Attachment J.3_Sample Task Order_1.14.10.docx

SP3300-10-R-0009

DRAFT Attachment J.3 - Sample Task Order

1.0 Scope: The Contractor shall provide services necessary to perform receiving functions for retrograde material located at a Defense Distribution Center located in the CONUS IAW Sections C-5.2 Receiving and C-5.6 Packaging of the PWS.

2.0 Statement of Work:

2.1 Specific Tasks

A. Task 1. Offload and Tally

1. The Contractor shall offload material from trucks arriving at the central receiving point IAW paragraph C-5.2.1.1 Off-load and Tally.

B. Task 2. Product Receipt Evaluation

1. The Contractor shall perform visual and physical examination, identification, and receipt of a wide variety of serviceable and unserviceable retrograde material returned from DLA customers IAW paragraph C-5.2.1.3 Product Receipt Evaluation. The Contractor shall use DSS in receipt processing. Proper identification and classification of material may require in-depth research.

a. Material may be in original, unopened manufacturer or vendor packages. The Contractor should anticipate that approximately 40% of the material to be processed will be in the original, unopened manufacturer or vendor packages

b. Material may not be in original manufacturer or vendor packages or is a bare item. Material may be received with multi-lines per tri-wall and packaged individually, received as individual packages per line, or pallet loads. The Contractor should anticipate that approximately 60% of the material received will not be in original manufacturer or vendor packages or bare items.

c. Material may or may not be adequately or correctly marked.

d. Material may or may not have appropriate receipt documentation attached.

e. Material may or may not have a Pre-positioned Material Receipt Document (PMRD) in DSS.

f. Material may be in a serviceable condition code (CC) in damaged or incorrect packaging.

g. Material may be in an unserviceable condition code (CC) and requires determination for further processing for either transshipping to another Distribution Center (i.e., Depot Level Reparables) or disposal of the material to DRMO.

2. The Contractor shall research technical manuals and/or the Federal Logistics Information System (FLIS) to determine the proper identification or ownership, National Stock Number (NSN), and serviceability depending on the marking deficiencies of the material, missing NSN or part number, or lack of paperwork accompanying the material.

3. The Contractor shall perform classification and material receipt discrepancy reporting for material, which may include unmarked ESDS components, radioactive material (RAM), major end items (i.e., Class VII), serviceable, unserviceable, pilferable, and incomplete components.

4. The Contractor shall research unit pack requirements of material IAW MIL STD 2073-1, Standard Practice for Military Packaging; FLIS, Special Packaging Instructions (SPI) or DSS Packaging screens.

5. The Contractor shall check FLIS for a Long Lasting Reusable Container (LLRC) requirement. If the LLRC is different from that required by the owner or item manager (IM), the Contractor shall prepare and submit a Supply Discrepancy Report (SDR) (SF 364).

6. The Contractor shall prepare an SF 364 for any shipping or packaging discrepancies which may include incomplete, illegible, misplaced markings, or misidentified items.

7. The Contractor shall process the receipt for the material into the Distribution Standard System (DSS) with 100% accuracy.

a. The Contractor shall determine the owner or IM, update the weight and measurement of one unit piece if the weight and measurement data is missing from DSS or is suspect.

8. The Contractor shall apply a putaway label and send the material to storage.

C. Task 4. Stow

1. The Contractor shall complete the receipt process by stowing the material IAW C-5.2.2 Stow.

D. Task 5. Packaging

1. The Contractor shall perform repackaging of material received and processed that is not properly packaged IAW with C-5.6 Packaging.

3.0 Workload. The Contractor should anticipate that approximately 150,000 lines of retrograde contained in approximately 3700 tri-walls and 800 pallets will require receipt processing. Approximately 60 percent of the material received will require re-packaging IAW MIL STD 2073-1.

4.0 Period of Performance. The period of performance will begin NLT 30 calendar days after award of Task Order and be completed NLT 9 months from the start date.

5.0 Work Hours. 0730-1600, Monday through Friday except, federal holidays. The work hours may change depending upon the availability of Government-Furnished IT equipment.

6.0 Place of Performance. Defense Distribution Center, CONUS site.

7.0 Work Environment and Physical Demands. Tasks involve working on hard surfaces and work areas that require standing, stooping, bending, and working in all types of weather. The Contractor employees must be capable of lifting and carrying weights up to 40 pounds but may handle heavier items with weight lifting equipment or with assistance from other workers. Work is done inside and outside of the facilities. Contractor employees shall wear protective clothing such as steel toe shoes, work gloves, and hearing protection.

8.0 Security Clearance. Work under this task order is unclassified. The Contractor shall comply with all applicable DoD security regulations and procedures during the performance of this task order IAW C-1.5 Security, C-1.5.1 Facility Security, C-1.5.3 Personnel Clearance, and C-1.5.7 Information System Security. The Contractor shall be required to provide a minimum of IT III eligibility for all personnel requiring access to Government computers and workstations. The Task Order duration is expected to last no longer than nine (9) months. Contractor personnel will require a CAC for access to IT data systems.

9.0 Government Furnished Property. The Government will provide adequate working space, IT computers and workstations, and operating materials and supplies (e.g., packaging supplies, computer paper, and labels). The Contractor shall maintain the assigned space in a neat and orderly manner. The Contractor shall only use Government-Furnished facilities and equipment to accomplish the tasks required under this order. Personal and company use of phones, utilities, computer, printers, copiers, etc. not directly related to required services is strictly prohibited. The Contractor shall not remove any Government-Furnished equipment or supplies from the worksite without the express written permission of the COR.

10.0 Contractor Furnished Material and Property. The Government anticipates the following Contractor-Furnished material and equipment requirements:

A. Forklifts, 4K and 6K B. Truck, Stake 2 ½ T C. Warehouse Tractors D. Warehouse Trailers E. Fuel for Contractor-Furnished Equipment The Contractor shall determine the number and types of equipment required to perform this work. Estimated cost for Contractor-Furnished Material and Support costs is $166,500.

11.0 Travel Expenses. The Contractor will not be reimbursed for travel expenses incurred under this task order. No local travel is required.

12.0 Non-Personal Service Statement. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the US Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in parts 7.5 and 37.1 of the FAR. The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

13.0 Government Management Oversite. Government management will provide general instructions on limitations and deadlines. Additional instructions will be provided for any unusual assignments or those that vary from established procedures. The Contractor’s employees will independently carry out the assignments. Completed work will be spot checked by Government management for adherence to procedures, accuracy, and completeness.