combined_2nd_round_Q&A.pdf

Question

Document Reference Section/Page/Details Question/Clarification Request Answer

01 1449

The NIST standards provide a distinguishing characteristic amongst the various manufacturers that make devices in the class being sought under the RFP.

Will the Government add the relevant National Institute of Standards and Technologies (NIST) Publications to the RFP terms?

DFARS Clauses 252.204‐7008 & 7012 are part of the RFP which include relevant NIST Publications to the terms.

02 1449

RFP page 6, “DLAD PROCUREMENT NOTE L09 REVERSE

AUCTION (OCT 2016)”: “The contracting officer may use reverse auction as the pricing technique during discussions to receive the final offered prices from each offeror.”

Will the Government remove the use of reverse auctioning as a pricing technique?

No. The use of the reverse auction tool has not yet been determined. Per

DLAD 15.407‐90, the Contracting Officer must consider using reverse actions in solicitations for competitive procurements valued above the micro‐ purchase threshold.

03 PWS

Requesting clarification on existing legacy devices under the RFP.

• Will the Legacy manufacturer be required to provide availability support for Legacy devices through 2023 per Solicitation Number SP7000‐

13‐R‐1026 exercised 60 month period option for maintenance and support? (i.e. support, parts and consumables)

If not, we respectfully request that the Government publish an inventory of on‐hand legacy parts and consumables inventory.

If not, will the Legacy manufacturer be required to provide access to that manufacturers support systems?

Maintenance on existing legacy devices is not part of this RFP – PWS revised.

Legacy information will be provided to awardee.

04 GENERAL

Will the Government include a third round of Vendor Questions be added to the RFP?

No, it has been determined that 2 rounds of questions are sufficient. The draft PWS was posted on 28 Dec 2018, allowing for 2.5 months of review for questions.

05 GENERAL

Will the Government extend the due date for proposals to be no sooner than 30 days from the date answers are posted to vendors questions?

No, the questions provided, have not warranted an extension.

06 Standard Form 1449

Critical data related to the existing contract staffing is currently privileged to the Government and to the incumbent providing the incumbent with an unfair competitive advantage. Information regarding the existing overall fleet and support environment is essential for any non‐incumbent vendor to respond with full disclosure resulting in a fair competitive solicitation and evaluation by the Government.

Will the Government provide the reported contractor labor hours

(including subcontractor labor hours) that were required for the performance of services provided under the current contract via the secure data collection site http://www.ecmra.mil?

No, this information will not be provided

07 PWS 3. PHASE‐IN and PHASE‐OUT

What is the estimated need for initial devices, parts, and consumables upon award required for execution during the 30‐day phase‐in? What is the projected number of devices scheduled to be removed by the incumbent during their phase‐out period?

This information will be provided to awardee

08 PWS

3.4. Phase‐Out Period ‐ This cooperation includes tasked

associated with the prompt removal of any equipment from all vessels as requested by the COR

• What is the phase out transition obligations for the incumbent and related timeframes?

• Will the Government define or provide an estimate on the

“equipment”?

This information will be provided to awardee

09 PWS

5.1 The contractor shall be responsible for the equipment

retrofit, equipment installation, maintenance, parts, supplies, service, and removal (through trade in). Critical data related to the existing legacy asset inventory is currently privileged to the Government and to the incumbent providing the incumbent with an unfair competitive advantage. Information regarding the existing overall fleet and support environment is essential for any non‐incumbent vendor to respond with full disclosure resulting in a fair competitive solicitation and evaluation by the Government

We respectfully request that the Government release the following information about the current fleet of devices: Make, Model, Serial #, Location, Device Class, Date 1st Installed/Purchased, Last Life

Time page count (mono), Last Life Time page count (Color), Date of Last

Life Time page count.

This information will be provided to awardee

10 PWS

5.1 The contractor shall be responsible for the equipment

retrofit, equipment installation, maintenance, parts, supplies, service, and removal (through trade in). Critical data related to the existing legacy asset inventory is currently privileged to the Government and to the incumbent providing the incumbent with an unfair competitive advantage. Information regarding the existing overall fleet and support environment is essential for any non‐incumbent vendor to respond with full disclosure resulting in a fair competitive solicitation and evaluation by the Government

• Will the Government provide a definition of what the “lifecycle” criteria will be used going forward for each device class and the associated overall refresh policy?

• Will the Government define when a device would require retrofit and/or removal?

• Will the Government define “through trade in”?

Lifecycle‐ Usage or Age.

Retrofit and/or removal ‐request or Swap out.

Trade‐in ‐ Determination on operability of a device or salvage condition.

11 PWS

5.2. All CONUS Dedicated Shore‐based Contractor Support

Technicians and Shipboard Riders must be U.S. Citizens and possess at lease [sic: least] a Secret Security Clearance.

• Will DLA be the sponsoring organization for DoD clearances for additional personnel immediately and over the Term of the contract?

• Will the Government accept and support the attainment of interim clearances?

• Will the Government assist in expediting personnel clearances?

• Will the Government confirm OCONUS shore‐based support technicians do not require the same citizenship and secret clearance status as CONUS support technicians?

