Attachment_8_-_DLA_Responses_to_Solicitation_Questions.pdf

SP7000-16-R-1002, Amendment 9 Attachment 8 - DLA Responses to Solicitation Questions Page 1 of 1

Document Description Page # Section/ Paragraph Question/ Comment Proposed Action/ Change DLA Response

Attachment 1 1 Certified and Non-Certified Devices

The Attachment 1 - Revised CLIN Structure - combined the Certified and Non-Certified devices under a single CLIN for each Volume Band. How do we bid a different Non-Certified option separately from a Certified one? The way this is set up currently only allows a bidder to propose either a Certified device or a Non-Certified device, not both. The Excel file is locked for edits to add rows to be able to bid 2 devices for one CLIN (a NGEN Certified and a Non-Certified).

Please add rows to Attachment 1 to allow us to propose a separate device for each CLIN, one that is Certified and one that is Non-Certified).

The CLIN Structure has been revised. Separate CLINs for Certified and Non-Certified devices have been added.

Attachment 2 and Attachment 4 1 (in each) 1.1.2 Scan Speed Images Per Minute (IPM)

The Scan Speed for each Volume Band states VB S0 - "Up to" 15 ppm (6 ipm) VB S1 - "Up to" 25 ppm (50 ipm) VB S2 - "Up to" 35 ppm (70 ipm) VB S3 - "Up to" 40 ppm (80 ipm) VB S4 - "Up to" 50 ppm (100 ipm) The term Up to suggests the speed cannot be greater than that which is listed, but can be lower. It would be conceivable to bid a single scanner at a speed of less than 15 ppm (6 ipm) and meet the requirement as written for every VB (since it would be less than the speed listed in each VB).

Please update the speed for each VB to be within a range as follows:

VB S0 - "Up to" 15 ppm (6 ipm) VB S1 - "Min 15 ppm - Up to" 25 ppm (50 ipm) VB S2 - "Min 25 ppm- Up to" 35 ppm (70 ipm) VB S3 - "Min 35 ppm - Up to" 40 ppm (80 ipm) VB S4 - "Min 40 ppm - Up to" 50 ppm (100 ipm)

The terminology of "up to" when referrring to scan speed is standard in the industry. Most OEMs rate their scan speed using "up to." Vendors must not bid a single scanner at a speed less than 15 ppm for all VBs. The published OEM device specifications will be used to confirm speed compliance.

Attachment 1 1 Certified and Non-Certified Scanners The Descriptions for each Scanner VB includes the same "Up to" terminology as the SOW's Please update the text to match to the revised VB speed ranges as requested above.

The terminology of "up to" when referrring to scan speed is standard in the industry. Most OEMs rate their scan speed using "up to." Vendors must not bid a single scanner at a speed less than 15 ppm for all VBs. The published OEM device specifications will be used to confirm speed compliance.

Attachment 1 1 Certified and Non-Certified Warranties

The Warranties Section of Attachment 1 includes only a one-year extended warranty for the VB-S4 for the Scanner and the Printer as follows:

1 Year Scanner Extended Warranty VB-S4 - Black and White Devices 1 Year Scanner Extended Warranty VB-S4 - Color Devices 1 Year Printer Extended Warranty VB-S4 - Black and White Devices 1 Year Printer Extended Warranty VB-S4 - Color Devices

Is it DOL's desire to only have extended warranties available for Volume Band S4 and no extended warranty option for the other volume bands?

Please clarify if extended warranties are desired as an option for EACH device and VB. If so, please insert additional rows for each device type (Certified Scanner B&W; Certified Scanner Color; Non-Certified Scanner B&W; Non-Certified Scanner Color; Certified MFD B&W;

Certified MFD Color; Non-Certified MFD B&W; Non-Certified Color) and for each Volume Band under each device type.

The SOWs and the CLIN Structure have been revised and the Extended Warranties are for VB-S4 only.

Attachment 1 1 Certified and Non-Certified Warranties

The Warranties Section of Attachment 1 includes only a one-year extended warranty for the VB-S4 for the Scanner and the Printer as follows:

1 Year Scanner Extended Warranty VB-S4 - Black and White Devices 1 Year Scanner Extended Warranty VB-S4 - Color Devices 1 Year Printer Extended Warranty VB-S4 - Black and White Devices 1 Year Printer Extended Warranty VB-S4 - Color Devices

Is it DOL's desire to only have an option for a One Year extended warranty available for volume band S4 and no option for additional Years (i.e. 2 Year or 3 Year) of extended warranties for each VB?

Please clarify if extended warranties are desired as an option for EACH device and VB for more than One Year (2 Year option and 3 Year option). If so, please insert additional rows for each Warranty Period Option desired per device type (Certified Scanner B&W; Certified Scanner Color; Non-Certified Scanner B&W; Non-Certified Scanner Color; Certified MFD B&W; Certified MFD Color; Non-Certified MFD B&W; Non-Certified Color) and for each Volume Band under each device type.

