25-R-5001 - Solicitation Amendment 0001.pdf

0012099907

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Amendment 0001 Summary under Section SF30 Block 14 Continuation Page.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Oct-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W15QKN25R5001

X 9B. DATED (SEE ITEM 11)

15-Oct-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Oct-2024

CODE

US ARMY CONTRACTING COMMAND

5418 S. SCOTT PLAZA

JOINT BASE MDL NJ 08640

W15QKN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W15QKN25R5001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001 SUMMARY

The prupose Amendment 0001 to solicitation number W15QKN-25-R-5001 is as follows:

1. To extend the response date:

FROM: 02:00PM EST, 22 October 2024

TO: 02:00PM EST, 14 November 2024

2. To update Section L “Instructions to Offerors” number “8” site visit information. The Point of Contact(s) (POC) is changing from Ms. Carolyn Pilagonia to :

Name/Title: Robert Sanchez, Facility Operation Specialist Phone: (718) 630-4767 Email: robert.r.sanchez26.civ@army.mil

Name/Title: Benito Rodriguez, Quality Assurance Specialist Phone: (929) 417-2739 Email: benito.rodriguez17.civ@army.mil

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Oct-2024 02:00 PM to 14-Nov-2024 02:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTINOS TO OFFERORS

SECTION L - INSTRUCTIONS TO OFFERORS

THIS IS TO BE COMPETED AS A 100% HUBZONE SMALL BUSINESS SET ASIDE THIS REQUIREMENT

IS SUBJECT TO AVAILABILITY OF FUNDS

1. The United States Army Contracting Command – New Jersey (ACC-NJ) on behalf of the United States Army Garrison (USAG) Fort Hamilton, Directorate of Public Works (DPW), has a requirement to procure Base Operations Support Services at Fort Hamilton located in Brooklyn, New York.

2. The Government intends to award a single, non-commercial Firm Fixed Price (FFP) Contract with Cost Reimbursable (CR) line items for Equipment and Project Work (no fee) hybrid type contract. The anticipated period of performance for this effort shall be one 1-month Phase-In period and 11-month base period, and four (4) 12-month option periods.

3. The proposal shall be presented in sufficient detail to allow the Government proper evaluation of the response to requirements outline in this solicitation. The Government will not assume the offeror possesses any capability, understanding, or commitment not specified in their proposal.

4. All questions shall be in writing and emailed to the Contract Specialist, Mitchell Douglas, at mitchell.e.douglas.civ@army.mil AND the Contracting Officer, Jeffrey L Zeichner, at jeffrey.l.zeichner.civ@army.mil. All questions shall be submitted as specified herein no later than 28 October 2024 by 4:00PM EST.

5. It is the offeror’s responsibility that all responses submitted, regardless of method of submission, are received in this office prior to the time and date for receipt of the offer. Proposals are due no later than the date and time listed in Block 9 and shall be submitted via email to the Contract Specialist at mitchell.e.douglas.civ@army.mil and the Contracting Officer jeffrey.l.zeichner.civ@army.mil.

6. All services shall be performed in accordance with (IAW) all Performance Work Statements (PWSs).

7. All offers shall remain valid for 120 calendar days.

8. A site visit has been scheduled for 22 October 2024 at 11:00AM EST. Please contact Robert Sanchez at (718) 630-4767 or at robert.r.sanchez26.civ@army.mil or Benito Rodriguez at (929) 417-2739 or at benito.rodriguez17.civ@army.mil to confirm your attendance and for additional information. Please note, the site visit is limited to three guests per company. Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

9. The Offeror must be registered in the System for Award Management (SAM) in order to be eligible to receive Department of Defense contract awards. If you need to register in SAM, please visit https://www.SAM.gov.

