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SP3300-24-R-5003
Amendment 0004 Attachment 1: Questions and Answers
Pre-Proposal Conference OR Site Visit/GFP/GFE Review/Inspection
| RFP Para Reference (if question relates to the RFP) |
| Government Response |
| 1 |
| Will the Government allow Offerors to use 11x17-size paper for tables, charts, figures, and graphics (such as the Organizational Chart and Plan of Actions and Milestones)? If so, will you allow for each 11x17 fold-out to count as one page? |
| RFP, p. 65 of 89 |
| L-4 Proposal Preparation Requirements |
| Proposals are only submitted electronically. Hardcopies will not be accepted. Therefore, fold-out pages are not applicable to this solicitation. Additionally, if an Offeror chooses to utilize 11x17 pages in Word or PDF, they must be legible when the document is opened. |
| 2 |
| Please confirm that the proposal cover page with required marking information and Government’s required CUI cover page are not in page count. |
| RFP, p. 66 of 89 and 68 of 89 |
| L-4, *Note re: page limitations for E-Files II and III and 10. Markings |
| No special cover page is required. The offeror’s cover page with the CUI Designator block is acceptable. The offeror’s cover page does count in the page count. |
| 3 |
| CDRL A023 requires that the Storage and Warehousing Plan be submitted with the proposal response. Should Offerors include the Plan as a separate document or appended to E-File II? If it is included as an appendix to E-File II, please confirm that it is excluded from page count. |
| RFP, Att. J9 |
| CDRL A023 Storage and Warehousing Plan |
| The Storage and Warehousing Plan should be included as an appendix to the E-File II. It is excluded from the page count. |
| 4 |
| Subfactor (a), number 2 on page 71 of the RFP states that “[t]he offeror shall provide an organizational chart by proposed work shifts that matches the number of Government provided FTEs in Section L, Cost Proposal Instructions. Where is this located in the referenced section? |
| RFP, p. 71 of 89 |
| TAB 1, Sub-factor (a) Section 2 |
| This statement was in error. Please refer to the revised Subfactor (a) verbiage provided on the amendment. |
| 5 |
| Number 1 under Sub-factor (a): Staffing for Full Performance requires that [t]he Offeror shall provide the Government with detailed information regarding all labor categories proposed to effectively run the distribution center based on the estimated workload. How is the contractor to independently propose these labor categories when Number 2 Organizational Chart requires the offeror to provide an organizational chart by proposed work shifts that matches the number of Government provided FTEs in Section L? |
| RFP, p. 71 of 89 |
| TAB 1, Sub-factor (a) Section 1 |
| The answer to Question 4 answers this question. |
| 6 |
| CDRL A004 requires that the Mission Essential Contractor Services Plan be submitted with the proposal response. Should Offerors include the Plan as a separate document or appended to E-File II? If it is included as an appendix to E-File II, please confirm that it is excluded from page count. |
| RFP, Att. J9 |
| CDRL A004 MESCP |
| The Mission Essential Contractor Services Plan should be included as an appendix to the E-File II. It is excluded from the page count. |
| 7 |
| Will the government be providing receiving, MTIS, Stow, Inventory Counts and additional value-added line projected workload for years 2-4? |
| RFP, T.E. 5.2 Projected Workload |
| T.E. 5.2 Projected Workload |
Yes. Updated TE 5.2 provided via Amendment 0004.
| 8 |
| As we understand, a DCSA-approved facility clearance is required at the time of proposal submission, scheduled for May 17th. Considering the standard timeframe for obtaining such clearance often extends beyond 180 days, we are concerned about our ability to meet this requirement within the provided timeline. |
Could you kindly advise on how we might address this challenge? Are there any provisions or alternative arrangements for companies like ours, currently in the process of obtaining the necessary clearance?
| RFP |
| RFP Section L/M |
| There are no provisions or alternative arrangements for companies that do not possess a DCSA-approved facility clearance. These companies can go through the process to get the facility clearance and have the opportunity to propose on future solicitations. |
| 9 |
| Due to the delay in the Pre-proposal conference, site visit, and question due date, would the government be open to extending the proposal due date that allows time to respond when questions are answered? |
| RFP |
Para 6.
| Proposal Due Date |
| Yes, the due date for the proposals is extended to 31 May 2024 as shown in the amendment. |
| 10 |
| The government has listed page limits but no font requirements. Additionally, you have not included the margin requirements. Could the government please augment the preparation instructions to include this information. |
| RFP Page 66 |
| L-4 PROPOSAL PREPARATION REQUIREMENTS |
2. Page Limitations
Page size and format instructions have been added to Section L.
| 11 |
| The government included this text within the page count table – “*Note the page limitations for E-Files II and III; however, resumes, letters of intent, documents pertaining to affiliates/sister companies/teaming arrangements/ joint venture agreements, and POAM are not included in this page limitation.” |
Could this table, included within Section L, be revised to make it explicit as to which parts of each of the E-FILES II and III are not included in the page counts?
| RFP Page 66 |
| L-4 PROPOSAL PREPARATION REQUIREMENTS |
(table) This verbiage does specify which parts of each E-File are not included in the page count. No table revisions apply.
| 12 |
| We were not able to locate any information as to the format of E-FILES I, II and III. Can the government please specify, by file format, i.e., PDF, what are the acceptable submission formats? Same question for the non-pricing portions of E-FILE IV, such as information regarding the DCAA audit. |
| RFP Page 66 |
| L-4 PROPOSAL PREPARATION REQUIREMENTS |
(table) E-File format has been added to Section L.
| 13 |
| There are many CUI markings that must be shown on all headers and footers. Could the government please indicate a minimum font requirement for this information? With the page restrictions and considerable information in headers and footers, the actual page area for response may be greatly reduced when these factors are taken into consideration. |
| RFP Page 68 |
| L-4 PROPOSAL PREPARATION REQUIREMENTS |
(10) The CUI header and footer marking is one line “CUI - SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104”. The other two lines of the header are the Offeror’s name and solicitation number. This is a total of three lines for the header, and one line for the footer. This is a standard header/footer, and therefore does not reduce the actual page area. A minimum font of 8 has been specified in Section L for the header/footer information.
