Proposal Bond, Mandatory Affidavits, MBE Forms, and Pricing

Documents

VOLUME II OF II

PART IV

REQUEST FOR PROPOSAL

MAA-CO-26-001 / MAA-MC-26-014

Design, Installation and Support of Airport Data, Information

Display and Management Systems

OCTOBER 2025

MARYLAND DEPARTMENT OF TRANSPORTATION

Maryland Aviation Administration

Technical Provisions

For

Contract Number MAA-CO-26-001 / MAA-MC-26-014

Design, Installation and Support of Airport Data, Information Display and

Management Systems at

Baltimore/Washington International Thurgood Marshall State Airport

October 2025

P.O. Box 8766

Baltimore/Washington International Thurgood Marshall Airport

Maryland 21240-0766

Technical Provisions

TABLE OF CONTENTS

MAA-CO-26-001 / MAA-MC-26-014

Design, Installation and Support of Airport Data, Information Display and Management Systems

VOLUME I

Part I

General Information .................................................................................................................... GI.1

Part II

Technical Specifications ........................................................................................................... TP-00.1

Part III

Wage Rates.....................................................................................................................................WR.1

VOLUME II

Part IV

Proposal Bond, Mandatory Affidavits, MBE Forms, and Pricing Documents...............................BF.1

REQUEST FOR PROPOSAL

PART IV – Proposal Bond, Mandatory Affidavits, MBE Forms, and Pricing

Documents

Contract Number: MAA-CO-26-001 / MAA-MC-26-014

Contract Title: Design, Installation and Support of Airport Data, Information Display and

Management Systems

At Baltimore/Washington International Thurgood

Marshall State Airport

Technical Proposal Due Date: December 3, 2025

Technical Proposal Due Time: 1:00:00 PM, local time

Price Proposal Due Date: December 3, 2025

Price Proposal Due Time: 1:00:00 PM, local time

Design, Installation and Support of Airport Data, Information Display and Management Systems at BWI Thurgood Marshall, Proposal Documents

Table of Contents

BF.i

PART IV

PROPOSAL BOND, MANDATORY AFFIDAVITS, MBE FORMS,

AND PRICING DOCUMENTS

Section 1 Proposal Bond ..................................................................................................... BF.1

Section 2 Bid/Proposal Affidavit ........................................................................................ BF.3

Section 3 MAA-CO-26-001 MBE Forms ......................................................................... BF.11

Section 4 Veteran-Owned Small Business Enterprise (VSBE) Subcontractor

Goals Established ............................................................................................. BF.34

Section 5 Corporate Diversity Addendum ........................................................................ BF.39

Section 6 Conflict of Interest ............................................................................................ BF.41

Section 7 Bid Proposal ..................................................................................................... BF.42

Affidavit of Agreement Maryland Living Wage Requirements

MAA-MC-26-014 MBE Forms

SECTION 1 PROPOSAL BOND

Design, Installation and Support of Airport Data, Information Display and Management Systems at BWI Thurgood Marshall

Proposal Documents

Proposal Bond

BF.1

NOTE: THIS PROPOSAL BOND IS NOT REQUIRED IF TOTAL CONTRACT PRICE IS

LESS THAN $100,000.

Bond No.

We, as Principal, hereinafter called the Principal, and Bidding Company

, a corporation duly organized under the laws of the Bonding Company

State of , or an individual surety qualified in accordance with State Finance and Procurement Article, §13-207 or §17-104, Annotated Code of Maryland, as Surety, hereinafter called the Surety, are held and firmly bound unto the State of Maryland, hereinafter called "State", for the sum of:

Dollars and Written Works for the payment of which sum, the Principal and the Surety bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a bid for MAA-CO-26-001 / MAA-MC-26-014 Contract Number

Design, Installation and Support of Airport Data, Information Display and Management Systems Contract Title

NOW THEREFORE, if the Principal, upon acceptance by the State of its bid identified above, within the period specified therein for acceptance (ninety (90) days, if no period is specified), shall execute such further contractual documents, if any, and give such bond(s) as may be required by the terms of the bid as accepted within the time specified (ten (10) days if no period is specified) after receipt of the forms, or in the event of failure so to execute such further contractual documents and give such bonds, if the Principal shall pay the State the difference not to exceed the penalty hereof between the amount specified in Principal's bid and such larger amount for which the State may in good faith contract with another party to perform the work covered by said bid, then the above obligation shall be void and of no effect.

The Surety executing this instrument hereby agrees that its obligation shall not be impaired by any extension(s) of the time for acceptance of the bid that the Principal may grant to the State, notice of which extension(s) to the Surety being hereby waived; provided that such waiver of notice shall apply only with respect to extensions aggregating not more than ninety (90) calendar days in addition to the period originally allowed for acceptance of the bid.

SECTION 1 PROPOSAL BOND

Design, Installation and Support of Airport Data, Information Display and Management Systems at BWI Thurgood Marshall

Proposal Documents

Proposal Bond

BF.2

In Presence of: Individual Principal

Witness:

as to (Seal)

(Name)

In Presence of: Partnership Principal

Witness

(Name)

Partner

Corporate Principal

(Name of Corporation) Affix Seal

By:

Attest: Secretary President Date

Attest: (Surety) Affix Seal

Attorney-in-fact Date

Bonding Agent's Name

Agent's Address

Approved as to form and legal sufficiency this day of , 20 .

Assistant Attorney General

SECTION 2 BID/PROPOSAL AFFIDAVIT

Design, Installation and Support of Airport Data, Information Display and Management Systems at BWI Thurgood Marshall

Proposal Documents

Bid/Proposal Affidavit

BF.3

BID/PROPOSAL AFFIDAVIT

A. AUTHORITY

I HEREBY AFFIRM THAT:

I, (print name), possess the legal authority to make this Affidavit.

