Solicitation No. 36C26126R0019.docx

36C26126R0019

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 of

36C26126R0019

X 03-18-2026

662-26-3-6494-0002

662-23-105 36C261 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO) 21 4951 Arroyo Road, Building T34, RM 100 Livermore CA 94550-9650 Offerors are authorized to send offer proposals via email. Offers should be emailed to daniel.jhun@va.gov.

Daniel Jhun 916-923-4507 Project No.: 662-23-105 Project Title: Renovate Sterile Processing Service Project Location: San Francisco VA Medical Center, 4150 Clement St., San Francisco, CA, 94121

Description: The San Francisco VA Medical Center has a requirement to renovate the sterile processing service in accordance with the statement of work, specifications, and drawings.

NAICS Code: 236220, Commercial and Institutional Building Construction; Small Business Size Standard is $45 Million.

This acquisition is a total set-aside for certified/verifiable service-disabled veteran owned small business concerns.

The acquisition method is competitively negotiated best value trade-off selection process in accordance with FAR Overhaul 15.103-1. A price proposal and a technical proposal are both required. Please reference evaluation and submittal criteria. Although not mandatory, all interested parties are strongly encouraged to attend the pre-proposal conference and site visit.

Bid bonds, payment bonds, and performance bonds will be required under this solicitation and the resulting contract.

The estimated magnitude of this construction project is between $10,000,000.00 and $20,000,000.00. This information is provided in accordance with VAAR 836-204(h)(1).

An organized site visit is scheduled for March 26th, 2026, 10:00 AM PDT, by the flagpole in front of building 1, San Francisco VA Medical Center, 4150 Clement St, San Francisco, CA, 94121.

The Wage Determination General Decision Number: DBA CA20260018 dated 20260130 is applicable for this contract and project.

2:00 PM

PDT

04-20-2026

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO) 21 4951 Arroyo Road, Building T34, RM 100 Livermore CA 94550 36C261 Department of Veterans Affairs FMS VA-9(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

Daniel Jhun

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Construction Project 662-23-105, Renovate Sterile Processing Service as per construction documents. Identical Line Item 1 of 2. The period of performance mentioned here is tentative and should not be considered the actual period of performance. The project completion is 670 calendar days after NTP. The period of performance will be established based on the issuance date of the NTP.

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

Construction Project 662-23-105, Renovate Sterile Processing Service as per construction documents. Identical Line Item 2 of 2. The period of performance mentioned here is tentative and should not be considered the actual period of performance. The project completion is 670 calendar days after NTP. The period of performance will be established based on the issuance date of the NTP.

Contract Period: Base POP Begin: 06-08-2026 POP End: 04-08-2028 PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

A.4 DELIVERY SCHEDULE

4150 Clement Street San Francisco, CA 94121

USA

1.00

david.wolf5@va.gov

4150 Clement Street San Francisco, CA 94121

USA

1.00

david.wolf5@va.gov

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

See INSTRUCTIONS TO OFFERORS for details.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

STATEMENT OF WORK

San Francisco VA Medical Center 4150 Clement St San Francisco, CA 94121

Date: December 15, 2025

Project: 662-23-105, Renovate Sterile Processing Service

Scope of Work

The San Francisco VA Medical Center requires the services of a qualified General Contractor to construct Project 662-23-105, Renovate Sterile Processing Service. The general scope of this requirement is to construct via extensive renovation a sterile processing department that complies to current design criteria including HVAC and water processing. Execution will also require site prep and rental of a mobile processing trailer for the duration of the interior work. The nature and requirements of this construction are fully exhibited in the attached Construction Documents which include the following:

Construction Documents Combined Drawing Set – This comprises the full drawing set as a single file. Groups by discipline or individual sheets can be provided via RFI during the proposal phase or post-award.

662-23-105_Final CD Specifications 1 of 2_V1 – This is volume 1 of the project specifications 662-23-105_Final CD Specifications 2 of 2_V2 – This is volume 1 of the project specifications 662-23-105_Project Room Contents – This is the equipment plan depicting contents by room and identifying the corresponding JSN codes for items 662-23-105_Equipment Cutbook – This is the equipment inventory at time of design completion. The JSNs of the indicated products match 662-23-105_Project Room Contents for easy cross reference. All contractor provided equipment to be the most current version of the product at time of acquisition.

