SOW COVER AND DIVISION 1 2021 03 14.pdf

Statement of Work for

Construction Contract

For

11th Circuit Court of Appeals Resident and Non-Resident Chambers Renovation

Elbert P. Tuttle Federal Building 56 Forsyth Street NW, Atlanta, Georgia 30303

April XX 2021

TABLE OF CONTENTS

I. Table of Contents 2

II. Project Summary 3

III. GSA Division 01 Specifications 011000 Summary 011499 Work Restrictions 012400 Options 012900 Payment Procedures 013000 Electronic Project Management 013110 Prospectus Critical Path Method Scheduling 013300 Submittal Procedures 013510 Historic Building Treatment Procedures 014000 Quality Assurance and Control 014200 References 015930 Security Regulations 015950 Safety and Health 016000 Product Requirements 017000 Execution Requirements 017310 Cutting and Patching 017320 Selective Demolition 017350 Fire Prevention Precautions for Hot Work 017410 Construction Indoor Air Quality 017419 Construction Nonhazardous Waste Management 017700 Closeout Procedures 017810 Project Record Documents 017822 Operations and Maintenance Documents 018200 Demonstration and Training

IV. Attachment A: Base Work – Non-Resident Chambers 238 and 434

V. Attachment B: Option 1 – Resident Chambers 270

VI. Attachment C: Option 2 – Resident Chambers 450 and Non-Resident Chambers 442

VII. Attachment D: Option 3 – Non-Resident Chambers 216

VIII. Attachment E: Option 4 – Non-Resident Chambers 233

Project Name: Eleventh Circuit Court of Appeals Chambers Renovations Project Location: Elbert P. Tuttle Federal Building, 56 Forsyth St. NW., Atlanta, Georgia, 30303

March 15, 2021 Summary 011000 - 1

SECTION 011000 – SUMMARY

PART 1 - GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location: Court of Appeals Chambers Renovations, Elbert P. Tuttle Federal Building, Atlanta, Georgia 30303

B. Project Summary Description:

The Elbert P. Tuttle Federal Building is located in downtown Atlanta, Georgia. The building houses the United States Eleventh Circuit Court of Appeals. The facility built in 1918 is six-stories, 5 above grade and one basement level. The scope of work includes space alterations, consisting of demolition and installation of new partitions, fire-rated partitions, doors, hardware, new gypsum board ceiling system, new light fixtures, new telephone-data installation, modifying the mechanical ductwork, modifying and relocating sprinkler heads, electrical work for new lights and outlets, new telephone and data outlets, providing conduit and junction boxes for the security system, coordinating security monitoring devices and other court security devices.

The project consists of both resident and non-resident chamber renovations.

Non-Resident Chambers 238 (Judge Tjoflat) and 434 (Judge Marcus) Resident Chambers 270 (Judge Branch) Resident Chambers 450 (Judge Grant) Non-Resident Chambers 442 (Judge Newsom) Non-Resident Chambers 216 (Judge Wilson) Non-Resident Chambers 233 (Judge Jordan)

C. Architect: The term Architect refers to the project designer. The Architect's status relative to the construction will be stated in writing by the Contracting Officer prior to the pre-construction conference. The project was designed by Houser Walker Architecture 1819 Peachtree Road NE Suite 102 Atlanta, GA 30309.

D. Project Delivery Method: Design-Bid-Build

E. Construction Administrative Services to be provided by Houser Walker Architecture, 1819 Peachtree Road NE Suite 102 Atlanta, GA 30309

F. All roles will be delineated in writing by the Contracting Officer prior to or at the pre-construction conference. The Construction Manager is:

G. The Contracting Officer for the project is: Simi Khera

1.2 WORK SEQUENCE

A. The work shall be conducted in phases in this building. The building will be occupied during performance of work under this contract. Occupancy notifications will be posted in prominent location. Contractor will be required to give 2 weeks advance notice in writing to Contracting Officer before beginning new phase.