B. CERTIFICATION REGARDING COMMERCIAL NONDISCRIMINATION

The undersigned bidder hereby certifies and agrees that the following information is correct: In preparing its bid on this project, the bidder has considered all proposals submitted from qualified, potential subcontractors and suppliers, and has not engaged in "discrimination" as defined in

§19-103 of the State Finance and Procurement Article of the Annotated Code of Maryland.

"Discrimination" means any disadvantage, difference, distinction, or preference in the solicitation, selection, hiring, or commercial treatment of a vendor, subcontractor, or commercial customer on the basis of race, color, religion, ancestry, or national origin, sex, age, marital status, sexual orientation, or on the basis of disability or any otherwise unlawful use of characteristics regarding the vendor's, supplier's, or commercial customer's employees or owners. "Discrimination" also includes retaliating against any person or other entity for reporting any incident of

"discrimination". Without limiting any other provision of the solicitation on this project, it is understood that, if the certification is false, such false certification constitutes grounds for the State to reject the bid submitted by the bidder on this project, and terminate any contract awarded based on the bid. As part of its bid or proposal, the bidder herewith submits a list of all instances within the past 4 years where there has been a final adjudicated determination in a legal or administrative proceeding in the State of Maryland that the bidder discriminated against subcontractors, vendors, suppliers, or commercial customers, and a description of the status or resolution of that determination, including any remedial action taken. Bidder agrees to comply in all respects with the State's Commercial Nondiscrimination Policy as described under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland.

B-1. CERTIFICATION REGARDING MINORITY BUSINESS ENTERPRISES

The undersigned bidder hereby certifies and agrees that it has fully complied with the State

Minority Business Enterprise Law, State Finance and Procurement Article, §14-308(a)(2), Annotated Code of Maryland, which provides that, except as otherwise provided by law, a contractor may not identify a certified minority business enterprise in a bid or proposal and:

(1) Fail to request, receive, or otherwise obtain authorization from the certified minority business enterprise to identify the certified minority proposal;

Design, Installation and Support of Airport Data, Information Display and Management Systems at BWI Thurgood Marshall

Proposal Documents

Bid/Proposal Affidavit

BF.4

(2) Fail to notify the certified minority business enterprise before execution of the contract of its inclusion in the bid or proposal;

(3) Fail to use the certified minority business enterprise in the performance of the contract; or

(4) Pay the certified minority business enterprise solely for the use of its name in the bid or proposal.

Without limiting any other provision of the solicitation on this project, it is understood that if the certification is false, such false certification constitutes grounds for the State to reject the bid submitted by the bidder on this project, and terminate any contract awarded based on the bid.

B-2. CERTIFICATION REGARDING VETERAN-OWNED SMALL BUSINESS

ENTERPRISES

The undersigned bidder hereby certifies and agrees that it has fully complied with the State veteran-owned small business enterprise law, State Finance and Procurement Article, §14-605, Annotated Code of Maryland, which provides that a person may not:

(1) Knowingly and with intent to defraud, fraudulently obtain, attempt to obtain, or aid another person in fraudulently obtaining or attempting to obtain public money, procurement contracts, or funds expended under a procurement contract to which the person is not entitled under this title;

(2) Knowingly and with intent to defraud, fraudulently represent participation of a veteran–owned small business enterprise in order to obtain or retain a bid preference or a procurement contract;

(3) Willfully and knowingly make or subscribe to any statement, declaration, or other document that is fraudulent or false as to any material matter, whether or not that falsity or fraud is committed with the knowledge or consent of the person authorized or required to present the declaration, statement, or document;

(4) Willfully and knowingly aid, assist in, procure, counsel, or advise the preparation or presentation of a declaration, statement, or other document that is fraudulent or false as to any material matter, regardless of whether that falsity or fraud is committed with the knowledge or consent of the person authorized or required to present the declaration, statement, or document;

(5) Willfully and knowingly fail to file any declaration or notice with the unit that is required by COMAR 21.11.12; or

Design, Installation and Support of Airport Data, Information Display and Management Systems at BWI Thurgood Marshall

Proposal Documents

Bid/Proposal Affidavit

BF.5

(6) Establish, knowingly aid in the establishment of, or exercise control over a business found to have violated a provision of §B-2(1)—(5) of this regulation.

C. AFFIRMATION REGARDING BRIBERY CONVICTIONS

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business (as is defined in Section 16-101(b) of the State Finance and Procurement Article of the Annotated Code of Maryland), or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business's contracting activities including obtaining or performing contracts with public bodies has been convicted of, or has had probation before judgment imposed pursuant to Criminal Procedure Article, §6-220, Annotated Code of Maryland, or has pleaded nolo contendere to a charge of, bribery, attempted bribery, or conspiracy to bribe in violation of Maryland law, or of the law of any other state or federal law, except as follows

(indicate the reasons why the affirmation cannot be given and list any conviction, plea, or imposition of probation before judgment with the date, court, official or administrative body, the sentence or disposition, the name(s) of person(s) involved, and their current positions and responsibilities with the business):

D. AFFIRMATION REGARDING OTHER CONVICTIONS

Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business's contracting activities including obtaining or performing contracts with public bodies, has:

(1) Been convicted under state or federal statute of:

(a) A criminal offense incident to obtaining, attempting to obtain, or performing a public or private contract; or

(b) Fraud, embezzlement, theft, forgery, falsification or destruction of records or receiving stolen property;

(2) Been convicted of any criminal violation of a state or federal antitrust statute;

Design, Installation and Support of Airport Data, Information Display and Management Systems at BWI Thurgood Marshall

Proposal Documents

Bid/Proposal Affidavit

BF.6

(3) Been convicted under the provisions of Title 18 of the United States Code for violation of the Racketeer Influenced and Corrupt Organization Act, 18 U.S.C. §1961 et seq., or the Mail Fraud Act, 18 U.S.C. §1341 et seq., for acts in connection with the submission of bids or proposals for a public or private contract;

(4) Been convicted of a violation of the State Minority Business Enterprise Law, §14-308 of the State Finance and Procurement Article of the Annotated Code of Maryland;

