SOW_1_(Revised_6)-_Non-Certified_Scanners.pdf

SP7000-16-R-1002 Statement of Work 1 (Revised 6) - Non-Certified Scanners Page 1 of 3

NON-CERTIFIED SCANNERS FOR DLA DOCUMENT SERVICES CUSTOMERS IN CONTINENTAL U.S.,

ALASKA, HAWAII, & GUAM

1. Scanners: Hardware used for digitizing or the printing of documents in an office or business environment. A

Scanner 'reads' paper documents and turn them into electronic files, usually saved as images, it can also in text and then optical character recognition (OCR) software recognizes the letter and turn the text into a word-processed document. Scanner is a machine to convert manual data to binary. This device must accept and output multiple formats including all major raster and vector formats up to 600 dpi. — Scan-to-file system must be network compatible and operate within all DOD environments — Ability to retrieve scanned image files with integrated Windows compatible client software to network share directory — the software must be compatible with Windows 7 or current DOD operating systems.

1.1 Specification for Black & White/Color Scanner

1.1.1 Scan Type

1.1.1.1 Flatbed w/ Document Feeder

1.1.2 Scan Speed Images Per Minute (IPM)

VB S0 - Up to 15ppm (6 ipm), VB S1 - Up to 25ppm (50 ipm), VB S2 - Up to 35ppm (70 ipm), VB S3 - Up to 40ppm (80 ipm), VB S4 – Up to 50ppm (100 ipm)

1.1.3 Scan Resolution, Hardware

All Volume Bands 600 x 600 dpi or greater

1.1.4 Scan Size, Max

VB S0 - 8.5 x 11”, with ADF VB S1 - 8.5 x 11”, with ADF VB S2 - 8.5 x 11”, with ADF VB S3 - 8.5 x 11”, with ADF VB S4 - 8.5 x 11”, with ADF

1.1.5 Bit Depth

24 bit/256 Grayscale

SP7000-16-R-1002 Statement of Work 1 (Revised 6) - Non-Certified Scanners Page 2 of 3

1.1.6 Connectivity, USB 2.0

1.1.7 Power Requirements

Capable of 110VAC (±10%), 50/60 Hz (±3 Hz) Must be Energy Star Compliant

1.1.8 Multi-feed detection

Page length or ultrasonic

1.1.9 File formats

PDF (searchable), TIFF, JPG The software must be compatible with Windows 7 or current DOD operating systems.

1.1.10 Software included

Twain driver, Manufacturers Document Scan Software

1.1.11 Testing Process

DLA Document Services will perform equipment testing, within available capabilities, in accordance with the guidelines and provisions that have been outlined for each DOD agency.

Devices that have not been approved by DLA Document Services will not be accepted to be placed on any network. The contractor shall deliver the proposed devices for each VB series to DLA Document Services HQ, Bldg 9, NSA Mechanicsburg, Mechanicsburg, PA 17055, for testing, at no cost to the government. Estimated time for testing is 20 business days. Testing and approval shall be performed by the DLA Document Services Information Technology Division in coordination with the contractor’s assistance. The Contractor shall provide at no additional cost, onsite engineering assistance and other support necessary to configure, setup, and test the equipment as needed.

For all devices tested and placed on the DLA Document Services IDIQ contract, the vendor will collaborate with DLA Document Services to develop step-by-step instruction and screen shots to configure the Desktop Scanners in accordance with the testing results

2.1 EQUIPMENT PURCHASE TERMS

2.1.1 Warranty

All purchased equipment shall include at least a 90-day full manufacturer’s warranty.

Additional one (1) year extended warranty included as a separate CLIN for VB-S4 only.

2.1.2 Delivery of Equipment

Devices will be delivered to multiple locations on and off government installations as specified in each task order associated with this contract. Vendor will use commercial packaging and a commercial shipping mode that enables the Government to track the shipment during its time in transit.

SP7000-16-R-1002 Statement of Work 1 (Revised 6) - Non-Certified Scanners Page 3 of 3

2.1.3 The Government requires delivery to be made according to the following schedule:

Up to 50 15 days after receipt of order (ARO)

51‐100 30 days after receipt of order (ARO)

101 – 250 45 days after receipt of order (ARO)

More than 250 60 days after receipt of order (ARO)