The SOWs and the CLIN Structure have been revised and the Extended Warranties are for VB-S4 only.

The following two questions were previously asked and we request clarification based on the answers:

Q1: Are there any CAC card requirements - NIPR and/or SIPR? If so, please provide the details including the exact requirements as well as which CLINS will require CAC cards.

A: There are no NIPR or SIPR requirements.

Q2:

1) What requirements of this attachment apply to non-certified scanners?

2) What requirements of this attachment apply to non-certified printers?

3) What requirements of this attachment apply to certified scanners?

4) What requirements of this attachment apply to certified printers? Please confirm A: 1-4) The NGEN Checklist applies to the certified printers and scanners, and does not apply to non-certified printers and scanners.

Based on Question 2 above, NGEN checklist applies to certified printers and scanners and as per Q1 above, there are no requirements for NIPR and SIPR so if NGEN checklist applies to certified devices as per Q2, then as per Q1: answers to Q1 and Q2 are contradiction. Can the Government please clarify.

Because of ambiguities, different offerors may offer solutions which apply the ambiguities in different ways. This will create an uneven playing field as some offered solutions will apply a higher standard and potentially be more expensive than others. We ask the Government amend the solicitation to eliminate the ambiguities identified below so that all offerors will propose equipment that meets a single set of unambiguous requirements.

(a) Is CAC authentication feature required for certified scanners?

Response: No.

(b) Does SIPR and NIPR requirement in NGEN checklist apply to certified printers?

Response: The SIPR requirement in the NGEN Checklist does not apply to certified printers. This solicitation is for unclassified devices.

(c) Does this NGEN checklist apply to certified scanners as per answer to Q2 above, then does Government want CAC authentication for certified scanners?

Response: The NGEN Checklist applies to certified scanners, but CAC is not required for scanners.

As per the revised pricing attachment, the Government has included the CLINs 0066, 0067, 0068, 0069 for extended warranty for the following VB bands

"1 Year Scanner Extended Warranty VB-S4 - Black and White Devices" "1 Year Scanner Extended Warranty VB-S4 - Color Devices" "1 Year Printer Extended Warranty VB-S4 - Black and White Devices" "1 Year Printer Extended Warranty VB-S4 - Color Devices"

Since offerors need to provide both certified and non-certified equipment for VB-S4, lets say that an offeror quotes 'Printer A' for certified black and white printer, 'Printer B' for certified color printer, 'Printer C' for non-certified black and white printer and 'Printer D' for certified printer and assume that the same is true for scanners. So there will be 4 different printers A,B,C and 4 different scanners A, B, C and D and in such a case, there are 8 different devices quoted for VB-S4 and there not enough CLINs in such a case to provide price for extended warranty for 8 different devices. Can you please advise.

The SOWs and the CLIN Structure have been revised, and the 1 Year Extended Warranty applies only to VB-S4.

In the SOWs released with Amendment 7, the Government has mentioned "Additional one (1) year extended warranty included as a separate CLIN" for each VB (S0-S4), but in the pricing attachment there are no separate CLINs to be priced other the CLINs for VB-S4 as in question above. Also, in Q&As released with Amendment 3, the answer to one question that Government stated is: "It is DLA's desire to provide one year extended warranties for only the VB-S4 High Speed devices." Now this answer was provided with Amendment 3 but the four (04) SOWs released with Amendment 7 still state:

Attachment_2_-_Revised_SOW_1_-_Non-Certified_Scanners: 2.1.1 Warranty All purchased equipment shall include at least a 90 day full manufacturer’s warranty. Additional one (1) year extended warranty included as a separate CLIN.

Attachment_3_-_Revsied_SOW_2-_Non-Certified_Printers: 2.1.1 Warranty All purchased equipment shall include at least a 90 day full manufacturer’s warranty. Additional one (1) year extended warranty included as a separate CLIN.

Attachment_4_-_Revised_SOW_3_-_NGEN_Certified_Scanners: 2.1.1 Warranty

All purchased equipment shall include at least a 90 day full manufacturer’s warranty. Additional one (1) year extended warranty included as a separate CLIN.

Attachment_5_-_Revised_SOW_4_-_NGEN_Certified_Printers: 2.1.1 Warranty

All purchased equipment shall include at least a 90 day full manufacturer’s warranty. Additional one (1) year extended warranty included as a separate CLIN.

So the latest files were not revised and it is NOT clear whether the Government wants 1 year extended warranties for all volume bands or not as per latest SOWs. Please clarify.

The SOWs and the CLIN Structure have been revised, and the 1 Year Extended Warranty applies only to VB-S4.

Attachment 1