(5) Been convicted of a violation of §11-205.1 of the State Finance and Procurement

Article of the Annotated Code of Maryland;

(6) Been convicted of conspiracy to commit any act or omission that would constitute grounds for conviction or liability under any law or statute described in subsections

(1)—(5) above;

(7) Been found civilly liable under a state or federal antitrust statute for acts or omissions in connection with the submission of bids or proposals for a public or private contract;

(8) Been found in a final adjudicated decision to have violated the Commercial

Nondiscrimination Policy under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland with regard to a public or private contract; or

(9) Admitted in writing or under oath, during the course of an official investigation or other proceedings, acts or omissions that would constitute grounds for conviction or liability under any law or statute described in §§B and C and subsections D(1)—(8) above, except as follows (indicate reasons why the affirmations cannot be given, and list any conviction, plea, or imposition of probation before judgment with the date, court, official or administrative body, the sentence or disposition, the name(s) of the person(s) involved and their current positions and responsibilities with the business, and the status of any debarment):

E. AFFIRMATION REGARDING DEBARMENT

Design, Installation and Support of Airport Data, Information Display and Management Systems at BWI Thurgood Marshall

Proposal Documents

Bid/Proposal Affidavit

BF.7

Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business's contracting activities, including obtaining or performing contracts with public bodies, has ever been suspended or debarred (including being issued a limited denial of participation) by any public entity, except as follows (list each debarment or suspension providing the dates of the suspension or debarment, the name of the public entity and the status of the proceedings, the name(s) of the person(s) involved and their current positions and responsibilities with the business, the grounds of the debarment or suspension, and the details of each person's involvement in any activity that formed the grounds of the debarment or suspension).

F. AFFIRMATION REGARDING DEBARMENT OF RELATED ENTITIES

(1) The business was not established and it does not operate in a manner designed to evade the application of or defeat the purpose of debarment pursuant to Sections 16-1

01, et seq., of the State Finance and Procurement Article of the Annotated Code

Maryland; and

(2) The business is not a successor, assignee, subsidiary, or affiliate of a suspended or debarred business, except as follows (you must indicate the reasons why the affirmations cannot be given without qualification):

G. SUB-CONTRACT AFFIRMATION

Neither I, nor to the best of my knowledge, information, and belief, the above business, has knowingly entered into a contract with a public body under which a person debarred or suspended under Title 16 of the State Finance and Procurement Article of the Annotated Code of

Design, Installation and Support of Airport Data, Information Display and Management Systems at BWI Thurgood Marshall

Proposal Documents

Bid/Proposal Affidavit

BF.8

Maryland will provide, directly or indirectly, supplies, services, architectural services, construction related services, leases of real property, or construction.

H. AFFIRMATION REGARDING COLLUSION

Neither I, nor to the best of my knowledge, information, and belief, the above business has:

(1) Agreed, conspired, connived, or colluded to produce a deceptive show of competition in the compilation of the accompanying bid or offer that is being submitted;

(2) In any manner, directly or indirectly, entered into any agreement of any kind to fix the bid price or price proposal of the bidder or offeror or of any competitor, or otherwise taken any action in restraint of free competitive bidding in connection with the contract for which the accompanying bid or offer is submitted.

I. CERTIFICATION OF TAX PAYMENT

Except as validly contested, the business has paid, or has arranged for payment of, all taxes due the State of Maryland and has filed all required returns and reports with the Comptroller of the

Treasury, the State Department of Assessments and Taxation, and the Department of Labor, Licensing, and Regulation, as applicable, and will have paid all withholding taxes due the State of

Maryland prior to final settlement.

J. CONTINGENT FEES

The business has not employed or retained any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency working for the business, to solicit or secure the Contract, and that the business has not paid or agreed to pay any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency, any fee or any other consideration contingent on the making of the Contract.

K. CERTIFICATION REGARDING INVESTMENTS IN IRAN

Design, Installation and Support of Airport Data, Information Display and Management Systems at BWI Thurgood Marshall

Proposal Documents

Bid/Proposal Affidavit

BF.9

(1) The undersigned certifies that, in accordance with State Finance and Procurement

Article, §17-705, Annotated Code of Maryland:

(a) It is not identified on the list created by the Board of Public Works as a person engaging in investment activities in Iran as described in State Finance and

Procurement Article, §17-702, Annotated Code of Maryland; and

(b) It is not engaging in investment activities in Iran as described in State Finance and Procurement Article, §17-702, Annotated Code of Maryland.

(2) The undersigned is unable to make the above certification regarding its investment activities in Iran due to the following:

L. CONFLICT MINERALS ORIGINATED IN THE DEMOCRATIC REPUBLIC OF CONGO

(FOR SUPPLIES AND SERVICES CONTRACTS)

The business has complied with the provisions of State Finance and Procurement Article, §14-

413, Annotated Code of Maryland governing proper disclosure of certain information regarding conflict minerals originating in the Democratic Republic of Congo or its neighboring countries as required by federal law.

M. I FURTHER AFFIRM

Any claims of environmental attributes made relating to a product or service included in the bid or proposal are consistent with the Federal Trade Commission’s Guides for the Use of Environmental

Marketing Claims provided in 16 CFR §260, that apply to claims about the environmental attributes of a product, package, or service in connection with the marketing offering for sale of such item or service.

N. ACKNOWLEDGEMENT

I ACKNOWLEDGE THAT this Affidavit is to be furnished to the Procurement Officer and may be distributed to units of: (1) the State of Maryland; (2) counties or other subdivisions of the State of Maryland; (3) other states; and (4) the federal government. I further acknowledge that this

Affidavit is subject to applicable laws of the United States and the State of Maryland, both criminal and civil, and that nothing in this Affidavit or any contract resulting from the submission of this bid or proposal shall be construed to supersede, amend, modify or waive, on behalf of the State of

Maryland, or any unit of the State of Maryland having jurisdiction, the exercise of any statutory right or remedy conferred by the Constitution and the laws of Maryland with respect to any misrepresentation made or any violation of the obligations, terms and covenants undertaken by the above business with respect to (1) this Affidavit, (2) the contract, and (3) other Affidavits comprising part of the contract.