• Dedicated was not a term used within the 2013 SMCP Solicitation

Number SP7000‐13‐R‐1026. Will the Government describe what has changed and its definition of Dedicated?

Question 1. Yes

Question 2. The contractor will begin the process upon award and have 45 days to complete.

Question 3. 5.2. All CONUS and OCONUS Dedicated Shore‐based Contractor

Support Technicians and Shipboard Riders must be U.S. Citizens and possess at least a Secret Security Clearance.

Question 4. New Contract, New Requirements.

Definition of Dedicated: devoted to a task or purpose, exclusively allocated to or intended for a particular seervice or purpose.

12 PWS

5.5. The contractor shall support Contractor trained

Government personnel by providing initial and refresher training, equipment, parts, supplies, and service necessary for them to successfully perform under the resultant contract.

• We respectfully request that the Government identify the initial locations and an estimated number current Contractor trained

Government personnel and any areas known to need initial training?

This is OPSEC information that will be shared with the awardee.

13 PWS

6.6.4. The wardroom or officer’s mess is authorized for use.

Officers pay for each meal they consume. The Shipboard Rider will pay the same price as the officers for meals taken in the

Wardroom.

Will the Government provide an average daily Cost of Living for current

Shipboard Rider personnel? Cost of Living being inclusive of all typical expenses, including meals.

Cost of Living for current Shipboard Rider personnel information will be provided to awardee.

14 PWS

6.8.2 Continued Performance during War or any State of

Emergency

Will the Government accept a rate increase to support the contract under a war‐time situation i.e. hazard pay?

This is an internal Contractor Company policy this does not involve the

Government.

15 PWS

7.1. Availability: The contractor shall support all equipment acquired under this contract and legacy devices with a worldwide organizational network, dedicated facilities and with representatives as required by this PWS, commensurate with the equipment population at specified locations worldwide. Dedicated Shore‐based Contractor Support

Technicians shall be available to provide OEM training, parts, supplies and service support in 100% of the high traffic port locations within 60 days after contract award.

To be commensurate with the equipment and staffing at specified locations worldwide, critical data related to the existing legacy asset inventory and staffing levels is currently privileged to the Government and to the incumbent providing the incumbent with an unfair competitive advantage. Information regarding the existing overall fleet and support environment is essential for any non‐incumbent vendor to respond with full disclosure resulting in a fair competitive solicitation and evaluation by the Government

• We respectfully request that the Government release the inventory information and staffing levels previously requested about the current fleet of devices.

• What is the phase out transition obligations for both the incumbent and the awarded vendor?

Inventory information is OPSEC Phase‐out obligations can be found at

Section 3.3 of the PWS.

16 PWS

7.2.3 High‐traffic overseas ports (Bahrain, Rota, Yokosuka and

Sasebo) Manama, Bahrain and Sasebo, Japan are noted in this bullet as also being High‐traffic Ports without being listed in the provided tables with asterisks.

∙ Will the Government confirm that the ports of Manama, Bahrain and

Sasebo, Japan are, or are not, to be designated as High‐traffic Ports?

∙ Please clarify if Bahrain, Rota, Yokosuka and Sasebo are the only

OCONUS ports requiring 48‐hour response?

Manama Bahrain and Sasebo Japan are High Traffic ports. An asterisk has been placed to identify as High Traffic. OCONUS ports may be added or removed to the list of "48‐hour response time" on future Government requirements .

17 PWS

7.2.4. All other overseas ports, within 72 hours after

notification. For locations requiring access by military transportation, the technician shall be at the point of departure (as designated by the Government) within 72 hours after notification.

• Will the Government identify which supportable ports require military transportation and the points of departure?

This is OPSEC information , will be given to awardee only

18 PWS

7.6. Government Furnished Items/Supplies/Services for

OCONUS Contractor Support.

• Will guaranteed housing be available for Dedicated Shore‐based

Contractor Support Technician(s) in all high‐traffic OCONUS ports?

• Do privileges include military air transport?

Housing is the awardee company's responsibility.

Military air transport is an OPSEC issue and will be given to the awardee only.

19 PWS

10. SINGLE FUNCTION DEVICE (SFD) MAINTENANCE: The COR will provide a list of approved Integrated Shipboard Network

System and Consolidated Afloat Networks and Enterprise

Service devices that can be covered under this flat rate supplies included maintenance program.

• Will the Government identify any distinguishing characteristics and/or differences of Integrated Shipboard Network System and Consolidated

Afloat Networks and Enterprise Service devices and as compared to any other Single Function Device?

The Government will procide this information to awardee only

20 PWS

11.1.1, 11.1.2, 11.1.3, 11.1.4, 18.7 and 21.1.14 of the PWS utilizes the descriptive word “newly” under its description.

• Will the Government please clarify its intent is to acquire only factory produced new models, serialized for the first time and amend the RFP accordingly?

• Will the Government please clarify its intent is to acquire only new factory produced parts and consumables and amend the RFP accordingly?

The Government intent is to acquire ONLY NEW factory produced parts and consumables

21 PWS

16.6.4. Contractor facility cleared furnished training locations are required at or within 25 miles of: San Diego, CA; Norfolk, VA; Pearl Harbor, HI; Mayport, FL

• As with the OCONUS training locations, will the Government provide space for training, within Facility Cleared areas/buildings within the four

CONUS ports listed in the PWS? Please consider, using space with the

Government’s secure areas at the ports facilitates convenient proximity for Government Personnel, effective peer training, high rates of personnel availability, and immediate and integrated support from the vendor’s Shore‐based personnel.