011000 - 2

Phasing will depend upon execution of contract options. Phasing plan will be required 14 days after issuance of NTP and before any work is started. Before work is started, the Contractor shall arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of material and equipment, and use of approaches, corridors, and stairways.

Contractor will be allowed to work on resident chambers and associated non-resident chambers simultaneously. Work will not be allowed on more than 2 non-resident chambers at one time.

Work on resident chambers may occur concurrently.

1. Base Work: Non-Resident Chambers 434 and 238. This work must be completed 270 days post issuance of notice to proceed and no later than July 31, 2022.

2. OPTION 1: 2nd Floor Resident Chambers 270. This work must be completed 270 days post issuance of notice to proceed and no later than July 31, 2022.

3. OPTION 2: 4th Floor Resident Chambers450 and Non-Resident Chambers 442

4. OPTION 3: Non-Resident Chambers, Room 216

5. OPTION 4: Non-Resident Chambers, Room 233

All awarded work must be substantially complete at the time of completion of construction contract.

GSA will accept phased substantial completion date as it applies.

1.3 WORK BY OTHER CONTRACTORS

A. The Contractor shall cooperate with other contractors performing related work, including providing labor, materials, and other costs necessary to satisfactorily coordinate the Contract work with work performed under other contracts. Work by others will include but is not limited to judicial security system.

B. The contractor must coordinate with operations and maintenance contractor any work that affect any existing building systems such as HVAC controls, fire alarm and fire protection. All additional coordination efforts are at no additional cost to the government.

1.4 SCHEDULE OF GOVERNMENT-FURNISHED PROPERTY

A. The project includes the following Government furnished property to be installed by the Contractor.

The contractor shall advise GSA at least 30 days in advance of when the property should be delivered.

1. Microwave

2. Dishwasher

3. Refrigerator

1.5 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.

011000 - 3

Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011000

Project Location: Elbert P. Tuttle Federal Building, 56 Forsyth St. NW., Atlanta, Georgia, 30303.

March 15, 2021 Work Restrictions 011400 - 1

SECTION 011400 - WORK RESTRICTIONS

1.1 CONTRACTOR USE OF PREMISES

A. The Contractor will review and document the existing conditions surrounding the project premises. Provide documentation to the Government prior to the commencement of any construction activity.

B. During the construction period, the Contractor shall have full use of the designated premises for construction operations, including full use of the indicated work site, limited only by the Government's right to perform work or retain other contractors to perform work on portions of the project.

C. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site. Large deliveries shall be coordinated for after-hours only.

4. Maintain existing building in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the building, its occupants, and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space outside of the designated work areas in not available. Contractor will be responsible for cording work accordingly.

7. The facility does not have loading dock available for contractor use. All materials, tools, supplies, must enter through the side entrance.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building. When not required for powering unloading operations, turn off engines when docked.

10. Smoking is not permitted in or around the building, see Facilities Management Regulation (FMR) Case 2008-102—3. Also see Code of Federal Regulations (CFR) 41 CFR Part 102- 74.

11. No parking will be available on site during working hours for building occupants. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site.

12. Cell Phones: Contractor is to provide company cell phone during this contract. All cell phones to be “on vibrate” at all times. If a telephone begins audibly ringing, the building

011400 - 2 guards will take the cell phone and hold until the end of the working day prior to the contractor leaving the property. Cell phones are only permitted in construction area and contractor’s office space.

13. No apparatus with an open flame is allowed to be used within the facility without the prior receipt of a burn permit. Contact the GSA Building Manager to obtain burn permits. Burn permits are required for each separate occurrence.

14. Permits: Refer to FAR 52.236-7

15. The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities.

16. Coordinate with the GSA Building Manager and the COR for site access.

17. Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

18. All building systems outside the immediate construction area shall be kept fully operational during normal working hours.

19. Protect building site from flying debris.

20. Coordinate with your building manager and/or security office as to the use of cameras in the building. Contractor shall obtain prior approval from GSA contracting officer before use of cameras in the building. GSA must review all photos and/or videos prior to any distribution.