| 14 |
| Section B, Schedule of Supplies and Services, has many rows with errors showing “#VALUE”. Could the government please correct this form to eliminate the error codes? |
| RFP Pages 5-8 |
| Section B, Schedule of Supplies and Services |
These are areas where the contractor will need to provide their calculated numbers.
| 15 |
| Would the government consider lowering or eliminating the magnitude threshold for the relevancy of past performance? This 199 FTE figure appears inconsistent with the contract ceiling. Additionally, the number seems to favor the incumbent and large businesses rather than true small businesses. |
| RFP Page 74 |
| E-FILE III, (2) b) Government Magnitude |
| No, the magnitude is an approximate number of FTEs that have provided support on this effort in the past and it will not be lowered or eliminated. The number cannot be arbitrarily changed. |
| 16 |
| Are Key Personnel required to be exclusive to any bidder? There may be a limited pool of resources in the local area for this skill set. |
| RFP Page 72 |
| E-FILE II, Subfactor A (4) Key Personnel |
| No, they are not. |
| 17 |
| Can the government confirm if the incumbent contractor personnel for the Site Manager and Alternate Site Manager meet all required experience and education as indicated in the RFP? |
| RFP Page 72 |
| E-FILE II, Subfactor A (4) Key Personnel |
| Key personnel requirements have not changed for this solicitation. |
| 18 |
| Would the government consider eliminating the requirement for including the resumes of the 2 Key Personnel (Site Manager and Alternate Site Manager) to be included in the proposal since the winning contractor might prefer to offer the current staff both of those positions (if they are qualified)? And instead require the winning bidder to fill those positions within 7 days like the other Key Personnel? |
| RFP Page 72 |
| E-FILE II, Subfactor A (4) Key Personnel |
| No. |
| 19 |
| Are the current incumbent staff who are performing the duties of Site Manager and Alternate Site Manager required to be exclusive to the incumbent/current employer in the proposal phase? If so, this could present an unfair advantage to the incumbent contractor. |
| RFP Page 72 |
| E-FILE II, Subfactor A (4) Key Personnel |
| No, they are not required to be exclusive to the incumbent. |
| 20 |
| In regard to: “The Offeror’s approach will be evaluated on the feasibility of the proposed approach to successfully facilitate a transition IAW Attachment J.1 – Section C – Performance Work Statement, Section 1.8, Transition Plan, as well as Attachment J.2 – Section 1.8M (only applicable if transferring to a new COCO facility).” – How does the government anticipate ensuring a level playing field between the incumbent who will not need to present a detailed transition plan and all other bidders who will? |
| RFP Page 89 |
| EVALUATION FACTOR 4: TRANSITION |
ALL offerors are evaluated against the same factors. ALL offerors are required to provide a transition plan. Facility plan is ONLY REQUIRED if proposing a COCO facility other than what is currently being utilized. All offerors will be required to submit the same information and evaluated on the same factors.
| 21 |
| The Government states “The references will be evaluated in the aggregate in order to allow Offerors who may not have the entire scope, magnitude, and complexity of the requirement under one individual contract to still be considered relevant if experience with the full scope, magnitude, and complexity of the requirement can be demonstrated within the allotted number of references as described above.” Question 1: Will the Government please confirm that the requirement noted on page 74 “b) Government Magnitude: Storage and distribution services and unique mission support for a total period of performance of five years, with an anticipated full performance level of approximately ~199 Contractor Full Time Equivalents (CFTE),” can be met in the aggregate? Question 2: In addition, will the Government confirm that an offeror will receive the same confidence rating in magnitude if they can meet the requirement in the aggregate as an offeror who meets it in a single contract reference in Past Performance? |
| RFP Page 73/74 |
| E-FILE III – EVALUATION FACTOR 3: PERFORMANCE CONFIDENCE ASSESSMENT |
| Each reference is rated individually and has its own overall relevancy rating. These overall relevancy ratings are taken in the aggregate to establish the offeror’s past performance confidence rating. |
Magnitude is just one part of the relevancy rating. Therefore, the government cannot confirm that offerors will receive the same overall confidence rating based on magnitude alone.
| 22 |
| The Government states, “The Government recommends submission of a total of five (5) contracts encompassing the prime Offeror and/or any major subcontractors.” Question: Will the Government please confirm that an offeror will not be penalized or evaluated with negative bias for not submitting five? |
| RFP Page 73 |
| E-FILE III – EVALUATION FACTOR 3: PERFORMANCE CONFIDENCE ASSESSMENT |
| The offeror will not be penalized for not submitting five (5) references. |
| 23 |
| The Letters of Intent must include acknowledgement of the requirements in clause H-4 of the RFP. Note: All pages of the resume shall be marked “PERSONALLY IDENTIFIABLE INFORMATION (PII) SAFEGUARD IAW DOD PRIVACY PROGRAM AND PRIVACY ACT OF 1974” if PII is included in the resume. In addition, if PII is included then the following CUI markings must also be included on each page of the resume(s). |
The first page must include the following CUI designator:
Controlled by: DLA DISTRIBUTION J7 CUI Category: SSEL Distribution/Dissemination Controls: FED ONLY POC: Amber Whitney (717)770-4601
This instruction contains conflicting information as noted in BOLD type. One set of instructions says that the 4 line CUI designator must be on all pages and directly after it says only the first page. Could the government please clarify the exact markings required for PII information on resumes for the first page and all pages thereafter?