• Alternatively, will the Government allow a vendor who has obtained a

Facility Clearance, to be allowed to conduct training of Government personnel within non‐facility cleared locations? I.e., the training of these

COTS devices does not include the use or discussion of any Government sensitive information.

Please refer to 16.6.2.

22 PWS 18.3. Equipment Vibration Requirements

• Will the Government provide the current specifications and/or part number, identify the manufacturer of the existing shock mounts being used for Legacy devices? Typically, the shock mounts are universal in that they will be able to accommodate most variances associated with the size differences of new devices without replacement.

This is propritary information

23 PWS 21.1.20. Equipment shall employ dry toner (excluding SD)

• Will the Government accept ink‐based printing devices that can meet all salient performance characteristics identified under the RFP and where the ink performance characteristics have been tested and certified?

• Will the Government identify any salient performance characteristics desired under “dry toner” so that an ink‐based solution equivalency can be ascertained?

Equipment shall employ dry toner (excluding SD). The environment in which the toner will be maintained coupled with longevity

24 PWS

21.1.37. Class I‐IVC & Production Devices must be a single

manufacturer. the Government has mandated that all equipment proposed must be from a single manufacturer. This term will unduly limit consideration to a single brand‐named manufacturer. Most importantly, this term is not in the

Government’s interest because it will reduce competition and shield the incumbent supplier from price competing under a

LPTA standard without any corresponding benefits documented and supported under a proper brand‐named justification

• Will the Government remove the requirement that all proposed products under Class I‐IVC and Production Devices must be from a single manufacturer?

It is in the best interest of the government to maintain this requirment

25 PWS

21.1.6. Configure devices so the fax function is physically

isolated from the network controller or is delivered with Fax capability is (dis‐) enable.

• Will the government accept devices to be configured and shipped without fax cards and added as needed? This would assist in reducing the initial cost and waste on the proposed device as most devices will not be used for fax.

Configure devices with the fax function as physically and /or isolated from the network controller or is delivered with the ability to enable Fax if required by end‐user.

26 PWS

21.1.9. Class I MFD must be capable of disassembly to a

maximum dimension of 24” for submarine use for and is restricted to W 23” x D 20” x H 23”

• Will the Government provide detailed clarification around the 24” maximum dimension? Is it 24” a square or round or does it represent smallest dimension of an opening?

The Government will identify to awardee only

27 PWS

21.1.10. Class III ‐ IVC MFDs must capable of disassembly to a maximum dimension of 26” hatch access for shipboard use.

• Will the Government provide detailed clarification around the 26” maximum dimension? Is it 26” a square or round or does it represent smallest dimension of an opening?

It is a dimension of an opening

28 PWS

22. SPECIFIC MINIMUM REQUIREMENTS FOR MFD

PERFORMANCE

Under the various product classes, the Government has identified different and unique print resolutions requirements from 600X600 dpi, to 1200X2400dpi. I.e., accepting different minimum standards for documents that are printed that follow the unique characteristics of a single manufacturers product line vs. establishing a minimum print resolution standard applicable to the Government’s documents.

• Will the Government accept a common minimum print resolution standard across all product classes of at least 1200X1200dpi?

• Alternatively, will the Government accept an at least 1200X1200dpi print resolution under the MFD Class IIIC and Class IVC.

The resolution requirments are based on customer feedback, historical data and research across industry standards for this requirement.

The print resolutions are based on historic data and input from customer requirments.

29 PWS

23. SPECIFIC MINIMUM REQUIREMENTS FOR PRINT SHOP

PERFORMANCE PRODUCTION MFDs ‐ Minimum Printing resolution of 2400 x 2400 dpi

• Will the Government accept 1200X1200 dpi?

No, The government will accept the minimum printing resolution of 2400 x

2400 dpi

30 PWS SPECIFIC MINIMUM REQUIREMENTS FOR SD PERFORMANCE

• These are highly specialized devices. Will the Government identify the existing manufacturer, model and the ship types that will use these devices?

• Can the Government identify the application and purpose of these devices?

• Can the Government share its insights and basis of why this class of devices is being added to the Shipboard program?

The Government will identify to awardee only

31 Attachment 2 ‐CLIN LIST

SF30 AMENDMENT OF SOLICITATION/MODIFICATION OF

CONTRACT dated 3/6/2019 stated “The purpose of this amendment is to:

2) Revise Attachment 2 ‐ CLIN List (see Attachment) to add

Vibration Mount CLINS to "CLASS BLACK and WHITE PRINTER", "CLASS COLOR PRINTER", "CLASS SPECIALITY DEVICE 1 & 2" sections.

The devices clearly identified as needing surface vessel and submarine mounts are Classes 1 & 1C. The Class

BWPR/CLRPR/SD1&2 mounts that were added to Attachment

2 ‐ CLIN List do not share the same or consistent description.

There are now 2 versions of Vibration Mounts: CONUS &

OCONUS

• Will the Government clarify if there is a difference between a CONUS mount and an OCONUS mount for the same Class of device?