21. Elevator usage must be coordinated for material and equipment movement. All contractor personnel will be required to use stairs. The building has two passenger elevators. The elevators are limited to 2,500lb capacity and limited in size. If only one elevator is operational, the contractor will be required to limit material movement to before or after normal business hours. GSA anticipates major elevator rehabilitation project and work is anticipated to be concurrent with the contract. One elevator will be taken out of service at a time for rehabilitation work. It is anticipated the rehabilitation work to be approximately 120 days per elevator barring any unforeseen conditions.

1.2 GOVERNMENT OCCUPANCY

A. The Government will occupy the site and the existing building during the entire period of construction. Cooperate with the Government's representatives during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the work in a manner that does not interfere with the Government's operations.

B. The Government reserves the right to occupy, place, and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The Government's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Prior to partial Government occupancy, mechanical and electrical systems for the space shall be fully operational, and required inspections and tests shall be successfully completed. Upon occupancy, the Government will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

2. Upon occupancy, the Government will assume responsibility for maintenance and custodial service for the occupied portions of the building.

1.3 WORKING HOURS: The Contractor working hours shall be generally established to occur during Government Occupied Hours.

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A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays 8:00AM to 5:00PM.

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours.

D. Contractor's Required Working Hours: The following work shall be performed during Government Unoccupied Hours:

1. Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces.

2. While U.S. Courts are in session. Courts typically have court week 3-4 times per year.

During court week, contract work will not be allowed. GSA contracting officer will notify contractor in writing 14 days in advance.

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 72 hours before proceeding with any work during Government Unoccupied Hours.

1. All work during Government Unoccupied Hours will require additional security support from court security officers. Contractor shall coordinate and bear any additional costs.

F. Temporary Suspension of Work: The Contractor shall suspend work during “Court Week” in the building. “Court Week” occurs 3-4 times per year. Contractor will be given 30 days advance notice for all scheduled “Court Week”. Contract work may be restricted during court scheduled hearings. Contractor shall coordinate with GSA authorized representative. Contractor shall not be entitled to an adjustment of the Contract price or time of performance as a result of this suspension of work.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011400

March 15, 2021 Options 012300 - 1

SECTION 012400 – OPTIONS

GENERAL

1.1 SUMMARY

A. “Option” means a unilateral right in a contract by which, for a specified time, the Government may elect to purchase additional scope of work, products, materials, equipment, systems or installation methods described in the Contract Documents.

B. The amount for an option is the total adjustment from the Base Bid to incorporate the option work into the project.

C. Option work shall include miscellaneous devices, accessory objects and similar items incidental to or required for a complete installation, whether or not mentioned as part of the option description.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION

3.1 SCHEDULE OF OPTIONS

A. Base Contract: Non-Resident Chambers 238 and 434. The scope of this work is referenced in Attachment A to the statement of work.

B. OPTION 1: 2nd Floor Resident Chambers renovation. The scope of this work is referenced in Attachment B to the statement of work. Option 1 to be awarded within 90 days of contract award.

C. OPTION 2: 4th Floor Resident Chambers 450 and Non-Resident Chambers 442 renovation. The scope of this work is referenced in Attachment C to the statement of work. Option 2 to be awarded within 90 days of base contract award.

D. OPTION 3: Room 216, Non-Resident Chambers Renovation. The scope of this work is referenced in Attachment D to the statement of work. Option 3 to be awarded within 90 days of contract award.

E. OPTION 4: Room 216, Non-Resident Chambers Renovation. The scope of this work is referenced in Attachment E to the statement of work. Option 4 to be awarded within 90 days of contract award.

END OF SECTION 012400

March 15, 2021 Payment Procedures 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat/uniformat) furnished by the Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SCHEDULE OF VALUES

1. Coordination: Submit completed Schedule of Values no later than [14] calendar days prior to scheduled date of initial Request for Payment. The schedule of values shall align with cost loaded schedule as referenced in section 0131100.