| RFP Page 72 |
| E-FILE II, Subfactor A (4) Key Personnel |
| Revised to state CUI markings (CUI- Source Selection Information – See FAR 2.101 and 3.104) must also be included on each page of the resume(s) in the header and footer. Additionally, the first page of each resume must include the following CUI designator: |
Controlled by: DLA DISTRIBUTION J7 CUI Category: SSEL Distribution/Dissemination Controls: FED ONLY POC: Amber Whitney (717)770-4601
| 24 |
| There is notation regarding the Mission Essential Contract Service Plan within the CDRL and PWS where it states that this document is to be provided within the "technical proposal” and revised no later than 30 days prior to full contract performance. However, there is no indication within Section L as to where this document should be included and if it falls inside or outside the page count. Could the government please clarify its expectation for submission of a Mission Essential Services Contract Plan within the bidder’s proposal? If required for the proposal, can the government revise Section L to include detailed instructions and Section M to include how it will be evaluated? |
| A004-MECSP.PDF |
J.1 – Page C-40
| A004– MECSP.PDF, CDRL C-1.9 within J.1 PWS, RFP Section L/M |
| Same as the response to question #6. The Mission Essential Contractor Services Plan should be included as an appendix to the E-File II. It is excluded from the page count. |
| 25 |
| PWS paragraph C-4.2.4.1.A states that TE 3.6 lists government vehicles available for contractor use, however that exhibit provides a listing of office equipment. Please provide the listing of government vehicles provided for contractor use. Also, will the government provide a list of contractor owned vehicles? |
| PWS Page C-57. |
| PWS C-4.2.1.A |
| See Amendment 0004. PWS C-4.2.1.A has been revised to state TE 3.4. |
Government Material Handling Equipment (MHE) is provided in TE 3.4. Contractor owned equipment is provided in Attachment J.12 to the solicitation.
| 26 |
| Who is the contractor or government office/agency responsible for the transition/migration of the DSS to the WMS system? What is the timeline for completing the total transition? |
| Information requested, no page reference |
Transition at DDCN was completed in Sept of 2023. However, some processes are still completed in both systems as needed (some transportation processes). As with any large system transition, there are some areas of the system that are still undergoing revisions.
DLA and DLA Distribution J4 (policy) and J6 (IT) are responsible for the transition.
| 27 |
| The RFP states that the Government estimates the ceiling value of the “services” is $114,000,000.00. Please confirm that “services” in this context includes all labor, materials, ODCs, leases, and other costs associated with the awarded contract. |
| RFP p.9 |
| IDIQ Maximum and Minimum Quantities |
| Yes, that is correct. This is the maximum value of the entire contract. |
| 28 |
| Attachment J.2 states that offerors may propose alternative COCO facilities to those currently used by the incumbent in Newport, NC and Greenville, NC, so long as those facilities meet the requirements in paragraph 4.7.1.M. However the RFP requires offerors to bid two separate COCO facilities CLINs, and identifies them by the incumbent facility locations. How should an offeror propose alternative arrangements, such as a single facility the meets all requirements, or three or more facilities in disparate locations that do not include Newport or Greenville? |
| Attachment J-2, page C.7M |
RFP pages 2-3 J-2 paragraph 4.7.1.M
Section B Any proposal for new facilities shall follow processes outlined in PWS J.2 C-1.8M and meet the requirements identified in PWS J.2 C-4.7.1M.
The RFP has two separate CLINs for two separate COCO facilities, as that is how it is currently set up. However, if an offeror wants to propose just one COCO facility, please utilize only one of the current COCO CLINs and provide an explanation. If an offeror wants to propose two new COCO facilities, please utilize both of the current COCO CLINs. If an offeror wants to propose more than two COCO facilities, please cost the facilities separately and provide an explanation. If the offeror is the awardee, additional CLINs can be added.
| 29 |
| Can the government clarify the clearance level per labor category to fulfill the requirements? i.e., Secret, Top Secret, etc.? |
| RFP page 30 |
Para (e)
| DLAD Procurement Note H14 - Contractor Personnel Security Requirements |
| Please refer to “Job Responsibilities” within Attachment J.1 C-1.3.1 as some labor categories state which type of clearance is required to perform that responsibility. |
Anyone handling classified/controlled material regardless of Labor Category must obtain and maintain the proper clearance level for handling such material.
| 30 |
| Can the government confirm when the 3-year requirement starts for the NIST SP 800-171 assessment? I.e., solicitation release, proposal due date, or prior to contract award? |
| RFP Page 62 para (b) |
| DFARS 252.204-7019 - Notice of NIST SP 800-171 DoD Assessment Requirements |
| The 3-year requirement starts at proposal due date. |
| 31 |
| Can the government provide the monthly/annual transitions and/or workload data for the COCO facilities? |
| Site Visit |
Please refer to “workload” on PPC slides 33 and 38.
Movement is on an as-needed basis; this is storage for overflow stock as described in the J.2.
| 32 |
| What are the security requirements for the COCO facilities? Additionally, what are the insurance/bonding requirements to protect the government assets in the COCO locations? |
| Site Visit |
Please refer to PWS J.2 C-4.7.1M for security requirements.
For insurance/bonding information, please refer to RFP Section H-7.
| 33 |
| Can the government please provide an inventory of GFE and contractor owned equipment and vehicles at the COCO facilities? |
| Site Visit |
GFE is provided in TE 3.4 Government Material Handling Equipment (MHE). Contractor owned equipment is provided in Attachment J.12 to the solicitation.
| 34 |
| The solicitation states “The offeror shall provide an organizational chart by proposed work shifts that matches the number of Government provided FTE in Section L, Cost Proposal Instructions.” |
Question: Will the Government provide Work Shifts in Section L, Cost Proposal Instructions?
| RFP |
| L-4, E-FILE II, Tab 1-Evaluation Factor 1, Subfactor (a): 2 |
| The statement regarding the Government providing FTEs has been removed from Section L. The Government will not be providing FTEs or work shifts. The offeror shall propose the labor mix and shifts that they feel will efficiently meet the requirements. Additionally, TE 5.1 has been updated to include historical WMS transmission times by hour. |
| 35 |
| CLIN 0010 References CLIN 0011. |
We are unable to locate additional references to CLIN 0011 in other solicitation documents.
Question: Will the Government clarify the reference to CLIN 0011?
| RFP |
| Section B, Page 3 |
| All references to CLIN 0011 have been removed. Please see the revised Section B. |
| 36 |
| The Performance work statement states the Mission Essential Services Plan (MECSP) is due NLT 30 calendar days prior to start of full contract performance. The proposal conference slides provided with amendment 002 state that MECSP should be provided with the technical proposal. |
Question: Will the Government confirm the MECSP is to be included with the technical proposal?