10. Unique Entity Identification #:______________________________

11. CAGE Code:______________________________

12. Federal Tax ID (TIN)#:_______________________________

13. Multiple proposals will not be accepted.

14. The Government maintains a tax-exempt status. In accordance with Federal Acquisition Regulation (FAR)

15.402 and 15.403-1, certified cost or pricing data are not required based on the fact that adequate competition is expected for this procurement. Information other than certified cost or pricing data may be provided in contractor format providing that sufficient information is made available. Information submitted shall be prepared following the instruction in FAR 15.403-5. If after receipt of proposals the Contracting Officer determines that there is insufficient information available to determine price reasonableness and none of the exceptions at FAR 15.403-1 apply, the Offeror may be required to submit cost or pricing data.

15. Single Offer Received – In the event that adequate competition is not obtained (i.e. single responsible Offeror, the Contracting Officer will incorporate FAR 52.215-20 entitled, “Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing Data,” into the solicitation. The Contracting Officer shall obtain additional cost or pricing data, if needed, to determine a fair and reasonable price. If the acquisition exceeds the certified cost or pricing data threshold and an exception to the requirement for certified cost or pricing data at FAR 15.403-1(b)(2) through (5) does not apply, the cost or pricing data shall be certified and the contracting officer shall request a Certificate of Current Cost or Pricing Data, IAW DFARS 215.371-3. If the offered price can still not be determined fair and reasonable, the contracting officer shall enter into negotiations with the offeror to establish a fair and reasonable price. The negotiated price should not exceed the offered price

16. The Offerors shall submit a signed SF33 (pg.1, Block 17. Signature of Offeror/Contractor). The Offeror is required to complete blocks 15a, 15b, 15c, 16, 17, and 18 of the SF33, and complete Section B for all CLINs to include all fill-ins required to be completed and provide a completed Price Matrix. In doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation.

17. The Offeror shall provide proof of VALID Certificate of Insurance IAW FAR 52.228-5 “Insurance–Work on a Government Installation” and “Required Insurance”.

18. PROPOSAL INSTRUCTION

a. General: Offerors shall provide information by addressing each Factor in the format and sequence identified in the solicitation. The Offerors must provide information in sufficient detail to allow the Government to make an acceptable/unacceptable assessment of the Offeror’s capability to perform the services outlined in the solicitation and all applicable documents. The Technical Factor and Past Performance Factor will be evaluated on an “Acceptable” or “Unacceptable” basis. The Factors identify the minimum requirements that are key to successful contract performance. An Offeror must receive an “Acceptable” rating for all non-price Factors to include all Technical Factor Areas of Consideration (AOC) to be considered for award. AOCs are not subfactors and are not weighted separately. In order to be rated Acceptable, the proposal must clearly meet the minimum requirements of the solicitation. The Offerors must provide information in sufficient detail to allow the Government to award the solicited requirement to the Offeror whose proposal is determined to be the Lowest Priced Technically Acceptable (LPTA) based on the evaluation criteria outlined in this solicitation.

b. The proposal must not merely repeat the solicitation requirements, but rather must provide convincing documentary evidence in support of conclusive statements of how contract requirements will be met. The Government will not assume the Offeror possesses any capability, understanding, or commitment not specified in the proposal.

c. The Government does not assume the duty to search for data to cure problems it finds in proposals. The burden of proving acceptability remains with the Offerors.

d. The Government intends to award without discussions (see FAR 52.215-1). Proposals that do not contain the information requested in this solicitation risk being determined Unacceptable by the Government. The Government will not assume the Offeror possesses any capability, understanding, or commitment not specified in the proposal.

19. FORMAT FOR PROPOSALS

a. Each proposal shall be submitted in separate volumes. Volume 1 will consist of Factor 1 - Technical, Volume 2 will consist of Factor 2 – Past Performance, and Volume 3 will consist of Factor 3 – Price/Cost. Each proposal must include all volumes and shall be submitted by the closing date and time set forth in the solicitation. Failure to provide any volume may result in the proposal being given an Unacceptable rating. Information provided shall be specific to each Factor.

b. Page limitation and number of copies for each Factor is as follows:

Factor 1: Technical Factor (Maximum of 40 pages)

Area of Consideration 1—Program Management Area of Consideration 2—Capability Statement Area of Consideration 3—Quality Assurance Plan

Area of Consideration 4—Property Management Plan Factor 2: Past Performance (Maximum of 2 pages per reference) Factor 3: Price / Cost (No Maximum).