2. Schedules for Phased Work: Where the work is separated into phases, provide Schedules showing values correlated with each phase using the standard format referenced below.

A. Format and Content: Contractor shall be responsible to complete the GSA Schedule of Values

Workbook and compile the values into electronic Project Management (ePM) System. Contractor will enter values into workbook prior to ePM input and provide associated electronic baseline copy to contracting officer for record. Contractor will follow guidelines in the Schedule of Values workbook to support ePM upload.

1. Identification: Complete the following Project Identification fields in the Schedule of Values:

a. Project Name

b. Project Number

c. Project Location, City, State

d. Base Contract Number

e. Task Order Number

f. Modification Number

g. GSA Project Manager

h. Contractor's Name and contact information

i. Date of submittal

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports.

a. Work activity – (by division or specific work activity)

b. Dollar value of each specific work activity – both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent.

Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

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c. Each item in the schedule of values and Requests for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

(i.e. no stand alone item for Overhead, and Profit)

d. Modifications that affect value.

e. Update affected work branches and subordinate line items and

f. resubmit the schedule of values before the next Request for Payment when

Modifications result in a change in the Contract Sum

g. Line item for mobilization and de-mobilization

h. Line item for close out (% to be negotiated with GSA COR)

3. Options: Provide a separate Schedule of Values for each exercised Option.

4. Each item in the Schedule of Values and Requests for Payment shall be complete.

Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

5. Revise and update workbook in ePM with all items affecting scope, schedule or cost and resubmit within 14 calendar days as coordinated with project manager or contracting officer. Contractor shall provide a final as-built schedule at project completion. Update affected work branches and subordinate line items and resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum

1.4 REQUESTS FOR PAYMENT

B. Requirements for Requests for Payment are in Section III, Terms and Conditions of the Agreement.

C. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests.

1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final Request for Payment involve additional requirements.

D. Payment Request Times: Submit Request for Payment to GSA by the 5th day of the month. The period covered by each Request for Payment is one month, ending on the last day of the month.

1. Submit one paper draft copy (aka pencil copy) of Request for Payment to Contracting Officer or the authorized government representative. Provide documentation evidencing the cost of work performed to be included in the Request for Payment. Requests for Payment must be submitted on the AIA 701 and 702 or equivalent. Enter approved Request for Payment to ePM along with construction progress report prior to submission of final Request for Payment for review by GSA. Resolve questions resulting from GSA review of draft Request for Payment and construction progress report prior to submitting Request for Payment.

E. Request Preparation: All payments must be executed by a person authorized to legally bind the Contractor.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following effective date of previous Request for Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include amounts of Modifications issued before last day of construction period covered by Request.

F. Stored Materials: Differentiate between items stored on-site and items stored off-site.

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1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of effective date of previous Request for Payment.

b. Value of previously stored materials put in place after effective date of previous Request for Payment and on or before effective date of current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

G. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule per Agreement (startup if not final).

4. Products list (preliminary if not final).

5. Sustainable design submittal for project materials cost data.

6. Sustainable design action plans.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

13. Initial progress report.

14. Report of preconstruction conference.

H. Request for Payment at Substantial Completion: After GSA issues the Notice of Substantial Completion, submit a Request for Payment less previous payments made for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for GSA occupancy of designated portions of the Work.

I. Final Payment Request: The Agreement provides further details.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012900

March 15, 2021 ELECTRONIC PROJECT MANAGEMENT 013000 - 1

SECTION 013000 - ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM

1.1 PURPOSE

The Contractor shall use GSA’s web-based electronic Project Management (ePM) system, which is a fully configured version of Meridian Systems’ Proliance Construction Management Software.

1.2 DEFINITION

A. ePM is a web-based project management tool which provides GSA’s Public Buildings Service with an automated workflow, collaboration, document management and project management solution to help manage GSA design and construction projects. ePM is integrated with GSA’s gBUILD (Green Building Upgrade Information Lifecycle Database ) to share project creation and data storage information.