J.1_DDCN_PWS_24R5003
DDCN-PPC_Slide_Deck_Final_4-23-2024_JCD_Rev_1 C-1.9 Slide 66 The Mission Essential Contractor Services Plan should be included as an appendix to the E-File II of the technical proposal. It is excluded from the page count.
| 37 |
| Question: If the MECSP is to be included with the technical proposal, does this plan count against the page limit? |
| J.1_DDCN_PWS_24R5003 |
DDCN-PPC_Slide_Deck_Final_4-23-2024_JCD_Rev_1 C-1.9 Slide 66 No, it does not count against the page limit.
| 38 |
| Attachment J.2 references the Contractor Furnished Equipment list (J.12). |
Question: In what CLIN should the Contractor Furnished equipment be priced?
J.12_Contractor Equipment_List_24R5003
Please refer to the PWS Section C 4.2 – Equipment for procedures on contractor furnished equipment. CLIN X003 would be utilized. Please note that the items on the J.12 do not need priced, as they are already on site and have been purchased. CLIN X003 will be utilized for any future contractor furnished equipment purchases.
| 39 |
| During the Pre-proposal conference it was mentioned that the use of SEAVANs is a normal practice. Question: Is the contractor responsible for the movement and/or relocation of these SEAVANs? Is MHE provided by the Government? If so, what types of equipment is provided? |
| Pre-Proposal Conference |
Yes, the contractor is responsible for the movement of 20-foot Sea Vans and Distribution MHE is available. Any Sea Vans requested, that exceed 20-foot or more may require coordination with MCAS Cherry Point Station’s Motor T via local Distribution sites CGA Support Branch Department.
GFE is provided in TE 3.4, Government Material Handling Equipment (MHE).
| 40 |
| In reference to SEAVANs, is MHE to move or relocate SEAVANs provided by the Government? |
| Pre-Proposal Conference |
GFE is provided in TE 3.4, Government Material Handling Equipment (MHE).
| 41 |
| If MHE to support SEAVAN movement is Government provided, what types of equipment is available? |
| Pre-Proposal Conference |
GFE is provided in TE 3.4, Government Material Handling Equipment (MHE).
| 42 |
| The DD254 Continuation Page references items 10.a and/or 11.; says the contractor shall comply with Control of COMSEC Material; however, neither block is checked on the DD254. |
| J.5_DLA_DD254_Continuation_Page_Template |
| 2nd Paragraph, Page 2 |
| Disregard, revised DD254 continuation sheet provided. See Amendment 0004. |
| 43 |
| Does the Government intend for the contractor to access, handle, and store COMSEC material? |
Disregard, revised DD254 continuation sheet provided. See Amendment 0004.
| 44 |
| On the DD254, Safeguarding is not selected. |
Will storage of classified material as directed in PWS C-5.2.2.2 be only done within the government classified storage vault?
| J.5_DD254_DDCN_SP330024R5003 |
| 1.b., Page 1 |
| Yes, only done at Government facility. |
| 45 |
| Reference item 10.h is not checked on the DD254.States prior approval of the GCA is required prior to subcontracting. Question: Does the GCA need to preapprove all the Prime/Subcontractor teams before submission of proposal? |
| J.5_DLA_DD254_Continuation_Page_Template |
| Paragraph 6, Page 3 |
| No. |
| 46 |
| DLA references DoD 5220.22-M, The NISPOM; which has been superseded by 32 CFR, Part 117, The NISPOM. |
Does the government intend for the contract security requirements to be managed using the processes, rules, and regulations established in the superseded reference?
| J.5_DLA_DD254_Continuation_Page_Template |
| Paragraph 1, Page 1 |
| Will follow the guidelines in 32 CFR, Part 117. |
| 47 |
| Reference item 11.b is not checked on the DD254. The types of classified information storage is not referenced in this document. |
What level of Classification is the contractor required to safeguard?
| J.5_DLA_DD254_Continuation_Page_Template |
| Paragraph 2, Page 4 |
| Disregard, revised DD254 continuation sheet provided. See Amendment 0004. |
| 48 |
| Reference item 11.d is not checked on the DD254. |
What types of storage does the government need from the contractor?
| J.5_DLA_DD254_Continuation_Page_Template |
| Paragraph 5, Page 4 |
| None, storage will be at the Government facility. |
| 49 |
| Reference item 1.b is not checked on the DD254, however the continuation page references the contractor providing classified storage. |
| J.5_DLA_DD254_Continuation_Page_Template and J.5_DD254_DDCN_SP330024R500e |
| Paragraph 5, Page 4 |
| Disregard, revised DD254 continuation sheet provided. See Amendment 0004. |
| 50 |
| Is the contractor required to build a DCSA approved storage facility within the warehouses? |
No, disregard.
| 51 |
| DD254 block 11.f is not checked, and the continuation page references the contractor requiring access to classified information overseas. |
Will the government identify the overseas location(s) supported by this contract?
| J.5_DLA_DD254_Continuation_Page_Template |
| Paragraph 2, Page 5 |
| Disregard, CONUS. See Amendment 0004. |
| 52 |
| CDRL A041 States “An Amended Staffing Matrix Template can be found in the Technical Library.” |
Will the Government provide or clarify where the Amended Staffing Matrix can be located?
| CDRL A041 |
| E |
| This will be provided at time of award. |
| 53 |
| Why is Greenville the preferred location for COCO and how will Gov ensure current contractor will providing leasing information and timely turn over of facility? |
| Pre Proposal Conference |
At the time of the requirement, it was the closest facility that met all the Governments needs/requirements.