There is no difference in mounts at CONUS verses OCONUS locations

32 Attachment 2 ‐CLIN LIST

Estimated Max Units – Contract Life

• There are CLINs within the CLINS that have quantities that have no apparent logic based on either the CLIN description or the max quantity of the Class of the device that is declared.

For instance, up to 1,663 new Class 1 devices could be purchased but only 495 would be removed. In addition, only 2 unknown Individual Parts are expected to be purchased. This is compared to 3,846 Class 1C devices could be purchased and

520 devices removed and 208 Individual Parts could be purchased.

• Will the Government provide the logic, algorithms or basis used to establish the Estimated Max Units – Contract Life values provided for the

CLINs?

The Government based these quantities on historical data

33 Attachment 2 ‐CLIN LIST

Estimated Max Units – Contract Life

• There are CLINs within the CLINS that have quantities that have no apparent logic based on either the CLIN description or the max quantity of the Class of the device that is declared.

For instance, up to 1,663 new Class 1 devices could be purchased but only 495 would be removed. In addition, only 2 unknown Individual Parts are expected to be purchased. This is compared to 3,846 Class 1C devices could be purchased and

520 devices removed and 208 Individual Parts could be purchased.

• Will the Government illuminate the requirements under Individual

Parts CLIN for each Class? High mortality parts will be included within the

Parts Kits for the respective classes of devices and there are potentially large quantities of other part numbers (i.e. screws, panels, etc.)

associated with each model, each with varying costs vs at a standard price for all parts.

The Government based this on historical data

34 Attachment 2 ‐CLIN LIST

• Classes SD1 & SD2 have Rider Services Maintenance/Each. CLINs 0229 and 0230 have West & East Coast Rider Monthly Services for

Carriers/Amphibs. Will the Government please clarify?

The Government will identify to awardee only

35 Attachment 2 ‐CLIN LIST

Estimated Max Units – Contract Life

• There are CLINs within the CLINS that have quantities that have no apparent logic based on either the CLIN description or the max quantity of the Class of the device that is declared.

For instance, up to 1,663 new Class 1 devices could be purchased but only 495 would be removed. In addition, only 2 unknown Individual Parts are expected to be purchased. This is compared to 3,846 Class 1C devices could be purchased and

520 devices removed and 208 Individual Parts could be purchased.

• Will the Government identify the difference between CLINs 206 & 222 and CLINs 0229 & 0230 and how the Estimated Max Units – Contract Life was calculated?

The Government based these quantities on historical data

36 Attachment 2 ‐CLIN LIST

Estimated Max Units – Contract Life

• There are CLINs within the CLINS that have quantities that have no apparent logic based on either the CLIN description or the max quantity of the Class of the device that is declared.

For instance, up to 1,663 new Class 1 devices could be purchased but only 495 would be removed. In addition, only 2 unknown Individual Parts are expected to be purchased. This is compared to 3,846 Class 1C devices could be purchased and

520 devices removed and 208 Individual Parts could be purchased.

Will the Government provide the logic and calculation basis used to determine the Max Units – Contract Life values in the table above for

CLINS 0223 through 0233?

The Government based these quantities on historical data

37 RFP 1149

“Past Performance”: On page 4 of 45, the RFP states that

“[p]ast performance shall be used as an evaluation factor within the LPTA process, unless waived…,” but then continues, “Past performance shall be evaluated…” and “past performance will be rated…” Under “Evaluation Factors for

Award” it indicates that the “evaluation criteria are as follows:

Price, Technical Capability, and Past Performance.” On page

5 of 45, it states, “A past performance review will be conducted…”

Will past performance, in fact, be an evaluation factor, or will the PCO make that determination upon receipt of proposals or some other date?

If past performance is evaluated, how will an offeror’s past performance be determined “acceptable” or “unacceptable”?

Yes, Past Performance will be an evaluated factor. Past performance will be rated on an “acceptable” or “unacceptable” basis using the ratings below:

Acceptable: Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable: Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 16.6.2: “Contractor must have a facility clearance.”

By when must a contractor obtain a facility clearance? Do interim facility clearances satisfy the technical requirements?

The contractor will begin the process upon award and have 45 days to complete. See DD Form 254 package attached to Amend 0004.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 16.6.4 and NISPOM 5‐301, 5‐305 and 5‐306

Will the fixed sites require restricted or closed type cleared facilities?

Will a contractor be reimbursed to build a closed or other special type of facility? Must contractors have pre‐existing fixed sites at the referenced locations prior to award?

The government is not responsible nor will the government reimburse the contractor to build or maintain a facilty. The clearance will be "Secret", correponding with the clearance level of technician, shipboard riders, maintanance , tech support and clecrical support individuals. Please reference 16.6.4

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 16.6.4 and NISPOM 2‐108

Will interim facility clearances be required for branch offices or just one clearance for the facility?

The Contractor must harbor a Company Facility Clearance which incorporates all their facilities which they will identify.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 16.6.4 and NISPOM 7‐101

Do subcontractors need a facility clearance at the time of award? Will interim clearance requests for subcontractors be allowed prior to award?

