Attachment_1_-_DLA_Responses_to_Solicitation_Questions.pdf

SP7000‐16‐R‐1002 Attachment 1 ‐ DLA Responses to Solicitation Questions Page 1 of 7

Document Description Page #

Section/ Paragraph Question/ Comment

Proposed Action/ Change DLA Response

Attachment_1_- _Revised_CLIN_ Structure NA NA

It is unclear which CLINs have to be NGEN certified products and which CLINs do not? Please advise.

Vendors can propose the same devices for CLINS that will be NGEN or NON-NGEN Certified as longs as they meet the specifications.

Revised Statement of Work 1 - Non- Certified Scanners 2 1.1.13

It is unclear whether the non-certified products will be tested for NGEN certification or not? Please advise. Non-certified devices will not be tested for NGEN.

Attachment_4_- _Revised_SOW_3 _NGEN_Certified _Scanners 2 1.1.14

The Government has listed "DLA DS Testing Checklist.xlsx" as an attachment but this file has not been provided with the amendment 3 documents.

Please provide attachment See Revised SOW 3

Attachment_5_- _Revised_SOW_4 _NGEN_Certified _Printers 2 1.1.4

The Government has listed "DLA DS Testing Checklist.xlsx" as an attachment but this file has not been provided with the amendment 3 documents.

Please provide attachment See Revised SOW 3

Attachment_3_- _Revised_SOW_2- _Non- Certified_Printers 2 1.1.4

It is unclear whether the non-certified products will be tested for NGEN certification or not? Please advise. Non-certified devices will not be tested for NGEN.

Attachment_6_- _Procurex_Revers e_Auction_Instruc tions 2 Live Bidding

During live bidding on ProcureX, the lowest price is visible to all offerors and based on our experience using this tool for bidding purposes, an offeror participating in live bidding for this competition will have to modify the price of 65+ CLINs which takes too much time. The larger the # of CLINs, the more time it takes to update the bid. Can you please elaborate how the CLINs will be set up in ProcureX? None

We are allowing vendors to submit their total price, all CLINs included, during the procurex session. Vendors will need to provide their complete CLIN structure detailing their pricing 24 hours after the procurex session. We will be hosting a mock procurex session as well. The procurex sessions will begin after the technical evaluations are complete. Dates will be provided to vendors at a later date.

Your answer to our question was “A transparent material adapter is required or an equal to solution is acceptable.” Can you confirm that this requirement applies only to VB SO (the 6 ipm requirement), and does not apply to VB S1, VB S2, VB S3 and VB S4 (with 50 ipm-100 ipm)?

This language has been removed from statements of work 1 and 3.

Certified & Non Certified Desktop Laser Printers Black/White & Color 1

Attachment

1. Revised

CLIN

structure

Are the certified and non-certfied included as one single CLIN for each Category SB0-SB4?

If classified speratelely then please document as such Yes.

SP7000‐16‐R‐1002 Attachment 1 ‐ DLA Responses to Solicitation Questions Page 2 of 7

Certified & Non Certified Desktop Laser Printers Black/White & Color 1

Attachment

1. Revised

CLIN

structure

Is DLA stating that this is one Printer for each catergory, SBO -SB4?

Please clarify whether DLA is specifying a color device that prints black or two devices, one black & white printing only, or one color device that prints balck also.

Vendors can propose the same printer for each category as long as it meets the requirements.

Certified & Non Certified Desktop Laser Printers Black/White & Color 1

Attachment

1. Revised

CLIN

structure

Are CAC authentication required for non certified Desktop laser printer?

Please clarify whether DLA is spcecifying that

CAC

authentication is also required for non certified desktop printers.

Yes, CAC authentication is required for non-certified desktop printers.

Attachment 2 - SOW 1 and Attachment 4 -

SOW3 1 1.1.2

The speeds given are in ppm and ipm. For VB S1, S2, S3 and S4 the ipm is two times the ppm which is indicative of simplex/duplex document scanning.

However, VB S0 is 15 ppm and 6 ipm. We believe the 6 ipm is the required transparency scanning speed.

Please confirm that 6 ipm is the maximum required Transparent Materials scanning speed and that only the VB S0 scanner is required to have the Transparent Materials capability specified in 1.1.8.1.

6 ipm is the maximum speed required. The Transparent Materials requirement (1.1.8.1) has been removed from SOW 1 and SOW 3.

