Att 3 J.13 DDCN Preproposal Conference Instructions.pdf
PDF 181 KB Posted
- Attached to
- Distribution and Warehousing Services at DLA Distribution Cherry Point, NC Federal contract opportunity
- Solicitation number
- SP3300-24-R-5003
- Issued by
- Defense Logistics Agency Distribution
About this file
This document is the Pre-Proposal Conference Instructions for Solicitation SP3300-24-R-5003 for Distribution and Warehousing Services at DLA Distribution Cherry Point, North Carolina (DDCN).
The pre-proposal conference and site visit will be held on April 23-24, 2024 at Miller's Landing and MCAS Cherry Point. The conference will provide an overview of the solicitation specifications and terms. No questions will be answered at the event; all questions must be submitted per the solicitation instructions. Participants must meet at the Holiday Inn Express parking lot, utilize provided bus transportation, and present proper identification for base entry. The site visit will involve walking through warehouses, so appropriate attire and closed-toe shoes are required. No refreshments will be provided, and use of cameras is prohibited. If the event is rescheduled due to weather, registered offerors will be notified. Access to restricted solicitation attachments, including standard operating procedures, is available upon request through the Contracting Officer for offerors contemplating a proposal submission.
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Text version
SP3300-24-R-5003
Pre-proposal Conference Instructions –DLA Distribution Cherry Point, Marine Corps Air Station, NC
(DDCN)
(a) A pre-proposal conference and site visit for DDCN will be held on site as follows:
PRE-PROPOSAL CONFERENCE
Date: Tuesday, April 23, 2024 Time: Meet Time: 11:00 AM EST (Holiday Inn Express Parking Lot)
Bus departs for Miller’s Landing NLT 11:30 AM EST Registration: 12:00 pm – 12:15 PM EST (Conference Area) Conference: 12:15 PM – 16:00 PM EST (Conference Area)
Registration/Conference Location: Miller’s Landing, 4843 Jackson Dr, Havelock, NC 28532
DISTRIBUTION CENTER SITE VISIT
Date: Wednesday, April 24, 2024 Time: Meet Time: 0730 AM EST (Holiday Inn Express Parking Lot)
Bus departs for MCAS/DDCN NLT 8:00 AM EST Registration/Tour Site Visit/Tour 0830 AM-1:00 PM EST
All interested parties who submitted the required registration and security information by the deadline and received an e-mail response, have been registered. Registration is now closed.
Pickup point for the Pre-Proposal Conference and Site Visit: Holiday Inn Express & Suites Havelock 103 Branchside Drive, Havelock, NC 28532
All registered participants are required to meet at the pickup point each day, as well as provide their own transportation to and from the pickup location and all areas outside the official site visit/tour.
A bus service will be provided from the Holiday Inn Express parking lot to the conference, and to the various locations for the site visit. All registered participants are required to utilize this bus service. Participants will not be permitted access to the conference or site visit if they are not on the bus. The bus will depart the Holiday Inn Express parking lot at 11:30 AM EST on April 23, 2024, in route to the conference area for the pre-proposal conference, and at 8:00 AM EST on April 24, 2024, in route to the various locations for the second day site visit/tour. Registered participants are required to arrive no later than 15 minutes prior to the departure times to assist in meeting scheduled timelines. It is imperative that registered participants arrive on time, as access will be restricted to those on the bus.
(b) Base Entry Procedures for site visit:
Registered participants will be required to present proper photo identification (i.e. driver’s license, passport, etc.). Security Officers may perform a physical check of each participant’s photo identification against the list of pre-registered participants. A Defense Logistics Agency (DLA) representative will be on-site to facilitate the security check. Entry to the site will be denied if participants are not registered and/or do not provide proper identification.
(c) Considerations for the conference and site visit:
• Participants are advised that the site visit involves walking through the warehouses. Please indicate any special needs when requesting registration to ensure proper accommodations can be arranged.
• Dress code for the conference and site visit is casual. Participants are advised to wear appropriate clothing and closed-toe shoes to be safe and comfortable while walking through the distribution facilities. OSHA approved safety shoes/boots are recommended.
SP3300-24-R-5003
• No refreshments will be served. (Participants may bring a bottled water or a beverage in a seal-tight container.)
• Use of cell phones with digital cameras or cameras of any kind are strictly prohibited.
• If severe weather causes the base to close, the event will be re-scheduled. Pre-registered offerors will be notified as soon as practical regarding re-scheduling, if necessary. Stay tuned to local television and radio stations for weather reports.
• No questions will be answered at the pre-proposal conference or site tour. Questions must be submitted in accordance with the solicitation instructions.
• Prospective offerors are advised that the pre-proposal conference will be held solely for the purpose of explaining the specifications and terms and conditions of this solicitation. Any changes to the solicitation will only be provided by written amendments. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of any such amendment shall be applicable. In no event will failure to attend the pre-proposal conference constitute grounds for a claim after award of the contract.
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