The contractor/sub‐contractor will begin the process upon award and have

45 days to complete.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraphs 3.1, 3.3, and 16.6.4 Does the phase‐in period allow for the finalization of interim clearances?

The contractor will begin the process upon award and have 45 days to complete.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 3.1, 18

The government is requiring a 30 day phase in but testing as required under section 18 for proposed equipment will take up to 180 days. Since no equipment can be deployed until testing is complete, will the government pay the contractor for the required FTE’s at the proposed contract rate starting immediately after the 30 day phase in period?

The Government intends to maintain customer support with minimal interruption during these periods. The contractor is responsible to obtain approved facilities and services to perform testing to meet MIL

Specification/Standards for Power Quality, Electromagnetic Interface (EMI), Shock and Vibration, at no cost to the Government. The government will not pay the contractor for the required FTE's at the purposed contract rate.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 2.1: “all devices procured must be supportable for a minimum of 48 months”

PWS 2.1 states that all devices procured must be supportable for a minimum of 48 months. In addition, section 7.1 states that “The contractor shall support all equipment acquired under this contract and legacy devices…”. Will the contractor be required to support legacy devices currently deployed that have been acquired over the past four years? If so, can the government provide a complete list of legacy devices, the manufacturer, model number, and purchase date.

The contractor will be required, per the PWS, to support all equipment purchased under this contract. The legacy equipment maintenance has been removed. The government will provide the awardee a list of all legacy devices, manufacturer, model number and purchase dates if necessary after award.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 3.3: “Security cleared, trained technicians and analysts necessary to properly maintain and support the current inventory of SMDP legacy devices”.

PWS 3.3 specifies a Phase‐in period of 30 days after which the contractor shall have “Security cleared, trained technicians and analysts necessary to properly maintain and support the current inventory of SMDP legacy devices”. Are we correct in reading this that the awarded contractor will be responsible for maintaining all legacy devices, including devices on

CVN’s and LHA’s? This would mean that all required 19 Shipboard Riders as well as the 11 shore‐based support personnel both CONUS and

OCONUS would need to be hired, processed and deployed within the 30 day phase in period? This is not a realistic timeframe. If it is the intention for the government to have all personnel needed to support legacy devices would the government, consider extending the phase in period to 90 days?

Upon notification of award the awardee will be given 45 days to obtain the necessary, security cleared facility, personnel, trained technicians and analysts necessary to properly maintain and support the requirements outlined in this PWS. The government intends to maintain customer support with minimal interruption during these periods. This period of time shall be used by the contractor to obtain all resources required for the end of the phase in period to ensure a smooth transition from the incumbent contractor in accordance with the contract requirements

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraphs 3.3, 7.1

If as stated in 3.3 and 7.1 the contractor is required to provide support for legacy devices, will the government mandate the incumbent contractor to provide commercial access to parts and technical support, software, technical manuals and related materials required to maintain legacy devices.

The government intends to maintain customer support with minimal interruption during these periods. This period of time shall be used by the contractor to obtain all resources required for the end of the phase in period to ensure a smooth transition from the incumbent contractor in accordance with the contract requirements. The government will impose the same requirements on the incumbent.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraphs 3.3, 7.1

If as stated in 3.3 and 7.1 the contractor is required to provide support for legacy devices, will the contractor be required to provide support of legacy devices that are end of life at the time of award or post award?

The government intends to maintain customer support with minimal interruption during these periods. This period of time shall be used by the contractor to obtain all resources required for the end of the phase in period to ensure a smooth transition from the incumbent contractor in accordance with the contract requirements. The contractor will provide support to "ALL" devices until such devices are replaced.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraphs 3.3, 7.1

Can the government provide a complete list of all legacy devices on the current contract to include the purchase date, manufacturer, model, and locations of the devices?

This information will be provided to the Awardee. Locations of any devices are an OPESEC issue.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 12.8

PWS 12.8 states that the contractor shall provide the government an unconditional refund on all unused spare parts. Does this refund policy apply to legacy spare parts?

The government did not differentiate in 12.8. Unconditional refund on all unused spare parts.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 12.8

PWS 12.8 states that the contractor shall provide the government an unconditional refund on all unused spare parts. Does this refund policy apply to equipment that has reached End of Life?

The refund applies to ALL unused parts, to include parts for equipment that has reached End of Life.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 5.2: “All CONUS Dedicated Shore‐based Contractor

Support Technicians must be U.S. citizens and possess at least a Secret Security Clearance…”

PWS 5.2 states that CONUS shore‐based technicians must have Secret

Security Clearance. Do OCONUS shore‐based technicians require Secret

Security Clearance? Since the OCONUS technicians will be performing the same work as the CONUS technicians, it is in the interest of the government to require Secret Cleared OCONUS technicians.

PWS has been revised ‐ 5.2. All CONUS and OCONUS Dedicated Shore‐based

Contractor Support Technicians and Shipboard Riders must be U.S. Citizens and possess at least a Secret Security Clearance. Information for obtaining a

DoD Security Clearances can be initiated at:

http://www.dss.mil/disco/indus_disco_process_applicant.html.

The contractor is responsible for processing its employees’ Security

Clearances and shall bare any direct costs associated therewith.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 5.2

If Clearance is required for OCONUS technicians, 30 days is not a reasonable timeframe to hire, process through an approved deployment center, process LOA’s through SPOT, and to provide required CRC training. Will the government consider extending the phase in period to

90 days?

