Att 2 - Solicitation tracked 0005.docx

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

INSTRUCTIONS

This requirement is being solicited as a 100 percent small business set-aside. This requirement is for the purchase of contractor provided warehouse and distribution services to include all management, personnel, supervision, materials, tools, equipment, transportation, and any other items and/or services as outlined in the Performance Work Statement. Any contract resulting from this solicitation will be awarded as an Indefinite Delivery Indefinite Quantity contract covering a five-year ordering period. This shall be a hybrid contract with Firm-Fixed-Price, Cost-Reimbursement No Fee, and Cost-Plus-Fixed-Fee line items. The place of performance is DLA Distribution Cherry Point, North Carolina, USA.

IDIQ TASK ORDERS:

The Government intends to issue Task Orders for a full year of performance.

Task Orders issued under the resultant contract may be issued unilaterally or bilaterally and determined by the Contracting Officer. If requirements remain as identified in the basic contract, a Request for Proposal will not be issued, and a Task Order will be utilizing the pricing in the basic contract. If requirements vary from the basic contract, a Request for Proposal will be issued, and the Contractor will propose, in accordance with the competitive proposal, the number of hours for each applicable labor type. The Government and Contractor will negotiate pricing for the Task Order based on the number of hours agreed to by both parties. The labor rate, fringe benefits, G&A, and profit will remain as proposed for the basic contract. The proposal shall contain a consistent approach to staffing as identified in the Contractor’s proposal which is incorporated into the basic contract.

WORKLOAD FLUCTUATION:

While historical and projected workload is provided, the projected workload is based upon current information and is subject to change based upon surges in need, customer demand shifts, changes in support approaches, changes in regulation, and worldwide events. The Government monitors fluctuations based upon overall workload contained in the projected workload and utilizes more than 10% fluctuation in the overall receipts and issues for more than six (6) months as the benchmark for recalculating current and projected workload. In general, workload fluctuations within the 10% margin will not constitute a basis for a request for equitable adjustment (either upward or downward). Offerors should consider fluctuations within the range of 10% to be part of normal business operations and should price this risk into their price/cost proposals.

SERVICE CONTRACT LABOR STANDARDS (formerly known as the Service Contract Act of 1965):

CLINs X001 and X006 include labor subject to Service Contract Labor Standards. Offerors must pay at least the direct wage and benefits identified in the attached Wage Determination; however, Offerors are encouraged to propose rates and benefits necessary to perform in accordance with the Offeror’s overall proposal keeping in mind the required APL and quality standards. Offerors are reminded that turnover negatively impacts an offeror’s ability to meet APL and quality standards. DIRECT LABOR RATES AND FRINGE BENEFITS IN EXCESS OF WAGE DETERMINATION MINIMUMS AS WELL AS ESCALATION FOR SCA LABOR MAY BE PROPOSED. If higher direct labor rates, fringe rates/benefits, or escalation are proposed, offerors may not receive increases when wage determinations are modified so offerors are reminded that any proposed escalations and labor premiums are carried out throughout all years of the pricing proposal. Offerors are encouraged to review FAR 52.222-43(d) which outlines how wage determination changes are incorporated.

The Government aims to enable Offerors to propose realistic prices to perform as proposed. Offerors should clearly identify the increases in the cost proposal to enable adequate review and analysis.

IDIQ MINIMUM AND MAXIMUM QUANTITIES:

The guaranteed minimum value of this contract is $1,496,241.30, to be met within the first contract year. The estimated ceiling of the services is $114,000,000.00.

WAREHOUSE MANAGEMENT SYSTEM (WMS) IMPLEMENTATION:

WMS implementation has occurred at DDCN. WMS will be utilized for this contract.

CONTRACTOR PROPOSAL:

Offeror proposal(s) will be incorporated and form a part of the contract(s), when awarded. Proposal submission and contract award are based upon commitments included in offeror submissions. Compliance to proposal(s) will be monitored along with performance to the basic contract terms and conditions.

FIRM-FIXED-PRICE (FFP) PRICING ARRANGEMENT – CLINs X001, X007, 0009, and X010: CLINs X001 shall be paid on firm-fixed-price per Unit/EA Basis. CLINs X007, 0009, and X010 shall be paid on a firm-fixed-price per Month basis.