1.3 PROJECT COLLABORATION AND DOCUMENTATION

A. General

1. The Contractor shall effectively manage the ePM database including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

2. The Contractor shall use ePM to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document Security Requirements. Classified material is not permitted to be stored in this system.

3. The Contractor shall use the workflow processes contained within ePM to submit and receive approval for all project deliverables.

4. The Contractor shall continuously monitor and review ePM to ensure the Contractor data is current through completion of the Close-out Phase of Construction.

5. The Contractor is required to store documents from their subcontractors and vendors in ePM. If a subcontractor or vendor does not obtain an ePM license, the contractor will be responsible for uploading and processing documents in ePM on their behalf.

B. Contents of ePM

1. The Contractor shall use ePM as the electronic filing cabinet for all project-related correspondence, invoices, requests for information, submittals, excreta. The Contract Documents specify certain documentation that the Contractor shall provide during performance of the Contract. For the avoidance of doubt, and unless specifically stated

013000 - 2 otherwise in the Contract Documents, in addition to any documentation that the Contractor submits to GSA as set forth in the Contract Documents.

1.4 SCHEDULING REQUIREMENTS

1. The Project Schedule shall be produced using widely used, commercially available computer software that is capable of generating and monitoring a CPM schedule and is compatible with Meridian Proliance.®

1.5 EQUIPMENT AND TRAINING

A. Equipment

1. GSA will not furnish any equipment related to accessing ePM. ePM is web-accessible and can therefore be accessed via any computer with an Internet connection. For up to date ePM desktop requirements: http://www.gsa.gov/epm. (This is the GSA Public website for anyone who needs access to ePM.)

B. ePM Training

1. GSA will provide no cost training to familiarize team members with the ePM system. The

GSA Project Manager will ensure that appropriate personnel should attend training and what roles they will be set up within the system based on their project responsibilities.

C. ePM Support

1. GSA will provide ePM system administration and end user support, for the duration of the project.

1.6 PERSONNEL REQUIREMENTS

A. An HSPD-12 security clearance is required to access ePM. Project Team members without an HSPD-12 clearance will need to work with the GSA Project Manager to initiate the clearance process, and request a temporary waiver for ePM access until clearance can be confirmed. A waiver means that once the individual’s HSPD-12 clearance is confirmed, an ePM username and password will be provided. For up to date GSA HSPD-12 information: www.gsa.gov/hspd12. Obtaining clearances vary in length and may take time to receive them.

1.7 DATA OWNERSHIP

A. GSA shall retain ownership of all data entered into the system and shall administer all information contained therein. And distribution of any system data shall be made upon request.

1.8 DOCUMENT SECURITY

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A. ePM security access levels ensure that sensitive documents can only be accessed by the appropriate personnel. It is the contractor’s responsibility to ensure their employees, subcontractors and vendors have the appropriate level of security to ensure document security.

1.9 REFERENCES

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013000

March 15, 2021 Project Management and Coordination 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Cleaning and protection.

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space.

Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Minimize roof penetrations.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda. Any work with potential impact to occupants of the facility shall be submitted to GSA with a minimum of 72 hours written notification.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work.

Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Security packages and systems by others (i.e. U.S. Marshals Service (USMS), Federal

Protective Service (FPS), tenants, etc.)

4. Audio Visual (AV) and technology requirements and packages for tenants and/or end users.

5. Telecommunication, data, internet and other tele-work systems for GSA, tenants and/or end users.

6. Delivery and processing of submittals.

7. Progress meetings.

013100 - 2

8. Project closeout activities.

9. Startup and adjustment of systems.

1.3 COORDINATION DRAWINGS

D. Prepare coordination drawings and/or BIM model and data where coordination is needed for installation of products and materials fabricated by separate entities and prepare coordination drawings where limited space availability necessitates maximum use of the space for efficient installation of different components.

