retreats, ribbon cutting ceremonies, and open houses. When necessary, the Contractor shall deviate from its schedule to meet special event requirements, at no additional cost to the Government.

The Contractor shall be authorized one (1) additional duty day to return to its normal op-erations.

2.3.3 Food Service Facility Inspection.

a. The Contractor shall perform monthly pest surveillance at food service facilities.

The Contractor shall: survey each site completely; identify the presence of pests, pest damage, or any potential for pest infestation; determine the extent of the pest problem; and recommend sanitation practices that eliminate food, water, and harborage for pests. Pests to survey shall include filth flies, roaches and stored product insects. When Pests are found during the course of inspections, the Contractor shall notify the COR before taking further action.

b. Food Service Documentation. The pest controller who services these facilities shall annotate on the IPM log all pest management services performed and pro-vide a copy to the facility manager and to the KO/COR monthly.

2.3.4 Commissary Inspection. The Contractor shall inspect the Post Commissary weekly. Inspection results shall be submitted to the KO/COR on monthly basis The Con-tractor shall survey the facility completely; identify the presence of pests, pest damage, or any potential for pest infestation; and determine the extent of the pest problem. Con-trol of pests found during the course of inspections shall be performed with IPM tech-niques via OWO.

3.0 Operations

3.1 Pest Control Facilities. The Contractor shall mix and store pesticides in the Govern-ment-provided pest control facility. The pesticide and herbicide storage and mixing facil-ity, Building Number, was designed IAW the criteria for such facilities. Offsite mixing (mixing at the site of application) is allowable provided that the Contractor provide an approved SOP for the operations and that appropriate spill containment equipment is immediately available at the location.

3.2 Pest Control Vehicles. Only authorized vehicle operators wearing protective cloth-ing shall transport pesticides. Vehicles used to transport pesticides shall be labeled for pesticide use and dedicated for pest control use only. Such vehicles shall be equipped with a fire extinguisher, spill and decontamination kit, emergency shower/eye wash.

Pest control vehicles shall not be left unattended at any time unless properly locked and secured. Transportation of all pesticides shall be IAW 49 CFR Part 171-180. All vehicles used to transport pesticides shall be free of observable pesticide spillage or residue.

Chemicals shall not be stored in the passenger compartment of pest control vehicles;

on trucks, all chemicals shall be stored in the lockable bins on the truck bed.

a. Vehicle Applications. Vehicles used for outdoor fogging applications shall not ex-ceed ten (10) miles per hour during application to prevent under- or over- appli-cation of pesticides.

b. Data Sheet Requirement. When pesticides are transported, the transporter shall carry a Material Safety Data Sheet (MSDS) and product labels(s).

3.3 Pest Control Equipment

a. All equipment proposed for use shall be made available by the Contractor for in-spection by the KO/COR upon request. At the time of the inspection, the equip-ment and operator's ability to deliver spray to the designated height or distance, as indicated by the equipment manufacturer's manual, shall be demonstrated by the applicator that shall be responsible for the actual treatment.

b. Ultra-Low Volume (ULV) equipment shall be calibrated to assure proper flow rate and droplet size of pesticide as required by the label. ULV equipment shall be calibrated, including droplet size analysis, fifteen (15) days prior to start of work and thereafter, every fifty (50) hours of use or when the machine is repaired. Cal-ibration and droplet analysis reports, when required, shall be maintained on file.

Equipment that has failed shall be replaced and/or repaired by the Contractor prior to resuming operations.

c. Equipment Specifications and Maintenance. All equipment shall be labeled “Con-taminated with Pesticides” IAW all Federal and State regulations. Tanks, valves, and fittings shall be checked for signs of leakage prior to each pesticide transfer.

All pesticide dispersal equipment, including bait stations and trays, shall be clearly and plainly marked with the Companies Name, a point of contact, phone number, and the words "DANGER"..."PESTICIDES", or as required by applicable regulations. The Contractor shall provide repair and maintenance necessary to keep all equipment in proper operating condition. The Contractor shall provide re-pair and maintenance necessary to keep all equipment in proper operating condi-tion.

d. Spray Equipment Restrictions. The Contractor shall not use spray equipment in winds exceeding ten (10) miles per hour. The Contractor shall prevent any weed control or herbicide spray drift from adversely affecting non-target shrubs, trees, grass, or other plantings. As directed by the KO, the Contractor shall repair or re-place property and non- target vegetation damaged as a result of careless or in-appropriate use of spray equipment.

3.4 Chemical Usage. All pesticides shall be procured, possessed, handled, and applied in strict accordance with the manufacturer's label as registered with the Environmental Protection Agency (EPA) or State of Texas/New Mexico pursuant to the Federal Insecti-cide, Fungicide, and Rodenticide Act (FIFRA) and the Occupational Safety and Health Association (OSHA) Hazard Communication Standard. Each product shall be registered for use under the particular environmental conditions under which it is applied. The Contractor shall obtain and comply with state and local permits required for the procurement, use, and disposal of any pesticide used under this Contract. The Con-tractor shall give top priority to the use of non-chemical pest control techniques. Chemi-cal control methods shall be used only after maximizing the use of non-chemical con-trols or after determining the unfeasibility of using non-chemical controls. Non-chemical controls requiring the effort of other Installation personnel shall be coordinated with the appropriate agencies or activities and shall be brought to the attention of the KO/COR.

a. Inventory Management. Pesticides that have been suspended or canceled by the EPA shall only be used per the suspension or cancellation order and shall not be used after the date indicated on the order.

b. Chemical Testing. The KO/COR may sample the Contractor's…