The J.2 states:
C. The contractor shall include information relative to all leased facilities in their CDRL A030 Phase Out Plan, when submitted. The contractor shall cooperate in walkthroughs and explanation of mission performed within these facilities during the transition period to any resultant contract award. If an incumbent contractor elects to use these facilities, the Contractor shall terminate the leases for the elected facilities at the end of Contract Performance in the event a follow-on contract is awarded to another contractor.
| 54 |
| What is the # of shipments per day / per week to each COCO? |
| Pre Proposal Conference |
Movement is on an as-needed basis; this is storage for overflow stock as described in the J.2.
| 55 |
| Is the contractor responsible financially and scheduling for all COCO transportation? |
| Pre Proposal Conference |
Yes, transportation is only to and from DDCN proper.
| 56 |
| Would the government consider a move of the Greenville COCO to a closer facility? |
| Pre Proposal Conference |
As long as it meets the requirements outlined in PWS J.2 C-4.7.1M and the facility transition plan is found to be acceptable.
| 57 |
| Are ‘SeaVans’ or Conex boxes required to be certified for deployable? |
| Pre Proposal Conference |
No. They are only used for storage.
| 58 |
| Are there any rail movement requirements? |
| Pre Proposal Conference |
No
| 59 |
| Is the manpower for the two COCO sites included in the Workforce CLIN or in the COCO CLINS? |
| Pre Proposal Conference |
Yes, labor for the COCOs are included in CLINs X001.
| 60 |
| Would the government extend the submission deadline 30 days? |
| Pre Proposal Conference |
No, the government is extending to 31 May 2024.
| 61 |
| For the off-load and tally of material from carriers, the requirement is for the contractor to perform a piece count and verification of against the bill of lading. In performing this requirement will the contractor be required to open packages, perform and item count, then repackage the material? |
| RFP Page C-96 |
| C-5.2.2 |
| Refer to PWS J.1 C-5.2 and referenced SOPs. KCC is generally performed during the actual receipt induction, sections C-5.4.2 through C-5.2.5.8 as applicable or directed in the SOPs. |
| 62 |
| DDCN PPC Slide Deck slide no. 23 shows 98% of wholesale receipt is performed at Building 147. Additional slides show the stock profile of other buildings. How frequently is material moved from Building 147 to the other buildings and what MHE is typically used to make the transfer. |
| Pre-Proposal Conference |
Daily, via whatever conveyance is appropriate for the movement, typically, a flatbed or box truck.
| 63 |
| How frequently is material transferred between the Greenville COCO warehouse and DDCN? |
| Pre-Proposal Slide Deck page 33 |
Movement is on an as needed basis
| 64 |
| How frequently is material transferred between the Newport COCO warehouse and DDCN? |
| Pre-Proposal Slide Deck page 38 |
Movement is on an as needed basis
| 65 |
| Please confirm government owned equipment is used for making deliveries detailed in TE 5.6M Local Delivery Points for DDCN |
| RFP Page C-128 and Technical Exhibit TE 5.6M Local Delivery Points for DDCN |
| C-5.3.10 and and Technical Exhibit TE 5.6M Local Delivery Points for DDCN |
| Equipment being used is dependent on what is being moved and the timeframe required for the movement. |
| 66 |
| How will Offerors past performance be evaluated if none of the references have a magnitude of approximately 199 FTEs? |
| Solicitation Page 74 |
| Evaluation Factor 3: Past Performance Confidence Assessment (2)(b) |
| Each reference is rated individually and has its own overall relevancy rating. These overall relevancy ratings are taken in the aggregate to establish the offeror’s past performance confidence rating. |
Magnitude is just one part of the relevancy rating. Therefore, the government cannot confirm that offerors will receive the same overall confidence rating based on magnitude alone.
| 67 |
| Please confirm the Contractor will be allowed to use government provided fuel in Contractor provided equipment in the performance of this contract. |
| PWS J.2 Page C-3M |
| 3.4.4 M Fuels |
| See J.2 Section C-3.4.4M Fuels |
The contract states, The Government will furnish unleaded gasoline and diesel fuels for operation of vehicles and equipment used exclusively for the performance of this contract. No unauthorized use of fuels will be permitted.”
| 68 |
| RFP Section L-4 does not provide any instructions for formatting guidance or restrictions. Please confirm the following are acceptable: |
-11pt. Times New Roman for paragraph text -10 pt. Times New Roman for tables and captions -8 pt. Times New Roman or Arial for figures
| Page 65 |
| RFP Section L-4 Proposal Preparation Requirements (Page 65) |
| The format guidelines have been revised as part of the Amendment. |
| 69 |
| Please confirm that the copy of the Lease Agreement is not included within the page restriction and can be provided as an Attachment. |
| Pages 66 and 72 |
| RFP Section L-4.1 E-FILE II – TECHNICAL PROPOSAL, TAB 2-EVALUATION FACTOR 2: MAINTAINING A COCO (Page 66 and Page 72) |
| This document is not included in the page limits and can be provided as an attachment. |
| 70 |
| Please confirm that use of 11x17s is permitted for oversize or detailed graphics such as the organization chart, POAM, staffing metrices, etc. and that 11x17 pages count as 1 page. |
| Page 66 |
| RFP Section L-4 Proposal Preparation Requirements #2 Page Limitation (Page 66) |
| 11x17s are permitted, however, note that only electronic submission will be permitted, and all documents need to be legible on a computer screen. |
| 71 |
| TE 5.2 Projected Workload - There are certain workload types (examples issues and receipts) where the workload is broken out by weight bands and quantity ranges. This detail enables more precise time standards and in turn a more realistic and practical FTE count to perform workload. Can other workloads (examples: denials, COSIS visual inspections, inventory counts) be broken out by weight band and quantity Range levels and be provided to prospective bidders? |
| TE 5.2, PWS C-5.2 |
| Updated TE 5.2 provided via Amendment 0004. |
| 72 |
| TE 5.2 Shows zero workload for Receipts after the 9-month base period. Is this information accurate? |
| TE 5.2, PWS C-5.3.1 |
| Updated TE 5.2 provided via Amendment 0004. |
| 73 |
| TE 5.2 shows zero stow workload past the 9-month base period. Is this information accurate? |
| TE 5.2, PWS C-5.4.3 |
| Updated TE 5.2 provided via Amendment 0004. |
| 74 |
| TE 5.2 shows zero Inventory counts (excluding classified) after the 9-month base period. Is this information accurate? |
| TE 5.2, PWS C-5.4.3 |
| Updated TE 5.2 provided via Amendment 0004. |
| 75 |
| TE 5.2 shows the same number of counts in the 9-month base period as in a full 12-month period. Is this information accurate? |
| TE 5.2, PWS C-5.5.6 |
| Updated TE 5.2 provided via Amendment 0004. |
| 76 |
| TE 5.2 shows no “value added lines” past the 9-month base period. Is this information accurate? |
TE 5.2, PWS C-5.3.8
Updated TE 5.2 provided via Amendment 0004.