Design, Installation and Support of Airport Data, Information Display and Management Systems at BWI Thurgood Marshall

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Bid/Proposal Affidavit

BF.10

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY

THAT THE CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE

BEST OF MY KNOWLEDGE, INFORMATION, AND BELIEF.

Date:

(Print name of Authorized Representative and Affiant)

(Signature of Authorized Representative and Affiant)

SECTION 3 MBE FORMS

Design, Installation and Support of Airport Data, Information Display and Management Systems at BWI Thurgood Marshall

Proposal Documents

MBE Forms

BF.11

MAA-CO-26-001

MDOT MBE FORM A – Certified MBE Utilization and Fair Solicitation Affidavit

MDOT MBE FORM B – MBE Participation Schedule

MDOT MBE FORM C – Outreach Efforts Compliance Statement

MDOT MBE FORM D – MBE Subcontractor Project Participation Affidavit

MAA-MC-26-014

MDOT MBE FORM A – Certified MBE Utilization and Fair Solicitation Affidavit

MDOT MBE FORM B – MBE Participation Schedule

MDOT MBE FORM C – Outreach Efforts Compliance Statement

MDOT MBE FORM D – MBE Subcontractor Project Participation Affidavit

MDOT MBE/DBE FORM E – Good Faith Efforts Guidance and Documentation

Subcontractor Utilization Form (GP – 8.01)

MDOT MBE FORM A

BF.12 MDOT-OP 012-2 (9/11) (Revised 7/14)

STATE-FUNDED CONTRACTS

CERTIFIED MBE UTILIZATION AND FAIR SOLICITATION AFFIDAVIT

THIS AFFIDAVIT MUST BE INCLUDED WITH THE BID/PROPOSAL. IF THE BIDDER/OFFEROR FAILS TO ACCURATELY

COMPLETE AND SUBMIT THIS AFFIDAVIT AS REQUIRED, THE BID SHALL BE DEEMED NOT RESPONSIVE OR THE

PROPOSAL NOT SUSCEPTIBLE OF BEING SELECTED FOR AWARD.

In connection with the bid/proposal submitted in response to Solicitation No. MAA-CO-26-001, I affirm the following:

1. MBE Participation (PLEASE CHECK ONLY ONE)

I have met the overall certified Minority Business Enterprise (MBE) participation goal of seven percent (7%) and the following subgoals, if applicable:

zero percent (0%) for African American-owned MBE firms zero percent (0%) for Hispanic American-owned MBE firms zero percent (0%) for Asian American-owned MBE firms zero percent (0%) for Women-owned MBE firms

I agree that these percentages of the total dollar amount of the Contract, for the MBE goal and subgoals (if any), will be performed by certified MBE firms as set forth in the MBE Participation Schedule - Part 2 of the MDOT

MBE Form B (State-Funded Contracts).

OR

I conclude that I am unable to achieve the MBE participation goal and/or subgoals. I hereby request a waiver, in whole or in part, of the overall goal and/or subgoals. Within 10 business days of receiving notice that our firm is the apparent awardee or as requested by the Procurement Officer, I will submit a written waiver request and all required documentation in accordance with COMAR 21.11.03.11. For a partial waiver request, I agree that certified MBE firms will be used to accomplish the percentages of the total dollar amount of the Contract, for the

MBE goal and subgoals (if any), as set forth in the MBE Participation Schedule - Part 2 of the MDOT MBE Form

B (State-Funded Contracts).

2. Additional MBE Documentation

I understand that if I am notified that I am the apparent awardee or as requested by the Procurement Officer, I must submit the following documentation within 10 business days of receiving such notice:

(a) Outreach Efforts Compliance Statement (MDOT MBE Form C - State-Funded Contracts);

(b) Subcontractor Project Participation Statement (MDOT MBE Form D - State-Funded Contracts);

(c) If waiver requested, MBE Waiver Request Documentation and Forms (MDOT MBE/DBE Form E – Good

Faith Efforts Guidance and Documentation) per COMAR 21.11.03.11; and

(d) Any other documentation required by the Procurement Officer to ascertain bidder’s responsibility/ offeror’s susceptibility of being selected for award in connection with the certified MBE participation goal and subgoals, if any.

I acknowledge that if I fail to return each completed document (in 2 (a) through (d)) within the required time, the

Procurement Officer may determine that I am not responsible and therefore not eligible for contract award or that the proposal is not susceptible of being selected for award.

MDOT MBE FORM A

CERTIFIED MBE UTILIZATION AND FAIR SOLICITATION AFFIDAVIT

3. Information Provided to MBE firms

In the solicitation of subcontract quotations or offers, MBE firms were provided not less than the same information and amount of time to respond as were non-MBE firms.

4. Products and Services Provided by MBE firms

I hereby affirm that the MBEs are only providing those products and services for which they are MDOT certified.

I solemnly affirm under the penalties of perjury that the information in this affidavit is true to the best of my knowledge, information and belief.

Company Name Signature of Representative

Address Printed Name and Title

City, State and Zip Code Date

BF.13 MDOT-OP 012-2 (9/11) (Revised 7/14)

MDOT MBE FORM B

PART 1 – INSTRUCTIONS FOR MBE PARTICIPATION SCHEDULE

BF.14 MDOT-OP 013-2 (7/14)

PARTS 2 AND 3 MUST BE INCLUDED WITH THE BID/PROPOSAL. IF THE BIDDER/OFFEROR FAILS TO ACCURATELY

COMPLETE AND SUBMIT PART 2 WITH THE BID/PROPOSAL AS REQUIRED, THE BID SHALL BE DEEMED NOT

RESPONSIVE OR THE PROPOSAL SHALL BE DEEMED NOT SUSCEPTIBLE OF BEING SELECTED FOR AWARD.

