State of Arizona Mail - Best and Final Offer_ BPM007036 Community Accountability Program Services for Community Corrections - PH LLC.pdf
PDF 692 KB Posted
- Solicitation number
- BPM007036
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an email correspondence file documenting the Best and Final Offer (BAFO) process for contract BPM007036 Community Accountability Program Services for Community Corrections between the State of Arizona Department of Corrections and Prodigy Healthcare. The procurement was initiated with an original proposal deadline of July 25, 2025, and the BAFO process was conducted in late October 2025. Prodigy Healthcare, represented by Chief Executive Officer Larry Tharp, engaged with Senior Procurement Specialist Brianda Romero throughout the BAFO negotiations. The bidder submitted a revised pricing document on October 30, 2025, reflecting an 8.25% reduction in pricing on specified line items. The correspondence indicates that Prodigy Healthcare was required to sign the Offer and Acceptance Form in the BAFO field and could submit revised pricing either directly in the BAFO letter's blank spaces or through a complete pricing document submission.
The file demonstrates standard procurement procedures wherein the State of Arizona provided Prodigy Healthcare an opportunity to improve its proposed pricing and formalize its commitment through signed documentation. Prodigy Healthcare successfully negotiated pricing downward by 8.25%, indicating the vendor's competitive positioning and willingness to adjust its initial proposal. The procurement specialist provided flexibility in submission format, allowing the bidder to present revised pricing through either the BAFO letter or a comprehensive pricing sheet, with the signed Offer and Acceptance Form serving as the binding commitment document. No specific set-aside designations, funding sources, or contract term details are explicitly stated in this correspondence file, which focuses primarily on the administrative mechanics of the BAFO submission process rather than the underlying contract specifications.
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Text version
Brianda Romero <bromero@azadc.gov>
Best and Final Offer: BPM007036 Community Accountability Program Services for Community Corrections 4 messages
Brianda Romero <bromero@azadc.gov> Wed, Oct 29, 2025 at 12:23 PM To: larry.tharp@prodigyhealthcareaz.com
Good morning, Please review and sign the BAFO letter attached.
If you would like to improve your proposed pricing, this is a great time to do so.
Also, I have attached our Offer and Acceptance form.
Please sign Attachment 1 - Offer and Acceptance Form document in the Best and Final Offer field. Here is a snapshot of the required field below, If you have any questions, do not hesitate to contact me.
Brianda Romero Senior Procurement Specialist
6911 N Bdi Blvd Douglas, AZ 85607
Phone: 602-364-3407 Office: 520-364-7521 x34055 Email: bromero@azadc.gov Website: corrections.az.gov
This email contains information that is intended only for the person(s) to whom it is addressed. If you received this communication in error, please do not retain it or distribute it and notify the sender immediately.
2 attachments
BAFO Request Letter - Prodigy.pdf 182K
10/31/25, 10:51 AM State of Arizona Mail - Best and Final Offer: BPM007036 Community Accountability Program Services for Community Corrections https://mail.google.com/mail/u/0/?ik=441f87f49d&view=pt&search=all&permthid=thread-a:r-3455051744076781106&simpl=msg-a:r135532902140455… 1/6 mailto:bromero@azadc.gov mailto:bromero@azadc.gov http://corrections.az.gov/ https://mail.google.com/mail/u/0/?ui=2&ik=441f87f49d&view=att&th=19a316c75cc55c0c&attid=0.1&disp=attd&realattid=f_mhcdtr1j0&safe=1&zw https://mail.google.com/mail/u/0/?ui=2&ik=441f87f49d&view=att&th=19a316c75cc55c0c&attid=0.1&disp=attd&realattid=f_mhcdtr1j0&safe=1&zw
Attachment_1_-_Offer_and_Acceptance_Form (1) (1).pdf 460K
Larry Prodigy Healthcare <larry@prodigyhc.com> Wed, Oct 29, 2025 at 2:03 PM To: Brianda Romero <bromero@azadc.gov>
Hi Brianda, In addition to the signed BAFO letter, we should submit the pricing document in its entirety showing the new prices, rather than completing the schedule in the email. Is that correct?
thanks
Larry Tharp Chief Executive Officer
Prodigy Healthcare t: (480) 237-7128 www.prodigyhealthcare.org
The content of this email is confidential and intended for the recipient specified in message only. It is strictly forbidden to share any part of this message with any third party, without a written consent of the sender. If you received this message by mistake, please reply to this message and follow with its deletion, so that we can ensure such a mistake does not occur in the future.