COST-REIMBURSEMENT (NO FEE) PRICING ARRANGEMENT - CLINs X002, X003, X004 & X005:

Offerors shall enter the Government provided Estimated Cost located in Section L. Offerors shall insert and apply their applicable indirect rate, supported by their accounting system, to this estimated cost to arrive at the Not-To-Exceed (NTE) amount. Offerors shall enter the applicable indirect rate, calculated dollar amount of the rate, and the NTE in Section B. No fee shall be applied. The Contractor shall be reimbursed for actual cost and indirect rate as proposed only.

COST–PLUS-FIXED-FEE (CPFF) PRICING ARANGEMENT - CLINs X006: Labor Costs for Recurring Work and/or Special Projects/Surge & Sustainment shall be reimbursed at actual cost plus applicable indirect costs and fixed fee. In accordance with FAR 15.404-4(c)(4)(i)(C), the fixed fee shall not exceed 10% of the CLINs estimated cost, excluding fee. Offerors shall enter the Government provided estimated cost located in Section L. Offerors shall insert and apply their applicable indirect rate, supported by their accounting system, and Fixed-Fee to this estimated cost to arrive at the Total Cost.

The form of the CPFF is “completion” as defined in FAR 16.306(d)(1).

REPORTING REQUIREMENTS - CLINs X008 (NSP): Reporting requirements. Not Separately Priced. While these CLINS are not separately priced, it is anticipated and acceptable for the Contractor to be reimbursed for the execution of this CLIN. Costs associated with this effort shall be captured under CLINs X001.

CLINs X002, X003, X004, X005, & X006 INVOICING AND EXCESS FUNDS:

Offerors shall invoice CLINs X002, X003, X004, X005, and X006 in accordance with Section G-4. Offerors shall invoice all costs, including supplier and subcontractor costs, within 90 days from the period of performance completion date identified in the Task Order. Any contract expenses not invoiced within this timeframe may be determined unallowable by the Contracting Officer.

At 90 days, the Government will evaluate all costs billed and allowable for the CLINs. Any excess funds will be removed via unilateral modification by the Government.

LIMITATIONS ON INDIRECT COST RATES – CLINs X002, X003, X004, X005, & X006:

***The Limitations on Indirect Cost Rates applies to cost type CLINs. Rates subject to the limitation include fringe, overhead, material handling, and/or General and Administration (G&A).

INDIRECT RATES AFTER AWARD:

If an Offeror fails to identify or disclose as part of its proposal an indirect cost rate that would otherwise be applicable to one of the support or subcontract cost items, it shall not be allowed to invoice for the indirect rate after award since the evaluation of its offer did not include that rate.

ACCESS TO RESTRICTED SOLICITATION ATTACHMENTS:

Access to restricted solicitation documents is available through the Safe Access File Exchange (SAFE).

Restricted access documents that pertain to this solicitation are as follows:

Technical Library (including Standard Operating Procedures)

To request the attachments please provide the following information to Amber Whitney by e-mail at amber.whitney@dla.mil.

Legal Name Email Address Company Name Cage Code

Access to these Attachments will only be considered for vendors who are contemplating submitting a proposal in response to this solicitation. Offerors must be registered in the System for Award Management (SAM) Registration database. Registration may be done online at https://www.sam.gov. To limit control of the RFP Attachments, documents must be handled as “Controlled Unclassified Information (CUI).” All offerors, other than the awardee, are required to destroy the Attachment once contract award is announced.

If it is determined you are eligible to receive the Attachments, you will receive a separate email with a link and a password to access the Request for Proposal Attachments. This link to the Attachments will expire in two (2) days if not accessed.

END OF SECTION B

SECTION C – DESCRIPTION/SPECS/WORK STATEMENT

See Section J – List of Attachments

Attachment J.1: Section C – Performance Work Statement Attachment J.2: DDCN Site Specific Requirements

CLAUSE(S) INCORPORATED BY FULL TEXT

Text Applicable to All CLINs

DLAD Procurement Note C03 - Contractor Retention of Supply Chain Traceability Documentation (JUN 2023)

(1) By submitting a quotation or offer, the contractor, if it is not the manufacturer of the item, is confirming it currently has, or will obtain before delivery, and shall retain documented evidence (supply chain traceability documentation), as described in paragraph (2) of this procurement note, demonstrating the item is from the approved manufacturer and conforms to the technical requirements.

