Special_Conditions.pdf
PDF 158 KB Posted
- Solicitation number
- 25-B-127LL
- Issued by
- Volusia County, Florida
About this file
This Special Conditions document supplements the general conditions for Contract No. C-2038, Invitation for Bid No. 25-B-127LL, issued by Volusia County, Florida for the Tax Collector Interior Renovations and Restoration project. The project encompasses approximately 6,766 square feet of interior renovation at the Tax Collector's office located at 123 W. Indiana Avenue in DeLand, Florida, including demolition, construction, mechanical and electrical upgrades, new flooring, walls, ceilings, lighting, custom millwork, workstations, and service counters. The pre-bid meeting is scheduled for June 26, 2025, at 2:00 pm, with bid responses due by July 24, 2025, at 3:01 pm. The total contract duration is 150 days with an estimated construction cost of $950,000.
The special conditions establish eight key requirement categories governing contractor performance: working hours and noise restrictions coordinated with County council days, site logistics and storage areas to be determined with the County Project Manager, security requirements including coordination with County's security vendor for access control and camera systems, coordination requirements with the County's modular furniture vendor and mandatory weekly progress meetings, protection of existing facilities through temporary dust barriers and damage restoration, daily clean-up requirements meeting County standards, contractor responsibility for obtaining all necessary permits and scheduling inspections, and submission of project documentation including product data, shop drawings, and as-built documentation. Bidders must be Florida Licensed General or Building Contractors, submit a completed W-9, experience list, local business certification, and comply with E-Verify requirements. The project requires a 5% bid bond, 100% payment and performance bonds, and comprehensive insurance coverage. Funding will be provided through Volusia County appropriations, with potential tax savings through the Consumer's Certificate of Exemption for direct material purchases.
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Text version
Contract No. C-2038 ITB No.25-B-127LL
SC 1
EXHIBIT “B”
SPECIAL CONDITIONS
The following special conditions are supplementing, not replacing nor deleting the corresponding paragraphs in the general conditions.
1. WORKING HOURS AND NOISE RESTRICTIONS
• Large-scale activities and disturbances must be coordinated around the County’s existing scheduled council days
• Working in an active and occupied County building requires minimizing disruption
• Excessive noise, debris, or disruptive construction activity will not be permitted
• Contractor may be asked to stop work immediately if disruptions occur and continue after business hours
2. SITE LOGISTICS AND STORAGE
• County Project Manager and awarded contractor will determine locations for:
o Contractor's dumpster o Material and equipment storage areas o Construction staging areas
• County will provide designated parking for contractor personnel
• Potential storage and staging areas are included in project attachments
3. SECURITY REQUIREMENTS
• All tools must remain secure while working in public areas
• Contractor must comply with County security protocols
• Coordinate with County's security vendor who will be installing:
o Access control devices o Security camera systems
• Contractor responsible for necessary network drops as outlined in prints
4. COORDINATION REQUIREMENTS
• Coordinate with County's modular furniture vendor
• Schedule coordination meetings with County staff as required
• Maintain regular communication with Project Manager regarding schedule changes
• Attend weekly progress meetings as required by project team
5. PROTECTION OF EXISTING FACILITIES
• Protect all existing finishes, furniture, and equipment set to remain
• Provide temporary dust barriers and containment as needed
• Restore any damage to existing conditions to original state
• Maintain clear emergency egress paths at all times
Contract No. C-2038 ITB No.25-B-127LL
SC 2
6. CLEAN-UP REQUIREMENTS
• Daily clean-up of all work areas required
• Remove construction debris from public areas immediately
• Maintain cleanliness of pathways and common areas throughout project
• Final cleaning must meet County standards prior to acceptance
7. PERMITS AND INSPECTIONS
• Contractor responsible for obtaining all necessary permits
• Schedule all required inspections with proper authorities
• Provide copies of all permits and inspection reports to County Project Manager
• Address any code compliance issues promptly
8. PROJECT DOCUMENTATION
• Maintain current set of construction documents on-site
• Document existing conditions prior to start of work
• Submit product data and shop drawings for approval prior to ordering
• Provide as-built documentation upon project completion
| 1. WORKING HOURS AND NOISE RESTRICTIONS |
| 2. SITE LOGISTICS AND STORAGE |
| 3. SECURITY REQUIREMENTS |
| 4. COORDINATION REQUIREMENTS |
| 5. PROTECTION OF EXISTING FACILITIES |
| 6. CLEAN-UP REQUIREMENTS |
| 7. PERMITS AND INSPECTIONS |
| 8. PROJECT DOCUMENTATION |
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