Section L - Instruction to Offerors FINAL.pdf

Section L - Instructions, Conditions, and Notices to Offerors

SECTION L – INSTRUCTION TO OFFERORS

Reporting, asset receipt, accountability, serviceability, storage, security, inspection and test, maintenance, repair, outload and reconstitution of Global Prepositioned Materiel Services (GPMS).

INSTRUCTIONS

L-1 SPECIAL NOTICE TO OFFERORS

L-1.1 The exclusive responsibility for this Global Prepositioned Materiel Services GPMS Program and Exercise & Contingency Logistics Support (from this point forward called Global Prepositioned Materiel Services, GPMS) source selection will reside with the Government. Each individual involved in this acquisition will execute a Non- Disclosure Agreement with ACC AMIC prior to having access to any proposals.

L-1.2 At proposal submission, the Offeror shall possess a SECRET facility security clearance to assume contract tasks and responsibilities. If an Offeror does not have this type clearance at the time of proposal submission, the proposal will NOT be evaluated and is not eligible for award. The Government will NOT sponsor Offerors for facility clearances.

L-.1.3 Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) as implemented in the FAR. Any unmarked information, which may include proprietary information, will be considered releasable under the restrictions of the Freedom of Information Act.

L-1.4 Funds are not presently available for this effort. No award will be made until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse any Offeror for any costs incurred in the development of the proposal.

L-1.5 The Government may incorporate into this contract, by reference or full text, portions of the successful Offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision. Offerors are advised that any features or technical offerings that exceed PWS requirements and are accepted by the Government may be incorporated as a requirement in the resultant contract.

L-1.6 In reference to PWS Appendix L – GPMS Program Authorization Documents, Offeror’s must request the equipment authorization listings via DoD Safe (see L-3.1). The information shall not be released to third party entities who are not providing a proposal in response to the GPMS solicitation.

L-2 FORMAL COMMUNICATIONS PRE-PROPOSAL CONFERENCE

L-2.1 Any formal communication such as requests for clarification, discussions, and information concerning this solicitation should be submitted in writing by email to the Procurement Contracting Officer (PCO) and Contract Managers (CMs) at the address below:

ACC AMIC/PKF

ATTN: Ms. Anissa Ross (PCO) Reference: Solicitation No. FA4890-19-R-A004, GPMS Phone: 757-225-6188 Email: anissa.ross.2@us.af.mil

ACC AMIC PKF

ATTN: 1Lt Leland Whipkey (CM) Reference: Solicitation No. FA4890-19-R-A004, GPMS Phone: 757-764-9354 Email: leland.whipkey@us.af.mil

ACC AMIC PKF

ATTN: Mr. Jeremy Morrill (CM) Reference: Solicitation No. FA4890-19-R-A004, GPMS Phone: 757-764-0845 Email: jeremy.morrill.2@us.af.mil

L-2.2 Site Visits and Pre-Proposal Conference

L-2.2.1 Due to COVID-19, the Government will not host Industry Site Visits at this time.

L-2.2.2 A Pre-Proposal Conference to explain the requirements of this solicitation and respond to questions raised by Offerors will be conducted at (tentative for 9:00 AM on 3 Nov 2020 at a location near Joint Base Langley-Eustis, VA). The Government requires a list of attendees be submitted via e-mail to the PCOs listed in L 2.1 by COB 30 Oct 2020. Title the e-mail "Pre-Proposal Conference - Company Name" (example "Pre-Proposal Conference - ABC Company"). Due to space limitations, Offerors shall limit the number of attendees to a maximum of three (3) individuals, to include teaming partners/subcontractors. Please provide name(s), business title, and contact information to include commercial telephone numbers and email addresses (official and/or personal) for all participants in the body of the email. Additionally, questions regarding the formal solicitation should also be submitted in writing via e-mail to all POCs listed in L 2.1 by COB 30 Oct 2020 to allow their inclusion in the agenda. Questions will be considered any time prior to or during the conference; however, official answers will be provided to written questions only. A virtual Pre-Proposal Conference is likely. In this case, more information will be sent out to the Offeror’s.

L-2.2.3 The Government will not be liable for expenses incurred by Offerors to participate in the Pre-Proposal Conference.

L-3 SUBMISSION OF PROPOSALS

L-3.1 Electronic Submission. Offerors must submit a point of contact name and corporate email (not .gmail, .yahoo, etc.) to the PCO and CM’s identified in L-2.1 to receive the DoD Safe Link in order to submit a proposal. Submit electronic copies of each proposal volumes via DoD Safe Access File Exchange (https://safe.apps.mil) using Microsoft Office 2016 or later and/or Portable Document Format (PDF) using Adobe Acrobat DC or later. Offerors shall not submit any documents in PDF that cannot be electronically searched. Offerors may use JPEG or.png images for charts or screen shots. The Excel attachment pricing template shall be submitted in Microsoft Excel 2016 or later. Offerors shall name using standard naming conventions for each volume (e.g., Offeror name-volume name.docx). Each volume shall be contained in its own single searchable file, with copy/paste capability. Use https://safe.apps.mil/about.php if you need full instructions on how to use DoD SAFE. File shall be named in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation. Include the file name in the header of each document. DoD SAFE submission notifications shall be sent to the PCO and both CMs identified in L-2.1.

