Attachment_4_-_Revised_SOW_3_-_NGEN_Certified_Scanners.pdf

SP7000-16-R-1002 Attachment 4 Page 1 of 4 Revised Statement of Work 3 –NGEN Certified Scanners

NGEN CERTIFIED SCANNERS FOR DLA DOCUMENT SERVICES CUSTOMERS IN U. S. TERRITORIES

INCLUDING (ALASKA & HAWAII)

1. Scanners: Hardware used for digitizing or the printing of documents in an office or business environment. A Scanner 'reads' paper documents and turn them into electronic files, usually saved as images, it can also in text and then optical character recognition (OCR) software recognizes the letter and turn the text into a word-processed documents. Scanner is a machine to convert manual data to binary. This device must accept and output multiple formats including all major raster and vector formats up to 600 dpi. — Scan-to-file system must be network compatible and operate within all DOD environments — Ability to retrieve scanned image files with integrated Windows compatible client software to network share directory — the software must be compatible with Windows 7or current DOD operating systems. (Both PC and Mac compatible)

1.1 Specification for Black & White/Color Scanner

1.1.1 Scan Type

1.1.1.1 Flatbed w/ Document Feeder

1.1.2 Scan Speed Images Per Minute (IPM)

VB S0 - Up to 15ppm (6 ipm), VB S1 - Up to 25ppm (50 ipm), VB S2 - Up to 35ppm (70 ipm), VB S3 - Up to 40ppm (80 ipm), VB S4 – Up to 50ppm (100 ipm)

1.1.3 Scan Resolution, Hardware

All Volume Bands 600 x 600 dpi or greater

1.1.4 Scan Size, Max

VB S0 - 8.5 x 11”, with ADF VB S1 - 8.5 x 11”, with ADF VB S2 - 8.5 x 11”, with ADF VB S3 - 8.5 x 11”, with ADF VB S4 - 8.5 x 11”, with ADF

1.1.5 Bit Depth

24 bit/256 Grayscale

1.1.6 Connectivity, USB 2.0

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1.1.7 Power Requirements

Capable of 110VAC (±10%), 50/60 Hz (±3 Hz) Must be Energy Star Compliant

1.1.8 Multifeed detection

Page length or ultrasonic

1.1.9 File formats

PDF (searchable, MRC PDF/A); Tiff (compressed); JPG; BMP; PNG; DOC; RTF;TXT;

; XLS; HTML; XML; XPS; the software must be compatible with Windows 7or current DOD operating systems. (Both PC and Mac compatible)

1.1.10 Software included

ISIS and Twain drivers, Manufactures Document Scan Software

1.1.11 Mac compatible

As required

1.1.12 Warranty, Std

All purchased equipment shall include at least a 90 day full manufacturer’s warranty.

1.1.13 Security (Network) NGEN Certified

1.1.14 NGEN/ NMCI

Testing and Certification Process

NGEN Checklist.xlsx

DLA DS Testing Checklist.xlsx

PMW205 HW

Certification .docx

DLA Document Services will perform equipment testing, within available capabilities, in accordance with the guidelines and provision that have been outlined for each DOD agency.

Devices that have not been approved by DLA Document Services will not be accepted to be placed on any network. The contractor shall deliver the proposed devices for each VB series to DLA Document Services HQ, Bldg 9, NSA Mechanicsburg, Mechanicsburg, PA 17055, for testing, at no cost to the government. Estimated time for testing is 20 business days. Testing and approval shall be performed by the DLA Document Services in coordination with the contractor’s assistance. The hardware will be required to pass the DOD standard NESSUS Vulnerability Scan. The Contractor shall provide at no additional cost, if necessary onsite engineering assistance and other support necessary to configure, setup, and test the equipment as needed.

DLA Document Services has agreements with the Air Force and the Marine Corp to test devices on their specific networks upon completion of our internal testing process. If all pass the testing process, DLA Document Services will submit a compliance memorandum to the

SP7000-16-R-1002 Attachment 4 Page 3 of 4

Director of Contracting informing them that the devices have passed our preliminary testing process. Some additional procedures and testing will be required for devices to be placed on the Navy’s Next Generation Enterprise Network. After completion of testing DLA Documents Services will submit the results to Space and Naval Warfare System Command (SPAWAR)/ PMW 205. PMW 205 will review the testing results and will conduct further device testing, evaluation and issue the Authorization to Operate (ATO) for inclusion on the Navy network.

This is estimated to take 14-25 business days. If PMW 205 issues the ATO for the applicable Desktop Printers, the vendor will proceed with delivery of devices. DLA Document Services will exercise due diligence to mitigate and resolve any questions and/or concerns raised by PMW 205 during the certification review process. If PMW 205 does not certify applicable Desktop Printers for any reason, DLA Document Services will not proceed with delivery of devices at customer locations and DLA Document Services will terminate the contract for default. In the event that not all proposed Desktop Printers pass the testing, DLA Document Services reserves the decision to submit or not submit testing results to PMW 205 for certification review.

For all devices tested and placed on the DLA Document Services IDIQ contract, the vendor will collaborate with DLA Document Services to develop the testing results package. The vendor will provide step-by-step instruction and screen shots to configure the Desktop Printers in accordance with the testing results.

Devices shall be configured in compliance with all applicable DoD Security Technical Implementation Guides (STIG) (Ref: http://iase.disa.mil/stigs). Any known deficiencies shall be identified to DLA Document Services prior to the Certification and Accreditation testing phase for evaluation of acceptance.

Provide up-to-date software and drivers to include, but not limited to: print drivers and web interface drivers.

All devices/components shall have the capability of turning on and off any nonessential ports and protocols.

All IA products must be NSTISSP #11 compliant2.1 EQUIPMENT PURCHASE TERMS

2.1 EQUIPMENT PURCHASE TERMS

2.1.1 Warranty

All purchased equipment shall include at least a 90 day full manufacturer’s warranty.

Additional one (1) year extended warranty included as a separate CLIN.

2.1.2 Delivery of Equipment

Devices will be delivered to multiple locations on and off government installations CONUS as specified in each task order associated with this contract. Vendor will use commercial packaging and a commercial shipping mode that enables the Government to track the shipment during its time in transit.

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2.1.3 The Government requires delivery to be made according to the following schedule:

Amount of Devices Per Contracting Action

Maximum Number of Calendar Days to Receive Devices

Up to 50 15 days after receipt of order (ARO)

51-100 30 days after receipt of order (ARO)

101 – 250 45 days after receipt of order (ARO)

More than 250 60 days after receipt of order (ARO)