1. Show the relationship of components from the separate shop drawings. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems

2. Indicate required installation sequences.

3. Indicate minimum access space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

4. Show locations and sizes of all access doors on vertical and horizontal surfaces throughout the facility.

5. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

6. Comply with shop drawing requirements for sheet size and submittal methods specified in

Division 1 Section "Submittal Procedures."

E. Refer to Divisions 23, and 26 Plumbing, Heating Ventilating and Air Conditioning, and Electrical for specific coordination drawing requirements for mechanical and electrical installations.

F. Provide coordination drawings for equipment and system installations in mechanical and electrical rooms and spaces where two or more entities will provide the work and separate shop drawings are insufficient to show coordination.

G. Work installed prior to approval of coordination drawings shall be at the Contractor’s risk.

Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In case interference develops, the Government will decide which work shall be relocated, regardless of which was installed first.

H. Digital Data Files of Coordination Drawings: Prepare coordination digital data files in accordance with the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as the original Drawings.

2. File Submittal Format: Same digital data software program, version, and operating system as the original Drawings and Portable Document Format (PDF).

3. GSA will furnish Contractor one set of digital data files of the Drawings for use in preparing coordination digital data files.

a. GSA makes no representations as to the accuracy or completeness of digital data files as they relate to the Drawings.

013100 - 3

b. Digital Data Software Program: If required, coordinate digital data software requirements with the GSA contractor officer.

c. Execute a data licensing agreement in a form acceptable to the GSA, if required for Project.

1.3 CONSERVATION

A. Coordinate conservation of energy, water and materials in the conduct of construction operation.

Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

B. Comply with Green Purchasing Plan requirements.

C. Waste Management Plan: Establish a program to maximize recycling of waste materials.

Program shall include the following:

1. Designation of a waste management coordinator.

2. Identification of recyclable materials.

3. Identification of available local recycling firms and agencies to receive recyclable materials.

4. Establishment of quantity goals for collection of each recyclable material.

5. Designation of one or more locations on the project site for collection, sorting and temporary storage of recyclable materials.

6. Means and schedule for transporting and delivery of recyclable materials to recycling firms and agencies.

7. Implementation of the Waste Management Plan: Contractor's waste management coordinator shall provide on-site instruction of workers in the identification, separation and handling of recyclable materials, and shall manage the process for the duration of the Contract.

a. Contractor shall lay out and define specific areas to facilitate separation of materials for recycling and shall maintain collection bins clearly marked to avoid contamination of the recyclable materials.

b. The waste management coordinator shall report monthly, in writing, the quantity of each recyclable material collected during the previous month and cumulatively to date, compared to the quantity goal, and other points of interest. Copies of each report shall be distributed to each significant stakeholder of the project, including the Government.

1.4 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. The Contractor shall provide administrative and supervisory personnel for proper performance of the Work.

B. Project Coordinator: Provide a project coordinator, experienced in the administration and supervision of building construction, including all systems required in the project. The project coordinator may share other duties. The project coordinator shall be authorized to act as the coordinator of construction activities, including but not limited to the following:

1. Scheduling and sequencing of Work.

2. Sharing access to work spaces.

3. Installations.

4. Protection of work.

5. Cutting and patching.

6. Selections for compatibility.

013100 - 4

7. Preparation of coordination of drawings.

8. Inspection and tests.

9. Temporary services and facilities.

C. Safety and Health Officer: Provide a safety and health officer whose duties shall consist of developing and implementing safety and health programs specified in Division 1 Section "Safety and Health."

D. Provide a waste management coordinator whose duties shall consist of developing and implementing a program for maximizing recycling of waste.

E. Add additional staff and respective duties as necessary for your specific project

1.5 CONFERENCES AND MEETINGS

A. Preconstruction Conference: The government shall schedule a preconstruction conference before starting construction at a time and place convenient to the Contractor. The conference shall review responsibilities and personnel assignments.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. Government.

b. Architect.

c. Major design consultants.

d. Contractor.

e. Major subcontractors.

f. Major suppliers.

g. Other concerned parties.

