Attachment_4_-_SOW_3_-_NGEN_Certified_Scanners.pdf

SP7000-16-R-1002 Attachment 4 Page 1 of 3 Statement of Work 3 –NGEN Certified Scanners

NGEN CERTIFIED SCANNERS FOR DLA DOCUMENT SERVICES CUSTOMERS IN U. S. TERRITORIES

INCLUDING (ALASKA & HAWAII)

1. Scanners: Hardware used for digitizing or the printing of documents in an office or business environment. A Scanner 'reads' paper documents and turn them into electronic files, usually saved as images, it can also in text and then optical character recognition (OCR) software recognizes the letter and turn the text into a word-processed documents. Scanner is a machine to convert manual data to binary. This device must accept and output multiple formats including all major raster and vector formats up to 600 dpi. — Scan-to-file system must be network compatible and operate within all DOD environments — Ability to retrieve scanned image files with integrated Windows compatible client software to network share directory — the software must be compatible with Windows 7or current DOD operating systems. (Both PC and Mac compatible)

1.1 Specification for Black & White/Color Scanner

1.1.1 Scan Type

1.1.1.1 Flatbed

With Document Feeder Without Document Feeder

1.1.2 Scan Speed

VB S0 - Up to 15ppm (6 imp), VB S1 - Up to 25ppm (50 imp), VB S2 - Up to 35ppm (70 imp), VB S3 - Up to 40ppm (80 imp), VB S4 – Up to 50ppm (100 imp)

1.1.3 Scan Resolution, Hardware

All Volume Bands 600 x 600 dpi or greater

1.1.4 Scan Size, Max

VB S0 – Up to 8.5 x 11”, 8.5 x 14” with ADF VB S1 – Up to 8.5 x 14”, 8.5 x 34” with ADF VB S2 - Up to 8.5 x 14”, 8.5 x 34” with ADF VB S3 - Up to 8.5 x 14”, 8.5 x 34” with ADF VB S4 – Up to 11 x 17”, 11 x 34” with ADF

1.1.5 Bit Depth

48 bit

1.1.6 Connectivity, Std

High Speed

1.1.7 Power Requirements

SP7000-16-R-1002 Attachment 4 Page 2 of 3

Capable of 110VAC (±10%), 50/60 Hz (±3 Hz) Must be Energy Star Compliant

1.1.8 Multifeed detection

Page length or ultrasonic

1.1.8.1 Transparent Materials, adapter for slides and negatives or equivalent technology

1.1.9 File formats

PDF (searchable, MRC PDF/A); Tiff (compressed); JPG; BMP; PNG; DOC; RTF;TXT;

WPD; XLS; HTML; OPF; UNICODE; XML; XPS; the software must be compatible with Windows 7or current DOD operating systems. (Both PC and Mac compatible)

1.1.10 Software included

ISIS and Twain drivers, Manufactures Document Scan Software

1.1.11 Mac compatible

As required

1.1.12 Warranty, Std

All purchased equipment shall include at least a 90 day full manufacturer’s warranty.

1.1.13 Security (Network) NGEN Certified

1.1.14 Testing

DLA Document Services will perform equipment testing, within available capabilities, in accordance with the guidelines and provisions that have been outlined for each DOD agency.

Devices that have not been approved by DLA Document Services will not be accepted to be placed on any network. All devices that are submitted for bid must be tested for compliance with Network Security as defined in section 11.0, all paragraphs and subparagraphs, prior to installation if applicable. If vendors have provided previous models for testing through DLA Document services those models will not have to be resubmitted for testing. These testing procedures only apply to new or refreshed models that have never been submitted for testing. The contractor shall deliver the proposed scanners for each VB series to DLA Document Services HQ, Bldg 9, NSA Mechanicsburg, Mechanicsburg, PA 17055, for testing, at no cost to the government. Estimated time for testing is 20 business days. Testing and approval shall be performed by the DLA Document Services Equipment Management Solutions Department in conjunction with the contractor’s assistance. The Contractor shall provide at no additional cost, onsite engineering assistance and other support necessary to configure, setup, and test the equipment as needed.

DLA Document Services has agreements with the Air Force and the Marine Corps to test devices on their specific networks upon completion of our internal testing process. If all scanners pass the testing process, DLA Document Services will submit a compliance memorandum to the Director of Contracting informing them that the devices have passed our preliminary testing process. Some additional procedures and testing will be required for devices to be compliant with other Department of Defense Networks. After completion of testing DLA Document Services

SP7000-16-R-1002 Attachment 4 Page 3 of 3 will submit the documentation/device to the appropriate testing facility, this is estimated to take 14-25 business days. Upon the completion of that additional testing, the vendor will proceed with installation. DLA Document Services will exercise due diligence to mitigate and resolve any questions and/or concerns raised by that agency during the testing review process.

If the devices do not pass any of the proposed testing procedures for any reason, DLA Document Services will not proceed with installation at customer locations and DLA Document Services will terminate the contract for cause. In the event that not all proposed scanners pass the testing, DLA Document Services reserves the decision to submit or not submit testing results to the proposed agency for testing review.

For all devices tested and placed on the DLA Document Services IDIQ contract, the vendor will collaborate with DLA Document Services to develop the testing results package. The vendor will develop the scanner Implementation Guide. The Implementation Guide will provide step-by-step instruction and screen shots to configure the scanners in accordance with the testing results.

Government acceptance of the Implementation Guide is at the discretion of the DLA Document Services Equipment Management Solutions Department.

2.1 EQUIPMENT PURCHASE TERMS

2.1.1 Warranty

All purchased equipment shall include at least a 90 day full manufacturer’s warranty.

Additional one (1) year extended warranty included as a separate CLIN.

2.1.2 Delivery of Equipment

Devices will be delivered to multiple locations on and off government installations CONUS as specified in each task order associated with this contract. Vendor will use commercial packaging and a commercial shipping mode that enables the Government to track the shipment during its time in transit.