PLEASE READ BEFORE COMPLETING THIS FORM

1. Please refer to the Maryland Department of Transportation (MDOT) MBE Directory at www.mdot.state.md.us to determine if a firm is certified for the appropriate North American Industry Classification System (“NAICS”) Code and the product/services description (specific product that a firm is certified to provide or specific areas of work that a firm is certified to perform). For more general information about NAICS, please visit www.naics.com. Only those specific products and/or services for which a prime or subcontractor is a certified MBE in the MDOT Directory can be used for purposes of achieving the MBE participation goals.

2. In order to be counted for purposes of achieving the MBE participation goals, the MBE firm (whether a prime or subcontractor) must be certified for that specific NAICS Code (“MBE” for State-funded projects designation after NAICS Code). WARNING: If the firm’s NAICS Code is in graduated status, such services/products will not be counted for purposes of achieving the MBE participation goals. Graduated status is clearly identified in the MDOT Directory (such graduated codes are designated with the word graduated after the appropriate NAICS Code).

3. Examining the NAICS Code is the first step in determining whether an MBE firm is certified and eligible to receive MBE participation credit for the specific products/services to be supplied or performed under the contract. The second step is to determine whether a firm’s Products/Services

Description in the MBE Directory includes the products to be supplied and/or services to be performed that are being used to achieve the MBE participation goals. If you have any questions as to whether a firm is certified to perform the specific services or provide specific products, please contact MDOT’s Office of Minority Business Enterprise at 1-800-544-6056 or via email at mbe@mdot.state.md.us.

4. Complete the Part 2 – MBE Participation Schedule for all certified MBE firms (including primes and subcontractors) being used to achieve the

MBE participation goal and subgoals, if any.

5. MBE Prime Self-Performance. When a certified MBE firm participates as a prime (independently or as part of a joint venture) on a contract, a procurement agency may count the distinct, clearly defined portion of the work of the contract that the certified MBE firm performs with its own forces toward fulfilling up to fifty-percent (50%) of the MBE participation goal (overall) and up to one hundred percent (100%) of not more than one of the MBE participation subgoals, if any, established for the contract. In order to receive credit for self-performance, an MBE prime must be

(a) a certified MBE (see 1-3 above) and (b) listed in the Part 2 – MBE Participation Schedule with its certification number, the certification classification under which it will self-perform, and the percentage of the contract that can be counted as MBE self-performance. For the remaining portion of the overall goal and any subgoals, the MBE prime must also list, in the Part 2 – MBE Participation Schedule, other certified MBE firms used to meet those goals or, after making good faith efforts to obtain the participation of additional MBE firms, request a waiver. Note: A dually-certified MBE firm can use its own forces toward fulfilling ONLY ONE of the MBE subgoals for which it can be counted.

6. The Contractor’s subcontractors are considered second-tier subcontractors. Third-tier contracting used to meet an MBE goal is to be considered the exception and not the rule. The following two conditions must be met before MDOT, its Modal Administrations and the Maryland

Transportation Authority may approve a third-tier contracting agreement: (a) the bidder/offeror must request in writing approval of each third- tier contract arrangement, and (b) the request must contain specifics as to why a third-tier contracting arrangement should be approved. These documents must be submitted with the bid/proposal in Part 2 of this MBE Participation Schedule.

7. For each MBE firm that is being used as a supplier/wholesaler/regular dealer/broker/manufacturer, please follow these instructions for calculating the amount of the subcontract for purposes of achieving the MBE participation goals:

A. Is the firm certified as a broker of the products/supplies? If the answer is YES, please continue to Item C. If the answer is NO, please continue to Item B.

B. Is the firm certified as a supplier, wholesaler, regular dealer, or manufacturer of such products/supplies? If the answer is YES, continue to

Item D. If the answer is NO, continue to Item C only if the MBE firm is certified to perform trucking/hauling services under NAICS Codes

484110, 484121, 484122, 484210, 484220 and 484230. If the answer is NO and the firm is not certified under these NAICS Codes, then no MBE participation credit will be given for the supply of these products.

http://www.mdot.state.md.us/ http://www.naics.com/ mailto:mbe@mdot.state.md.us

PART 1 – INSTRUCTIONS FOR MBE PARTICIPATION SCHEDULE

BF.15 MDOT-OP 013-2 (7/14)

C. For purposes of achieving the MBE participation goal, you may count only the amount of any reasonable fee that the MBE firm will receive for the provision of such products/supplies - not the total subcontract amount or the value (or a percentage thereof) of such products and/or supplies. For Column 3 of the MBE Participation Schedule, please divide the amount of any reasonable fee that the MBE firm will receive for the provision of such products/services by the total Contract value and insert the percentage in Line 3.1.

D. Is the firm certified as a manufacturer (refer to the firm’s NAICS Code and specific description of products/services) of the products/supplies to be provided? If the answer is NO, please continue to Item E. If the answer is YES, for purposes of achieving the MBE participation goal, you may count the total amount of the subcontract. For Column 3 of the MBE Participation Schedule, please divide the total amount of the subcontract by the total Contract value and insert the percentage in Line 3.1.

E. Is the firm certified as a supplier, wholesaler and/or regular dealer? If the answer is YES and the MBE firm is furnishing and installing the materials and is certified to perform these services, please divide the total subcontract amount (including full value of supplies) by the total

Contract value and insert the percentage in Line 3.1. If the answer is YES and the MBE firm is only being used as a supplier, wholesaler and/or regular dealer or is not certified to install the supplies/materials, for purposes of achieving the MBE participation goal, you may only count sixty percent (60%) of the value of the subcontract for these supplies/products (60% Rule). To apply the 60% Rule, first divide the amount of the subcontract for these supplies/products only (not installation) by the total Contract value. Then, multiply the result by sixty percent (60%) and insert the percentage in Line 3.2.

