Attachment J.3_Sample Task Order Conformed thru Amendment 0001.docx

SP3300-10-R-0009

Attachment J.3, Sample Task Order Conformed thru Amendment 0001

1.0 Scope: The Contractor shall provide services necessary to perform receiving functions for retrograde material located at a Defense Distribution Center located in the CONUS IAW Sections C-5.2 Receiving and C-5.6 Packaging of the PWS.

2.0 Statement of Work:

2.1 Specific Tasks

A. Task 1. Off-load and Tally

1. The Contractor shall offload material from trucks arriving at the central receiving point IAW paragraph C-5.2.1.1 Off-load and Tally.

B. Task 2. Product Receipt Evaluation

1. The Contractor shall perform visual and physical examination, identification, and receipt of a wide variety of serviceable and unserviceable retrograde material returned from DLA customers IAW paragraph C-5.2.1.3 Product Receipt Evaluation. The Contractor shall use DSS in receipt processing. Proper identification and classification of material may require in-depth research.

a. Material may be in original, unopened manufacturer or vendor packages. The Contractor should anticipate that approximately 40% of the material to be processed will be in the original, unopened manufacturer or vendor packages

b. Material may not be in original manufacturer or vendor packages or is a bare item. Material may be received with multi-lines per tri-wall and packaged individually, received as individual packages per line, or pallet loads. The Contractor should anticipate that approximately 60% of the material received will not be in original manufacturer or vendor packages or bare items.

c. Material may or may not be adequately or correctly marked.

d. Material may or may not have appropriate receipt documentation attached.

e. Material may or may not have a Pre-positioned Material Receipt Document (PMRD) in DSS.

f. Material may be in a serviceable condition code (CC) in damaged or incorrect packaging.

g. Material may be in an unserviceable condition code (CC) and requires determination for further processing for either transshipping to another Distribution Center (i.e., Depot Level Reparables) or disposal of the material to DRMO.

2. The Contractor shall research technical manuals and/or the Federal Logistics Information System (FLIS) to determine the proper identification or ownership, National Stock Number (NSN), and serviceability depending on the marking deficiencies of the material, missing NSN or part number, or lack of paperwork accompanying the material.

3. The Contractor shall perform classification and material receipt discrepancy reporting for material, which may include unmarked ESDS components, radioactive material (RAM), major end items (i.e., Class VII), serviceable, unserviceable, pilferable, and incomplete components.

4. The Contractor shall research unit pack requirements of material IAW MIL STD 2073-1, Standard Practice for Military Packaging; FLIS, Special Packaging Instructions (SPI) or DSS Packaging screens.

5. The Contractor shall check FLIS for a Long Lasting Reusable Container (LLRC) requirement. If the LLRC is different from that required by the owner or item manager (IM), the Contractor shall prepare and submit a Supply Discrepancy Report (SDR) (SF 364).

6. The Contractor shall prepare an SF 364 for any shipping or packaging discrepancies which may include incomplete, illegible, misplaced markings, or misidentified items.

7. The Contractor shall process the receipt for the material into the Distribution Standard System (DSS) with 100% accuracy.

a. The Contractor shall determine the owner or IM, update the weight and measurement of one unit piece if the weight and measurement data is missing from DSS or is suspect.

8. The Contractor shall apply a putaway label and send the material to storage.

C. Task 3. Stow

1. The Contractor shall complete the receipt process by stowing the material IAW C-5.2.2 Stow.

D. Task 4. Packaging

1. The Contractor shall perform repackaging of material received and processed that is not properly packaged IAW with C-5.6 Packaging.

3.0 Workload. The Contractor should anticipate that approximately 150,000 lines of retrograde contained in approximately 3700 tri-walls and 800 pallets will require receipt processing. Approximately 60 percent of the material received will require re-packaging IAW MIL STD 2073-1. The Project Supervisor shall meet daily with the TPOC at a time to be determined after Task Order award to establish the daily workload plan.

4.0 Period of Performance. The period of performance will begin NLT 30 calendar days after award of Task Order and be completed NLT 9 months from the start date.

5.0 Work Hours. 0730-1600, Monday through Friday except, federal holidays. The work hours may change depending upon the availability of Government-Furnished IT equipment.

6.0 Place of Performance. Defense Distribution Center, CONUS site.

7.0 Work Environment and Physical Demands. Tasks involve working on hard surfaces and work areas that require standing, stooping, bending, and working in all types of weather. The Contractor employees must be capable of lifting and carrying weights up to 40 pounds but may handle heavier items with weight lifting equipment or with assistance from other workers. Work is done inside and outside of the facilities. Contractor employees shall wear protective clothing such as steel toe shoes, work gloves, and hearing protection.