L-3.2 Proposals in response to this solicitation shall be marked as valid for 300 calendar days.

L-3.3 Contact Information. Offeror shall provide:

L-3.3.1 Names, titles, addresses, telephone and email addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

L-3.3.2 Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, even if that evidence has been previously furnished to the issuing office.

L-3.4 Offerors are advised that DoD and Air Force cyber-security systems may significantly delay or even halt delivery of e-mails. Therefore, Offerors are strongly encouraged to plan accordingly, submit proposals well in advance of the designated submission deadline, and ensure affirmative receipt of proposals (including all proposal attachments) to include confirmation from the CM or CO. Simply receiving a “delivery receipt” does not indicate actual delivery to the Government Point of Entry. It simply indicates that it reached the initial firewalls. In the absence of confirmation from the CM or CO acknowledging receipt, Offerors shall assume that the proposal has not been received. Proposals not received by the designated submission deadline will be regarded as “late” and will not be considered.

L-4 DISPOSITION OF PROPOSALS

In compliance with FAR Subpart 4.8, the Government will retain an electronic copy of all unsuccessful proposals which will be protected from disclosure to unauthorized persons.

L-5 PROPOSAL PREPARATION INSTRUCTIONS

L-5.1 The instructions below prescribe the format of proposals, and describe the approach for the development and presentation of the proposed data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable.

L-5.1.1 This solicitation will result in two (2) separate contract awards, one (1) for each theater (PACAF and USAFE). The offeror may submit a proposal for either theater, or separate proposals for each theater. For example, if an offeror wants to submit a proposal for PACAF, then one proposal is required. If an offeror wants to propose for PACAF and USAFE, then two separate proposals are required. A separate proposal for PACAF and USAFE shall be based on the separate PWS(s) and appendices attached. Each proposal will be evaluated using the same instructions in Section L and factors in Section M.

L-5.2 A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful contractor’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-5.3 A complete proposal consists of the three (3) separate volumes:

Volume I – Technical Volume II – Past Performance Volume III – Cost/Price

L-5.4 Proposal Format

L-5.4.1 Page Format.

Type size for text shall not be smaller than Microsoft Word Times New Roman 12 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). The Government will allow the header and footer text to be no smaller than 10 point font. The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman or Arial Narrow, 8 point font. Text lines and table lines of text shall be single-spaced. Information submitted shall not exceed the page limits stated below for each volume.

L-5.4.2 What Counts as a Page.

A page shall be an 8 ½” x 11” sheet of paper. Fold-outs shall not exceed 11” x 17” and shall count as two (2) pages.

Fold-outs shall be kept at a minimum, and shall be used only where a table or other graphic cannot be accommodated by a single 8-1/2” x 11” page. All material shall be contained within the page limit identified for each volume, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count, with exception of items stated in L-5.4.3.

L-5.4.3 Pages Not Included in Page Count.

The organizational chart, limited to one (1) page, and acronym list will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” and without any additional information will not be counted. Appendix K, Key Personnel, will not be included in the page count. Site specific organization charts will not be included in the page count but are limited to one (1) page per site. If an Executive Summary is used only to summarize the Offeror’s proposal, it shall be limited to two (2) pages, type size for text shall not be smaller than Microsoft Word Times New Roman 12 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right), will not be included in the proposal page limitation stated in L-5.4.5, and will not be evaluated by the Government..

L-5.4.4 Proposal Compliance

Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and elimination from consideration for award. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation, unless through the process of discussions (see FAR 15.208 for further information regarding late proposals).

L-5.4.5 Organization/Page Limit.

Information submitted shall not exceed the page limits stated below for each volume. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable volume and returned to the Offeror and will not be considered as part of the evaluation.

Data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the proposal by reference. Electronic submission dates and page limitation dates are as follows:

Volume Title Page Limit Closing Date

I Technical 75 3 Dec 2020

2:00 PM EST

II Past Performance See L-8.1 3 Dec 2020

2:00 PM EST

III Cost/ Price None 3 Dec 2020

2:00 PM EST

Executive Summary (If applicable, submit within Volume I) 2 3 Dec 2020

2:00 PM EST

L-5.4.6 Cross-Referencing.

Offerors shall not cross reference between Volumes I, II, and III. Each Volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other Volumes of the proposal. Information required for proposal evaluation, which is not found in its designated Volume, will be assumed to have been omitted from the proposal.

L-6 EXCEPTIONS

L-6.1 The Government reserves the right to award without discussions; therefore, Offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the proposal unacceptable. Clarification of Government requirements shall be handled by submitting questions/recommendations within 15 calendar days after final solicitation release date. Questions/recommendations shall be sent to anissa.ross.2@us.af.mil; leland.whipkey@us.af.mil; and jeremy.morrill.2@us.af.mil. If Offerors still find it necessary to take exception to any of the requirements specified in this solicitation (Sections A through M, to include the PWS and attachments), clearly identify each exception in the Executive Summary within the Technical volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. Exception to solicitation requirements may require the Government to amend the solicitation to reflect a changed requirement. The Government will consider the absence of a stated exception to mean the Offeror takes no exception to the solicitation and the proposal will be evaluated as submitted.

