P003 Agenda Brief Meeting Minutes Action Items (Change).pdf
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- Attached to
- Call for Solutions - Low Altitude Stalking and Striking Ordnance (LASSO) Rapid Prototyping
- Solicitation number
- SOLDIER_25-01
About this file
This document is a Data Item Description (DID) for Agenda, Read-Ahead Brief, Meeting Minutes, and Action Items associated with the LASSO (Low Altitude Stalking and Striking Ordnance) program. The DID specifies detailed requirements for meeting documentation, including preparation of agendas, read-ahead briefs, and meeting minutes for Milestone and Technical Reviews. Key requirements include providing agendas and read-ahead briefs at least 2 business days before scheduled reviews, jointly preparing meeting minutes within 2 business days after reviews, and maintaining a comprehensive action item list.
The document outlines specific content requirements for meeting documentation, such as including an attendee list, review of prior action items, final briefing slides, agenda items with issues/discussions, decisions, and working group assignments. Technical formatting requirements mandate compatibility with Windows and Microsoft Office 2016 products, with a warning about export control restrictions. The document is marked with Distribution Statement D, limiting distribution to Department of Defense and U.S. DoD Vendors, and is associated with the Product Manager Soldier Precision Targeting Devices at Fort Belvoir, Virginia.
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Text version
ADRL Number: P003
System/Item
LASSO
OTA No:
TBD
Vendor:
TBD
Title Agenda, Read-Ahead Brief, Meeting Minutes, Action Items
Data Item Description (DID) No:
DI-ADMN-81249C
SOO Reference:
3.2.3.3., 3.2.5., and Milestones 1, 2, 3, 54
DD 250 Req
No Distribution Statement
Required D
Date of First
Submission See Remarks
Date of Subsequent
Submission See Remarks
Remarks
IPT co-chairs will develop an agenda for all
Programmatic, Milestone and Technical reviews. The Vendor shall provide an agenda and read-ahead brief for all Milestones and
Technical Reviews no later than 2 business days before the scheduled Milestone reviews.
The Vendor will deliver action items and meeting minutes within 2 business days after all Milestones and Technical Reviews. The Government shall have 5 business days to review and provide comments. The Vendor will have 5 days to update the materials.
Distribution
Addressee Copies
Draft Final
Hard copy
Soft copy
Hard copy
Soft copy
SFAE-SDR-SWAR-SPTD 1 1
Total 1 1
Title
Agenda, Read-Ahead Brief, Meeting Minutes, Action Items Data Item Description (DID) Number
DI-ADMN-81249C
Description
The IPT co-chairs will develop an agenda for all Milestone and Technical Reviews. The Vendor shall provide an agenda and read-ahead brief for all Milestone meetings no later than 2 business days before the scheduled
Milestone review.
At the end of each Milestone and Technical Reviews, the Vendor and Government shall jointly prepare meeting minutes for publication no later than two (2) business days after the review/meeting. IPT minutes provide a record of the IPT meeting, attendance, agenda topics discussed, issues raised, decisions taken, action items to be taken and by whom, and recommendations.
Preparation Instructions
Format:
Vendor format acceptable. Documents shall be compatible with Windows and Microsoft Office 2016 products (i.e., Word, Excel, PowerPoint, etc.) MS Project Professional 2019 and MS 365 formatted files.
Export Control Act Warning (Required Warning):
This document may contain technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979 (Title 50, U.S.C., App. 2401 et seq.), as amended.
Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of
DoD Directive 5230.25.
Security Markings:
Shall contain DISTRIBUTION STATEMENT D: Distribution authorized to Department of Defense and U.S. DoD
Vendors only. Date of determination is date product is generated. Other requests for this document shall be referred to the attention of the Product Manager Soldier Precision Targeting Devices, SFAE-SDR-IVAS-SPTD, 5966 12th Street, Bldg. 1024, Fort Belvoir, VA 22060-5512.
Content:
1) Action Item List:
There shall be a single IPT action item list. Multiple action item lists shall not be generated, except at specific direction of the IPT. At a minimum, action item list content shall include:
Action item description
Date opened
Responsible party
Due date (suspense)
Current Status
Date closed
Resolution Status (Open/Closed)
Maintains visibility of all action items (open and closed). A separate tab may be maintained for closed items.
2) Meeting Minutes:
At a minimum
Attendee list
Review of prior IPT action items
Final briefing slides as an attachment
Agenda items o Issues/Discussions o Decisions o Special IPT’s working group assignments o Action Items
File details come from the government source that posted it. Updated .