TE 3.1_DRAFT_GF-Data Systems.doc

SP3300-10-R-0009

TECHNICAL EXHIBIT 3.1

GOVERNMENT-FURNISHED DATA SYSTEMS

Those systems marked with an asterisk (*) are applications of DSS.

C-5.5, Issue

C-5.5, Issue

C-5.5, Issue

C-5.5, Issue

1. aSSIST-QUICK SEARCH

Assist-Quick Search is a web-based service that provides direct access to defense and federal specifications and standards available in the official DoD repository, the Assist database. The Assist-Quick Search link is available via the Internet at http://dodssp.daps.dla.mil/.

2. COMMERCIAL SHIPPER SYSTEMS

Commercial Shipper Systems (e.g., DHL, Emery Worldwide, and FedEx) are shipping and tracking systems owned by commercial carriers, which are used to ship material from distribution depots. In addition to printing carrier unique labels and manifests, these systems are capable of tracking material in transit. The Contractor may obtain training material from the following commercial sources: DHL Easy Ship at 800-225-5345; FedEx Powership Plus at 800-448-9961 and Emery Worldwide Gemini at 800-327-2370.

3. DEFENSE AUTOMATIC ADDRESSING SYSTEM (DAAS)

DAAS is the DoD system for inquiry of DoD activity addressees, Military Assistance Program Address Directory (MAPAD) addresses, Plain Language addresses and U.S. postal zip codes. Capability is provided to interface to stock numbers, Allied Communications procedures, and Communications Routing Identifiers. DAAS is accessed via the Internet at https://day2k1.daas.dla.mil/dodaac/dodaac.asp.

4. DEFENSE TRANSPORTATION TRACKING SYSTEM (DTTS)

DTTS is a tracking system used by DoD activities that ship and receive AA&E and other sensitive cargo. DTTS provides in-transit visibility of all DoD AA&E and other sensitive cargo with the capability to monitor and expedite CONUS shipments by commercial motor and rail carriers. DTTS is used for all AA&E shipments. Guidance for using DTTS is contained in the DoD 4500.9-R, Defense Transportation Regulation (DTR), Part II, Cargo Movement, or via phone request at 800-826-0797.

5. DISTRIBUTION STANDARD SYSTEM (DSS)

DSS is an automated system used to support DDC distribution operations around the globe and is designed to accommodate each individual site’s operational needs. DSS contains approximately 4,000 batch and online programs and more than 500 databases to support the various site distribution functions and processes. These databases can be tailored to meet site-specific customer needs, physical configurations, and available workforce and equipment. Additionally, hundreds of inquiry and report programs are available in DSS to obtain status, monitor the system, and manage operations. Online processes and reports can identify discrepancies or conditions that require corrective action. DSS is a relational database that operates in a DATACOM database and Customer Information Control System (CICS) environment using Military Standard (MIL-STD) compliant transaction formats and data values. It interfaces with many existing Service specific material management and logistics systems such as SCS and DAAS.

The Government will furnish the current version of DSS in support of the performance of the PWS requirements and will retain maintenance responsibility of the software and operating systems that make up DSS, with the exception of DSS files that impact day-to-day operations. (See paragraph C-5.1.3.1, DSS.) The DSS Manual is accessible via the Internet at https://j6u.dla.mil/doc/index_mie.htm.

The following paragraphs are applications of DSS:

A. Automated Discrepancy Reporting System (ADRS). ADRS provides for automated preparation of Supply Discrepancy Reports (SDRs), SF364s, (Receiving), and DD Form 1225s to customers. This system allows users to establish, update, monitor, and resolve SDRs. This system supports both transactional and inquiry capability.

B. Care of Supplies in Storage (COSIS). COSIS provides information on the generation/release of cyclic and special inspection workload reports and inquiries, reporting ad-hoc discrepancies, and the various forms required for these processes. COSIS uses item level shelf-life data and includes information on Radio Frequency (RF) equivalent programs available as well as applicable maintenance, inquiry, and report programs.

C. Computer Associate (CA)-Dispatch. CA-DISPATCH is a report utility program that generates DSS reports from batch cycle processing. These reports are used to perform work and manage workload. The CA-DISPATCH utility provides online-view of all DSS batch cycle reports as well as the automatic print capability of reports that are defined to one or multiple printers. Individual reports, or portions thereof, may be printed to any printer, which has been defined to CA-DISPATCH. Reprints of reports can also be generated up to five days after initial printing. Only personnel with a valid User ID and password may access CA-DISPATCH. Various DSS applications utilize this software to generate information reports.

D. Demilitarization (DEMIL). The DEMIL application receives DRMO requisitions requiring DEMIL and identifies and tracks the DEMIL throughout the process. This application also includes the capability to create, track, and close DEMIL work orders.