2. Agenda: Subjects for discussion shall include items of significance that could affect progress, including but not limited to the following:

a. Tentative construction schedule.

b. Critical work sequencing.

c. Designation of responsible personnel.

d. Procedures for processing field decisions and Change Orders.

e. Procedures for processing Applications for Payment.

f. Distribution of Contract Documents.

g. Submittal of Shop Drawings, Product Data, and Samples.

h. Preparation of Record Documents.

i. Use of the premises.

j. Parking availability.

k. Office, work, and storage areas.

l. Equipment deliveries and priorities.

m. Safety procedures.

n. First aid.

o. Security.

p. Housekeeping and progress cleaning.

q. Working hours.

r. Energy and resource efficiency / sustainability

s. Waste management

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B. Progress Meetings: The Government or designee shall conduct progress meetings at the Project Site at regular intervals. Dates of meetings shall be coordinated with preparation of the payment request. Progress meeting may be weekly or bi-weekly to be determined by GSA.

1. Attendees: In addition to the Contractor's and Government's representatives, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

a. Contractor's Construction Schedule: Review progress since the last progress meeting. Determine where each activity is in relation to the Contractor's Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time. Provide

(3) week schedule look ahead.

b. Review the present and future needs of each entity present, including but not limited to the following:

1) Interface requirements.

2) Time.

3) Sequences of operations.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Hours of work.

11) Hazards and risks.

12) Housekeeping and progress cleaning.

13) Quality and work standards.

14) Change Orders.

15) Documentation of information for payment requests.

16) Updating of Record Documents.

3. Schedule Updating: The Contractor shall revise the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. The revised schedule shall be issued concurrently with the report of each meeting.

D. Project Closeout Conference: GSA will schedule and conduct a Project closeout conference, at a time convenient to Contractor, CM and Architect, but no later than 90 days prior to the scheduled date of Substantial Completion.

Attendees: Authorized representatives of GSA, CM, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

013100 - 6

4. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Coordination of final commissioning requirements and submittal of written warranties.

d. Requirements for completing sustainable design documentation.

e. Requirements for preparing operations and maintenance data.

f. Requirements for delivery of material samples, attic stock, and spare parts.

g. Requirements for demonstration and training.

h. Preparation of Contractor's punch list.

i. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

j. Submittal procedures.

k. Coordination of separate contracts, if any.

l. GSA's partial occupancy requirements.

m. Installation of GSA's furniture, fixtures, and equipment.

n. Responsibility for removing temporary facilities and controls.

5. Minutes: Entity conducting meeting will record and distribute meeting minutes within 3 working days. Meeting Minutes should be uploaded or documented within ePM.

1.6 SUBMITTALS

A. Subcontract List: Within 21 calendar days from Notice to Proceed (NTP) prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

4. Coordination Drawings: Comply with the shop drawing requirements specified in Division 1

Section "Submittal Procedures".

B. Waste Management: Within 14 calendar days after commencement of construction, submit the waste management plan, followed by monthly implementation reports.

C. Staff Names: Within 14 calendar days after commencement of construction, submit a list of principal staff assignments, including the superintendent and other primary personnel at the Project site. Identify individuals by name, duties and responsibilities, home address, and business and home telephone numbers.

1. Post copies of this list in ePM, in the project meeting room, temporary field office and at each temporary telephone location.

PART 2 - PRODUCTS (Not applicable)

PART 3 - EXECUTION

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3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Prior to installations, require the installer of each major component to inspect both the substrate and conditions under which work is to be performed.

1. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

2. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

B. Construction in Progress: Keep construction in progress, and adjoining materials in place, clean during handling and installation. Apply protective coverings where required for protection from damage or deterioration.

C. Completed Construction: Clean completed construction, and provide maintenance, as frequently as necessary to prevent damage or soiling or other deterioration through the remainder of the construction period. Adjust and lubricate operable components as necessary to assure operability without damage.