NOTE: Areas of Consideration are not sub-factors and will not be separately weighted. Each Area of Consideration must be determined to be Acceptable in order for an Offeror to receive an Acceptable rating for the overall Technical Factor.

The Price Matrix Attachment 0003 shall be submitted in Microsoft Excel and MUST HAVE THE FORMULAS INTACT AND FUNCTIONING. Any other documentation that is based on or includes mathematical calculations (e.g., calculations for rental value of government property in the Offeror’s possession, calculations where there is the appearance of unbalanced pricing, etc.) shall be submitted in electronic, executable format utilizing Microsoft Excel.

Any additional information necessary to explain the proposed pricing that does not contain mathematical calculations may be submitted in Adobe, Microsoft Word or Microsoft Excel format.

c. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. A Table of Contents should be created using the Table of Contents feature in MS Word. MS Word (.doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right - 1” Gutter – 0” From Edge – Header, Footer – 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

d. Length: Each volume shall be as brief as possible, consistent with complete submission. The page count will be made by counting the pages from left to right, consecutively. Pages that exceed the page limitation will be returned to the Offeror and will not be evaluated. Each paragraph shall be separated by at least one blank line. Annexes, documentation and attachments that are submitted by the Offeror, which are not required as part of the Solicitation, will count against the page limitations. If pages are printed on both sides, each side will count as a separate page.

The following will not count against page limitations: volume title pages, table of contents pages, cross referencing pages, indices, acronym lists and page dividers (used to separate proposal sections). Pages should not exceed 8-1/2 inches in width by 11 inches in length; foldout pages depicting such items as sketches, etc., may be used, with each fold counted as one page. The font used shall not be less than 12 point. Deviation from Requested Format are not authorized.

15. OFFERS MUST INCLUDE THE FOLLOWING INFORMATION:

I. Technical Factor:

(a) Program Manager (PM) – submit the PM’s qualifications. The PM shall have a minimum of five (5) years of administrative and/or supervisory experience managing a contract of this size and scope with similar responsibilities and technical skills and requirements. The PM shall also hold a 4 year engineering degree from a college accredited by an agency or association recognized by the US Department of Education. The engineering degree must be in the mechanical, electrical or civil engineering fields. See PWS 2.1.11.1.1 Project Manager (PM)and Personnel Licensing and Certificates included in Attachment 0073 for full description of the PM’s duties and responsibilities.

(b) Capability Statement – submit a capability statement to include a staffing plan and transition in/out plan. The Capability Statement shall provide enough information to adequately address the Offeror’s experience or technical capability to meet the requirements of the PWS, to include the major technical components of the requirements:

Overall Management and Work Control, Heating/Cooling Services, Wastewater Services Solid Waste Management, Grounds Maintenance, Pavement Clearance, Facility Maintenance-Vertical, Facility Maintenance-Horizontal, Pest Management Services, and other ancillary work associated with base operation services. The transition plan shall be submitted in accordance with the PWS, Section 3.2 Transition (Phase In/Phase Out), and shall address such items including, but not limited to, property inventory, personnel transition, management interface, etc. The Offeror shall address all Personnel Licensing and Certificates included in Attachment 0073.

(c) Quality Assurance Plan. This plan must delineate the processes and methodologies which will be used to ensure that performance of required services is maintained at the highest quality, to include performance measurement metrics, workload analysis, problem solving processes, and remediation solutions for problem areas.

The Quality Assurance Plan shall be submitted in accordance with the PWS, Section 4.0 Quality Assurance.