Attachment 2 - SOW 1 and Attachment 4 -

SOW3 2 1.1.8.1

Please provide information on the types and sizes of Transparent Materials that are required to be scanned.

The Transparent Materials requirement (1.1.8.1) has been removed from SOW 1 and SOW 3.

SP7000‐16‐R‐1002 Attachment 1 ‐ DLA Responses to Solicitation Questions Page 3 of 7

Attachment_6_- _Procurex_Revers e_Auction_Instruc tions 2 Live Bidding

During live bidding on ProcureX, the lowest price is visible to all offerors and based on our experience using this tool for bidding purposes, an offeror participating in live bid for this competition will have to modify the price of 78+ CLINs which takes too much time. The larger the # of CLINs, the more time it takes to update the bid.

A) Can you please elaborate how the CLINs will be set up in ProcureX?

C) If one offeror lowers the price of a CLIN (hence lowering overall price) in the specified timeframe (scheduled End Time) provided (say one hour), the other offeror(s) get(s) 90sec automatic extension, in addition to one hour and this goes on. How will this be handled?

C) Will Government allow offerors to participate in a practice bid before the live bid is conducted?

D) Will Government set up one variable to control the price of all CLINs during live bid?

E) Will the Government definitely conduct Reverse auction for this solicitation?

F) When does automatic extension kick in?

G) What will be the automatic extension time? For example 2 min?

H) Will the Government allow bids greater than starting price? Please elaborate

We are allowing vendors to submit their total price, all CLINs included, during the procurex session. Vendors will need to provide their complete CLIN structure detailing their pricing 24 hours after the procurex session. We will be hosting a mock procurex session as well. The procurex sessions will begin after the technical evaluations are complete. Dates will be provided to vendors at a later date.

Attachment_2_- _Revised_SOW_1 _-_Non- Certified_Scanner s 2 1.1.11

Do all scanner bands have to be Mac compatible? If yes, then what does "As required" mean? Please elaborate

All scanners must be Mac compatible, but PC compatible will be more prevalent.

Attachments 1 thru 4 NA Warranty

Will Government accept 3rd party extended one year warranty for all equipment? Please confirm Yes, as long as it meets the statement of work requirements.

Attachment_2_- _Revised_SOW_1 _-_Non- Certified_Scanner s 2 1.1.13

a) Will the non-certified products be tested for NGEN certification?

B) please confirm that non-certified products only need to meet the requirements of the SOW? Please elaborate

a) Non-certified devices will not be tested for NGEN.

b)Non-certified devices must meet the requirements in the SOW which includes DLA Document Services testing, which is not the same as NGEN testing.

NA NA NA

Does the Government need any letter(s) of authorization for an OEM? Please confirm No.

Attachment_1_- _Revised_CLIN_ Structure NA NA

In the original solicitation, the Government had segregated Certified & non-Certified CLINs but in amendment 3, the Government revised the CLIN structure and now it is unclear which CLINs need to be certified and which are not? Please elaborate

Vendors can propose the same device for each CLIN to meet both certified and non-certified requirements, or two different devices for each CLIN to meet certified and non-certified requirements.

Attachment_2_- _Revised_SOW_1 _-_Non- Certified_Scanner s NA NA

Please confirm that the requirements of Attachment 8 (amendment 3) NGEN checklist do not apply to the non-certified scanners? If they do, what sections of the checklist apply? Please elaborate

The requirements in the NGEN checklist does not apply to non-certified scanners.

SP7000‐16‐R‐1002 Attachment 1 ‐ DLA Responses to Solicitation Questions Page 4 of 7

Attachments 1 thru

4 NA NA

1) Can you please provide more details about the idea of non-certified vs. certified scanners?

2)Our assumption is that non-certified CLINs will not be tested for NGEN/NMCI certification and these non-certified scanners/printers only need to meet the requirements of SOWs provided.

3) Our assumption is that only certified products need to meet the requirements of NGEN/NMCI certification. Please elaborate

1-3) Each CLIN represents a certified and non-certified device option. Vendors can propose the same device or two different devices to meet the requirements. Both certified and non-certifed devices will be tested by DLA Document Services Lab. However, certified devices will go through additional testing by SPAWAR/PMW 205 for NGEN certification.