| 77 |
| TE 5.2 Shows no “stow” workload for the Rewarehouse (pick at wholesale for stow at retail) in the retail workload section. Is this information accurate? |
| TE 5.2, PWS C-5.3.7 |
| Updated TE 5.2 provided via Amendment 0004. |
| 78 |
| TE 5.2 shows the 9-month workload for REW to be higher than a full 12-month performance year. Is this information accurate? |
| TE 5.2, PWS C-5.4.4/5.4.5 |
| Updated TE 5.2 provided via Amendment 0004. |
| 79 |
| TE 5.2 shows the 9-mnth workload for “Adjustment Review and Recordation/Causative Research/Pre-Adjustment Research” to be more than a full 12-month performance year. Is this information accurate? |
| TE 5.2 |
| Updated TE 5.2 provided via Amendment 0004. |
| 80 |
| TE 5.2 does not indicate any REW workload for the retail support section. Please advise if the retail area is meeting all density requirements as required by the J.1 of the contract. |
TE 5.2, PWS C-5.4.6
Updated TE 5.2 provided via Amendment 0004.
| 81 |
| TE 5.2 has the same amount of denial research in the first 9 months of the contract as a full 12-month period. Is this information accurate? |
| TE 5.0, PWS C-5.4 |
| Updated TE 5.2 provided via Amendment 0004. |
| 82 |
| TE 5.0 shows a completion percentage as the denial rate. Is this information accurate? |
| TE 5.0 (Multiple sections of Receipt, stow, Inventory) |
| Updated TE 5.0 provided via Amendment 0004. |
| 83 |
| With no workload past the first 9-months base period, how will all the APLs that are directly monitoring “zero” workload be addressed? |
| TE 5.2, PWS C-5.2 |
| Updated TE 5.2 provided via Amendment 0004. |
| 84 |
| REW APL has 3 APLs monitoring the same Re-warehouse to retail items. Please clarify if all the APLs are valid or if the longer time segment metric applies? |
| TE 5.0, PWS C-5.7.2 |
| Yes, all three APLs are valid. Each one measures a different process segment. |
| 85 |
| J.1 requirement to consolidate and achieve 40% density. Does the REW workload currently in TE 5.2 capture this effort? If not, please advise if there is projected workload in TE 5.2 that is associated with REW. |
| Page C-112 |
| J.1, PWS C-5.3 (Page C-112) |
Rewarehousing projections are generated utilizing historical data. Please refer to PWS J.1 C-5.3.7 for definitions and purposes of rewarehousing (Bin to Bin) actions.
| 87 |
| C-3.4.2 Environmental. Each military installation is different, and we would like to understand how robust are Cherry Point local base requirements? Does the level of effort require a Contractor stand-alone POC? |
| Page C-49 |
| J.1, PWS C-3.4.2 Environmental (Page C-49) |
| Reference Attachment J.1, Section 1.3 Key Personnel, SOH position. The level of effort in question is currently part of the SOH duties. |
| 88 |
| Does the 10% workload surge apply to all workload types besides issues and receipts as stated? |
| Page 9 |
| RFP Section B (Page 9) |
| Yes |
| 89 |
| Please clarify the following statement – “The Government monitors fluctuations based upon overall workload contained in the projected workload and utilizes more than 10% fluctuation in the overall receipts and issues for more than six (6) months as the benchmark for recalculating current and projected workload.” |
What is the correct way to interpret the statement? Is it 10% over a cumulative 6-month span or 10% over each month for 6 months of the performance period?
| Page 9 |
| RFP Section B (Page 9) |
| It is 10% over each month for 6 consecutive months of the performance period. |
| 90 |
| Is the Traffic Management Specialist a required position? Is the position a standalone? Is Traffic Management Specialist a CBA, SCA or exempt position? The job description suggests the position is supervisory (i.e. exempt). |
| Page C-22 |
| J.1, PWS, C-1.3.2 para. A, number 24 (Page C-22) |
| Section C-1.3.2 Non-Key Personnel Requirements, paragraph A. states “The Government developed their approach for performing the requirements of this contract using the following labor categories. This approach does not prohibit the Contractor from using different labor categories. The Contractor shall ensure their proposed labor categories align with the work outlined in their proposal to meet contract requirements.” |
If a position is not listed on the CBA or the Wage Determination, then it is exempt.
| 91 |
| Is the Packaging Specialist a required position? Is the position a standalone? Is Packaging Specialist a CBA, SCA or exempt position? The job description suggests the position is supervisory (i.e. exempt). |
| Page C-21 |
| J.1, PWS C-1.3.2 para. A, number 21(Page C-21) |
| Section C-1.3.2 Non-Key Personnel Requirements, paragraph A. states “The Government developed their approach for performing the requirements of this contract using the following labor categories. This approach does not prohibit the Contractor from using different labor categories. The Contractor shall ensure their proposed labor categories align with the work outlined in their proposal to meet contract requirements.” |
If a position is not listed on the CBA or the Wage Determination, then it is exempt.
| 92 |
| Article 21 lists out years of service and vacation hours associated. Can we have a roster with current CBA employees with hire dates? Would like to ensure we are considering the appropriate CBA leave for employees based on seniority. |
| Page 15 |
| J.4 CBA (Page 15) |
| No, this listing is provided to the awardee only. |
| 93 |
| Article 23 lists out Wage Rate Schedule and CBA job titles. Can we have a job description of each of the jobs listed? Does the SCA job description apply to CBA positions? |
| Page 17 |
| J.4 CBA (Page 17) |
| Page 18 of the CBA states “Job classification descriptions shall follow those established by the U.S. Department of Labor for the Service Contract Act.” |
| 94 |
| A Warehouse Specialist Supervisor is listed as Key Personnel. Is the position required for quantity of 1 or can we incorporate more than 1 Warehouse Specialist into our Task Organization? |
| Page C-16 |
| J.1, PWS C-1.3.1, para. C, number 7 (Page C-16) |
| The offeror has to propose a minimum of one Warehouse Specialist Supervisor. Resumes will need to be submitted for all key personnel proposed. |
| 95 |
| Is Transportation Assistant a required position? It is not listed in SCA labor directory or the CBA? Is this a position that must be cross walked to the SCA or CBA labor category? |
| Page C-20 |
| J.1, PWS C-1.3.2, para. A, |
Number 18 (Page C-20) If a position is not listed on the CBA or the Wage Determination, then it is exempt.