(2) At a minimum, the supply chain traceability documentation for the item shall include: basic item description, part number and/or national stock number, manufacturing source, manufacturing source’s Commercial and Government Entity (CAGE) code, and clear identification of the name and location of all supply chain intermediaries between the manufacturer to the contractor to item(s) acceptance by the Government. The documentation should also include, if available, the manufacturer's batch identification for the item(s), such as date codes, lot codes, or serial numbers. In addition, the contractor will obtain and supply any quality requirements necessary to prove the material meets the technical description. Evidence of quality consist of test results, material certifications, and manufacturing process sheets, identified by the technical data.

(3) Contractors can find examples of acceptable supply chain traceability documentation at the Counterfeit Detection and Avoidance Program (CDAP) website (http://www.dla.mil/LandandMaritime/Business/Selling/Counterfeit-Detection-Avoidance- Program/).

(4) The contractor shall immediately make documentation available to the contracting officer upon request. The contracting officer determines the acceptability and sufficiency of documentation. The contractor shall retain supply chain traceability documentation for six years after final payment under this contract for audit and other valid government purposes. If the contractor fails to retain or provide the documentation, or the contracting officer finds the documentation to be unacceptable, the contracting officer may take corrective action, including, but not limited to, cancellation of undelivered orders or rejection of delivered supplies.

(End of PROCNOTE)

SECTION D – PACKAGING AND MARKING

No Applicable Clauses

END OF SECTION D

SECTION E - INSPECTION AND ACCEPTANCE

CLAUSE(S) INCORPORATED BY REFERENCE

Clause(s) Applicable to Firm-Fixed Price CLINs X001, X007, 0009, and X010:

Clause(s) Applicable to Cost-Reimbursement CLINs X002, X003, X004, X005, and X006:

CLAUSE(S) INCORPORATED BY FULL TEXT

Text Applicable to All CLINs

E-5 Quality/Performance Evaluation

(a) The Government will use a Quality Assurance Surveillance Plan (QASP) IAW FAR 46.401, to monitor compliance with contract terms and conditions, identify conforming and non-conforming services to determine appropriate action under the terms of the contract. This plan sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract, identifies the significance level of each performance requirement according to the definitions for critical, major, and minor non-conformances IAW paragraph e below, and is subject to unilateral change by the Government without modification of the contract. All work required by the contract is subject to surveillance. The Government will use a web-based Quality Management Tool (QMT) application to schedule, document, report findings, observations, and recommendations, and file surveillance results. The QMT will also be used to provide completed surveillance documentation to the contractor. The Contractor shall use the QMT to respond to all nonconforming surveillance results where a Corrective Action Plan (CAP) is required. The Contractor shall monitor open corrective action plans (CAPs) and provide the Government with regular updates regarding status and actions being taken. The Contractor shall be prepared to discuss all reported nonconformances, whether Quality Control (QC) or Quality Assurance (QA) -related, as well as actions being taken to close all CAPs. The Contractor shall participate in regular Joint Quality Meeting discussions as requested by the Contracting Officer’s Representative (COR). The Government will correspond with the Contractor regarding surveillance activities via the QMT to ensure a full and complete history of the surveillance is retained in a single source. The Contractor shall identify contractor personnel who have the authority to review, acknowledge, and respond to surveillance results and findings in the QMT.

(b) In the event of a nonconformance, where a CAP is required, the Contractor shall provide a Corrective Action Plan that includes preventive actions and timelines to mitigate future non-compliance, when requested by the COR in the QMT. The Contractor shall respond to requests for CAPs by providing an acknowledgement of the problem, a corrective/preventive action plan, and responsibilities within the Contractor’s organization assigned to monitor and correct the nonconformance to prevent recurrence. The timeframes for CAP response and submission are based on Significance Level assigned by the COR and are as follows:

· Critical and Major Significance Level – 5 calendar days

· Minor Significance Level – 10 calendar days

Calendar days are counted from the date the COR accepts the nonconforming task and requests a CAP from the Contractor through the QMT. All CAPs are to be documented, monitored, tracked, and closed using the QMT.