8. For each MBE firm that is not being used as a supplier/wholesaler/regular dealer/broker/manufacturer, to calculate the amount of the subcontract for purposes of achieving the MBE participation goals, divide the total amount of the subcontract by the total Contract value and insert the percentage in Line 3.1.

Example: $ 2,500 (Total Subcontract Amount) $10,000 (Total Contract Value) x 100 = 25%

9. WARNING: The percentage of MBE participation, computed using the percentage amounts determined per Column 3 for all of the MBE firms listed in Part 2, MUST at least equal the MBE participation goal and subgoals (if applicable) as set forth in MDOT MBE Form A – State- Funded

Contracts for this solicitation. If a bidder/offeror is unable to achieve the MBE participation goal and/or any subgoals (if applicable), then the bidder/offeror must request a waiver in Form A or the bid will be deemed not responsive, or the proposal not susceptible of being selected for award. You may wish to use the attached Goal/Subgoal Worksheet to assist you in calculating the percentages and confirming that you have met the applicable MBE participation goal and subgoals (if any).

PART 1 – INSTRUCTIONS FOR MBE PARTICIPATION SCHEDULE

BF.16 MDOT-OP 013-2 (7/14)

GOAL/SUBGOAL PARTICIPATION WORKSHEET

1. Complete the Part 2 – MBE Participation Schedule for each MBE being used to meet the MBE goal and any subgoals.

2. After completion of the Part 2 – MBE Participation Schedule, you may use the Goal/Subgoal Worksheet to calculate the total MBE participation commitment for the overall goal and any subgoals.

3. MBE Overall Goal Participation Boxes: Calculate the total percentage of MBE participation for each MBE classification by adding the percentages determined per Column 3 of the Part 2 – MBE Participation Schedule. Add the percentages determined in Lines 3.1 and 3.2 for the

MBE subcontractor (subs) total. Add the overall participation percentages determined in Line 3.3 for the MBE prime total.

4. MBE Subgoal Participation Boxes: Calculate the total percentage of MBE participation for each MBE classification by adding the percentages determined per Column 3 of the Part 2 – MBE Participation Schedule. Add the percentages determined in Lines 3.1 and 3.2 for the MBE subcontractor (subs) total. Add the subgoal participation percentages determined in Line 3.3 for the MBE prime total.

5. The percentage amount for the MBE overall participation in the Total MBE Firm Participation Box F1 should be equal to the sum of the percentage amounts in Boxes A through E of the MBE Overall Goal Participation Column of the Worksheet.

6. The percentage amount for the MBE subgoal participation in the Total MBE Firm Participation Box L should be equal to the sum of the percentage amounts in Boxes A through E of the MBE Subgoal Participation Column of the Worksheet.

GOAL/SUBGOAL WORKSHEET

MBE Classification MBE Overall Goal

Participation

MBE Subgoal

Participation

(A) Total African American Firm Participation

(Add percentages determined for African American-Owned

Firms per Column 3 of MBE Participation Schedule)

%subs

%prime

%subs

%prime

(B) Total Hispanic American Firm Participation

(Add percentages determined for Hispanic American-Owned

Firms per Column 3 of MBE Participation Schedule)

%subs

%prime

%subs

%prime

(C) Total Asian American Firm Participation

(Add percentages listed for Asian American-Owned

Firms per Column 3 of MBE Participation Schedule)

%subs

%prime

%subs

%prime

(D) Total Women-Owned Firm Participation

(Add percentages determined for Women-Owned

Firms per Column 3 of MBE Participation Schedule)

%subs

%prime

%subs

%prime

(E) Total for all other MBE Firms

(Add percentages for firms listed as Other MBE Classification per

Column 3 of the MBE Participation Schedule)

%subs

%prime

%subs

%prime

Total MBE Firm Participation

(Add total percentages determined for all MBE Firms in each column of the Worksheet)

(F1) %

(F2) %

PART 2 – MBE PARTICIPATION SCHEDULE

BF.17 MDOT-OP 013-2 (7/14)

PAGE OF

PARTS 2 AND 3 MUST BE INCLUDED WITH THE BID/PROPOSAL. IF THE BIDDER/OFFEROR FAILS TO ACCURATELY

COMPLETE AND SUBMIT PART 2 WITH THE BID/PROPOSAL AS REQUIRED, THE BID SHALL BE DEEMED NOT

RESPONSIVE OR THE PROPOSAL SHALL BE DEEMED NOT SUSCEPTIBLE OF BEING SELECTED FOR AWARD.

Prime Contractor Project Description Solicitation Number

Design, Installation and Support of Airport Data, Information Display and Management Systems

MAA-CO-26-001

LIST INFORMATION FOR EACH CERTIFIED MBE PRIME OR MBE SUBCONTRACTOR YOU AGREE TO USE TO ACHIEVE THE MBE

PARTICIPATION GOAL AND SUBGOALS, IF ANY. NOTE INSTRUCTIONS IN EACH COLUMN.

COLUMN 1 COLUMN 2 COLUMN 3 Unless the bidder/offeror requested a waiver in MDOT MBE Form A –

State Funded Contracts for this solicitation, the cumulative MBE participation for all MBE firms listed herein must equal at least the MBE participation goal and subgoals (if applicable) set forth in Form A.

NAME OF MBE PRIME

OR MBE

SUBCONTRACTOR

AND TIER

CERTIFICATION NO. AND

MBE CLASSIFICATION

FOR PURPOSES OF ACHIEVING THE MBE PARTICIPATION GOAL AND

SUBGOALS, refer to Sections 5 through 8 in Part 1 - Instructions. State the percentage amount of the products/services in Line 3.1, except for those products or services where the MBE firm is being used as a wholesaler, supplier, or regular dealer. For items of work where the MBE firm is being used as a supplier, wholesaler and/or regular dealer, complete

Line 3.2 using the 60% Rule. For items of work where the MBE firm is the prime, complete Line 3.3.