D. Limiting Exposures: Supervise construction operations to prevent exposure of any part of construction, completed or in progress, to harmful, dangerous, damaging or otherwise deleterious conditions during the construction period. Such conditions include but are not limited to the following:

1. Excessive static or dynamic loading.

2. Excessive internal or external pressures.

3. Excessively high or low temperatures.

4. Thermal shock.

5. Excessively high or low humidity.

6. Pollution and air contamination.

7. Water or ice.

8. Chemicals and solvents.

9. Light.

10. Radiation.

11. Puncture.

12. Abrasion.

13. Heavy traffic.

14. Soiling, staining, and corrosion.

15. Bacteria.

16. Rodent and insect infestation.

17. Combustion.

18. Electrical current.

19. High-speed operation.

20. Improper lubrication.

21. Unusual wear or other misuse.

22. Contact between incompatible materials.

23. Destructive testing.

24. Misalignment.

25. Excessive weathering.

26. Unprotected storage.

27. Improper shipping or handling.

28. Theft or vandalism.

END OF SECTION 013100

March 15, 2021 CRITICAL PATH METHOD SCHEDULING 013110 - 1

SECTION 013110 - CRITICAL PATH METHOD (CPM) SCHEDULING

PART 1 GENERAL

1.1 SUMMARY

1.2 SCHEDULER REQUIREMENTS/QUALIFICATIONS

1.3 DEFINITIONS

PART 2 SOFTWARE PRODUCT

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

3.2 PAYMENTS TO CONTRACTOR

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

3.4 PROJECT SCHEDULE SUBMISSIONS

3.5 SUBMISSION REQUIREMENTS

3.6 REQUESTS FOR TIME EXTENSIONS

3.7 CHANGE MODIFICATIONS

3.8 FAILURE TO ACHIEVE PROGRESS

PART 1 GENERAL

1.1 SUMMARY

The Contractor shall use a CPM Project Schedule to plan, coordinate, and perform the Work. The Project Schedule shall be a rational, reasonable and realistic plan for completing the Work, and conform to requirements specified in this specification section and elsewhere in this Contract. The Project Schedule shall depict all activities necessary to complete the Work, including, as applicable, all submittal and submittal review activities, all procurement activities, and all field activities, including mobilization, construction, start-up, testing, balancing, commissioning, and punch-list. Activities shall be sufficiently detailed and limited in duration to enable proper planning and coordination of the Work and allow effective evaluation of the reasonableness and realism of the Project Schedule, accurate monitoring of progress, and reliable analysis of schedule impacts.

1.2 SCHEDULER REQUIREMENTS / QUALIFICATIONS

A. Within five (5) Working Days after the Contractor receives Notice to Proceed (NTP) from the Contracting Officer (CO), the Contractor shall provide written notice to the CO naming a scheduling representative in the Contractor’s organization who shall be responsible for coordinating with the GSA during the preparation and maintenance of the Project Schedule. The Contractor’s scheduling representative shall have authority to act on behalf of the Contractor in fulfilling the Project Schedule requirements of the Contract.

B. The Contractor's scheduler shall possess a minimum of 5 years experience in CPM scheduling on projects of similar size, scope, and complexity of the one specified in the Contract Documents.

C. The Contractor’s scheduler shall also have taken, and provide proof of, at least one CPM training class within the past 5 years. If the Contracting Officer rejects the proposed scheduling representative, the Contractor shall submit a different candidate, at no additional cost to the Government. The Contractor shall not change the scheduling representative without the prior written consent of the Contracting Officer.

D. The Contractor agrees that if the Contracting Officer provides written notice to the Contractor that the scheduling representative is not performing the duties to the satisfaction of the Government, the Contractor shall change such representative at no additional cost to the Government. Within

013110 - 2 ten Working Days of receipt such written notice, the Contractor shall propose a new scheduling representative for approval by the Contracting Officer.