By default, the Contractor is provided with 45 calendar days in which to correct the nonconformance. If the nonconformance can be corrected earlier than 45 calendar days, the SP shall provide the COR with evidence of correction and request the CAP be closed. If more time is necessary, the COR will request a reasonable extension and concurrence from the KO, Contract Specialist, and J3 Distribution Center Representative prior to authorizing an extension. If an extension is approved/authorized, the COR will update the revised completion date within the CAP.

The Contractor shall update their Quality Control Plan (QCP) IAW CDRL A006 Quality Control Plan (QCP) and Quality Control Inspection Checklists as applicable with actions taken and methods to prevent future occurrences.

(c) The Contractor shall ensure all correspondence with the COR regarding surveillance activities is performed using QMT. When the Contractor fails to achieve acceptable performance and such nonconformance is clearly the fault of the contractor, the COR may, at their discretion, document the performance issues and forward it to the Contracting Officer (KO) for consideration of a Letter of Concern (LOC) IAW F-7. In response to the LOC, the contractor shall explain within the suspense timeframe in the LOC, in writing, why performance was unacceptable, how performance will be returned to acceptable levels and how recurrence of the problem will be prevented in the future. The KO will evaluate the contractor’s explanation and determine the appropriate action. If additions or changes are made for the Contractor’s Quality Control Inspections as a result of the LOC, the Contractor shall update their QCP IAW CDRL A006.

(d) Government contract quality assurance actions described above in no way limits the Governments’ available contractual remedies for nonconformance under any other provisions of the contract.

(e) Significance Level Definitions for Nonconforming Performance –

Critical Nonconformance – Any identified nonconformance involving HAZMAT, NWRM, Shelf-Life, ESDS, RAM, Security, Classified, FMS/SAP, High Dollar Value (HDV) inventory failures, Damage to Material/Stock that requires submission of a FLIPL, Any Incident requiring the submission of a Special SitRep, a safety incident serious enough that could have resulted in a Special SitRep submission

Major Nonconformance – Any identified nonconformance or failure to comply with an SOP, cited reference, or specific PWS requirement not listed as Critical

Minor Nonconformance - A failure to comply with an administrative or clerical requirement that does not directly impact operational performance (i.e., late CDRL submission, etc.)

(End of Text E-5)

END OF SECTION E

SECTION F - DELIVERIES OR PERFORMANCE

Clause(s) Applicable to All CLINS

F-3 Ordering Period

Services shall be performed as prescribed by the basic contract and all attachments. Primary services are identified in Attachment J.1 - Section C - Performance Work Statement and Attachment J.2 – DDCN Site Specific Requirements.

Ordering Period – effective date of contract for a period of 60 months (5 years) plus six months if FAR 52.217-8 Option to Extend Services is exercised.

(End of Text F-3)

F-4 Acceptable Performance Levels

The Contractor is responsible for ensuring performance meets or exceeds Acceptable Performance Levels as identified in Technical Exhibit 5.0. In the event one or more Acceptable Performance Levels are not met, the Contractor must provide analysis and information to the Contracting Officer or designee by the 5th working day of the following month. Information shall include root cause analysis and corrective actions to ensure the Acceptable Performance Level returns to the required level.

If the Contractor identifies one or more Acceptable Performance Levels were not met due to circumstances outside the Contractor’s control, the Contractor shall include details and a request for a waiver of the Acceptable Performance Level. This request shall be provided to the Contracting Officer or designee with a copy to the Acquisition Specialist by the 5th working day of the following month. The information and request will be considered with disposition provided to the Contractor by the 15th working day of the following month. Late Contractor requests will not be considered.

Unmet Acceptable Performance Levels which are not waived due to circumstances outside of the Contractor’s control are subject to deductions as outlined in F-5 Tiered Acceptable Performance Levels and F-6 APL Deductions.

(End of Text F-4)

F-5 Tiered Acceptable Performance Levels

Acceptable Performance Levels are contained in Technical Exhibit 5.0. Each Acceptable Performance Level is identified with a priority level. Priority 1 (PR1) is a vital mission requirement, Priority 2 (PR2) is a significant mission requirement, and Priority 3 (PR3) is an agency requirement.

(End of Text F-5)

F-6 APL Deductions

In accordance with FAR clause 52.246-4 Inspection of Services - Fixed Price, all deductions as a failure to meet performance requirements as established in the Contract will be deducted from the monthly invoice from the Firm Fixed Price CLINs X001 at the amount established below.