8.0 Security Clearance. Work under this task order is unclassified. The Contractor shall comply with all applicable DoD security regulations and procedures during the performance of this task order IAW C-1.5 Security, C-1.5.1 Facility Security, C-1.5.3 Personnel Clearance, and C-1.5.7 Information System Security. The Contractor shall be required to provide a minimum of IT III eligibility for all personnel requiring access to Government computers and workstations. The Task Order duration is expected to last no longer than nine (9) months. Contractor personnel who will utilize DSS or other Government-Furnished Data Systems shall have a NACI, IT III eligibility and a CAC for access to IT data systems.

9.0 Government Furnished Property. The Government will provide adequate working space, IT computers and workstations, and operating materials and supplies (e.g., packaging supplies, computer paper, and labels). The Contractor shall maintain the assigned space in a neat and orderly manner. The Contractor shall not use Government-Furnished facilities and/or equipment for any other purpose than to accomplish the tasks required under this task order. Personal and company use of phones, utilities, computer, printers, copiers, etc. not directly related to required services is strictly prohibited. The Contractor shall not remove any Government-Furnished equipment or supplies from the worksite without the express written permission of the COR.

10.0 Contractor Furnished Material and Property. The Government anticipates the following Contractor-Furnished material and equipment requirements:

A. Forklifts, 4K and 6K B. Truck, Stake 2 ½ T C. Warehouse Tractors D. Warehouse Trailers E. Pallet Jacks and Hand Trucks F. Fuel for Contractor-Furnished Equipment The Contractor shall determine the number and types of equipment required to perform this work. Estimated cost for Contractor-Furnished Material and Support costs is $166,500.

11.0 Contractor-Furnished Training. The Contractor employees working on this Task Order shall have, as a minimum, the following training prior to beginning work:

11.1 DSS to include but not limited to a) Inbound Transportation; b) PPP&M; c) Receiving; d) Storage; f) HMIRS

11.2 FLIS

11.3 Security Training

11.4 Equipment Operating Training

11.5 Packaging (Web-Based Training)

11.6 Information Assurance

12.0 Travel Expenses. The Contractor will not be reimbursed for travel expenses incurred under this task order. No local travel is required.

13.0 Non-Personal Service Statement. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the US Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in parts 7.5 and 37.1 of the FAR. The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

14.0 Government Management Oversite. Government management will provide general instructions on limitations and deadlines. Additional instructions will be provided for any unusual assignments or those that vary from established procedures. The Contractor’s employees will independently carry out the assignments. Completed work will be spot checked by Government management for adherence to procedures, accuracy, and completeness.

15.0 Quality Assurance Surveillance Plan

A. The Government will perform quality assurance to ensure the Contractor provides the required services, and adheres to the quality standards as specified in the Task Order. Both the Contractor and the Government will agree to the terms of the Task Order.

B. The TPOC will monitor performance to ensure services are received and carried out in accordance with the standards set in this (SOW). This monitoring shall be done via Government inspections and Government review of the various reports and documentations defined in paragraph 15.0 C. All work required by the contract is subject to surveillance whether or not specifically included in the plan. A “Significant” error is defined as an error, occurrence, or an action that results in a delay or re-work impacting material support. A “Minor” error is defined as an error, occurrence, or actions that do not impact material support, (e.g., administrative, filing, typographical, etc.) When the Contractor performance fails to achieve the acceptable performance level and is clearly the fault of the Contractor, the TPOC will prepare a CDR and forward it to the KO to issue to the Contractor. In response to the TPOC, the Contractor shall explain within seven working days, in writing, why performance was unacceptable, how performance will be returned to acceptable levels and how recurrence of the problem will be prevented in the future. The KO will evaluate the Contractor’s explanation and determine the appropriate actions.

1. Deficiencies: Once an inspection has been conducted, the Contractor and KO will be notified via electronic mail of its results. All inspections will be documented on a pass/fail basis. When a failed inspection occurs, the Contractor shall be allowed the time to correct all noted deficiencies. The Contractor should resolve the deficiencies as documented by the TPOC in the failed inspection report. The TPOC will perform a re-inspection and further assess the area or item of concern once again on a pass/fail basis.

2. Re-Performance of Work: When the Contractor re-performs services as a result of the inspections defined in this section, and the contractor does not meet the standards identified in this SOW, the Government may desire that the work to be re-performed prior to the completion of the delivery order. If this is the case, the Contractor shall perform the service at no additional cost to the Government.

3. Performance Measures. Performance Measures will be assessed on a Pass and Fail Grading System as defined below:

C. The chart below provides performance standards for specific requirements already stated in the SOW:

1) No more than two (2) occurrences of failure to complete planned daily workload equates to a significant

1) No more than one (1) significant error

2) No more than three (3) minor errors

1) No more than one (1) significant error

2) No more than three (3) minor errors

3) No more than one (1) significant error

4) No more than three (3) minor errors

5) No more than one (1) significant error

6) No more than three (3) minor errors