L-7 INSTRUCTIONS FOR VOLUME I, TECHNICAL (FACTOR 1 AND 2)

L-7.1 To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that Offerors have a thorough understanding of GPMS requirements. Statements that Offerors understand, can, or will comply with the PWS (including referenced documents, etc.); statements paraphrasing the PWS or parts thereof (including applicable Air Force publications, referenced documents, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used” or “work will continue as it has in the past” will be considered “Unacceptable.” Data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data shall not be relied upon or incorporated in the Technical proposal by reference.

L-7.2 Technical Factor Cross-Reference Matrix.

As part of Offerors’ proposals, a separate cross-reference matrix shall be completed and submitted with Volume I - Technical. Unless stated otherwise, all referenced paragraphs include all subsequent sub-paragraphs (for example,

5.0 includes 5.1, 5.2, 5.2.1, etc.) unless explicitly excluded. This is only a tool to assist in the proposal preparation process. Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed/provided in accordance with (IAW) Sections L of this solicitation. Offerors shall complete the last column with paragraph number references from their Technical Volume. Offerors may provide additional references to the other columns as deemed necessary. The cross-reference matrix will not be included in the proposal page limitation stated in L-5.4.5. See below cross-reference matrix format:

USAFE Technical Factor Cross-Reference Matrix

Description PWS Paragraph & Appendices CLINs (Base Year

Only) Service Summary

Item(s) Section L Section M

Proposal Mission Capability

Paragraph(s) Program Management L-7.4.1 M-3.1.1

Management Approach Section A, chap 2.0, paras 2.1, 2.2, 2.4, 2.5.

Section B, chap 1.0, para 1.1, 1.2, 1.3, 1.4, Table B-1

Section C, chap 1.0, para 1.1 – 1.4

Section D, chap 1.0, para 1.10, 1.11; chap 2.0, paras 2.1, 2.2, 2.3; chap 3.0, paras 3.1, 3.2, 3.3, 3.4

Section E, Apps A-M

CLIN 1 SS-1, SS-3, SS-4,

SS-5, SS-8, SS-9,

SS-10

L-7.4.1.1 M-3.1.1.1

Quality Management System (QMS)

Section A, chap 2.0, para 2.3

Section B, para 1.3, 1.4, 1.5, Table B-1

Section C, chap 2.0, para 2.1, 2.2

Section E, App D

CLIN 1 SS-2 L-7.4.1.2 M-3.1.1.2

Transition/Site Activation Planning

Section D, chap 1.0, para 1.1, 1.2, 1.3, 1.4, 1.5, 1.6, 1.7, 1.8, 1.9

Section E, Apps B, C, D, E, G, H, I, L, M

CLINs 1 & 8 SS-1, SS-3 L-7.4.1.3 M-3.1.1.3

Technical Understanding L-7.4.2. M-3.1.2 GPMS Asset O&M Section A, chap 3.0, paras 3.1, 3.2

Section E, Apps A, B, C, E, G, I, L, M

Site-Specific CLINs (5, #, 18) by SLIN;

CLIN 6 by SLIN

SS-7, SS-10 L-7.4.2.1 M-3.1.2.1

Mission Support Section A, chap 4.0, paras 4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.7

(5, #, 18) by SLIN;

CLIN 2 by SLIN;

CLIN 6 by SLIN

SS-6 L-7.4.2.2 M-3.1.2.2

Outload & Reconstitution Section A, chap 5.0, paras 5.1, 5.2, 5.3, 5.4, 5.5

(5, #, 18) by SLIN;

CLIN 6 by SLIN

N/A L-7.4.2.3 M-3.1.2.3

PACAF Technical Factor Cross-Reference Matrix

Description PWS Paragraph & Appendices CLINs (Base Year

Only) Service Summary

Item(s) Section L Section M

Proposal Mission Capability

Paragraph(s) Program Management L-7.4.1 M-3.1.1

Management Approach Section A, chap 2.0, paras 2.1, 2.2, 2.4, 2.5

Section B, chap 1.0, para 1.1, 1.2, 1.3, 1.4, Table B-1

Section C, chap 1.0, para 1.1 – 1.4

Section D, chap 1.0, para 1.10, 1.11; chap 2.0, paras 2.1, 2.2, 2.3; chap 3.0, paras 3.1, 3.2, 3.3, 3.4

Section E, Apps A-M

CLIN 1 SS-1, SS-3, SS-4,

SS-5, SS-8, SS-9,

SS-10

L-7.4.1.1 M-3.1.1.1

Quality Management System (QMS)

Section A, chap 2.0, para 2.3

Section B, para 1.3, 1.4, 1.5, Table B-1

Section C, chap 2.0, para 2.1, 2.2

Section E, Apps D

CLIN 1 SS-2 L-7.4.1.2 M-3.1.1.2

Transition/Site Activation Planning

Section D, chap 1.0, para 1.1, 1.2, 1.3, 1.4, 1.5, 1.6, 1.7, 1.8, 1.9

Section E, Apps B, C, D, E, G, H, I, L, M

CLIN 1 & 9 SS-1, SS-3 L-7.4.1.3 M-3.1.1.3

Technical Understanding L-7.4.2. M-3.1.2 GPMS Asset O&M Section A, chap 3.0, paras 3.1, 3.2

(6, 7, 10, 11) by SLIN; CLIN 4 by

SLIN

SS-7, SS-10 L-7.4.2.1 M-3.1.2.1

Mission Support Section A, chap 4.0, paras 4.1, 4.2, 4.3, 4.5, 4.6, 4.7

(6, 7, 10, 11) by SLIN; CLIN 2 by SLIN; CLIN 4 by

SLIN

SS-6 L-7.4.2.2 M-3.1.2.2

Outload & Reconstitution Section A, chap 5.0, paras 5.1, 5.2, 5.3, 5.4, 5.5

(6, 7, 10, 11) by SLIN; CLIN 4 by

SLIN

N/A L-7.4.2.3 M-3.1.2.3

L-7.3 Acronym List. An acronym list shall be provided as an attachment within the Technical Volume.