Deductions will be sent to the Contractor’s contracting point of contact and will include a response due date and time for any information the Contractor believes should be considered. If a response is not received by the due date and time or the Contractor concurs with the assessment, the Government will finalize the deduction and email a copy of the unilateral modification reducing the contract price. If the Contractor does not concur with the assessment, the Contractor will respond by the set date and time with rationale why the deduction should not be assessed. The Contracting Officer will review the response and make the final determination of whether the deduction is assessed. Once the Contracting Officer has made the final determination regarding the deduction, the Contractor will be notified of the decision.

Deductions due to missed Acceptable Performance Levels will automatically be assessed if the Contractor responds with an untimely waiver request. Timeframes for waiver consideration are identified in F-4.

If the final determination of the Contracting Officer is that the deduction be assessed, the Contracting Office will issue a unilateral task order modification to reduce the labor CLIN value commensurate with the number of performance metrics not met and their correspondence value as identified below. These deductions are necessary as services cannot be reperformed.

The Acceptable Performance Levels are identified in Technical Exhibit 5.0 and each APL will be subject to the applicable monthly deduction.

· Each unmet PR1 Acceptable Performance Level is subject to $750 per missed PR1 standard per month.

· Each unmet PR2 Acceptable Performance Level is subject to $500 per missed PR2 standard per month.

· Each unmet PR3 Acceptable Performance Level is subject to $250 per missed PR3 standard per month.

The deduction determination and finalization is made by the Contracting Officer based upon input from the Contractor and COR as part of F-4. These deductions shall be identified on each invoice.

Additionally, requests for consideration may apply for any positions not filled by the Contractor (see Section H-4) or other terms, conditions, and/or metrics not performed in accordance with contract requirements and/or contractor proposal.

(End of Text F-6)

F-7 Letters of Concern

The Government utilizes Letters of Concern to relay contractual compliance issues that require attention and formal resolution. They are sent to address serious concerns with performance including, but not limited, to the following:

-Safety or Security violations -Quality Non-Compliances: Critical, Major, Repeat Minor, or any combination thereof -Failure to implement Corrective Actions as proposed -Missed Acceptable Performance Levels -Failure to deliver or implement Contract Data Requirements List deliverables -Staffing (in excess or below what is proposed) -Failure to fill key positions -Continued turnover -Non-APL contractual requirements (e.g. Customer Service, Untimely equipment maintenance, etc.)

-Audit Readiness non-compliances -Lost Inventory -Accounting System Issues (CAS non-compliances, lack of responses to DCAA, mischarging, etc.)

-Invoicing Issues -Unapproved or uncoordinated overtime -Department of Labor and/or Wage Determination violations -Untimely proposal, modification, or correspondence responses -Failure to implement proposal solutions (proposal incorporated into the contract by reference) -Other Items as determined by the Contracting Officer

The Contracting Officer determines when an issue rises to the level of this type of correspondence. If the Letter of Concern will address multiple non-compliances, the letter will identify how many of the items are subject to this clause. A Letter of Concern may be sent more than once for an issue if initial corrective actions are not completed timely or there are repeat issues.

Letters of Concern will be sent to the Contractor’s contracting point of contact and will include a response due date and time. Letters of Concern may include request for reimbursement for lack of compliance to contract requirements if the services cannot be reperformed to ensure compliance per E-1 through E-5. If a response is not received or the Contractor concurs with the assessment, the Government will proceed with a deduction per F-6. If the Contractor does not concur with the assessment, the Contractor will respond by the set date and time with rationale why the Letter of Concern is inaccurate or if other circumstances contributed to the concern(s). The Contracting Officer will review the response and make the final determination of whether a deduction will be assessed. Once the Contracting Officer has made the final determination regarding the Letter of Concern, the Contractor will be notified of the decision, the contract will be documented accordingly, and the issue will not be subject to further negotiation.

Letters of Concern regarding Acceptable Performance Levels will automatically be assessed as a deduction per F-5 and F-6 if the Contractor responds with an untimely waiver request. Timeframes for waiver consideration are identified in F-4.

This clause does not limit the Government’s ability to pursue other types of remedies available to it for egregious non-compliances or overall failure to meet contract terms and conditions.