The contractor will begin the process upon award and have 45 days to complete.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 5.5

Will the contractor be required to provide training for all legacy devices?

While we can provide this training, it may require additional training sessions for government personnel.

The contractor shall support Contractor trained Government personnel by providing initial and refresher training…. The government will not reqire legacy device training.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 6.6.4 What is the average cost of meals? This information will be provided to the awardee

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 6.8.2: Ware State of Emergency

Is there an FTE rate increase factor permitted for Ship Riders in war‐ time?

This is an internal Contractor Company policy this does not involve the

Government.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 7.1, 7.2.3; “High Traffic ports…are identified with and asterisks (*)

In section 7.1 high traffic ports are noted with and asterisks (*). Manama

Bahrain is not marked with an asterisk but under 7.2.3 Bahrain is listed as a “High‐Traffic” port. Is Bahrain considered a high traffic port? If so, will a full‐time Shore‐based technician be required in Bahrain?

Manama Bahrain is a High Traffic port. An asterisk has been placed to identify as High Traffic. Yes a full time Shore‐based technician will be required in Bahrain.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraphs 7.1, 16.1

If Bahrain is a “High Traffic” port, there would be four OCONUS high traffic ports: Yokosuka, Rota, Pearl Harbor, and Manama. Will the government provide training facilities at these OCONUS locations?

Please refer to 16.7

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraphs 7.1, 16.1

Is Norfolk, Virginia correctly identified in the PWS as a non‐high‐traffic port location?

Norfolk is a High‐Traffic Port

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 7.2

Will the supportable shore‐based locations that are not indicated as high‐ traffic require a technician with secret clearance or will government escort be provided?

All individuals in support of this contract must obtain a secret clearance.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraphs 7.2

What supportable ports require military transportation and where are the points of departure?

This is OPSEC information.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraphs 8.1

Can the government provide historical data on the number of non‐ scheduled Maintenance repair calls both CONUS and OCONUS.

This information will be provided to the awardee

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 9

The government is requesting pricing on a per month basis for full‐ service maintenance for MFD and SD, regardless of Class. The solicitation covers a wide range of equipment from desktop to production in both color and black and white. We are not able to identify specific CLINS by

Class for this requirement. Can the government specify what CLIN(S) are associated with this pricing?

See CLIN Structure Government is requesting this for CLIN 0231 which states

Desktop Printers this is to include consumables, supplies maintenance for

Color and B/W devices.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 18

Can the government provide additional information on the manufacturer and the specifications of the current shock mounts and vibration mounts covered under section 18 of the PWS that have been purchased and are deployed.

This is OPSEC information.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 21.1.19

PWS 21.1.19 States that equipment shall utilize paper in “at least the following three sizes 8.5” X 11”, 8.5” X 14”, and 11’ X17”. This requirement contradicts specifications in Class 1, SFBW, and SFC. Since paper sizes are specified in the technical specifications for all classes, we are requesting that the government remove this clause.

Equipment shall utilize plain cut paper conforming to Joint Committee on

Printing (JCP) O63 in at least the following three sizes 8.5” x 11”, 8.5” x 14” and 11” x 17”. The government sees no compelling justification to omit this requirement. The key word in the JCP is "LEAST"

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Paragraph 21.1.37

PWS 21.1.37 states that all devices must be a single manufacturer. This requirement eliminates almost all major manufactures and severely limits if not eliminates competition. We are requesting that the government remove this clause or modify the clause to allow a single manufacturer for each individual Class.

PWS 21.1.37 states: "Class I‐IVC & Production Devices must be a single manufacturer." This does not include the CLASS B/W PRINTER‐ CLASS COLOR

PRINTER ‐ CLASS SPECIALTY DEVICE 1 & CLASS SPECIALTY DEVICE 2 The government will not remove this clause.

Amendment 0003, Attachment 1

SMDP PWS (2/27/19)

Attachment 1, Page 36‐ We assume this page to be specifications for

MFD Class IV Color but it is not specifically labeled so. Can the government confirm that page 36 refers to Class IV‐Color.

Yes the Government can confirm that the page should be labeled "MFD

CLASS IV COLOR REQUIREMENTS ‐ COLOR FLOOR MFD

Attachment_2_‐

_CLIN_List_updated_22219

CLIN 0231

CLIN 0231 in the most recent CLIN LIST provided under amendment 3 calls for full‐service maintenance Agreement for Desktop Printers. Can the government specify what section of the PWS is related to this service?

Sec 9.1. added for clarification ‐ Shipboard desktop printers maintenance service agreement provides the requirements of Printer Service that includes printer break fix (repair services), unschedule maintenance calls, regular schedule preventative maintenance services calls, all printer repair parts, consumable supplies, (including unlimited toner) for the identified printers and inventory management , for actual MFD desktop hardware in conjuction wit primary Shipboard Rider Support. (Contracting Add This)

Attachment_2_‐

_CLIN_List_updated_22219

CLIN 0231

For CLIN 0231, will there be a minimum task order amount or number of machines for this CLIN?