***Design Cutsheets can be provided for most Mechanical, Plumbing, and Electrical equipment and components via RFI.

Template Infection Control Risk Assessment – This is a partly-prepopulated ICRA which demonstrates categories and work restrictions. The remaining data is to be populated and posted at job site at commencement of work.

The exterior area of construction is located directly adjacent to Building 2 on the northwest face of the building. This location is primarily pedestrian access with minor deliveries. Work is primarily site and utilities work for preparation of trailers. The adjacent building area is primarily engineering and administrative space and as such, no significant restrictions on hours of work will be encountered.

The interior area of construction is located on 3rd floor of building Building 200; effectively the west side of the building on the top floor. This area is directly adjacent to the Operating Room Suite which will remain operational. As such, hours of work for any activities that generate even moderate levels of noise will be restricted to weekends, holidays, evenings, and nights (WHEN) hours. Noise, vibration, and dust control should be expected to be heavily managed with limitations strictly coordinated. For purposes if pricing, total labor effort should be assumed to comprise roughly 50% of total labor outside of normal business hours. As is generally requested, the government will support work hours beginning as early as 0400 as a standard given coordination on the 3-week look-ahead schedule. Hours beyond this are subject to additional notification.

Construction Management software is to be used in the completion of this requirement and will be provided by the government absent an established and acceptable platform utilized by the awardee. The software currently in use is Submittal Exchange. The government will grant access to all parties associated with the General Contractor as requested by the GC project manager.

The period of performance for this action is 670 calendar days from Notice to Proceed. The contractor generated Master Project Schedule shall meet the requirements of VAAR 852.232-71 to demonstrate critical path, identify float, and indicate costs by definable feature of work to facilitate timely and accurate progress-payments.

-----------------------------------------------END OF SOW------------------------------------------------

INSTRUCTIONS TO OFFERORS

1. INTRODUCTION:

a. These instructions prescribe the format of Offers. Offers are defined as consisting of both Prime Contractor’s Price Proposal and Prime Contractor’s Technical Proposal. These instructions describe the approach for the development and presentation of the required information and documentation. These instructions are designed to ensure the submission of necessary information and documentation to provide for the comprehensive evaluation of offers.

b. Offerors are cautioned to carefully review this solicitation prior to commencing preparation. For offers to receive full consideration for award, offerors shall ensure that the information and documentation furnished in support of the price proposal and the technical proposal are current, factual, complete, and accurate.

c. Offerors are strictly advised to comply with all instructions within this solicitation to ensure submission of a complete Prime Contractor Offer. Failure to furnish a complete offer with the instructions of this solicitation by the required time and date may result in the Offeror’s proposal being determined ineligible.

d. The Government intends to award without negotiations, unless negotiations are in the best interest of the Government.

2. CONTRACT TYPE:

a. The contract awarded will be a firm fixed price (FFP) contract.

b. This solicitation is a total SDVOSB set-aside. The offeror MUST have an active Unique Entity Identification (UEI) number and be current in System for Award Management (SAM). SDVOSB firms must be Certified Veteran Eligibility (CVE) verified prior to the submission of proposals. Offerors must be certified in SBA Small Business Search the time submission offer and prior to award. SBA Small Business Search Link: https://search.certifications.sba.gov/. SBA Small Business Search will be used as the official source for SDVOSB verifications for this solicitation.

3. SUBMISSION INSTRUCTIONS:

a. Each offeror shall also provide one (1) emailed copy of the technical proposal and one (1) emailed copy of the price proposal, to arrive on or before the due date/time to daniel.jhun@va.gov.

The subject line of the email must cite RFP: 36C26126R0019. In no circumstances shall file size exceed 10MB. Multiple emails are acceptable.

b. Faxed proposals are not permitted under any circumstances.

c. Please ensure you allow time for email transmission.

d. Offerors MUST mark the subject line of the email as 36C26126R0019, Project No. 662-23-105, Renovate Sterile Processing Service.

e. Offer Due date is April 20, 2026, at 2:00 P.M. PDT.

