eMMA addendum No. 1.pdf

Addendum No. 1

MARYLAND AVIATION ADMINISTRATION

OFFICE OF PROCUREMENT AND MATERIALS MANAGEMENT

ADDENDUM No. 1 to

DRAWINGS

for

CONTRACT NO.: MAA-CO-26-001

Design, Installation and Support of Airport Data, Information Display and Management Systems at

BALTIMORE/WASHINGTON INTERNATIONAL THURGOOD MARSHALL AIRPORT

(dated) October 16, 2025

IMPORTANT: Bidders must acknowledge receipt of this Addendum. Please sign and date the attached

“Acknowledgement of Receipt”. All documents must be fully executed at the time the Bid is submitted.

All information contained herein shall form a part of this Addendum.

The MDOT MAA encourages Contractors to return the Addendum Acknowledgement attached to this

Addendum No. 1.

This Addendum forms a part of the Contract Documents and modifies the original Proposal Documents dated October 16, 2025.

This Addendum No. 1 consists of 2 pages, the following additions and attachments:

Please add the attached Notice to Prospective Offerors to the Notice to Offerors included in the solicitations document V1 page GI. 7.

Please add the attached proposal checklist to the last page of V2.

1. Attachment No. 1 - Site Inspection RSVP

2. Attachment No. 2 - Notice to Prospective Offerors

3. Attachment No. 3 - Proposal Requirements Checklist

4. Attachment No. 4 - Revised Site Inspection RSVP form.

5. Attachment No. 5 - Addendum No. 1 Acknowledgement Form

PLEASE NOTE THAT THE SITE INSPECTION IS BEING RESCHEDULED TO OCTOBER 28,

2025 FROM 9:00 AM – 12:00 PM LOCAL TIME.

Addendum Date: October 21, 2025

Proposal Due Date: December 3, 2025; 1:00:00 p.m. local time

Bids Delivered to: Bids must be submitted via eMMA:

https://emma.maryland.gov

Bid Opening: December 3, 2025; 1:05:00 p.m. local time

Bid Opening Location: via eMAA https://emma.maryland.gov

END OF ADDENDUM No. 1 https://emma.maryland.gov/ https://emma.maryland.gov/

REVISED Site Inspection Response Form

Solicitation Number MAA-CO-26-001 and MAA-MC-26-016

Design, Installation, and Support of Airport Data, Information Display and Manager Systems at

Baltimore/Washington International Thurgood Marshall State Airport

A Site Inspection will be held at 9:00:00 a.m. on October 28, 2025 interested Bidders. The meeting location will be provided to individuals who receive clearance to attend.

Please return this form by 9:00:00 a.m. October 27, 2025 if your firm plans to attend. If the information is not received by the date and time stated, you may not be cleared to attend. The completed form should be returned via e-mail to the Procurement Officer at Mqueen6@bwiairport.com

Please indicate:

Yes, the following representatives will be in attendance.

Attendees

1. Company Name:

Attendee’s Full Name (as shown on Driver’s License):

Gender:

Date of Birth:

Phone Number:

Or

Name and MDOT MAA SIDA Badge No.:

2. Company Name:

Attendee’s Full Name (as shown on Driver’s License):

Gender:

Date of Birth:

Phone Number:

Or

Name and MDOT MAA SIDA Badge No.:

mailto:Mqueen6@bwiairport.com

PO Box 8766, BWI Airport, Maryland 21240-0766 | 410.859.7100 | 800.435.9294 | Maryland Relay TTY 410.859.7727 | marylandaviation.com

Design, Installation and Support of Airport Data and Information Display

Systems

NOTICE TO PROSPECTIVE OFFERORS

Construction Contract Scope of Work

Please be advised that the selected offeror will be responsible for the system design as part of the construction contract. MAA will not provide a comprehensive design package.

Each vendor must submit a complete proposal that includes a detailed technical approach and demonstrates full compliance with the minimum technical specifications. Final design development and engineering will be the responsibility of the awarded contractor during the construction phase. Refer to section GI-1.03

DESCRIPTION OF PROJECT in the RFP for additional information.

Pre-Proposal Conference & Site Inspection Important Information

Interested offerors should plan to gather all field information required during the pre-proposal site inspection for preparation of a complete technical and price proposal. The supplemental drawings provided with the RFP are not construction documents. Physical system infrastructure such as telecommunications cable/conduit routing are not provided in the RFP supplemental drawings. Access to survey the secure side of the airport will only be provided during this site inspection. Additional escorted site visits to the secure side of the facility prior to the proposal submission will not be available.

IT IS STRONGLY RECOMMENDED THAT PROSPECTIVE PROPOSERS CAREFULLY REVIEW THE

RFP AND SUPPLEMENTAL DRAWINGS PRIOR TO THE PRE-PROPSAL SITE INSPECTION TO

INFORM WHAT INFORMATION MUST BE GATHERED. PLEASE COME PREPARED TO COLLECT

ALL NECESSARY FIELD / EXISTING CONDITIONS INFORMATION REQUIREDTO PREPARE YOUR

FIRM’S PROPOSAL AND BID. ADDITIONAL ESCORTED VISITS TO THE SECURE SIDE OF THE

FACILITY WILL NOT BE PROVIDED PRIOR TO SUBMISSION OF BIDS.

PO Box 8766, BWI Airport, Maryland 21240-0766 | 410.859.7100 | 800.435.9294 | Maryland Relay TTY 410.859.7727 | marylandaviation.com

PROPOSAL REQUIREMENTS CHECKLIST

Prospective offerors are reminded of the below checklist included in the RFP document.

Confirm that all of the below items are included in the Technical and Cost Proposals, respectively. Failure to provide ALL of these materials will result in your proposal being considered non-responsive.

Proposal Requirement Provided? (Check)

Technical Proposal

Title Page

Table of Contents

Evaluation Criteria (i through x)

Technical Specification Compliance Form (Appendix A)

Energy Use Analysis Form (Appendix B)

Confidentiality Statement

Disclosure of Interest

Conflict of Interest Affidavit

Bid/Proposal Affidavit

MBE Form A – Construction Contract *

MBE Form B – Construction Contract *

MBE Form A – Maintenance Contract *

MBE Form B – Maintenance Contract *

Living Wage Affidavit

Financial Responsibility (i through iii)

Price Proposal

Proposal Bond

Bid / Proposal Forms

* SEPARATE MBE forms must be submitted for both the Construction and Maintenance Contracts, respectively.

Page i of i

ACKNOWLEDGEMENT OF RECEIPT

of

ADDENDUM No. 1

21 October 2025

MARYLAND AVIATION ADMINISTRATION

ADDENDUM

for

CONTRACT No. MAA-CO-26-001

Design, Installation and Support of Airport Data, Information Display and Management Systems at

Baltimore/Washington International Thurgood Marshall Airport

(dated) October 16, 2025

The undersigned acknowledges that Addendum No. 1 dated 21 October 2025 to Maryland Aviation

Administration Technical Provisions for Contract No. MAA-CO-26-001 has been received by the undersigned and will be incorporated in all copies of said Technical Provisions in the possession of the undersigned.

It is understood that all proposals submitted in response to MAA-CO-26-001 will be presumed to be based upon fill knowledge of the contents of Addendum No. 1.

(Company name)

By: ________________________________________________

(Signature-Authorized

Official)

(Title)

(Date)

IMPORTANT

NOTE: PLEASE SIGN AND DATE THE “ACKNOWLEDGEMENT OF RECEIPT” AND

RETURN VIA EMAIL TO MQueen@bwiairport.com IMMEDIATELY.

mailto:MQueen@bwiairport.com