CLIN 0231 clearly states that this is a monthly charge the government will not state a minimum task order amount of devices for this CLIN. All numbers on this CLIN list are "Estimated"

Attachment_2_‐

_CLIN_List_updated_22219

CLIN 0231

The quantity listed for CLIN 0231 is 229,268 months. In previously provided CLIN list “Attachment 2 CLIN List updated 2132019” under the

“2018” tab, the quantity for this CLIN was listed under CLIN 0233 was

877,360 which is significantly higher. What does this number represent and how was it derived? Will this CLIN be a full evaluated CLIN as part of the total evaluated price? If so, are we to assume that every desktop printer in Class “Black and White Printer” totaling 3,515 devices and Class

“Color Printer” totaling 4,876 devices will all at some point be included under this CLIN?

Corrected to read: 512,280

Attachment_2_‐

_CLIN_List_updated_22219

CLIN 0231

The quantity listed for CLIN 0231 is 229,268 months and includes full service and supplies for both black and white and color printers. Since the cost supplies for color printers is substantially different than supplies for black and white printers, will the government break this requirement into two separate CLINS with realistic estimated quantities for each?

Corrected to read: 512,280. The government has no compelling justification to separate this requirement into (2) CLINS

Attachment_2_‐

_CLIN_List_updated_22219

CLIN 0231

The quantity listed for CLIN 0231 is 229,268 months. Can the government provide historical data for the full‐service maintenance for both color and separately black and white printers under the current contract?

This information will be provided to the awardee.

Attachment_2_‐

_CLIN_List_updated_22219 CLINS 0206 and 0222

Can the government Clarify CLINs 0206 and 0222 for Class SD1 and SD2

Rider services and specifically what part of the PWS applies to these

CLINs? Can the government also explain where the quantity of 653 months for 0206 and 2336 months for CLIN 022 is derived? Since Ship

Riders will maintain all classes of machines, should this CLIN be covered under CLINs 0229 and 0230 for Ship Rider Monthly Services?

These are specialty devices the customer may require which requires separate attention in some instances additional training by the shipboard rider to perform the necessary maintenance. This is why the Government has elected to separate these CLINS.

Attachment_2_‐

_CLIN_List_updated_22219

CLINS 0016, 0018, 0035,0037, 0055, 0057, 0079, 0081, 0099,

0010, 0123 and 0125

CLINS 0016, 0018, 0035,0037, 0055, 0057, 0079, 0081, 0099, 0101, 0123

and 0125 specify training “with Laptop”. Can the government specify the difference between training with a laptop and training without a laptop?

The vendor has the ability to bid or not on this CLIN with Laptop / or without

Laptop meaning: The contactor will provide the customer an approved laptop which will enable the customer to train during training/ keep after training with all training material uploaded.

Attachment_2_‐

_CLIN_List_updated_22219 Various CLINS

The training CLINS in classes I, III, IV, PC, and PS all have CLINS for training and training with a laptop. In some cases, the CLIN quantities are the same and in some cases they are different. Is it the government’s intention to have training both without laptop OR with laptops or rather without laptops AND with laptops. If the former is the case, is the government double counting the number of trainees in the price evaluation? Can the government clarify the quantities and the inconsistency in the different classes between these two types of training?

The contractor/vendor has the ability to bid/ or not on this CLIN with Laptop

/ or without Laptop meaning: The contactor will provide the customer an approved laptop which will enable the customer to train during training/ keep after training with all training material uploaded.

Attachment_2_‐

_CLIN_List_updated_22219 CLINS 0223 through 0228

For the Service Call CLINs 0223 through 0228, can the government explain the low number of service calls anticipated over the life of the contract? For instance, CLIN 0223 for Time and Material for CONUS service calls up to one hour has a quantity of 57 hours. If this is for the life of the contract this estimate appears unreasonable low. Can the government provide historical data from the current contract on the number of service call hours billed under the categories listed in CLIN’s

0223 – 0228? If indeed the number of hours is substantially high than the current numbers listed, with the government adjust the estimated amounts to provide a more realistic cost over the life of the contract?

This information will be provided to the awardee.

76 RFP 1449

RFP page 5 of 45, para C, “Price”: “To ensure fair price analysis, each offerors price for price analysis purposes will be determined by taking its grand total offer for base period, and all option periods” and RFP page 6, “DLAD PROCUREMENT

NOTE L09 REVERSE AUCTION (OCT 2016)”: “The contracting officer may use reverse auction as the pricing technique during discussions to receive the final offered prices from each offeror.”

Will price realism be used to evaluate offerors’ proposed pricing?

Price proposals will be analyzed in accordance with one or more of the proposal analysis techniques described in FAR 15.404‐1.

77 RFP 1449

RFP page 6 of 45, “DLAD PROCUREMENT NOTE L09 REVERSE

AUCTION (OCT 2016)”: “The contracting officer may use reverse auction as the pricing technique during discussions to receive the final offered prices from each offeror.”

Has DLA considered whether the use of the reverse auction tool will make this acquisition unduly restrictive for small businesses?

The use of the reverse auction tool has not yet been determined. If the reverse auction tool is determined to be used, the Government does not feel it makes this acquisition unduly restrictive for small businesses.