MBE Name:

Check here if MBE firm is a subcontractor and complete in accordance with Sections 6, 7, & 8 of

Part 1 - Instructions. If this box is checked, complete

3.1 or 3.2 in Column C, whichever is appropriate.

is the prime contractor, including a participant in a joint venture, and self-performance is being counted pursuant to Section

5 of Part 1 - Instructions. If this box is checked, complete 3.3 in Column C.

Check here if MBE firm is a third-tier contractor (if applicable).

Please submit written documents in accordance with Section 6 of Part 1 -

Instructions

Certification Number:

(If dually certified, check only one box.)

African American-Owned

Hispanic American- Owned

Asian American-Owned

Women-Owned

Other MBE Classification

3.1. TOTAL PERCENTAGE TO BE PAID TO THE SUBCONTRACTOR (STATE

THIS PERCENTAGE AS A PERCENTAGE OF THE TOTAL CONTRACT VALUE-

EXCLUDING PRODUCTS/SERVICES FROM SUPPLIERS, WHOLESALERS OR

REGULAR DEALERS).

% (Percentage for purposes of calculating achievement of MBE

Participation goal and subgoals, if any)

3.2 TOTAL PERCENTAGE TO BE PAID TO THE SUBCONTRACTOR FOR

ITEMS OF WORK WHERE THE MBE FIRM IS BEING USED AS A SUPPLIER,

WHOLESALER AND/OR REGULAR DEALER) (STATE THE PERCENTAGE AS

A PERCENTAGE OF THE TOTAL CONTRACT VALUE AND THEN APPLY THE

60% RULE PER SECTION 7(E) IN PART 1 - INSTRUCTIONS).

% Total percentage of Supplies/Products x 60% (60% Rule)

3.3. TOTAL PERCENTAGE TO BE PAID TO MBE PRIME FOR WORK THAT

CAN BE COUNTED AS MBE SELF-PERFORMANCE (STATE THIS

PERCENTAGE AS A PERCENTAGE OF THE TOTAL CONTRACT VALUE)..

(a) % Total percentage for self-performed items of work in which MBE is certified)

(b) % (Insert 50% of MBE overall goal)

(c) % (Insert subgoal for classification checked in Column 2, if applicable)

Percentages for purposes of calculating achievement of MBE Participation goals:

For MBE Overall goal – Use lesser of (a) or (b)

For MBE Subgoal – Use lesser of (a) or (c) If MBE Prime is supplier, wholesaler and/or regular dealer, apply the 60% rule.

Check here if Continuation Sheets are attached.

PART 2 – MBE PARTICIPATION SCHEDULE

BF.18 MDOT-OP 013-2 (7/14)

CONTINUATION SHEET

Prime Contractor Project Description Solicitation Number Design, Installation and Support of Airport Data, Information Display and Management Systems

MAA-CO-26-001

LIST INFORMATION FOR EACH CERTIFIED MBE PRIME OR MBE SUBCONTRACTOR YOU AGREE TO USE TO ACHIEVE THE MBE

PARTICIPATION GOAL AND SUBGOALS, IF ANY. NOTE INSTRUCTIONS IN EACH COLUMN.

COLUMN 1 COLUMN 2 COLUMN 3 Unless the bidder/offeror requested a waiver in MDOT MBE Form A –

State Funded Contracts for this solicitation, the cumulative MBE participation for all MBE firms listed herein must equal at least the MBE participation goal and subgoals (if applicable) set forth in Form A.

NAME OF MBE PRIME

OR MBE

SUBCONTRACTOR

AND TIER

CERTIFICATION NO. AND

MBE CLASSIFICATION

FOR PURPOSES OF ACHIEVING THE MBE PARTICIPATION GOAL AND

SUBGOALS, refer to Sections 5 through 8 in Part 1 - Instructions. State the percentage amount of the products/services in Line 3.1, except for those products or services where the MBE firm is being used as a wholesaler, supplier, or regular dealer. For items of work where the MBE firm is being used as a supplier, wholesaler and/or regular dealer, complete

Line 3.2 using the 60% Rule. For items of work where the MBE firm is the prime, complete Line 3.3.

MBE Name:

is a subcontractor and complete in accordance with Sections 6, 7, & 8 of Part 1 - Instructions. If this box is checked, complete

3.1 or 3.2 in Column C, whichever is appropriate.

is the prime contractor, including a participant in a joint venture, and self-performance is being counted pursuant to Section

5 of Part 1 - Instructions. If this box is checked, complete 3.3 in Column C.

Check here if MBE firm is a third-tier contractor (if applicable).

Please submit written documents in accordance with Section 6 of Part 1 -

Instructions

Certification Number:

(If dually certified, check only one box.)

African American-Owned

Hispanic American- Owned

Asian American-Owned

Women-Owned

Other MBE Classification

3.1. TOTAL PERCENTAGE TO BE PAID TO THE SUBCONTRACTOR (STATE

THIS PERCENTAGE AS A PERCENTAGE OF THE TOTAL CONTRACT VALUE-

EXCLUDING PRODUCTS/SERVICES FROM SUPPLIERS, WHOLESALERS OR

REGULAR DEALERS).

3.2 TOTAL PERCENTAGE TO BE PAID TO THE SUBCONTRACTOR FOR

ITEMS OF WORK WHERE THE MBE FIRM IS BEING USED AS A SUPPLIER,

WHOLESALER AND/OR REGULAR DEALER) (STATE THE PERCENTAGE AS

A PERCENTAGE OF THE TOTAL CONTRACT VALUE AND THEN APPLY THE

60% RULE PER SECTION 7(E) IN PART 1 - INSTRUCTIONS).

% Total percentage of Supplies/Products x 60% (60% Rule)

3.3. TOTAL PERCENTAGE TO BE PAID TO MBE PRIME FOR WORK THAT

CAN BE COUNTED AS MBE SELF-PERFORMANCE (STATE THIS

PERCENTAGE AS A PERCENTAGE OF THE TOTAL CONTRACT VALUE)..