From: Brianda Romero <bromero@azadc.gov> Sent: Wednesday, October 29, 2025 12:23 PM To: larry.tharp@prodigyhealthcareaz.com Subject: Best and Final Offer: BPM007036 Community Accountability Program Services for Community Corrections
10/31/25, 10:51 AM State of Arizona Mail - Best and Final Offer: BPM007036 Community Accountability Program Services for Community Corrections https://mail.google.com/mail/u/0/?ik=441f87f49d&view=pt&search=all&permthid=thread-a:r-3455051744076781106&simpl=msg-a:r135532902140455… 2/6 https://mail.google.com/mail/u/0/?ui=2&ik=441f87f49d&view=att&th=19a316c75cc55c0c&attid=0.2&disp=attd&realattid=f_mhcdulja1&safe=1&zw https://mail.google.com/mail/u/0/?ui=2&ik=441f87f49d&view=att&th=19a316c75cc55c0c&attid=0.2&disp=attd&realattid=f_mhcdulja1&safe=1&zw http://www.prodigyhealthcare.org/ https://www.prodigyhealthcareaz.com/ https://www.prodigyhealthcareaz.com/ mailto:bromero@azadc.gov mailto:larry.tharp@prodigyhealthcareaz.com
Good morning, Please review and sign the BAFO letter attached.
If you would like to improve your proposed pricing, this is a great time to do so.
Also, I have attached our Offer and Acceptance form.
Please sign Attachment 1 - Offer and Acceptance Form document in the Best and Final Offer field. Here is a snapshot of the required field below, If you have any questions, do not hesitate to contact me.
Brianda Romero
Senior Procurement Specialist
6911 N Bdi Blvd
Douglas, AZ 85607
Phone: 602-364-3407
Office: 520-364-7521 x34055
Email: bromero@azadc.gov
Website: corrections.az.gov
This email contains information that is intended only for the person(s) to whom it is addressed. If you received this communication in error, please do not retain it or distribute it and notify the sender immediately.
[Quoted text hidden]
10/31/25, 10:51 AM State of Arizona Mail - Best and Final Offer: BPM007036 Community Accountability Program Services for Community Corrections https://mail.google.com/mail/u/0/?ik=441f87f49d&view=pt&search=all&permthid=thread-a:r-3455051744076781106&simpl=msg-a:r135532902140455… 3/6 https://www.google.com/maps/search/6911+N+Bdi+Blvd+%0D%0A+%0D%0A+Douglas,+AZ+85607?entry=gmail&source=g https://www.google.com/maps/search/6911+N+Bdi+Blvd+%0D%0A+%0D%0A+Douglas,+AZ+85607?entry=gmail&source=g mailto:bromero@azadc.gov mailto:bromero@azadc.gov http://corrections.az.gov/
Brianda Romero <bromero@azadc.gov> Thu, Oct 30, 2025 at 8:05 AM To: Larry Prodigy Healthcare <larry@prodigyhc.com>
Hey Larry, You could enter the prices in the BAFO letter where the blank spaces are, or submit the price sheet, it is up to you.
Please ensure to sign the O&A under Best and Final Offer.
Thank you, Brianda Romero Senior Procurement Specialist
6911 N Bdi Blvd Douglas, AZ 85607
Phone: 602-364-3407 Office: 520-364-7521 x34055 Email: bromero@azadc.gov Website: corrections.az.gov
This email contains information that is intended only for the person(s) to whom it is addressed. If you received this communication in error, please do not retain it or distribute it and notify the sender immediately.
[Quoted text hidden]
Larry Prodigy Healthcare <larry@prodigyhc.com> Thu, Oct 30, 2025 at 11:32 AM To: Brianda Romero <bromero@azadc.gov> Cc: Adam Prodigy Healthcare <adam@prodigyhc.com>
Good Morning, Attached please find the BPM007036 Pricing Document revised to reflect our BAFO pricing, and the O&A BAFO form signed.