E. Distribution Standard System - Management Information System (DSS-MIS). DSS-MIS is an information database that provides the capability of online inquiry and is the source of DDC workload and performance statistics. Transaction records are received into DSS-MIS from DSS and other Depot operating systems. DSS-MIS then sorts the data and performs calculations to produce data elements that reflect performance levels on Depot processing times and workload reports for the DDC and each Depot within the DDC. The Government will maintain and correct all MIS generated errors related to work center/location tables. The Government will retain responsibility for all other requirements/maintenance functions for DSS-MIS, except as specified in paragraph and C-5.1.3.3, DSS-MIS.

F. Hazardous. The Hazardous application includes information on the packaging and handling of HAZMAT as well as the multiple load and maintain programs to support the various modes of shipment (e.g., commercial air, military air). This application also allows for processing and maintaining hazardous kit records and applicable reports and inquiries to support this functional area.

G. Inbound Transportation. The Inbound Transportation application provides for processing inbound shipping documentation, warehouse location assignments for inbound loaded vehicles, open Receipt Control Number (RCN) records, and freight discrepancy reports as well as applicable maintenance, inquiry, and report programs.

H. Incoming Supply Discrepancy Reporting (ISDR). Allows entry of customer complaints into DSS for all service ICPs with a direct connection to the DLA ICPs. Several reports are available to track open, closed, and delinquent records.

I. Inventory. The Inventory application includes the following:

a) Inventory counts: Provides information on physical inventory research; causative research; and Book-To-Book (BTB) reconciliation processes and the applicable maintenance, inquiry and report programs.

b) Denial processing: Provides information on the actual denial processing program and the inquiries and report programs in support of this function.

c) Location surveys: Provides information on requesting, displaying, and accepting location survey requests and results as well as inquiry and report programs.

J. Item Data. Item Data provides user information on item data reports (e.g., stock number reinstatement, unit of issue changes, shelf-life changes, future unit of issue changes, changes pending) as well as the applicable maintenance, inquiry and report programs.

K. Material Release Order (MRO) Processing. MRO Processing includes numerous edits and validations which can be completed on incoming transactions prior to creating and releasing the issues for pick, packaging, and shipment to the customer. This application also includes processing of MRO cancellations; MRO follow-ups; MRO modifiers; frustrated MROs; processing emergency MROs; transshipments; MRO exception data; MRO project codes; MRO violations; late lines report/research; applicable maintenance, inquiry and report programs; MRO addressing; and, all Foreign Military Sales (FMS) issue requirements, including Notice of Availability (NOA) and site processing requirements for ICP entry MROs.

L. Packing/Local Delivery. The Packing/Local Delivery application provides the capability to enter packaging and delivery data through use of hand-held scanning devices as well as online and terminal input; process packaging discrepancies; partialling; split picks; freight offer; dimension and weigh processes as well as the applicable maintenance, inquiry and report programs; and the option to build, consolidate, combine and print local delivery customer manifests as well as applicable maintenance, inquiry and report programs.

M. Preservation, Packaging, Packing and Marking (PPP&M). “PPP&M” work order application provides the capability to manage, query, and report packaging actions. “PPP&M” work order application allows for, in check and out check of packaging actions for mission stock as well as non-accountable material, and scheduled as well as unscheduled packaging actions.

N. Production, Planning and Control (PPC). PPC determines what type, how much, and when production workload is released to warehouse locations for pick. PPC involves the timing and release of MRO cycles to the warehouses for stock selection. Cycles can be automatically planned and released to occur multiple times throughout the day to release existing workload from the Service-specific material management and logistics systems. Banking of low-priority workload, DROs, and RCP orders provides capability for monitoring the various records that impact the MRO cycles to include capacity records, backlog reports, pick cycle releases, banking capabilities, extended Required Delivery Dates (RDDs) and the various maintenance, inquiry and reports programs to support this functional area.

O. Query Management Facility (QMF). The Government will initially authorize five QMF Conventional User accesses for the Contractor; however, if the Contractor is able to justify additional requirements for Conventional User accesses to the KO or designee, no more than a total of ten Conventional User accesses will be authorized. The Contractor may use this access to edit and execute existing queries and reports and create new queries and reports. This access will also provide “Read Only” capability for databases; however, it will not allow any insertion, modification or deletion of any database records. The Contractor shall provide the KO or designee with a list of those queries and reports used on a routine basis.

P. Receiving. Receiving provides the capability to process receipts of NPs, wholesale and retail stock, field returns, and returns from maintenance. It also provides the capability to determine location assignment and exclusions, input and assignment of RCNs, pre-positioned material receipt due-ins, and receipt cancellations as well as the applicable maintenance, inquiry and report programs. Online CICS connection for Issues from Receiving (IFRs) processing is also included.

