SGP_IF Sites_Pre-Proposal Meeting.pptx
PPTX presentation 6 MB Posted
- Solicitation number
- 5-S176-P-00210-00
- Issued by
-
Department of Energy Office of Science
About this file
This file is a Pre-Proposal Meeting PowerPoint for a Department of Energy (DOE) Atmospheric Radiation Measurement (ARM) contract to remove radar and infrastructure at multiple sites in Oklahoma. The solicitation (No. 5-S176-P-00210-00) requires disassembling and removing 3 radars and remediating 4 sites, including dismantling and recycling radars, removing concrete foundations, shipping containers, trailers, and fencing. Key dates include a site tour on 07/17/2025, proposal submissions due by 07/25/2025, anticipated contract award by 08/01/2025, and project completion by 09/30/2025.
The contract is not a small business set-aside and requires contractors to be registered in SAM.gov. Strict Environment, Safety, and Health (ESH) requirements are outlined, including compliance with specific CFR regulations, safety oversight, job safety analysis, and various certification/training requirements. Contractors must provide temporary facilities, coordinate site access, and adhere to detailed safety protocols. Proposals will be evaluated on a Lowest Price, Technically Acceptable basis, with mandatory requirements including pre-award information, safety documentation, and a statement of work. The project is managed by Argonne National Laboratory and funded through the DOE Office of Science.
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Text version
PRE-PROPOSAL MEETING
Arm SGP IF Sites Remediation Request for Proposal (RFP) No. 5-S176-P-00210-00 07/14/2025 10:30am-11:30am Central Time Virtual – Microsoft Teams
Technical Representative: Patty Campbell Project Manager: Patty Campbell OCF-PRO Procurement Specialist (PS): Molly Hunter ESH Safety Representative: Mike Mendoza
INTRODUCTIONS (PS)
ANL-Procurement ANL-Project Management Team ANL-Safety Representative(s) ANL-Customer(s) ANL-Engineering Representative(s) Contractors and Subcontractors
EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS (PS)
The Pre-Proposal Meeting is for information purposes only. Oral explanations or instructions made prior to award of a contract are not binding. Changes resulting from the Pre-Proposal Meeting and/or Site Visit are official only if issued through an Amendment to the Request for Proposal (RFP).
To the extent that there are any inconsistencies between the information provided in this presentation and the requirements in the RFP Materials, the RFP Materials shall govern.
Background on ARM Atmospheric Radiation Measurement (ARM) is a user facility and a key component of DOE’s research strategy.
Improve the understanding and representation in climate and earth system models of clouds and aerosols, and their interaction with radiation, precipitation and the Earth’s surface.
Highly instrumented observatories gathering data in diverse climates.
BASE SCOPE OF WORK (PM)
Remove Radar and Infrastructure
IF4 & 5
Remove Radar and Container
IF7
Remove Infrastructure and Earth Work (Radars previously Removed
IF 8 & 10
BASE SCOPE OF WORK (PM) - Locations
IF4 and IF5
IF7
IF8 and IF10
ENVIRONMENT, SAFETY & HEALTH REQUIREMENTS (ESH)
Review safety highlights in SOW ANL will closely monitor compliance with :
Code of Federal Regulations (CFR’s), including 29 CFR 1926.104, 1926.1053, CFR 1926 Subpart L, and 1926.450 through 454 Safety Oversight document must be reviewed and all aspects must be accepted with the RFP.
Any callouts or technical capabilities that cannot be met within the Safety Oversight document should be included with the proposal.
Contractor must have an approved Job Safety Analysis (JSA) approved prior to work.
Subject to Equipment and Tool Inspection.
All tools and equipment brought on site by the contractor may be inspected by the Laboratory for compliance with OSHA and Laboratory requirements prior to use. Tools and equipment may also be randomly inspected throughout the duration of the contract.
Provide manpower each day by 8:30am – by calling 630-252-7200 Coordinate all shutdowns and any proposed change orders with Tech Rep.
Report all incidents, near misses, and/or spills to the ANL Tech Rep/PM as soon as possible
ENVIRONMENT, SAFETY & HEALTH REQUIREMENTS (ESH) (cont.)
Certification/Training Requirements as needed:
Ladder Training/Aerial Lift Fall Protection (Requires Competent Person) Confined Space Forklifts, includes all terrain Electrical NFPA 70E (Requires Competent Person) Must be current within the last 3 years (refresher is acceptable)
CPR/AED
Cannot be the same person as the NFPA 70E Competent Person Lockout/Tagout (Requires Competent Person) Will require a Daily Log Excavation (Requires Competent Person) Will require a Daily Log Lifts Will require a Lift Plan Cranes require an Independent Inspection Safety Data Sheets (SDS)
SECURITY (PM, ESH) (cont.)
No Weapons, Firearms or Ammunition (regardless of Concealed & Carry Permit).
No Explosives or any other apparatus or material hazardous to the public or property.
No possession or illegal use of controlled substances or intoxicants or being under their influence.
No smoking except in designated areas.
TEMPORARY UTILITIES AND FACILITIES (PM)
Contractor will be responsible for providing all temporary facilities.
No water available on site, provide drinking water for employees.
Coordinate toolbox storage location with the ESH Safety Manager and/or Tech Rep.
Temporary laydown areas will be designated by the Tech Rep and landowner.
SEQUENCE OF CONSTRUCTION / MILESTONE DATES / SUBMITTAL OF SCHEDULE (PS)
| EVENT | DATE |
| Site Tours (RSVP REQUIRED) | 9am 07/17/2025 |
| Request for Clarification Accepted Until | EOD 07/21/2025 |
| Request for Proposal Submittals | EOD 07/25/2025 |
| Award of Contract (Anticipated) | By or before- 08/01/2025 |
| Job Safety Analysis & Related Documents (10 Days after Award) | By or before- 08/11/2025 |
| Remediation Completion and Invoicing | By or before- 09/30/2025 |
PROPOSAL PACKAGE (PS)
The Laboratory will evaluate each proposal to ensure that it meets the Mandatory Requirement as identified below.
Those proposals not meeting the Mandatory Requirements may be eliminated from further consideration for award of a contract. Proposals that meet the Mandatory Requirement in the solicitation will be further evaluated in the price area for Lowest Price, Technical Acceptability.
Enclosure No. 1: Request for Quotation Enclosure No. 2: Pre-Award Information (Reps and Certs), ANL 70-B Enclosure No. 3: Safety Oversight Document Enclosure No. 4: Statement of Work
CONTRACTOR REQUIREMENTS (PS)
This Project is NOT Small Business Set Aside Contractor must be registered in SAM.gov.
SCA Wage Determination The minimum wages paid laborers and mechanics engaged in construction work within the scope of this request shall be in accordance with the Department of Labor minimum wage determination.
General Decision Number, Not Davis Bacon Required
POST AWARD DOCUMENTS (PS)
Contract submittals are due 5 business days after award:
1. Project Schedule Contract submittals are due 10 business days after award:
Executed Contract Insurance Certificate with proper Endorsements Breakdown of Contract Price (Schedule of Values) List of Subcontractors Executed JSA
Questions?
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