(d) Property Management Plan. Submit a Property Management Plan which describes how the Offeror plans to manage any Government Property that may currently be in their possession and/or may be provided. The Property Management Plan shall provide sufficient information to adequately address the Offeror’s ability to properly manage any Government Property provided under this contract. The Property Management Plan shall be submitted in accordance with the Use and Rental of Government Property clause in this Request for Proposal as well as the PWS, Section 4.5.

II. Past Performance:

(a) The Government will evaluate the quality and extent of Offeror's performance deemed relevant to the requirements of this RFP. The Government will use information submitted by the Offeror and other sources such as other Federal Government offices and commercial sources to assess performance. Provide a list of no more than three (3), of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years from the solicitation issue date. Relevant contracts include performance of efforts of similar scope and magnitude involving base operations and maintenance. If an Offeror intends to submit a reference for an Indefinite Delivery Indefinite Quantity (IDIQ) contract or a Blanket Purchase Agreement (BPA), the Offeror shall submit single orders placed under an IDIQ contract (under FAR 16.501-1); or a single call order placed under a BPA

(FAR 8.405-3, 13.303). Each task/call order submitted will be considered one of the references permitted per the above guidance. An IDIQ/BPA contract reference without an order number will not be considered in the past performance evaluation. The data concerning the Offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. For parent companies, subsidiaries and affiliates, explain how the resources of these entities will perform on this effort. In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. In the case of an Offeror without a record of relevant past performance or is so sparse that no meaningful past performance rating can be reasonable assigned, the Offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown past performance.

Furnish the following information for each contract listed:

(1) Company/Division Name

(2) Product/Service

(3) Contract Number, Award Date, and Period of Performance

(4) Price/Cost. Original awarded and final (or projected final, if contract is current).

(5) Procuring Contracting Officer (PCO). Name, telephone number and email address

(6) Administrative Contracting Officer (ACO). Name, telephone number and email address

(7) Government or commercial technical representative or Contracting Officer’s Representative (COR) name, telephone number, and email address.

(8) Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation. In determining relevancy, consideration should be given but not limited to such things as service similarity, service, size and complexity.

(9) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions and efforts to avoid recurrence/overcome.

III. Price / Cost:

(a) The offeror shall submit pricing for all CLINs in Section B and the Price Matrix. If there is a difference between the Price Matrix and Section B, the prices in the Price Matrix will take precedence. The offeror shall complete all applicable cells as highlighted for all worksheets included in the Price Matrix If the offeror does not separately price the CMR CLINs, the offeror shall indicate “NSP” in the respective CMR CLINs in Section B and on the Summary Tab of the Price Matrix.

(b) Firm Fixed Price (FFP) Labor CLINs: The offeror must complete the labor portion of solicitation Attachment 0003 for each contract period. The offeror shall propose fully burdened hourly labor rates (inclusive of direct labor, indirect expenses, and profit) and the associated number of Full Time Equivalents (FTEs) deemed appropriate to meet the Government’s requirements for each period of performance. For the Phase-in Period, the offeror shall propose its own labor categories and FTEs in the Price Matrix (Phase-in Tab). For all other periods, the offeror may not deviate from categories listed in the Price Matrix. The Price Matrix reflects Government-provided minimum FTEs required to meet the PWS; however, offerors may propose more FTEs (but cannot propose less FTEs). The offeror may not deviate from categories listed in the Price Matrix. The worksheet contains formulas that will automatically calculate dollars. Offerors shall not change the formulas unless they account for costs differently than what is reflected in the spreadsheet.

(i) Collective Bargaining Agreement (CBA) Labor Categories: For labor categories that are covered by a CBA, the offeror shall complete the applicable highlighted cells in the Price Matrix, detailing the CBA labor category, productive hours per year, hourly direct labor rate (per CBA), payroll taxes, other fringe benefits and other indirect costs and profit. According to FAR 22.1002-3, for any labor categories covered under the current CBA, the successor contractor must pay wages and fringe benefits at least equal to those contained in the existing CBA. A copy of the current CBA is included as Attachment 0075. Offerors shall not propose wages and fringe benefits lower than those reflected in the subject CBA. The CBA covers different effective periods than the period of performance of the base and each option. The Offeror should take into consideration any pro-rated labor rates, based on the effective date of the CBA. For option years not included in the CBA, the offeror shall not apply escalation to the direct labor rates. Once a new CBA is in place, the contract will be modified to reflect the negotiated union labor rates. In order to evaluate and offeror’s compliance with the applicable CBA, the offerors shall provide the basis/assumption for the proposed CBA benefits.