INSTRUCTIONS FOR VOLUME I, TECHNICAL (FACTORS 1 & 2)

L-7.4 Technical Volume. The purpose of this section is to set forth, in the most comprehensive manner, the Offerors' understanding of the program requirements and to demonstrate their ability to meet the evaluation requirements of Section M, Volume I, Technical. The Technical volume shall include Factor 1, Program Management and Factor 2, Technical Understanding; however, these sections should be distinctly separate from each other (clearly mark where each Factor begins and ends). This section shall present a clear, concise description of how Offerors plan to meet award requirements. This section shall not contain any pricing data.

L-7.4.1 FACTOR 1: Program Management Factor 1 consists of three (3) Subfactors: (A) Management Approach,

(B) Quality Management System (QMS), and (C) Transition/Site Activation Planning.

L-7.4.1.1 Subfactor A: Management Approach.

- Describe your management approach that addresses how personnel, resources, life cycle management, training, site management, maintenance, exercises, contingencies, employment in time of war, evacuations, expeditionary site, and security personnel will be managed throughout all locations of the GPMS contract.

Identify your Data Management System and how required information will be accessible to the Government.

- Provide an organizational chart for your Program Management Office (including PMO location) as well as a typical site, broken down to the functional level. Chart should support: how you plan to perform GPMS Program baseline activities, sustainment, movement, outload, and reconstitution of GPMS assets.

- Describe your approach for hiring, training, qualifying and retaining personnel, including your approach for limiting/mitigating employee turnover and vacancies and minimum qualifications requirements for staffing positions in each labor category in addition to meeting Outside the Continental United States (OCONUS) requirements at contract start or site activation.

- Provide a Key Personnel table identifying key personnel positions, qualifications, certifications, and credentials to become PWS Appendix K. Employees shall contribute to successfully executing the requirements of the program. Effective summary includes the following:

1) Position/Title

2) Work Experience (management, supervision, technical)

3) Education (if substituted by experience, specify equivalent level of experience)

4) Clearance (secret, national agency check, host nation clearance)

5) Certifications

- Detail your understanding and describe your processes for operating at Outside the Continental United States

(OCONUS) locations, including your understanding of theater/country clearance procedures, International Trafficking in Arms Regulation (ITAR) compliance, host nation labor laws, and general overseas business practices that will enable you to successfully fulfill the requirements of the Performance Work Statement

(PWS).

L-7.4.1.2 Subfactor B: Quality Management System (QMS). Provide a Quality Management System (QMS) approach to create a quality culture to effectively integrate all aspects of the QMS that addresses the seven (7) fundamental principles of ISO 9001: (most current version) with special focus on specific requirements that:

- Document the organization’s quality management structure, the quality policy, quality objectives, and related documents needed to ensure effective planning, operation and control of its processes.

- Identify the processes needed for the QMS and their application throughout the organization. Ensure a continuous, proactive, preventive-based monitoring, measurement and analysis program that uses quantifiable metrics and focuses on conformance to the PWS, Appendix D, and their QMS, mitigating risk, and continuous improvement of PWS requirements. Processes should include management activities, provision of resources, service realization, and measurement with focus on Service Summary. -

- Provide evidence of top management commitment/involvement to development, implementation, and continuous improvement of their QMS with emphasis on customer satisfaction and its interrelationship with the Government’s quality assurance activity. Identify the Quality Manager's qualifications which, at a minimum, must be trained and registered as an American Society for Quality (ASQ) Certified Quality Auditor (CQA) and trained as an ISO 9001 Internal Auditor within 90-days after contract award.

- Provide two innovations in technology or processes for improvement that will benefit the Air Force and the GPMS mission.

L-7.4.1.3 Subfactor C: Transition/Site Activation Planning.

- Provide a transition/site activation plan for establishing required management processes that will result in continuity of mission support and contract performance.

- Describe milestones in a chart to reflect key phase-in tasks, resources, personnel and Government-furnished property transfer to execute your proposed approach during transition. Include an organizational chart with a brief functional statement and proposed staffing and timeline for each position.

- Describe processes and procedures for integrating open actions (work orders, requisitions etc.) at all operating locations to prevent interruption in services and efficiently transitioning/phasing-in resources and personnel onto the contract. Include your approach for obtaining the ITAR licensing required to execute the program.

L-7.4.2 FACTOR 2: Technical Understanding Factor 2 consists of three (3) Subfactors: (A) GPMS Asset Operations & Maintenance (O&M), (B) Mission Support, and (C) Outload & Reconstitution.

L-7.4.2.1 Subfactor A: GPMS Asset O&M.