(a) % Total percentage for self-performed items of work in which MBE is certified)

(b) % (Insert 50% of MBE overall goal)

(c) % (Insert subgoal for classification checked in Column 2, if applicable)

Percentages for purposes of calculating achievement of MBE Participation goals:

For MBE Overall goal – Use lesser of (a) or (b)

For MBE Subgoal – Use lesser of (a) or (c) If MBE Prime is supplier, wholesaler and/or regular dealer, apply the 60% rule.

Check here if Continuation Sheets are attached.

MAA-CO-24-001 MDOT MBE FORM B

PART 3 – CERTIFICATION FOR MBE PARTICIPATION SCHEDULE

BF.19 MDOT-OP 013-2 (7/14)

PARTS 2 AND 3 MUST BE INCLUDED WITH THE BID/PROPOSAL

AS DIRECTED IN THE INVITATION TO BID/ REQUEST FOR PROPOSALS.

I hereby affirm that I have reviewed the Products and Services Description (specific product that a firm is certified to provide or areas of work that a firm is certified to perform) set forth in the MDOT MBE Directory for each of the MBE firms listed in Part 2 of this MBE Form B for purposes of achieving the MBE participation goals and subgoals that were identified in the MBE Form A that I submitted with this solicitation, and that the MBE firms listed are only performing those products/services/areas of work for which they are certified. I also hereby affirm that I have read and understand the form instructions set forth in Part 1 of this MBE Form B.

The undersigned Prime Contractor hereby certifies and agrees that they have fully complied with the State

Minority Business Enterprise law, State Finance and Procurement Article §14-308(a)(2), Annotated Code of

Maryland which provides that, except as otherwise provided by law, a contractor may not identify a certified minority business enterprise in a bid or proposal and:

(1) fail to request, receive, or otherwise obtain authorization from the certified minority business enterprise to identify the certified minority business enterprise in its bid or proposal;

(2) fail to notify the certified minority business enterprise before execution of the contract of its inclusion of the bid or proposal;

(3) fail to use the certified minority business enterprise in the performance of the contract; or

(4) pay the certified minority business enterprise solely for the use of its name in the bid or proposal.

I solemnly affirm under the penalties of perjury that the contents of Parts 2 and 3 of MDOT MBE Form B are true to the best of my knowledge, information and belief.

MDOT MBE FORM C

OUTREACH EFFORTS COMPLIANCE STATEMENT

In conjunction with the offer/proposal submitted in response to Solicitation No. MAA-CO-26-001, I state the following:

1. Bidder/Offeror took the following efforts to identify subcontracting opportunities in these specific work categories:

2. Attached to this form are copies of written solicitations (with bidding/proposal instructions) used to solicit certified MBE firms for these subcontract opportunities.

3. Bidder/Offeror made the following attempts to personally contact the solicited MBE firms:

4. Please Check One:

□ This project does not involve bonding requirements.

□ Bidder/Offeror assisted MBE firms to fulfill or seek waiver of bonding requirements. (DESCRIBE

EFFORTS)

5. Please Check One:

□ Bidder/Offeror did attend the pre-bid/pre-proposal meeting/conference.

□ No pre-bid/pre-proposal meeting/conference was held.

□ Bidder/Offeror did not attend the pre-bid/pre-proposal meeting/conference.

BF.20 MDOT-OP 012-2 (9/11)

MDOT MBE FORM D

MBE SUBCONTRACTOR PROJECT PARTICIPATION AFFIDAVIT

IF THE BIDDER/OFFEROR FAILS TO RETURN THIS AFFIDAVIT WITHIN THE REQUIRED TIME, THE

PROCUREMENT OFFICER MAY DETERMINE THAT THE BIDDER/OFFEROR IS NOT RESPONSIBLE AND

THEREFORE NOT ELIGIBLE FOR CONTRACT AWARD OR THAT THE PROPOSAL IS NOT SUSCEPTIBLE OF BEING

SELECTED FOR AWARD. SUBMIT ONE FORM FOR EACH CERTIFIED MBE FIRM LISTED IN THE MBE

PARTICIPATION SCHEDULE. BIDDERS/OFFERORS ARE HIGHLY ENCOURAGED TO SUBMIT FORM D PRIOR TO

THE TEN (10) DAY DEADLINE.

Provided that (Prime Contractor’s Name) is awarded the Contract in conjunction with Solicitation No. MAA-CO-26-001, such Prime Contractor will enter into a subcontract with

(Subcontractor’s Name) committing to participation by the MBE firm (MBE Name) with MDOT Certification Number (if subcontractor previously listed is also the MBE firm, please restate name and provide MBE Certification Number) which will receive at least $ (Total Subcontract Amount) which is % (Percent) of the Total Contract Vault, for performing the following products/services for the Contract:

NAICS CODE WORK ITEM, SPECIFICATION

NUMBER, LINE ITEMS OR WORK

CATEGORIES (IF APPLICABLE)

DESCRIPTION OF SPECIFIC PRODUCTS AND/OR

SERVICES

I solemnly affirm under the penalties of perjury that the information provided in this MBE Subcontractor Project Participation Affidavit is true to the best of my knowledge, information and belief. I acknowledge that, for purposes of determining the accuracy of the information provided herein, the Procurement Officer may request additional information, including, without limitation, copies of the subcontract agreements and quotes.

PRIME CONTRACTOR

Signature of Representative:

Printed Name and Title:

Firm’s Name:

Federal Identification Number:

Address:

Telephone:

SUBCONTRACTOR (SECOND-TIER)

SUBCONTRACTOR (THIRD-TIER)

IF MBE FIRM IS A THIRD-TIER SUBCONTRACTOR, THIS FORM MUST ALSO BE EXECUTED BY THE SECOND-

TIER SUBCONTRACTOR THAT HAS THE SUBCONTRACT AGREEMENT WITH THE MBE FIRM.

BF.21 MDOT-OP 015-2 (9/11) (Revised 7/14)

GFE Guidance (07/12/12)

BF. 22

MDOT…