Attachment_3_- _Revised_SOW_2- _Non- Certified_Printers 1

Media Handling

Does this requirement "Sheets: up to 150 or single sheet only" apply to all 5 volume bands? For example, Does a printer for VB-S0 (minimum 15 copies/min) need to have media handling capacity of either one or 150 sheets? Does the same requirement apply to all other bands? Please elaborate

All volume bands require a media handling capacity of up to 150 sheets. SOW 2 and SOW 4 are updated to reflect this.

Attachment_3_- _Revised_SOW_2- _Non- Certified_Printers 2 Security What does "Network" mean? Please elaborate

"Security Network" should be part of the heading for section

1.1.4. SOW 2 and SOW 4 are updated to reflect this.

Attachment_3_- _Revised_SOW_2- _Non- Certified_Printers 2 1.1.2

Does this "Copier Speed: Min. 15 copies per minute, Max. 50 copies per minute" apply to all volume bands? Please confirm

Copier Speed requirement is removed from Section 1.1.2 for SOW 2 and SOW 4. Please refer to speed requirements for each volume band stated in Section 1.1 of SOW 2 and SOW 4. Both SOWs are updated to reflect this.

Attachment_3_- _Revised_SOW_2- _Non- Certified_Printers 3 2.1.2

Please confirm that Consumables need to be priced within the price of device and there are no separate CLINs for these consumable items Please confirm

2 units of each consumable must be priced with the device.

However, there are separate CLINs for future consumable purchase orders.

Attachment_6_-

_PMW205_HW_

Certification_ NA NA What is the purpose of this attachment? Please elaborate

The PMW205 HW Certification attachment outlines the NGEN/NMCI testing and certification process.

NA NA NA

What is the difference between NMCI and NGEN certification? Please elaborate The certification is esssentially the same.

Attachment_8_- _NGEN_Checklist NA NA

1) What requirements of this attachment apply to non-certified scanners?

2) What requirements of this attachment apply to non-certified printers?

3) What requirements of this attachment apply to certified scanners?

4) What requirements of this attachment apply to certified printers? Please confirm

1-4) The NGEN Checklist applies to the certified printers and scanners, and does not apply to non-certified printers and scanners.

SP7000-16-R-

1002,_Amendmen t_4 1 NA

Based on the answers for some ambiguities that the Government provides, offerors may need more time to find the right and competitive solution for each CLIN based on the Government's requirements, can the Government please consider an extension to the proposal due date? The solicitation close date has been extended.

SP7000‐16‐R‐1002 Attachment 1 ‐ DLA Responses to Solicitation Questions Page 5 of 7

Attachment 1 Attachments 3 & 5 1

CLIN 31-60

Headers

Attachment 5 - The heading states the following

“CERTIFIED DESKTOP/TABLETOP SINGLE

FUNCTION PRINTERS FOR DLA DOCUMENT

SERVICES”. Attachment 3 - The heading states the following “NON-CERTIFIED

DESKTOP/TABLETOP SINGLE FUNCTION

PRINTERS FOR DLA DOCUMENT SERVICES”

Attachment 1 on Clin 31 through Clin 60 each one states “laser device with full scanning, full copying, and full printing functionality” - This description (Full copy/scan/print functionality) is for a Multifunction Device

Please clarify:

Does DLA want single function devices or a multifunction devices?

The reference "SINGLE FUNCTION" will be removed from the headings of SOW 2 and SOW 4.

Attachments 3 & 5 2 Section 1.1.2 &

If these are single function printers Section 1.1.2 Copier and 1.1.3 Fax/Scanner do not apply. Can you please remove these items from both attachments?

If single function machines are required, can you please remove the copy/fax/scan requirements from both attachments?

Single Function devices are not required. The reference "SINGLE FUNCTION" will be removed from the headings of SOW 2 and SOW 4.

Attachments 3 & 5

Q&A #1 states that CAC is required.

Attachment 3 and Attachment 5 request CAC authentication – If these are single function printers CAC authentication is not required by the Navy, Marines or Air Force. Can you please remove CAC authentication from both attachments?

If single function machines are required, can you please remove CAC authentication from both attachments?

Single Function devices are not required. The reference "SINGLE FUNCTION" will be removed from the headings of SOW 2 and SOW 4.