- Describe your process that results in logical, efficient, and flexible production planning. Detail how you will implement and integrate your technical processes and resources to optimal longevity and required serviceability of GPMS assets and Government Furnished Equipment/Property (GFE/P).

- Describe your procedures and processes for prioritizing and controlling scheduled and unscheduled maintenance across all functional areas to meet PWS requirements.

- Describe how GPMS and Organization Equipment List asset maintenance will be managed at all GPMS operating locations.

- Describe the procedures used to record, schedule, track status, and execute all maintenance, repair and logistics related tasks required to ensure all Government Furnished Equipment/Property and support equipment are operating as intended in order to meet contract requirements. This includes implementation of thorough technical processes and procedures leading to successful accomplishment of GPMS metrics identified in the PWS Section B, Services Summary.

L-7.4.2.2 Subfactor B: Mission Support.

- Describe your procedures and processes for providing Mission Support services as described in PWS, Section A, Paras 4.0 (and sub-paragraphs). Explain how your Materiel Management, Traffic Management, Information Management, and Container Management, will support the Program Management, Operations & Maintenance, Contingency Logistics Support and Infrastructure Support processes detailed in the PWS.

- Describe your Information Management approach that ensures the ability to process all data required to meet PWS requirements. Identify the specific type and quantity of contractor furnished mission support vehicles proposed to support the mission based on the quantity of DABS sets (from 1-4) stored at a location.

L-7.4.2.3 Subfactor C: Outload & Reconstitution

- Describe how GPMS Taskers will be executed, tracked, and reported to the Government as required by the PWS. Using a flowchart (or other illustrative tool) and narrative, provide your management processes (to include cost accounting IAW PWS Para. 2.4.2 & 2.4.3) to meet outload planning and reconstitution requirements in the PWS (Para 2.1.1.8., and 5.0).

- Describe your procedures and processes for planning, preparing, delivering/out-loading GPMS assets/Unit Type Codes (UTCs) tasked to support exercises or contingency operations, including transitioning baseline resources to exercise/contingency support activities and the integrated logistics processes necessary to successfully issue, account for, outload, and transfer assets tasked for contingency or exercise.

- Describe your procedures and process for receiving, inspecting, reconstituting, and returning assets to a serviceable condition and storage following return from a contingency or exercise. Describe your procedures for receipt of GPMS assets returning from deployment, including receiving inspections, parts requisition and asset reconstitution (to include cost accounting IAW PWS Para. 2.4.2 & 2.4.3) that ensure integrity/continuity of resources against both contingency and baseline activities.

- Describe your approach for concurrent outloads cross-utilizing manpower/resources from non-tasked storage locations to tasked storage locations to support surge outload or reconstitution requirements.

L-8 INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE (FACTOR 3)

L-8.1 It is the responsibility of the Offeror to ensure the Contracting Office receives the past performance information. Offerors shall submit a Past Performance Volume containing the following instructions:

a. Table of Contents: Not to exceed one (1) page

b. Past Performance Summary: Not to exceed two (2) pages, See paragraph L-8.1.1

c. Subcontractor/Teaming Partner Consent Letter: See paragraph L-8.1.3 and Section L, Attachment 1

d. Organization Structure Change History: Not to exceed two (2) pages (bullet format, narrative not required).

See paragraph L-8.1.4.

L-8.1.1 Summary. Describe the roles of the references submitted for the Offeror, subcontractors, teaming partners, and/or joint venture partners in relation to proposed performance for the subject requirement. Include a detailed matrix that depicts how each PPI meets the relevancy criteria defined in paragraph M-3.2.2. Also include a detailed explanation of how the combination of all submitted references meets the relevancy criteria.

L-8.1.2 Past Performance Information (PPI). Submit information on contracts you consider most relevant in demonstrating your ability to perform the proposed effort using Section L, Attachment 4 – ppi_tool. For instructions on how to use the ppi-tool, see Section L, Attachment 5 – PPI Tool_Instructions. Each relevant contract shall have a minimum of six (6) months of active performance within five (5) years preceding the GPMS final solicitation issuance date. This includes contracts that were awarded prior to this period, but still had performance occurring as of this time. This information is required on the Offeror, subcontractors, teaming partners and/or joint venture partners the Offeror considers critical to overall successful performance. IAW FAR 15.305(a) (2) (iii), the Government will allow consideration of key personnel, including current employees and new hires proposed for this contract to be evaluated as part of Past Performance. Submit a minimum of two (2) and a maximum of five (5) references; two (2) of the references provided should be on the Offeror (Prime Contractor), if available. The remaining references may be provided for subcontractors, teaming partners, and/or joint venture partners considered critical to successful performance of the requirement. If the PPI reference is an overarching Indefinite Delivery/Indefinite Quantity (ID/IQ) or Blanket Purchase Agreement (BPA), the Government will only assess performance at the ID/IQ level and not performance on each individual underlying task/delivery order. If Offerors would like assessment of an individual task/call/delivery/purchase order, the Offeror shall submit that as a separate PPI reference. PPI Reference inputs will be treated as source selection information IAW FAR Part 2.101 and 3.104.

L-8.1.2.1 PPI Contents. The Offerors’ Past Performance Volume shall, at a minimum, contain the following sections:

L-8.1.2.1.1 Glossary of Abbreviations and Acronyms. As applicable, each PPI shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

L-8.1.2.1.2 Provide a one (1) page table listing the past performance citations included for easy identification.