(End of Text F-7)

F-8 Consideration

If the Government determines that there are contractual compliance issues and a Letter of Concern is issued in accordance with F-7, the Government may identify a deduction in the Letter of Concern. The consideration amount shall be commensurate with the level of work associated with the contractual non-compliance and will be assessed for situations where work cannot be reperformed to be compliant with contractual requirements.

In accordance with FAR clause 52.246-4 Inspection of Services – Fixed Price, the Contracting Officer is required to seek consideration for the failure to meet contractual requirements identified in the basic contract and its attachments will be deducted from the CLIN either through negotiations, issuance of a bi-lateral modification, or through a unilateral modification by the Contracting Officer.

In accordance with FAR clause 52.246-5 Inspection of Services – Cost Reimbursement, the Contracting Officer is required to seek consideration for the failure to meet contractual requirements identified in the basic contract and its attachments will be deducted from fee only and will be accomplished either through negotiations, issuance of a bi-lateral modification, or through a unilateral modification by the Contracting Officer.

(End of Text F-8)

F-9 WIP Red-Line

DLA Distribution has developed a pre-determined red-line value which is assigned to each distribution center for workload performance. The Contractor shall monitor their progress via the Red Line Monitoring Report in QLIK, and if the pre-determined red-line is breached for three consecutive days, they shall submit a burndown plan to the KO within one business day. Current red-line threshold for DDCN is 4,000.

(End of Text F-9)

END OF SECTION F

SECTION G - CONTRACT ADMINISTRATION DATA

ACCOUNTING AND APPROPRIATION DATA

Since this is an IDIQ acquisition, there will be no funding on the base contract. The guaranteed minimum amount will be certified as available and obligated at contract award. It is anticipated the guaranteed minimum amount will be paid to the contractor under the first task order.

Clause(s) Applicable to Cost-Reimbursement CLINs X002-X006:

G-2 DFARS 252.232-7006 -- Wide Area WorkFlow Payment Instructions (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

2-in-1 Invoice for the Firm-Fixed-Price (CLINs X001, X007, 0009, and X010) Cost Voucher (Cost CLINs X002, X003, X004, X005, and X006)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2-in-1 Invoice for the Firm-Fixed-Price (CLINs X001, X007, 0009, and X010) Cost Voucher (Cost CLINs X002, X003, X004, X005, and X006)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Contract Specialist: Amber.Whitney@dla.mil COR: George.Barr@dla.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

G-3 WAWF Invoicing Procedures

Invoices shall be submitted in accordance with WAWF procedures provided in DFARS Clause 252.232-7006 Wide Area WorkFlow Payment Instructions (JAN 2023). Any invoices pertaining to any line items with Cost Reimbursable or Cost-Plus-Fixed-Fee (CPFF) pricing structures must be submitted to the Contracting Officer’s Representative (COR) at George.Barr@dla.mil for approval prior to uploading to the Wide Area Workflow system for processing. The Point of Contact information for Invoicing is listed below. The points of contact for Invoicing are listed below.

WAWF POINT OF CONTACT TABLE FOR INVOICING

DLA Distribution Cherry Point, NC

DODAAC: SB3101

COR: George Barr DLA Distribution Cherry Point, NC Com: (252) 652-3604 Email: George.Barr@dla.mil

Invoices shall be submitted monthly in arrears. Invoices shall contain all required price and cost documentation, as applicable. Invoices shall be neat and legible and clearly state the applicable CLINs, date of performance, labor hours, repair parts and associated costs, travel costs, and all other applicable information. Invoices shall include a separate Invoice Summary by month and by CLIN showing the monthly costs and cumulative costs per year. This shall be reviewed by the COR and Contract Specialist to ensure that contract requirements as stated in the Schedule of Supplies/Services are being performed within the contract funding totals. WAWF submission of invoices shall follow CDRL submission and COR approval. The approved CDRL shall be uploaded as an attachment in WAWF.

(End of Text G-3)

G-4 Invoicing Instruction

(a) Invoices shall be submitted not later than the tenth (10th) working day after the end of the previous month in accordance with instructions provided in DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (JAN 2023). In accordance with DFARS 252.232-7006 and FAR 52.216-7 Allowable Cost and Payment (AUG 2018). The amount claimed to be due shall be indicated for the Contract and Contract Line Item Numbers (CLINs).