(ii) Management/Exempt Labor Categories: For labor categories that are not covered by a CBA, the offeror shall complete the applicable highlighted cells in the Price Matrix, detailing the labor category, annual salary, , all indirect costs and profit and the FTE minimum proposed for each labor category for all contract periods (if different than what is stated as the Government-required minimum).

(c) Materials/Equipment/ODCs and Project Work (Cost Reimbursable/No Fee) CLINs:

(i) Materials/Equipment/ODCs and Project Work will be reimbursed on a cost, no fee basis. For evaluation purposes, the offeror shall propose indirect rates applicable to the Government provided Materials/Equipment/ODCs and Government Provided Project Work in Attachment 0004 and in accordance with its standard accounting practices. Offerors shall complete applicable highlighted cells on each worksheet and shall not change the Government-provided Materials/Equipment/ODC or Project Work costs. If needed, offerors can insert additional rows for applicable indirect expenses. No fee shall be proposed.

(ii) Indirect Rates Applicable to Materials/Equipment/ODCs and Project Work: The offeror shall identify the basis for the proposed indirect rates applicable to Materials/Equipment/ODCs and Project Work (i.e. Forward Pricing Rate Agreement (FPRA), Forward Pricing Rate Proposal submission, Approved Provisional Billing Rates, budgetary rates, etc.) and provide documentation supporting their proposed indirect rates, in order to perform a cost realism analysis. The offeror shall provide copies of their current (within the last twelve months) Forward Pricing Rate Agreement or Forward Pricing Rate Proposal submission and/or Provisional Billing Rates approval letter. For indirect rates based on Forward Pricing Rate Proposal, Provisional Billing Rate or budgetary data or if none of the listed DCAA/DCMA documents are available, the offeror shall provide details on formulation of indirect rates (including the detailed pool of expenses with associated dollar values and a breakout of the allocation bases with associated dollar values) in Microsoft Excel. Provide the same detailed breakout for the contractor/subcontractor’s actual indirect rates for the last two completed fiscal years.

(d) Contractor Manpower Reporting (CMR) CLINS: The Offeror shall determine to price or not-separately-price (NSP) the CMR requirement based on their accounting system. If the Offeror recoups CMR costs in its indirect costs, the Offeror shall not separately price the CMR CLINs and shall indicate “NSP” in Section B and the Summary tab of the Price Matrix. If CMR is priced, the proposed price for each period will be input directly on the Summary tab in the Price Matrix.

(e) Unbalanced Pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques. The greatest risks associated with unbalanced pricing occur when (a) Startup work, mobilization, first articles, or first article testing are separate line items; (b) Base quantities and option quantities are separate line items; or (c) The evaluated price is the aggregate of estimated quantities to be ordered under separate line items of an indefinite-delivery contract. Offerors shall provide documentation, including data, calculations and supporting rationale, for any apparent unbalanced pricing which will be used to determine if the proposed prices are balanced.

(f) Accounting System. Since this acquisition includes cost-reimbursable effort, pursuant to FAR 16.301-3(a)(3), the contractor’s accounting system must be deemed adequate for determining costs applicable to the contract/orders.

Provide documentation from DCAA/DCMA supporting the determination that the offeror’s accounting system has been deemed adequate. Offerors who do not have an adequate accounting system must complete and submit Attachment 0074 (Accounting System Checklist) to the solicitation, which will be used to facilitate the DCAA/DCMA accounting system review.

(End of Summary of Changes)