4. QUESTIONS CONCERNING THIS RFP:

All Requests for Information (RFIs) regarding this RFP shall be submitted in writing and received no later than Thursday, April 02, 2026, at 10:00 AM PDT to allow replies to reach all prospective offerors in a timely manner. All RFIs shall be sent via email to Daniel Jhun at daniel.jhun@va.gov.

5. PRE-PROPOSAL SITE VISIT:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. In no event shall failure to inspect the site constitute grounds for a claim after contract award. A pre-proposal site visit has been scheduled for March 26th, 2026, at 10:00 AM PDT, by the flagpole in front of Building 1, San Francisco VA Medical Center, 4150 Clement St, San Francisco, CA 94121.

6. PROPOSAL FORMAT:

a. All commitments made to the proposal may become a part of the resultant contract. The data submitted with each proposal shall be complete and concise, but not overly elaborate. Reliance on promotional brochures is discouraged.

b. The Technical Volume shall not exceed the page limits stated herein. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. Page limits for entire Technical Proposal shall not exceed thirty-five (35) pages front and back. The CPARS/Past Performance questionnaires do not count as part of the 35 pages.

c. Page Limits Shall Include: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc. except as noted in the instructions. Text lines will be single-spaced.

d. Written proposals shall be prepared on standard 8.5 x 11-inch paper (charts may be landscaped but must be on 8.5 x 11-inch paper) and shall be in a legible font size (11 or 12 point). All pages of each proposal shall be appropriately numbered and identified with the RFP number. For ease of reference, consecutive page numbering with tabs is required. ** The schedule sheet may be larger for legibility.

e. Email Copy: Provide one (1) email copy of the complete proposal (Volumes 1 and 2) as specified above.

f. Indexing: Each volume will contain a “Table of Contents” for that volume. The “Table of Contents” will identify major elements of technical and price proposals. Tab indexing will be used to identify Sections as appropriate. Table of Contents and Tab indexes do not count toward page limitation.

g. Offerors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals in accordance with FAR 15.202. Requests for such clarification information do not constitute negotiations as outlined in FAR 15.204. When a competitive range is established, the government may enter into negotiations.

h. The offeror will be held responsible for the validity of all information supplied in their proposal, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the proposal may be rejected and receive no further consideration.

i. If revised proposals are requested, the number of revised copies to be submitted shall be the same as those of initial proposals unless stated otherwise.

7. PROPOSAL VOLUME CONTENTS:

TECHNICAL VOLUME (BINDER - 1): Include the following information on the cover:

Company Name Renovate Sterile Processing Service

RFP: 36C26126R0019

Volume 1 – Technical Proposal

BINDER INDEX:

Tab 1: Factor 1 - Technical Approach, as specified… Tab 2: Factor 2 – Project Experience, as specified ...

Tab 3: Factor 3 – Past Performance, as specified ...

a. The Technical volume shall include necessary information regarding the offeror’s ability to performance requirements outlined in the solicitation. Failure to provide a Technical Proposal in accordance with the solicitation instructions shall render an offeror’s proposal incomplete and ineligible for award.

b. Similar Scope and complexity is defined as work or activities related or closely related to that which is outlined in the Statement of Work, such as, but not limited to, the construction of new sterile processing services, the renovation of sterile processing services, including trailer swing space components, site prep, and HVAC, water processing, modernization, repair, and maintenance.

c. Similar magnitude (size), when referred to in the evaluation factors, is defined as projects that were valued between $10,000,000 and $20,000,000.

d. If proposed as a joint venture, a copy of the executed joint venture agreement shall be included in the proposal.

PRICE VOLUME (BINDER – 2): Include the following information on the cover:

Company Name Renovate Sterile Processing Service for San Francisco VA Medical Center

RFP: 36C26126R0019

Volume 2 – Price

BINDER INDEX

Tab 1: Standard Form 1442 (fully completed and signed); and acknowledgment of all amendments by either entering data in block 19 of the SF1442 or, completing blocks 15 a, b and c of the Amendment(s) (SF30’s) and returning with offer.