| 96 |
| Is Quality Control Evaluator a required position? It is not listed in SCA labor directory or the CBA? Is this a position we will have to crosswalk to a SCA or CBA labor category? |
| Page C-25 |
| J.1, PWS C-1.3.2, para. A, number 25 (Page C-22) |
| If a position is not listed on the CBA or the Wage Determination, then it is exempt. |
| 97 |
| Productivity Hours - Government’s productive hours analysis specifies 60 hours of training. Does the 60 hours consider incorporate all training outlined in TE 3.2 and TE 4.1? Is the 60 hours an average per employee…not an individual requirement? |
| Page 71 |
| RFP Section M E-FILE II – Technical Proposal Tab 1, Sub Factor a, Para 3. (Page 71) |
| This is an average. Obviously training requirements are viewed on a case-by-case basis; dependent on the competency of each individual. |
| 98 |
| TE 3.2 Govt Training. It appears required mandatory training is either captured under (1) Enterprise-Wide Mandatory Training or training which provides a certification (i.e., HAZMAT or Pack 1B) or grants system / specific permissions (i.e., GWC. FMS, LIP, ESAMs). Does not appear LMS courses listed in Core Distribution Operations Training are mandatory but instead beneficial. Can we presume LMS Distribution Operations Training is not required to perform assigned distribution functions? Understanding what training is mandatory enables a more accurate allocation of government stated 60 hours into our productive hours analysis. |
| TE 3.2 |
| As stated above, training requirements are viewed on a case-by-case basis. |
Core Distribution Operations Training is position dependent.
Enterprise-Wide Mandatory Training is applicable to all positions.
No, you cannot presume LMS Distribution Ops Training is not required.
| 99 |
| Request clarification on the following statement, “All proposed substitutes or additions of Key Personnel (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced.” Based on this statement, we will need to exceed the minimum requirements outlined in J.1 PWS Key Personnel. Which requirement takes precedence – J.1 or Section H-4 (f)? |
PWS J.1, Section C-1.3.1 Key Personnel Requirements
AND
RFP Section H-4 line (f) All proposed substitutes or additions shall meet all qualifications that are EQUAL TO the requirements in the PWS.
| 100 |
| TE 3.2 and TE 4.1. The government lists out various equipment utilized within the operation. Would it be possible to annotate the life expectancy of the equipment listed? This information greatly assists in scheduling preventive maintenance, projecting parts costs, and labor costs to maintain the equipment. |
TE 3.2 and TE 4.1
No, not at this time. The information will be provided to the awardee during the transition period through access to the DPAS.
| 101 |
| TE 5.2 Projected Workload –Can the government provide the Issues/MROs workload broken out to show volume by Priority (IPG 1,2,3)? This detail would enable better scheduling of workforce to meet APL metrics. |
TE 5.2 C-5.2
Updated TE 5.2 provided via Amendment 0004.
| 102 |
| Request clarification on the staffing chart depicted in J.2 5.7.2. Are the labor categories and FTE count estimates reflected accurate and required? |
| J.2, Section 5.7.2 (LIGHTNING II) DISTRIBUTION SUPPORT, para. A, Government Estimated Labor table |
| Yes. |
| 103 |
| Request clarification on whether Material Handling Equipment (MHE) should be included in the cost of CLIN X007? CLIN X007 instructions provide examples but MHE is not listed. |
| Page 81 |
| L-4, Proposal Prep. Req., E-File IV – Cost Proposal, CLIN X007 FFP COCO |
| No, MHE would be included in CLIN X003 if leased. CLIN X007 is facility costs only. |
| 104 |
| What functions are performed in bldg. 159 and all buildings? |
| PPC |
Refer to TE 3.1.
| 105 |
| Does WMS talk to the VLIMs or do we they need manual entry? |
| PPC |
No, it will need to be a manual entry.
| 106 |
| Personnel at the COCO sites, where is that cost captured? |
| PPC |
Labor at the COCO sites is captured in CLINs X001.
| 107 |
| Are the COCO locations similar to Building 145 in regard to long term racking and fire suppression? |
| PPC |
The DDCN SSMR 805 Report is provided via Amendment 0004. Reference fire suppression, yes similar.
| 108 |
| There are multiple upgrade projects in most warehouses, but the new roofs will more than likely have the most impact. What is the anticipated level of impact on operations for the warehouses that will have the roofs replaced? |
| Site Visit |
Unknown at this time.
| 109 |
| Who will be responsible for providing materials to maintain equipment? |
| Site Visit |
The contractor is responsible, and would utilize CLIN X002, Scheduled and Unscheduled Equipment Maintenance (Parts Only) for invoicing.
| 110 |
| Are there alternate designated bathrooms and breakrooms while the remodeling is taking place in each of the buildings designated for this work? |
| Site Visit |
Yes.
| 111 |
| Is there a list provided of all vehicles used for this contract, since DLA holds the titles to these vehicles that were purchased? |
| Site Visit |
GFE is provided in TE 3.4, Government Material Handling Equipment (MHE).
| 112 |
| Are all employees on this contract covered under the CBA that was provided in the attachments? |
| Site Visit |
No.
| 113 |
| Regarding the Warehouse Management System (WMS) and audits by location, does the WMS have a clock that starts and tracks the inventory due dates after a location is inventoried? For example, if location D3001 is inventoried on April 1st, 2024, does the WMS have a report to tell the inventory supervisor that D3001 is due for inventory on April 1st, 2025? Or is every location tracked manually for when the inventory is due? |
| Site Visit |
Please refer to PWS J.1 Section C-5.4.2 on how inventories are scheduled and tracked.
| 114 |
| Regarding the numerous sea vans sighted during industry day, can you provide the percent full for the sea vans? The percent full significantly affects the amount of time it takes to inventory them due to loading and unloading them. |
| Site Visit |
It depends on how the service provider chooses to use the storage aides as well as the existing volume of material in stock at any given time.