78 RFP 1449 Page 2, paragraph 5

States “All Certified Test Plans shall be submitted to the Contract

Specialist no later than 12 Apr 2019 at 4:00 PM EST” Can the government change this to require test plans to be submitted at proposal due date.

No, both proposals and test plans shall be submitted to the Contract

Specialist no later than 12 Apr 2019 at 4:00 PM EST.

79 PWS Paragraph 16.6

The contractor provided training facility will be used for COTS training which will not involve any classified materials. Will the government require the storage or dissemination of any classified at the contractor operated training facility? If not, then the requirement to have a cleared facility will be an additional cost to the government. Will the government clarify the requirement for “cleared facility” vs “facility clearance”?

The Facility Clearance Level your facility receives is based upon the classified contract you have been awarded and its requirements. The Facility Clearance

Level will be "Secret"Training facilities will maintain this level of clearance based on students being trained.

80 SF 1449

Page 3, Subcontracting Plan & Page 12, 52.212‐3 OFFEROR

REPRESENTATIONS AND CERTIFICATIONS ‐ COMMERCIAL

ITEMS (AUG 2018)

Are multi‐contractor joint ventures or teaming agreements permitted?

No – FAR 52.207‐6 is not part of the solicitation as this is not for multiple‐ award contracts.

81 SF 1449 Page 1 (“maximum of two question rounds”) Will there be a third round of questions and answers? If so, will it be limited to only those issues raised in the first two rounds?

No, there will only be 2 rounds of questions.

82 Attachment 1 Page 20, Para 16.6.4 (“Contractor facility cleared furnished training locations”)

In the industrial security context “facility” can mean both the company generally as well as an actual cleared building. Is the intent to actually cleared buildings with classified storage and restricted / closed area requirements as well as contractors handling classified materials? Or is the training locations just general unclassified type machine troubleshooting materials?

The Contractor must harbor a Company Facilty Clearance which incorporates all their facilities which they will identify. The Facility Clearance Level your facility receives is based upon the classified contract you have been awarded and its requirements.

83 PWS 21.1.11

Class I – IVC MFDs must be able to support CAC. Please confirm the production machines Color and BW do not require CAC?

Class I – IVC MFDs must be able to support CAC. The reader and software must be supplied and installed by the vendor. Compliance with FIPS 140‐2 is mandatory. Production Devices Color and BW do not require CAC.

84 PWS 19.5

The contractor shall only provide MFD devices that are Common Criteria

Certified through a Government approved certification. Please confirm the production machines Color and BW do not require to be common criteria certified since they are Not in the MFD Class?

19.5. The contractor shall only provide MFD devices that are Common

Criteria Certified through a Government approved certification. Production

Devices Color and BW do not require to be common criteria certified.

85 PWS 23, SEC 2

Minimum Print resolution. Request the requirement be modified to read 2400 x 2400 dpi or 1200 x 4800 dpi. As written does not allow for fair and open competition per the FAR.

The government will accept the minimum printing resolution of 2400 x 2400 dpi. The government based this requirement on program data, Customer mission input and industry standards.

86 PWS 23, SEC 3

Scanner/Document Feeder. Request the requirement be lowered to 220 sheets. As written does not allow for fair and open competition per the

FAR.

The government based this requirement on program data, Customer mission input and industry standards, pertaining to COLOR/BW PRINT SHOP device performance.

87 GENERAL

Request the Government accept some other than current vendors specifications as the “minimum” over the years the awarded vendors become the de facto requirements which does not allow for fair and open competition per the FAR.

The Government places Salient Characteristics, on all RFI, RFP and RFQ (s), always adhering to the Federal Acquisition Regulations (FAR). Maintaining the integrity of Fair and Open Competition, throughout this and all contracting practices.

88 PWS 23, SEC 1

Print Server/Digital Front End Request this requirement be removed or becomes an option; if a vendor must provide a device that requires a print server. Per the configuration of the requirement a print server will add no value to the output of this basic configured color printer.

The government based this requirement on program data, Customer mission input and industry standards, pertaining to COLOR/BW PRINT SHOP device performance.

89 PWS 23, SEC 5

Electrical Requirements. Request this specification be changed to allow wither a 120‐ or 220‐volt solution. As written does not allow for fair and open competition per the FAR and may only be able to be met with one model of equipment with one manufacture.

These devices will be used on US vessels. 220 Volt is European therefore, only 120 volt will be accepted.

90 PWS Item BW Production Specifications

Item 2. Minimum Print resolution. Request the requirement be modified to read 2400 x 2400 dpi or 1200 x 4800 dpi. As written does not allow for fair and open competition per the FAR.

The DPI and resolution requirments are based on customer feedback, historical data and research across industry standards for this requirement.

All resolution specifications are listed based on customer requirements.

91 PWS Item BW Production Specifications

Item 3. Scanner/Document Feeder. Request the requirement be lowered to 220 sheets minimum. As written does not allow for fair and open competition per the FAR.

The government based this requirement on program data, Customer mission input and industry standards, pertaining to COLOR/BW PRINT SHOP device performance. The minimum number of sheets per device is based on customer requirements.

92 PWS Item BW Production Specifications

Item 3. Scanner/Document Feeder. Request the requirement be lowered to 128 gsm.