Tab 2: Cost Break-Out Sheet (fully completed) for each project 662-23-105 Tab 3: SF24 Bid Bond with Raised Seals, and Power of Attorney (original bid bond, fully completed/signed as required) Tab 4: Safety & Environmental Record Documentation Tab 5: Experience Modification Rate (EMR) Documentation Tab 6: Representations and Certifications as applicable along with a completed 852.219-75 (JAN 2023) (Deviation).

*Note: Offerors are responsible for insuring and verifying their offer and all required documents are received at the address designated in block 8 of the SF1442 Solicitation (and further specified directly below) by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment). Offerors MUST completely fill out, and sign and submit a certification of VAAR Clause 852.219-75 (JAN 2023) (Deviation) with their proposal by solicitation due date in order to be considered for evaluation. An offer that fails to include a properly completed certification by the time proposals are due must be rejected by the agency.

Instructions to Complete VAAR Clause 852.219-75(JAN 2023)(Deviation): For the completion requirement, VAAR 852.219-75 imposes an obligation on the person executing the certification to enter the following information below the paragraph which begins with the word ‘Certification:’

Instructions to Complete VAAR Clause 852.219-75(JAN 2023) (Deviation):

Offeror’s Name: The name should match the actual legal name of the offeror as captured in SAM.gov. If the offeror’s name is ‘SDVOSB ABCD, LLC,’ the full legal name of the entity must be entered in each separate section of the certification that contains the following brackets: [Insert Name of Offeror]. It is not sufficient for the offeror’s company name to be inserted at the bottom of the certification only. The offeror’s name must be entered in the brackets referenced above.

Printed Name and Title of Signee: Enter the printed name and job title of the signee.

Signature: The certification statement must be signed by an individual who is authorized to execute the certification on behalf of the offeror.

Date: The certification must be properly dated.

Company Name and Address: The certification must include the signee’s complete business name and address. This information should match the address and legal name of the offeror as captured in SAM.gov.

PROSPECTIVE CONTRACTORS’ RESPONSIBILITY: Purchases shall be made from, and contracts shall be awarded to, responsible prospective contactors only. The presumed winning offer must be determined as “Responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications. To aid in making this determination, offerors shall provide:

1. Safety & Environmental Record information as specified below

2. Experience Modification Rate (EMR) information as specified below This information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines below or submit this information may result in a determination of non-Responsibility and make the offer ineligible for award. The Contracting Officer will obtain additional information as needed and specified in FAR 9.105-1 to make the Determination of Responsibility, to include, but not limited to the Federal Awardee Performance and Integrity Information System (FAPIIS), Excluded Parties List System (EPLS) and Past Performance Information Retrieval System (PPIRS).

PER VHA DIRECTIVE 7715 (06 April 2017: SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR): To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All offers shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their proposal.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

1. EMR: All offerors shall submit information regarding their current EMR. This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

ADDITIONAL SOLICITATION INFORMATION: See Provision 52.236-27 for specific information regarding the project pre-proposal site visit. This pre-proposal site visit will be the only opportunity for potential offerors to visit the site. All potential contractors, subcontractors, and suppliers are strongly encouraged to attend this pre-proposal site visit.

REQUEST FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, submit a written RFI utilizing the RFI Form included in this RFP, and send it via email to daniel.jhun@va.gov. See RFI Form for specifics.

RFIs will be responded to as necessary in amendment format and will be posted on SAM.gov (Also known as (AKA) Contract Opportunities). Deadline for submission or RFIs for this RFP is Thursday, April 02, 2026, at 10:00 AM PDT. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone requests for information will not be accepted or returned.

SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/SAM/ and enter all mandatory information into the system. Award cannot be made until the contractor has been registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their offer. (See FAR 4.1102)

ADDITIONAL VET CERTIFICATION INFORMATION:

(a) Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

(b) At the time of submission of offer, the offeror must represent to the contracting officer that it is a—

(1) SDVOSB concern

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

(3) Verified for eligibility in the Small Business Dynamic Search.

(c) A joint venture may be considered an SDVOSB or VOSB concern if

(1) At least one member of the joint venture is an SDVOSB or VOSB concern and makes the representations in paragraph (b) of this section.

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement.