We are pleased to report that we were able to reduce pricing on the noted items by 8.25%.
Just wondering if we need to make an entry into item F in the APP for the BAFO? Please let me know.
thanks
Larry Tharp Chief Executive Officer
Prodigy Healthcare t: (480) 237-7128
10/31/25, 10:51 AM State of Arizona Mail - Best and Final Offer: BPM007036 Community Accountability Program Services for Community Corrections https://mail.google.com/mail/u/0/?ik=441f87f49d&view=pt&search=all&permthid=thread-a:r-3455051744076781106&simpl=msg-a:r135532902140455… 4/6 mailto:bromero@azadc.gov mailto:bromero@azadc.gov http://corrections.az.gov/ www.prodigyhealthcare.org
The content of this email is confidential and intended for the recipient specified in message only. It is strictly forbidden to share any part of this message with any third party, without a written consent of the sender. If you received this message by mistake, please reply to this message and follow with its deletion, so that we can ensure such a mistake does not occur in the future.
From: Brianda Romero <bromero@azadc.gov> Sent: Wednesday, October 29, 2025 12:23 PM To: larry.tharp@prodigyhealthcareaz.com Subject: Best and Final Offer: BPM007036 Community Accountability Program Services for Community Corrections
Good morning, Please review and sign the BAFO letter attached.
If you would like to improve your proposed pricing, this is a great time to do so.
Also, I have attached our Offer and Acceptance form.
Please sign Attachment 1 - Offer and Acceptance Form document in the Best and Final Offer field. Here is a snapshot of the required field below, 10/31/25, 10:51 AM State of Arizona Mail - Best and Final Offer: BPM007036 Community Accountability Program Services for Community Corrections https://mail.google.com/mail/u/0/?ik=441f87f49d&view=pt&search=all&permthid=thread-a:r-3455051744076781106&simpl=msg-a:r135532902140455… 5/6 http://www.prodigyhealthcare.org/ https://www.prodigyhealthcareaz.com/ https://www.prodigyhealthcareaz.com/ mailto:bromero@azadc.gov
If you have any questions, do not hesitate to contact me.
Brianda Romero
Senior Procurement Specialist
6911 N Bdi Blvd
Douglas, AZ 85607
Phone: 602-364-3407
Office: 520-364-7521 x34055
Email: bromero@azadc.gov
Website: corrections.az.gov
This email contains information that is intended only for the person(s) to whom it is addressed. If you received this communication in error, please do not retain it or distribute it and notify the sender immediately.
[Quoted text hidden]
2 attachments
BPM007036 Pricing Document, BAFO 10292025.xlsx 279K
Attachment_1_-_Offer_and_Acceptance_Form BAFO 10292025.pdf 511K
10/31/25, 10:51 AM State of Arizona Mail - Best and Final Offer: BPM007036 Community Accountability Program Services for Community Corrections https://mail.google.com/mail/u/0/?ik=441f87f49d&view=pt&search=all&permthid=thread-a:r-3455051744076781106&simpl=msg-a:r135532902140455… 6/6 https://www.google.com/maps/search/6911+N+Bdi+Blvd+%0D%0A+%0D%0A+Douglas,+AZ+85607?entry=gmail&source=g https://www.google.com/maps/search/6911+N+Bdi+Blvd+%0D%0A+%0D%0A+Douglas,+AZ+85607?entry=gmail&source=g mailto:bromero@azadc.gov http://corrections.az.gov/ https://mail.google.com/mail/u/0/?ui=2&ik=441f87f49d&view=att&th=19a3672b3ed807b7&attid=0.1&disp=attd&safe=1&zw https://mail.google.com/mail/u/0/?ui=2&ik=441f87f49d&view=att&th=19a3672b3ed807b7&attid=0.1&disp=attd&safe=1&zw https://mail.google.com/mail/u/0/?ui=2&ik=441f87f49d&view=att&th=19a3672b3ed807b7&attid=0.2&disp=attd&safe=1&zw https://mail.google.com/mail/u/0/?ui=2&ik=441f87f49d&view=att&th=19a3672b3ed807b7&attid=0.2&disp=attd&safe=1&zw
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