Q. Recycling Control Program (RCP). RCP processes pertain to the disposal of material from mission inventories by determining their eligibility for reutilization, transfer, donation or selling in place.

R. Small Parcel. Small Parcel provides the capability to process small parcel shipments through offer and confirmation. This application covers reviewing and printing the small parcel manifests as well as the applicable maintenance, inquiry and report programs.

S. Storage. Storage includes processes for picking, stowing and rewarehousing material throughout the storage areas. RF or DSS workstations may be used to accomplish these processes.

T. Transportation. Transportation provides processes for material as it arrives in the outloading location (both fixed terminal and RF processes), direct load, freight releases, rating, freight documentation review, print and reprint, EDI, signature tally documentation, Report of Shipments (REPSHIPs), and Advance Transportation Control and Movement Documents (ATCMD) as well as the applicable maintenance, inquiry and report programs.

U. Truck Control. Truck Control provides processes on truck and driver movements throughout the Depot and vehicle tracking as well as applicable maintenance, inquiry and report programs.

V. Work In Progress (WIP). The WIP database reflects counts of open receipts and MRO workload at the end of the day. The counts are based on DSS status codes (e.g., open pick, open pack, stow pending) to show where the open workload backlog is in the Depot. This database is accessed via the DDC Intranet. The Government will furnish a WIP User's Guide prior to the end of the transition period.

6. DISTRIBUTION STANDARD SYSTEM LOCATION AND OWNER ASSET RECORD – QUANTITY BY DETAIL/QUANTITY BY OWNER (DSS-QBD/QBO) Accessed through the DDC's Intranet, this database is primarily intended for backup contingency efforts in the event DSS is not available. Extracted on a weekly basis, the backup DSS-QBD/QBO entails the ability to query a National Item Identification Number (NIIN) for the Depot's location and owner and IM balance.

7. FEDERAL LOGISTICS INFORMATION SYSTEM (FLIS)

FLIS is a logistics database providing information for the military services, civilian agencies, Contractors, North Atlantic Treaty Organization (NATO) countries, and other friendly governments. FLIS contains information about manufacturers, item characteristics, item logistics, management, transportation, packaging, and use for specific items. When DSS records are incomplete, FLIS is used to obtain item data elements in the local and global data element file or to cross reference a part number to a NSN. FLIS training is available on the web at http://www.dlis.dla.mil/training/crslogrun.asp.

8. HAZARDOUS MATERIAL INFORMATION RESOURCE SYSTEM (HMIRS)

HMIRS is the repository for the MSDS assigned to a hazardous item. HMIRS is used to process and capture the HCC and related information necessary to properly receive, stow, care for the material in storage, pack, and ship HAZMAT. HMIRS has inquiry capabilities when hazardous information is missing at the point of receipt or issue to obtain required information to complete the processing. HMIRS is used to obtain MSDS and OSHA labels. Users may register for and access HMIRS via the Internet at http://www.dlis.dla.mil/hmirs/default.asp.

9. Joint Hazardous Classification System (JHCS) JHCS is an online database that contains DoD hazard classification data for the U.S. military Services. It is updated daily. JHCS is located on the web at https://www3.dac.army.mil/esidb/login/.

10. Material Release Order (MRO) Cycle Tracking The MRO Cycle Tracking program provides data on MRO and Non-MRO cycles. Non-MRO cycles include End of Day job information as well as inventory reconciliation data. The detailed data includes the workload count and the time the cycle began and completed (or a link to any problems with completing the cycle). This program is accessed via the DDC Intranet.

11. shelf-life extension system (sles) SLES is an automated system populated by the FLIS with data elements applicable to Type II extendible SLCs by NSN and contains the applicable storage standards and laboratory test results that may be used as the authority to extend specified NSNs given the associated contract, lot and batch numbers.

12. UNITED NATIONS (UN) CONFORMANCE PERFORMANCE ORIENTED PACKAGING (POP) PROGRAM

The POP program contains test reports of packaging configurations for HAZMAT. POP is inquired to obtain correct packaging protocol and labeling requirements during the pack process for HAZMAT when necessary. The data stream for the UN codes conformance for packaging of HAZMAT may be printed directly from this program and taped or pasted onto containers as a label.

13. VISUAL LOGISTICS INFORMATION PROCESSING SYSTEM (VLIPS)

VLIPS is an Internet-based, access-controlled, query system that allows a user to track the life cycle of requisitions by Unit of Issue, specific Project Codes, NSN, Transportation Control Number (TCN), or Document Number. VLIPS is accessed at https://www.daas.dla.mil/daashome/daasc_webvlips.htm.

TE 3.1 – GF Data Systems