(3) The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and

(4) The joint venture meets the requirements of 13 CFR 125.15(b), modified to include Veteran-owned small businesses where this CFR section refers to SDVOSB concerns.

Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR 19.102(f) to receive a benefit under this program.

According to 13 CFR 128.402(a), to be eligible to submit an offer on a VOSB or SDVOSB contract,

1. The joint venture should be designated as a VOSB or SDVOSB joint venture in SAM with the VOSB or SDVOSB-certified joint venture partner identified, and

2. The VOSB or SDVOSB joint venture partner must be certified.

NOTICE TO PROCEED (NTP): A notice to proceed (NTP) shall be issued after award of a fully executed contract. The NTP date and time are “to be determined” after award to a successful offeror. Primary factor in determination to issue NTP shall be the Prime Contractor submission of, and the Government review and approval of both Payment and Performance Bonds, both of which are enforceable legal documents.

SECURITY REQUIREMENTS (GENERAL):

1. All personnel employed by the contractor in the performance of work, issued under this contract, or any representative of the contract shall abide by all security instructions and directives of the Department of Veterans Affairs. Employees are responsible for safeguarding all government property provided for contractor use.

1. At the close for each work period, government facilities, equipment and materials shall be secured, lights, and all doors and windows secured.

1. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the station/campus and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during background checks.

1. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented, or illegal aliens will be remanded to the proper authorities.

1. Contractor Badge Policies: All requests for contractor ID badges will be submitted through the station Police/Security office.

1. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the station/campus. All vehicles entering the station/campus are subject to search. Any refusal or non-consent by an employee will result in termination of their access and immediate confiscation of their ID badge.

Evaluation Procedures

1. Basis for Contract Award.

A. INTRODUCTION: A tradeoff selection will be conducted by a team of Government Technical personnel in accordance with Federal Acquisition Regulation (FAR) Overhaul 15.103.1 – a best value trade-off source selection evaluation process will undergo a trade-off evaluation, supplemented by the Department of Veterans Affairs Acquisition Regulation (VAAR). These regulations are available electronically at https://www.acquisition.gov/ and https://www.va.gov/oal/library/vaar/ The Government intends to award one contract as a result of this solicitation. In using the Tradeoff approach, the Government seeks to award the offeror who gives the Government the greatest confidence that it will best meet or exceed the requirements affordably in a way that will be advantageous to the Government. This may result in an award to a higher rated, higher priced offeror where the decision is consistent with the evaluation factors and the Source Selection Authority (SSA) reasonably determines that the technical superiority and/or overall business approach and/or superior past and present performance of the higher priced offeror outweighs the cost difference. To arrive at a best value decision, the SSA will integrate the source selection team’s evaluations of the factors described in this provision. While the Government will strive for maximum objectivity, the tradeoff process, by its nature, is subjective; therefore, professional judgment is implicit throughout the selection process. Award will be made to the offeror responsible whose proposal conforms to all solicitation requirements, such as terms and conditions, representations and certifications, technical requirements, and provides the best value to the Government based on the results of the evaluation described in paragraph B below. Contract terms and conditions consistent with customary commercial practices are specified in the solicitation/contract, with otherwise tailored terms and conditions specified in the Addendum to the solicitation/contract.

The Government reserves the right to conduct negotiations if determined necessary but intends to award without negotiations. Any negotiations will be conducted in accordance with FAR Overhaul 15.204-2.

If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer, with the concurrence of the Source Selection Authority, may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

B. EVALUATION: In accordance with FAR OVERHAUL 15.103-1, the best value trade-off sources selection evaluation process will undergo a trade-off evaluation. The factors are listed in descending order of importance. The relative importance of evaluation factors 1-3 is as follows: Technical factors (Factors 1 and 2) are of equal importance to each other, and when combined, are equal in importance to the past performance factor (Factor 3). When the proposal is evaluated as a whole, the technical factors (Factors 1 and 2) and past performance (Factor 3) combined (i.e., the non-price evaluation factors) are approximately equal to price.

Definitions:

Size: Similar magnitude (size), when referred to in the evaluation factors, is defined as projects that were valued between $10,000,000 and $20,000,000.

