Attachment_5_-_SOW_4_-_NGEN_Certified_Printers.pdf

SP7000-16-R-1002 Attachment 5 Page 1 of 3 Statement of Work 4 – NGEN Certified Desktop Printers

NGEN CERTIFIED DESKTOP/TABLETOP SINGLE FUNCTION PRINTERS FOR DLA DOCUMENT SERVICES

CUSTOMERS IN ALL U.S. TERRITORIES INCLUDING (ALASKA & HAWAII)

1. Desktop Printers Black/White & Color: The piece of hardware used for printing documents in a personal office or small business, often referred to as a laser printer. It is a smaller, more compact, low-high volume printer that prints in small offices or small print shops. A desktop printer usually fits on a desk or table. The floor models are used for the same type of printing — documents on paper or transparencies — but are more heavy-duty and built for high volume usage. It may be referred to as an office printer or network printer but works in much the same way as comparable personal desktop printer models. The typical desktop printer is a laser printer used for personal printing by an individual or just a handful of workers in a Small office environment.

1.1. Specification for NGEN Certified Desktop Laser Printers for black/white and color.

VB-S0 – Min. 15 copies per minute, VB-S1 – Min. 25 copies per minute, VB-S2 – Min. 35 copies per minute, VB-S3 – Min. 40 copies per minute, VB-S4 – Min. 50 copies per minute, Print Quality

600 DPI

Media sizes Paper: letter 8.5 x 11 in; legal 8.5 x 14 in; A4 210 x 297 mm; A5 148 x 210 mm; executive

7.25 x 10.5 in; custom sizes 3.9 to 8.5 in (100 to 216 mm) width by 5.8 to 14 in (148 to 356 mm) length; plain or special paper types Transparencies: letter 8.5 x 11 in; A4 210 x 297 mm

Envelopes: #10 4.12 x 9.5 in; DL 220 x 110 mm; C6 114 x 162 mm Cards: 4 x 6 in; 5 x 8 in; A6 105 x 148.5 mm Labels: letter 8.5 x 11 in; A4 210 x 297 mm

Media Weight Paper: 16 to 36 lb bond (60 to 135 g/m2) Envelopes: 20 to 24 lb bond (75 to 90 g/m2) Cards: 110 lb index maximum; 8.5 pt maximum thickness (110 to 200 g/m2)

Media Handling Sheets: up to 150 or single sheet only Envelopes: up to 15 or single envelope only Cards: up to 30 Output tray capacity: up to 50 sheets

Duty Cycle 3,000-5000 pages-per-month duty cycle http://desktoppub.about.com/cs/printing/g/laserprinting.htm

SP7000-16-R-1002 Attachment 5 Page 2 of 3

Software/OS Compatibility Compatible with Windows 7, Windows Vista, Windows Vista x64, Windows XP, Windows XP Professional x64, Windows 2000, Apple Mac OS X (10.4.4-10.6.x Intel), Mac OS X (10.3.9 - 10.5.X Power PC)

0.5 MByte built-in RAM

IEEE 1284-compliant, 32-KB buffer size Security (Network)

Power Requirements Input voltage 110 VAC (±10%), 50/60 Hz (±3 Hz) Must be Energy Star Compliant

1.1.2 Copier

Copier Speed: Min. 15 copies per minute, Max. 50 copies per minute Max. copies: 99 Reduction and Enlargements: 25% - 400%

1.1.3 Fax/Scanner

Scanner Type: Flatbed with automatic document feeder Color Scanning: Required Optical Scan Resolution: Standard Maximum Scan Size: Standard 8 ½ x 11

1.1.4 Testing

DLA Document Services will perform equipment testing, within available capabilities, in accordance with the guidelines and provisions that have been outlined for each DOD agency. Devices that have not been approved by DLA Document Services will not be accepted to be placed on any network. All devices that are submitted for bid must be tested for compliance with Network Security as defined in section 11.0, all paragraphs and subparagraphs, prior to installation if applicable. If vendors have provided previous models for testing through DLA Document services those models will not have to be resubmitted for testing. These testing procedures only apply to new or refreshed models that have never been submitted for testing. The contractor shall deliver the proposed desktop printers for each VB series to DLA Document Services HQ, Bldg 9, NSA Mechanicsburg, Mechanicsburg, PA 17055, for testing, at no cost to the government. Estimated time for testing is 20 business days. Testing and approval shall be performed by the DLA Document Services Equipment Management Solutions Department in conjunction with the contractor’s assistance. The Contractor shall provide at no additional cost, onsite engineering assistance and other support necessary to configure, setup, and test the equipment as needed.

DLA Document Services has agreements with the Air Force and the Marine Corps to test devices on their specific networks upon completion of our internal testing process. If all desktop printers pass the testing process, DLA Document Services will submit a compliance memorandum to the Director of Contracting informing them that the devices have passed our preliminary testing process. Some additional procedures and testing will be required for devices to be compliant with other Department of Defense Networks. After completion of testing DLA Document Services will submit the documentation/device to the appropriate testing facility, this is estimated to take 14-25 business days. Upon the completion of that additional testing, the vendor will proceed with installation. DLA Document Services will exercise due diligence to mitigate and resolve any questions and/or concerns raised by that agency during the testing review process.

SP7000-16-R-1002 Attachment 5 Page 3 of 3

If the devices do not pass any of the proposed testing procedures for any reason, DLA Document Services will not proceed with installation at customer locations and DLA Document Services will terminate the contract for cause.

In the event that not all proposed desktop printers pass the testing, DLA Document Services reserves the decision to submit or not submit testing results to the proposed agency for testing review.

For all devices tested and placed on the DLA Document Services IDIQ contract, the vendor will collaborate with DLA Document Services to develop the testing results package. The vendor will develop the desktop printers Implementation Guide. The Implementation Guide will provide step-by-step instruction and screen shots to configure the desktop printers in accordance with the testing results. Government acceptance of the Implementation Guide is at the discretion of the DLA Document Services Equipment Management Solutions Department.

2.1 EQUIPMENT PURCHASE TERMS

2.1.1 Warranty

All purchased equipment shall include at least a 90 day full manufacturer’s warranty.

Additional one (1) year extended warranty included as a separate CLIN.

2.1.2 Consumables

Vendors must supply required consumables per device.

2x Black Laser Toner Cartridge 2x Cyan Laser Toner Cartridge 2xYellow Laser Toner Cartridge 2x Magenta Laser Toner Cartridge

2.1.3 Delivery of Equipment

Devices will be delivered to multiple locations on and off government installations CONUS as specified in each

Delivery order associated with this contract. Vendor will use commercial packaging and a commercial shipping mode that enables the Government to track the shipment during its time in transit.