L-8.1.2.1.3 Summary. For each cited past performance reference, describe the nature or portion of work performed.

Further, estimate the percentage of the total effort performed. Limit the summary information to one (1) page.

Submit a separate PPI input for each reference.

L-8.1.2.1.4 For each past performance reference submitted where the Offeror performed as Prime, the reference shall include the following information:

PRIME Contract Number in Reference Dollar Value / Period of Performance Company / Organization Name / Full Address / Telephone Number Prime Contractor’s CAGE Code and DUNS Number Current Point of Contact (POC) (i.e., CO, Technical Program Manager, COR, etc.)

Current Telephone Number(s) for listed POCs Summary of the work performed.

L-8.1.2.1.5 For each past performance reference submitted where the Offeror performed as a Subcontractor, the reference shall include the following information:

PRIME Contract Number in reference/ Dollar Value / Period of Performance Prime Contractor’s Name / Full Address / Telephone Number / CAGE Code / DUNS Number Current POC (preferably the Program Manager or Contract Manager) Current Phone Number for listed POC(s) SUBCONTRACT Number / Order Number in reference Dollar Value / Period of Performance Subcontractor’s Name / Full Address / Telephone Number / CAGE Code / DUNS Number Current POC (i.e., CO, Technical Program Manager, COR, etc.) Current Telephone Number(s) for listed POC(s) Summary of the work, or portion of work performed as subcontractor.

L-8.1.2.1.6 Offeror and (if applicable) Major Subcontractor, Proposed Partner, and/or Proposed Joint Venture Partner - Past and Present Performance Contract References. If a teaming arrangement, partner arrangement, or joint venture is contemplated, provide complete information as to the arrangement, including any recent and relevant past performance information (as required) on previous partner arrangements with same partner.

If this is a first time joint effort, each party to the arrangement must provide a list of no more than three (3) past and present recent and relevant references. For this solicitation, a major subcontractor is one who will perform 20 percent or more of the work. The Offeror and any major subcontractors, proposed partners, and/or proposed joint venture partners shall submit the following under this section:

1. Submit one (1) sheet for each contract reference to include a summary of the work performed, what capacity they served under the reference (i.e. prime contractor, subcontractor, partner, etc.), Offeror’s assessment of how the contract reference is relevant to the Relevancy Criteria in Section M of the RFP, and any additional significant details.

2. Submit completed CPARs or similar reports used to record past performance data. If a CPAR or another evaluation form has been completed for a contractor’s work, but the contracting office for that requirement will not release the information to the Offeror, the Offeror shall immediately notify the CO and CM of this solicitation. The Offeror shall provide the contract number for the CPAR, and a name and telephone number of the POC from which the past performance information should be obtained. If the Offeror does not have Government past/present performance references, the Offeror shall provide references from commercial/private industry sources. If the Offeror is providing information for a contract with a non- Governmental organization, the information provided should be the same as that required on the CPAR form. The Offeror shall not alter in any way information provided by any other party (including extracting or paraphrasing portions of past performance). Past performance forms and reports shall be provided unaltered in their entirety.

L-8.1.3 Subcontractor/Teaming Partner Consent Letter (Attachment 1). Past performance information concerning major subcontractors and teaming partners cannot be disclosed to a private party without the major subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime contractor during exchanges. In an effort to assist the Government’s Past Performance evaluation team in assessing your recent past performance relevancy and confidence, we request that the following consent letter be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent letters should be submitted as part of your Past Performance Volume. Completed consent forms shall be submitted as part of the Past Performance Volume but are not included in the page count.

L-8.1.4 Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, Offerors shall include in this proposal volume a detailed "roadmap" describing all such organizational changes (if applicable), to include specific name(s), dates, DUNS numbers, and CAGE codes within the past 5 years from the issuance of the final solicitation date.

L-8.2 Past Performance Questionnaires (PPQ) (Section L, Attachment 2). The Government will use a PPQ as a tool for conducting Past Performance telephonic or email interviews only on PPI’s that do not have a Contractor Performance Assessment Report (CPAR). It is the responsibility of the Offeror to send out PPQ’s to its references as applicable. The PPQ is for Government use only. In the event a PPQ is used, it will be treated as source selection information IAW FAR Part 3.104.

L-8.3 Recency Determination. Each PPI reference shall have performance (minimum of six (6) months) that was/were performed during the last five (5) years preceding the GPMS final solicitation issuance date. This includes contracts that were awarded prior to this period, but still had performance during the last five (5) years.

L-8.4 Relevant Contracts. Offerors shall submit information on contracts deemed relevant in demonstrating the ability to perform the full range of GPMS Support capabilities IAW PWS requirements, and explain how/why the referenced contracts are relevant IAW the relevancy definitions at M-3.2.2. Relevancy shall be detailed in each PPI Reference Sheet. The Government is not bound by the Offeror’s opinion of relevancy.

L-8.5 Other Sources. The Government may utilize references other than those identified by the Offerors in evaluation of the Offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI references that demonstrate the ability to perform this requirement rests with each Offeror.

L-8.6 Responsibility Determination. Even though the assessment of Past Performance is separate and distinct from the Determination of Responsibility required by FAR Part 9.1, PPI references contained herein may be used to support the Determination of Responsibility for the successful Offeror.