(b) Firm-Fixed Price (FFP) CLINs X001, X007, 0008, X009, and X010 shall be billed monthly in accordance with Section B’s Schedule Page. CLINs X001 are subject to deductions based upon performance (reference Section F-6). CDRL A010 Monthly Cost Report applies to CLINs X001.

(c) Reimbursement requests for Cost Reimbursement CLINs X002, X003, X004, and X005 shall be documented using the report format in Section C-6.6, Mandatory Reports, CDRLs A011 – A014, CLINs X002, X003, X004, and X005 Monthly Cost Report. The reports shall be included in the Wide Area Workflow system as supporting documentation for the invoice. Documentation shall be provided which fully supports the amount claimed for payment IAW FAR 31.205 such as paid receipts for materials purchased, copies of quotes obtained, paid receipts for travel costs, detailed per diem statements IAW the Joint Travel Regulations, etc. The Government will reimburse the Contractor for actual costs plus applicable indirect costs per Section B of the contract. The prime contractor may include Material Handling expense at TBD% except for subcontractor costs that have already included material handling or G&A costs. No Fee is allowed under these CLINs.

(d) Reimbursement requests for Cost-Plus-Fixed-Fee (CPFF) CLINs X006 shall be fully documented with Contractor payroll records showing name, labor category, labor rate, and hours worked using the report format in Section C-6.6, Mandatory Reports, CDRL A015, Monthly Cost Report for Labor, Recurring Work and/or Special Projects – Surge/Sustainment CLINs. The report shall be included in the Wide Area Workflow system as supporting documentation for the invoice. The contractor shall invoice at the percentage rates of fixed fee identified in Section B of this contract. Costs shall be reimbursed at actual cost plus applicable indirect costs per Section B of the contract. Fixed Fee for CLINs X006 shall be billed at 1/nth of the fee amount per month where "n" equals the number of months in the period of performance for the CLIN. The CPFF wages and indirect rates shall be consistent with the billing rates proposed for CLINs X006 to ensure that the contractor is paying comparable rates while working FFP and CPFF efforts. If the contractor wishes to invoice for wages or rates which vary from the billing rates identified in the basic contract award, the contractor shall request approval of modified rates with explanation for same and obtain Contracting Officer approval prior to invoicing actual rates which vary from the billing rates.

(End of Text G-4)

G-5 Designation of COR/Alternate COR

(a) The Contracting Officer (KO) will designate a COR/Alternate COR for this contract in writing prior to performance. The COR/Alternate COR is responsible for monitoring progress and overall management of Contractor performance hereunder. In no event, however, shall any understanding or agreement, modification, change order, or other matter deviating from the terms of subject contract between the Contractor and any person other than the KO be effective or binding upon the Government, unless formalized by proper contractual documents executed by the KO prior to completion of this contract.

(b) On all matters that pertain to contract terms, the Contractor shall contact the KO. When, in the opinion of the Contractor, the COR/Alternate COR requests effort outside the existing scope of the order or contract, the Contractor shall promptly notify the KO in writing. The Contractor under such request shall take no action unless authorized by the KO that the request is within the scope of the contract, or the KO has issued a contractual modification.

(End of Text G-5)

G-6 Payment, Selected Items of Cost Reimbursement Contracts

Travel Costs

(1) Air: The Contractor shall be reimbursed for the actual cost of transportation via air, provided, such costs are the lowest customary standard, coach, or equivalent airfare offered during normal business hours, unless higher fares are justified in accordance with FAR 31.205-46(b).

(2) Privately Owned Conveyance: Reimbursement for the use of privately owned conveyance by the Contractor’s personnel will be at the mileage rate specified in the Joint Travel Regulations plus all necessary tolls when such travel is necessary for performance under this contract and does not constitute non-reimbursable travel as defined below.

(3) Auto Rental: Reimbursement for the use of rental cars (most economical class available consistent with the need) by the Contractor’s personnel will be at actual cost.

(4) Other Public Transportation: The use of other public transportation (Coach/Economy) by the Contractor’s personnel will be reimbursed at actual cost.

Non-reimbursable Travel: The following travel shall not be reimbursed hereunder: travel performed for personal convenience, daily travel to and from the designated work site.

Substantiation of Costs: The Contractor shall submit a summary by trip of actual costs incurred for authorized travel.

