Southwest Region Maintenance - 6345 American Ave, Portage - LSS.xlsx

This is a pricing schedule and bidder instruction sheet for a landscape and grounds maintenance contract issued by the Michigan Department of Transportation (MDOT) Southwest Region for their facility located at 6345 American Ave, Portage. The contract encompasses lawn mowing, string trimming, debris removal, spring and fall cleanup services, and landscape pruning and weeding at approximately 1.73 acres. Work will be performed once weekly on Monday through Thursday from 6:00 a.m. to 3:00 p.m., excluding holidays. The contract base term is two years with no extension options, commencing April 1, 2026, and concluding March 31, 2028. Bidders must complete all tabs within the provided spreadsheet and submit unit pricing for each service occasion, with the spreadsheet automatically calculating annual and two-year costs.

Contractors must possess reliable commercial equipment including mowers, string trimmers, and blowers, with all equipment required to be owned and available at the contract start date. Equipment is subject to pre-award inspection, and contractors are responsible for all property damage incurred during service performance and must arrange backup service in the event of mechanical breakdown. The pricing schedule requests bidders to enter unit prices per occasion in designated columns, though specific pricing guidance or budget parameters are not detailed in this instruction document. Inquiries should be directed to Contract Administrator ReChelle Kendrick at 517-335-5905 or KendrickR1@michigan.gov, with invoicing directed to Jennifer Simmons and program management handled by Mike Streeter at 269-217-7785.