L-9 INSTRUCTIONS FOR VOLUME III, PRICE (FACTOR 4)

L-9.1 Pricing Table(s). The Offeror shall use the Section L, Attachment 3 – Pricing Template for the applicable theater to provide the proposed price for all Contract Line Item Numbers (CLINs), including Transition, base period, and all option periods listed in Section B of the solicitation (Schedule of Supplies and Services). Both the solicitation and resultant contract shall contain FAR clause 52.217-8 entitled “Option to Extend Services,” which states the Government may require continued performance of any services within the limits and at the rates specified in the contract, up to an additional 6-month option period IAW FAR 52.217-8. Offerors shall include pricing in their proposal for the 6-month extension option period which shall be 50% of the last option period. This 6-month extension option amount will be included in the Government’s overall evaluation of each Offeror’s proposal. A plug number will be provided for all Cost Reimbursable (CR) CLINs. These pre-established amounts are to be included in the Offerors proposal. No fee is allowed. Offerors will not change the pre-established amounts. Offerors are required to insert their rates for Cost Plus Fixed Fee (CPFF) CLINs in the pricing template for evaluation purposes. USAFE and PACAF will have separate CLIN structures. Only submit pricing on the CLIN structure relevant to your proposal (e.g. USAFE or PACAF).

As stated in L-5.1.1., this solicitation will result in two (2) separate contract awards, one (1) for each theater (PACAF and USAFE). The offeror may submit a proposal for either theater, or a separate proposal for each theater.

Separate price volumes for PACAF and USAFE shall be based on the separate PWS(s) and appendices attached.

Each proposal will be evaluated using the same instructions in Section L and factors in Section M.

Contract CLIN Structure for USAFE:

CLIN DESCRIPTION TYPE PRICING INSTRUCTIONS

X001 Program Management FFP

All PM activities. Propose total price inclusive of all Program Management activities/resources. Site Managers shall be included in this CLIN. For evaluation purposes, Offerors shall propose fixed fee rates for base and option years

X002 Contractor Furnished Vehicle FFP

Various locations-separate SLINS Offerors shall propose price for Contractor- Furnished Vehicles and any associated costs

(e.g. maintenance, registration, insurance, etc.)

for base and option years. Specify Vehicle

Type, Quantity, Lease or Buy, Unit Price, and GPMS Site Location for each vehicle.

X003 Port Handling/Inland Transportation

(PH/IT)

CR

All locations A plug # is provided by the Government.

X004 Government-Directed Travel CR All locations

A plug # is provided by the Government.

X005 Interim Storage Location CPFF

Opel Factory, Germany; separate SLINs by

PEC (WRM, BEAR, SF, RED HORSE,

Factilities Mnx Labor).

Offerors shall propose an inclusive cost for this CLIN, to include all indirect rates and the fixed fee.

X006 Parts, Supplies, Materials and Services CR

All locations. Separate SLINs by PEC. Costs applicable to the following PWS sections will be invoiced here: 3.1.3.2, 3.1.3.2.1, 3.1.4, 3.2.4.6.5, 3.2.5, 4.1.4.14, 4.1.5.2, 4.4.2.1, 4.5.2, 4.7, 6.2.1.4.5, and 6.2.2.1.4.2.1. A plug # is provided by the Government.

X007 Award Fee/Incentive CPAF IAW Award Fee Plan

Fixed Award Fee provided by Government.

X008 Transition FFP Initial transition costs

For evaluation purposes, Offerors shall propose fixed fee rates.

X009 Forward Storage Location (Fairford) CPFF Optional CLIN for each FSL; separate SLINs by PEC (WRM, BEAR, SF, RED HORSE, Factilities Mnx Labor).

Offerors shall propose an inclusive cost for this CLIN, to include all indirect rates and the fixed fee.

X010 Forward Storage Location (Powidz) CPFF X011 Forward Storage Location (Karup) CPFF X012 Forward Storage Location (Campia Turzii) CPFF X013 Forward Storage Location (Rygge) CPFF X014 Forward Storage Location (Keflavik) CPFF X015 Forward Storage Location (Papa) CPFF X016 Forward Storage Location (Husterhohe) CPFF

X017 Forward Storage Location (Bitburg) CPFF

X018 Optional New Location CPFF

Optional CLIN for each new location; separate SLINs by PEC (WRM, BEAR, SF, RED

HORSE, Factilities Mnx Labor). The offeror should propose to CLINX018 using 1 DABS set for evaluation purposes.

Contract CLIN Structure for PACAF:

CLIN DESCRIPTION TYPE PRICING INSTRUCTIONS

X001 Program Management FFP

All PM activities. Propose total price inclusive of all Program Management activities/resources. Site Management shall be included in this CLIN. For evaluation purposes, Offerors shall propose fixed fee rates for base and option years.

X002 Contractor Furnished Vehicles FFP

Various locations-separate SLINS Offerors shall propose price for Contractor- Furnished Vehicles and any associated costs

(e.g. maintenance, registration, insurance, etc.) for base and option years. Specify

Vehicle Type, Quantity, Lease or Buy, Unit Price, and GPMS Site Location for each vehicle.

X003 Port Handling/Inland Transportation

(PH/IT)

CR

All locations A plug # is provided by the Government.