Complexity is defined as a design-bid-build project that includes several specialty trades and some engineering.

Scope is defined as work or activities related or closely related to that which is outlined in the Statement of Work, such as, but not limited to, the construction of new sterile processing services, the renovation of sterile processing services, including site prep, HVAC, and water processing.

Recency is defined as a project completed in the previous five (5) calendar years.

Relevancy: For purposes of this evaluation, a relevant project is defined as new construction and/or repair, alteration and related renovation of sterile processing services completed within the past five years of the proposal issue date of this RFP. Infrastructure is defined as: 1) construction of a healthcare facility; 2) construction for industrial buildings and warehouses; 3) non-residential buildings, other than industrial buildings and warehouses; or 4) improvements such as utilities, HVAC, and water and sterilization processing for healthcare facilities, industrial buildings, and warehouses. “New Construction” is defined as construction that provides for new or expanded facilities or infrastructure. New construction does not include repair and/or modernization of an existing facility, nor does it include replacement or upgrade to an existing infrastructure.

C. FACTORS ORDER OF IMPORTANCE: The factors are listed in descending order of importance. The relative importance of evaluation factors 1-3 is as follows: Technical factors (Factors 1 and 2) are of equal importance to each other, and when combined, are equal in importance to the past performance factor (Factor 3). When the proposal is evaluated as a whole, the technical factors (Factors 1 and 2) and past performance (Factor 3) combined (i.e., the non-price evaluation factors) are approximately equal to price. The contract resulting from this solicitation will be awarded to the responsible offeror whose offer, conforming to the solicitation, is determined to be the most advantageous to the Government considering price and non-price evaluation factors. An award may be made to other than the lowest priced offeror or other than the highest non-price rated offeror. Business judgments and tradeoffs will be used to determine the proposal offering the best value to the Government. In determining the best value to the Government, the Government need not quantify the tradeoffs that led to the best value decision. Any award will be made based on the best value proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the four (4) following evaluation factors (in accordance with FAR OVERHAUL 15.103-1) in order of descending importance:

Evaluation Factor 1 – Technical Approach:

(a) Solicitation Submission Requirements:

The Offeror shall provide a narrative describing the general technical approach for accomplishing the requirements of this contract based on the General Requirements outlined in the statement of work. This is of a high level and does not require referencing specifications. The narrative shall include the roles and responsibilities of the offeror. If the offeror is made up of more than one legal entity (e.g. Joint-Venture, Limited Liability Company, Limited Partnership, etc.), the narrative shall describe the roles and responsibilities of each legal entity(s) comprising the offeror. Provide an organizational chart, clearly depicting the offeror’s hierarchical structure and the communication channel (including each legal entity comprising the offeror if a Joint-Venture or the offeror is made up of more than one legal entity). The narrative and organizational chart shall be limited to four (4) single-sided pages, 8.5” x 11”, 1” margin left/right/top/bottom, and 10-point font or larger.

(b) Basis of Evaluation: The offeror’s technical approach will be used as a means to assess the Offeror’s understanding of the General Requirements of the contract, the roles and responsibilities of the offeror to accomplish the requirements of the contractor.

Factor 2 – Project Experience:

(a) Solicitation Submission Requirements:

Provide information on relevant and recent experience on construction contracts of comparable size, complexity and scope within the last five calendar years as described in the requirements below. The offeror shall complete Attachment A for this factor for each project submitted. Attachment A is structured to allow for the entry of up to four (4) total projects. The use of Attachment A and all information therein is mandatory and will be used to evaluate experience. The Government will evaluate only the information provided in Attachment A and all other information provided other than Attachment A will not be considered. The Offeror may expand individual cells on Attachment A. Attachment A submittals that do not comply with these requirements will not be evaluated.

1. Submit up to four (4) example projects demonstrating the experience and capability of the offerors in constructing Sterile Processing Service (SPS) projects or similar healthcare related projects, including the largest construction efforts within those projects. Examples should highlight the offerors' experience, as well as their ability to coordinate and work as a team, leading to the successful completion of relevant projects that are similar in size, scope, and complexity to the requirements outlined in the RFP.