| 115 |
| Who is handing the personnel security clearance paperwork? (Contractor or DLA security)? |
| Site Visit |
Both, it is a coordinated action.
| 116 |
| Distribution Center Operations, Sub-factor (b) is titled Operations Management; however, under the instructions on Page 71 of 89 and Page 72 of 89, Sub-factor (b) is titled Operations Approach. Please clarify which of these Sub-factor (b) headings is correct. |
| Page 65 of 89 and Page 66 of 89 |
Section L-4, Proposal Preparation Requirements, para. 1 Organization (Table 1) Evaluation Factor 1:
The title in the table in Section L has been revised to show “Operations Approach”.
| 117 |
| Para. (3) states, “The Offeror/major subcontractor shall complete Part I of Attachment J.8 Past Performance Questionnaire prior to submitting the questionnaire to its previous customer(s).” However, Part I – BACKGROUND presents background information on the RFP/proposal effort and does not require completion. Is it the Government’s intent that the Offeror/major subcontractor complete Part II – RELEVANT PREVIOUS CONTRACT GENERAL INFORMATION, or is this requirement stated in error – please clarify? |
Section L, para. (3)
As Part 1 has been completed by the government, the verbiage has been revised to remove “The Offeror/major subcontractor shall complete Part I of Attachment J.8 Past Performance Questionnaire prior to submitting the questionnaire to its previous customer(s).” Per the form instructions, the Assessing Official is to complete Part II.
| 118 |
| Can the proposal include a large team member? |
RFP
SP3300-24-R-5003, Section B, paragraph 1.
The award is a 100% small business set-aside. Therefore, the prime offeror has to be a small business. The prime offeror has to provide the majority of the effort. The prime is able to subcontract with whomever they wish.
| 119 |
| Will DLA provide labor category descriptions for the current contractor-provided positions? |
Sub-factor (a): Staffing for Full Performance
RFP
TAB 1 - EVALUATION FACTOR 1: DISTRIBUTION CENTER OPERATIONS
No, labor category descriptions are in accordance with those established by the U.S. Department of Labor for the Service Contract Act.
| 120 |
| Will DLA provide the number of current contractors fulfilling each position? |
Sub-factor (a): Staffing for Full Performance
RFP
TAB 1 - EVALUATION FACTOR 1: DISTRIBUTION CENTER OPERATIONS
No.
| 121 |
| Is the 3-page limit for Key Personnel Resumes per resume or for both combined? |
RFP
| TAB 1 - EVALUATION FACTOR 1: DISTRIBUTION CENTER OPERATIONS Sub-factor (a): Staffing for Full Performance, Paragraph 4 |
| The 3 page-limit is per resume. |
| 122 |
| Why is the COCO warehouse located far from the base operations? |
If applicable, what is the reason for this?
| Mentioned throughout the RFP. Will help in the case of choosing a new COCO |
| At the time of the requirement, it was the closest facility that met all the Governments needs/requirements. |
| 123 |
| What specific requirements do COCO warehouses have, including fire suppression, monitored security services, cipher locks, and security fences? |
| RFP Parge 81 |
| CLIN X007 – FFP – CONTRACTOR OWNED CONTRACTOR OPERATED (COCO) FACILITIES |
(GREENVILLE)
See Attachment J.2 Section C-4.7M Contractor-Furnished Facilities, paragraphs A. through C, which defines the requirement(s).
| 124 |
| Does the plan involve reducing or eliminating COCO locations? |
| Site Visit |
| Operational Planning |
There is no long-term plan to reduce or eliminate the COCO locations.
| 125 |
| Will DLA reimburse the contractor for moving supplies to more cost-efficient warehouses closer to MCAS CP than Greenville, NC? |
| RFP |
| Page 72 |
Costing Presuming you are referring to moving material and supplies, you would need to address this in your facility transfer plan. Costs would be captured under the cost proposal for the transition.
| 126 |
| Will ongoing storage optimization initiatives decrease the need for COCO warehouse space? |
| Page 47 |
| Attachment A023 Storage and Warehousing Plan |
| Unknown at this time. |
| 127 |
| Will DLA provide Level 6 materiel data stored at COCO facilities to accurately determine the relocation costs and schedule? |
The government is not familiar with the term “Level 6”.
| 128 |
| If optimization projects reduce the COCO space requirement, how much space does DLA plan to transfer from the COCO warehouse footprint? |
| Site Visit |
| Operational Planning consideration |
| Unknown at this time. |
| 129 |
| Is a Secret or higher clearance required for material handlers and supply techs to access and handle classified materials? |
| Page 29 |
| DLAD Procurement Note H14 - Contractor Personnel Security Requirements (DEC 2021) |
| Anyone handling classified/controlled material regardless of Labor Category must obtain and maintain the proper clearance level for handling such material. |
If offeror is proposing material handlers and/or supply techs to perform functions that involve classified/controlled material, then the proper clearance is needed and must be annotated on the organizational chart IAW with Section L.
| 130 |
| Is re-warehousing planned to accommodate upcoming facility projects? |
| Page 47 |
| Attachment A023 Storage and Warehousing Plan |
| Re-warehousing that is needed for projects above and beyond current scope will be issued as special project work order task orders as needed. |
| 131 |
| Will team members be permitted to work in warehouses or office spaces while the roof is being renovated? |
| Site Visit |
| Operational Planning |
| It depends, to be determined at the time the specific location(s) of the project is known. |
| 132 |
| Does DLA classify re-warehousing during construction projects as a special project CLIN? |
| Site Visit |
| Operational Planning, costing, and staffing |
Yes, re-warehousing projects will be issued as special project work order task orders as needed.
| 133 |
| Does DLA use special COSIS (Care of Supplies In Storage) or maintenance-related equipment, such as X-ray machines or black lighting, to identify cracks and leaks? If so, what types of equipment are used? |
| Page 74 |
| Operational Planning and staffing |
All equipment listings are provided in TEs 3.4, 3.5 and Attachment J.12.
| 134 |
| Are all warehouses equipped with WiFi? |
| Site Visit |
| Operational Planning |
Yes, however service varies.
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