Attachments 3 & 5 2

Section 1.1 - 1 GB built-in RAM or higher

1GB memory requirement – Whether it be b&w or color devices that are single function or mfd’s for speeds 35ppm or less is not feasible as these lower speed device don’t have the capability for that memory level. The standard would be 128mb. Can you please change the memory requirement for VB S0, VB S1 and VBS2 to 128mb?

Can you please change the memory requirement for

VB S0, VB S1

and VBS2 to 128mb?

Memory is changed to Minimum 256MB built-in RAM or higher, for SOW 2 and SOW 4.

Attachments 2 & 4 Attachments 3 & 5 last page - 3 or 4

2.1.3 2.1.4

The only way to commit to a 15 day ARO lead time is with AT LEAST a 60 day notice providing forecasting. Forecasting should be provided on a rolling 60 basis. Otherwise, 30 days ARO is the minimum lead time. Will DLA be providing forecasting?

1. Clarify if forecasting will be provided.

2. If no forecasting will be provided, modify the minimum lead time to 30 days in Attachments 2, 3, 4 & 5.

DLA will not provide forecasting and the Delivery schedule will remain the same.

SP7000‐16‐R‐1002 Attachment 1 ‐ DLA Responses to Solicitation Questions Page 6 of 7

Attachment 1 Attachments 2-5 1

AK/HI

CLINS

header

The headers for Attachments 2-5 state . . . For DLA Document Services in (All) US Territories including Alaska and Hawaii. There are extra CLINs for pricing including shipment to Alaska and Hawaii.

Will shipment to other US Territories including, but not limited to Puerto Rico, Guam, Virgin Islands, etc. also be required?

1. Clarify if shipment to

OCONUS US

Territories other than Alaska and Hawaii will be included in the contract.

2. If so, request the addition of CLINs for pricing to other US territories.

All SOW headers have been updated to reflect Continental U.S., Alaska and Hawaii.

Attachments 2 & 4 Attachments 3 & 5 2

1.1.13 1.1.4

The attachments state, "The contractor shall deliver the proposed devices for each VB series to DLA . .

.for testing." If the same exact item is quoted for multiple VB Series (such as the same item being quoted for CLINS under both VB-S0 and VB-S1), will a single test unit be accepted for testing for all VB Series where that one identical item is quoted?

Please clarify how many units will need to be provided for testing.

Yes, only one device will be required for testing if a contractor proposes the same model for all CLINS.

Does Section 1.1.8.1 - Transparent Materials relate only to CLINs 0001-0006, or all scanner CLINs.

This feature appears to be available from only one vendor, and only for the low-end scanners (CLINs 0001-0006). Request that this requirement be removed from all other Scanner CLINs (0007-0030) to allow for a more open and competitive market.

The Transparent Materials requirement (1.1.8.1) has been removed from SOW 1 and SOW 3.

In the interests of having equipment available with a variety of configurations that would evolve from suppliers over a period of 60 months would document services consider opening the award to more than one vendor?

Once the offers are received at close there may be more than one qualified vendor in the same price ranges that would give document services the option of having multiple vendors available with the volatility of the market and possible business failures. Award will be made to one vendor only.

Confirming that the hardware equipment must all be brand new equipment. No refurbished, recycled, used or remanufactured.

Yes, equipment must be brand new. Refurbished, recycled, or remanufactured equipment are not acceptable.

Do vendors need to respond to all CLINS in the RFQ?

IE: Printers and Scanners or can we bid one or the other or both?

Vendors will need to respond to all CLINs in the RFP, as this action will be awarded to one vendor.

Do vendors need to respond to all VB’s inside each technology (printers and scanners)

Vendors will need to respond to all CLINs in the RFP, as this action will be awarded to one vendor.

Please confirm that the flatbed portion of the scanner can be an accessory and not permanently integrated into the scanner.

The flatbed portion of the scanner must be integrated into the scanner.

SP7000‐16‐R‐1002 Attachment 1 ‐ DLA Responses to Solicitation Questions Page 7 of 7

In order to save the government considerable money we would like ask the speeds be separated for black and white and color. This would allow considerably more equipment options if allowed.

Speeds will not be separated for black/white and color devices. The speeds represent the minimum speed for the outputs of each device and volume band.

If we can break the speeds apart we would like to request that VB4 color print speed be reduced to 42ppm (VB-S4) for the color component only. The B/W can remain at 50ppm. This would bring a major supplier into the mix and create significantly more competition.

The VB-S4 speed requirement will remain at 45 copies per minute.