X004 Parts, Supplies, Materials and Services CR

All locations. Separate SLINs by PEC. Costs applicable to the following PWS sections will be invoiced here: 3.1.3.2, 3.1.3.2.1, 3.1.4, 4.1.4.14, 4.1.5.2, and 4.7. A plug # is provided by the Government.

X005 Government Directed Travel (GDT) CR All locations

A plug # is provided by the Government.

X006 Anderson AFB, Guam (Including

Philippines)

CPFF

Separate SLINs by PEC (WRM, BEAR, Exercise Support, Contingency Support)

Offerors shall propose an inclusive cost for this CLIN, to include all indirect rates and the fixed fee.

X007 Collocated Operating Bases (COBs) in

Korea

CPFF

Separate SLINs by PEC (WRM, BEAR, Exercise Support, Contingency Support)

Offerors shall propose an inclusive cost for this CLIN, to include all indirect rates and fixed fee.

X008 Award/Incentive Fee CPAF IAW Award Fee Plan

Fixed Award Fee provided by Government.

X009 Transition FFP Initial transition costs

For evaluation purposes, Offerors shall propose fixed fee rates.

X010 Joint Base Elmendorf-Richardson (JBER) CPFF

Optional CLIN: Joint Base Elmendorf- Richardson (JBER), Alaska. Separate SLINs by PEC (WRM, BEAR, Exercise Support, Contingency Support).

X011 Optional New Location CPFF Optional CLIN for each new location;

separate SLINs by PEC (WRM, BEAR, Exercise Support, Contingency Support).The offeror should propose to CLIN X011 using 1

DABS set for evaluation purposes.

L-9.2 Supporting Price Backup Data. Certified cost and pricing data is not required. The Government reserves the right to request additional pricing information after receipt and evaluation of proposals. However, Offerors shall provide support for all indirect rates proposed based on Offerors accounting system and any applicable Forward Pricing Rate Agreements. All prices should be rounded to whole dollar amounts.

L-9.2.1 Firm Fixed Price (FFP) CLINs. Offerors shall provide their profit rate for FFP CLINS to include the option years. The proposal’s pricing narrative shall break out the fully burdened labor rates, including all burdens, e.g., G&A, overhead, fringe, profit, fee, etc., for each labor category for work as described in the PWS. A Basis of Estimate (BOE) should be included that addresses each CLIN by functional area and location. For ease of administration, Offerors shall round all unit prices of proposed FP CLINs to whole dollar amounts BEFORE they are multiplied by the quantity. The unit price multiplied by the number of units shall equal the extended price of each FP CLIN.

L-9.2.2 Cost Plus Fixed Fee (CPFF) CLINs. Offerors shall provide a fixed fee amount for each CPFF CLIN. The total provided for each CLIN will be included and evaluated in the Total Overall Evaluated Price (TOEP). A rate is required for each labor category and service location. Supporting data should also explain the methodology used in developing proposed labor rates. Examples of supporting data, based on FAR 2.101 and FAR 15.403-3, are sales data and any information reasonably required to explain the Offeror’s estimating process, including, but not limited to—

(1) The judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data; and

(2) The nature and amount of any contingencies included in the proposed price.

L-9.2.3 Cost Reimbursement (CR) CLINs. A plug # is provided by the Government. No fee is allowed.

L-9.2.4 CPAF Award Fee CLIN. A plug # is provided by the Government for a fixed Award Fee.

L-9.3 Total Overall Evaluated Price. The TOEP will be determined by adding all extended prices for FFP CLINs, CR CLINs, CPAF CLIN, and most probable cost for CPFF CLINs into a single sum (inclusive of the application of fixed fee for CPFF CLINs). The total overall evaluated price will also include the 6-month extension option period which shall be 50% of the last option period prices.

L-9.4 Service Contract Labor Standards (SCLS). Offerors shall comply with FAR 52.222-43 for their price proposal with regard to employees covered by FAR 52.222-41, the SCLS. Proposed option year prices shall not include allowances for any contingency to cover increased wage or benefits costs for which contract price adjustment is provided by FAR 52.222-43. The SCLS only applies to CONUS labor; therefore, the increased wage or benefits costs of SCLS covered employees for CONUS Support services shall only be increased IAW FAR 52.222-43. The Offeror shall include rationale for proposed SCLS exemptions.

L-9.5 Proposal Documentation. Offerors shall provide the following as separate sections contained in the Price Volume and shall be completed as follows:

L-9.5.1 The Offeror’s response to the solicitation. Section A, and the Offeror’s Representations, Certifications, and other statements shall be provided as separate sections separately tabbed in the Price Volume. Complete in its entirety the “Offeror” portion of the SF 33. An official having the authority to legally bind the company contractually must sign and date the SF 33. One (1) copy of the SF 33 must bear an original signature and if applicable, all amendments. The Offeror shall acknowledge any and all amendments per the directions on the amendment cover page (SF 30). Failure to acknowledge any amendments to the solicitation can result in an Offeror being deemed nonresponsive. Award cannot be made to a nonresponsive Offeror.

L-9.5.2 State in your proposal whether your representations and certifications are accurate and correct in the Online Representations and Certifications Application (ORCA) within the System for Award Management (SAM) at https://www.sam.gov. Otherwise, complete in its entirety, Section K of the RFP.

L-9.5.3 Offerors shall identify the cognizant Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) field offices…