(b) Basis of Evaluation: The basis of evaluation will include the offeror’s demonstrated experience and depth of experience in performing recent, relevant construction and design projects as defined in the solicitation submittal requirements of similar size, scope and complexity. The assessment of the offeror’s relevant experience will be used as a means of evaluating the capability of the offeror to successfully meet the requirements of the RFP. Offeror’s projects will be rated individually and then combined to achieve an overall factor rating. Offeror’s demonstrating recent and relevant construction experience; timely project completion; recent and relevant construction of Sterile Processing Service or similar projects related to healthcare; recent and relevant examples of offeror demonstrating a successful contractor team arrangement; and recent and relevant projects completed in the NCO 21 Geographic location may be rated more favorably. This factor will be rated in accordance with the Combined Technical/Risk Rating Method outlined in Attachment 3.

Factor 3 – Past Performance:

(a) Solicitation Submission Requirements:

The Offeror shall submit a completed Contractor Performance Assessment Report System (CPARS) evaluation for at least five (5) recent, relevant projects. If there is not a completed CPARS evaluation, then submit Past Performance Questionnaires (PPQ - Attachment B) for each project. PPQs shall be completed and signed by the contracting agent and/or their representative responsible for construction contract administration. The contracting agent and/or their representative responsible for construction contract administration must submit complete PPQs via email to daniel.jhun@va.gov before the specified proposal due date. Offeror’ may submit PPQs previously submitted for other solicitations as long as complete, required information is included.

After the solicitation closes, Offerors will not be allowed to submit additional CPARS or PPQs to replace the submitted CPARS or PPQs. Therefore, it is imperative that the Offerors only submit relevant CPARS and/or PPQ’s.

If the submitted CPARS/PPQs are determined by the Government to be irrelevant then the Government reserves the right not to replace them with an additional CPARS.

Offerors may provide any information on problems encountered and the corrective actions taken on these projects. Offerors may also address any adverse past performance issues. Explanations shall not exceed four (4) single-sided pages, 8.5” x 11”, 1” margin left/right/top/bottom, and 10-point font or larger.

The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the offeror’s references or the reference’s unwillingness to provide the information requested may affect the Government’s evaluation of this factor. Performance award or additional information submitted will not be considered.

Basis of Evaluation: This evaluation focuses on how well the offeror performed on the relevant projects. In addition to the above, the Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), using all CAGE/DUNS numbers of Contractors who are part of a partnership or joint venture identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance, and Integrity Information System (FAPIIS), and any other known sources not provided by the offeror.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination.

The assessment of the offeror’s past performance will be used as a means of evaluating the offeror’s probability to successfully meet the requirements of the contract.

In rating Past Performance, the Government will evaluate recency, relevancy, and quality of contractor performance. In reference to Past Performance, offerors who do not have relevant past performance will receive a neutral rating (neither favorable nor unfavorable)(FAR Overhaul 15.104(b)(3).) However, the Offeror with favorable past performance may be considered more favorably than an offeror with Neutral rating.

Factor 4 – Price:

Solicitation Submission Requirements: All proposals must include complete SF 1442, must be signed by a person from the firm who has the authority to enter into contractual agreements, any amendments, and a completed price breakdown sheet.

Basis of Evaluation: The offerors’ price will be evaluated in accordance with FAR 15.404-1(b), Price Analysis for Commercial and Non-Commercial Items to determine price reasonableness. The offeror must complete price breakdown sheet and submit it with signed copy of SF 1442 and any amendments. The total evaluated price will be determined by the offeror’s price for all division items. Note: The VA will look at the total evaluated price and non-price factors to determine the best value. “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation provides the greatest overall benefit in response to the requirements.

END OF INSTRUCTIONS TO OFFERORS

2.1 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG 2020)

(a)(1) The Offeror certifies, to the best of its knowledge and belief, that—

(i) The Offeror and/or any of its Principals—

(A) Are [ ] are not [ ] presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have [ ] have not [ ], within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks "have," the offeror shall also see 52.209-7, if included in this solicitation);

(C) Are [ ] are not [ ] presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in subdivision (a)(1)(i)(B) of this provision; and

(D) Have [ ], have not [ ], within…