In no event will reimbursement exceed the published rates of common carriers unless justified and approved in advance by the Contracting Officer.

Personnel in Travel Status: For personnel on official travel status (i.e. travel required for performance of this contract and authorized by the Contracting Officer or the Contracting Officer’s Representative (COR)), travel shall be considered at time of performance under the contract. However, such reimbursement shall not exceed eight (8) labor hours per individual while in travel status during one (1) calendar day nor shall travel outside regular duty hours be reimbursed except: when travel involves the performance of work while traveling, is carried out under arduous conditions, or results from an event that could not be scheduled or controlled administratively by either the Contractor or Government.

Per Diem: Expenses for subsistence and lodging shall be reimbursed to the Contractor only to the extent where overnight stay is necessary and authorized by the Contracting Officer for performance under this contract. Incurred costs shall be considered to be reasonable and allowable only to the extent that they do not exceed, on a daily basis, the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations, Joint Travel Regulations and Standardized Regulations set forth in FAR 31.205-46(a)(2).

Cost of Materials: The cost of materials furnished or used under this contract shall be reimbursed in accordance with paragraph (b) of the clause entitled, “Allowable Cost and Payment (FAR 52.216-7)” for cost reimbursement contracts.

Expendable material costs for items such as office supplies, report paper, pencils, etc. and tools of the trade shall be considered to be included in the contractor’s indirect cost pools. Contractor furnished items, including personal protective equipment (uniforms, steel toed and other work boots, safety glasses, etc.) are to be included in the contractor’s indirect cost pools. In no instance shall the contractor be permitted to handle the same expense as both direct and indirect (example, paper notebooks for the corporate office are included in G&A yet paper notebooks for the site are included as direct material, they must both be handled as G&A). The Contractor shall be required to support all material costs claimed.

Credits: The Contractor shall insure that any credits for future travel, free travel, free gifts or rebates on current travel offered by airlines or car rental agencies as part of frequent traveler or similar promotional programs that are accrued as a result of travel necessary for performance under the contract, shall be conveyed to the Government.

(End of Text G-6)

G-7 Contractor Performance Assessment Reporting System (CPARS) Requirements

(End of Text G-7)

G-8 Post-Award Conference

The successful offeror shall attend a post-award conference. The purpose of the conference is to highlight essential contract requirements, coordinate implementation timelines and answer any questions the Contractor may have on the contract. After contract award and before the conference, the Contractor shall submit questions in writing to the Contracting Officer (KO) and Acquisition Specialist. The KO will arrange with the Contractor as to the time, date, and location of the conference.

(End of Text G-8)

G-9 Contract Administration Plan

In order to expedite administration of this contract, the following delineation of functions is provided. The individual/position designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function specified. The names, addresses and phone numbers for these individuals or offices are as follows:

Contracting Officer (KO):

Name: Joshua Woodworth Address: DLA Distribution 430 Mifflin Avenue, Suite 3102A New Cumberland, PA 17070-5008 Code: DLA DISTRIBUTION J7-AB Phone: 717-770-4192

Acquisition Specialist:

Name: Amber Whitney Address: DLA Distribution 430 Mifflin Avenue, Suite 3102A New Cumberland, PA 17070-5008 Code: DLA DISTRIBUTION J7-AB Phone: 717-770-4601

Primary Contracting Officer's Representative (COR):

Name: George Barr DLA Distribution Cherry Point, NC Com: (252) 652-3604 Email: George.Barr@dla.mil

Paying Office:

DFAS Columbus Defense Finance Accounting Officer EBS (Formerly BSM) P.O. Box 369031 Columbus, OH 43236-9031 Fax: 866-313-2340 and Phone 800-756-4571 select Opt 2 and then Opt 2

Contracting Officer (KO) should be contacted for contract information and shall perform the following functions:

· Provides Contract Administration and Contract Management Support.

· Ensures the contractor receives impartial, fair and equitable treatment.

· Executes contract modifications, to include technical changes, exercise of contract options, financial consideration, and equitable adjustments.

· Issues Memos of Situational Awareness or Letters of Concern to address failure to meet contract terms.

Acquisition Specialist should be contacted for general contract information and shall perform the following functions:

· Serves as the primary point of contact between the Government and the contractor’s Contract Manager.

· Ensures the requirements of the…