Section H - Special Contract Requirements FINAL.pdf

Section H – Special Contract Requirements

H-1 ACCOUNTING SYSTEM: The contractor shall maintain an accounting system that is adequate for determining costs applicable to this contract. In support of those reporting requirements, the contractor must maintain and utilize an accounting system capable of tracking workload associated with multiple fund cites as indicated in Section B and G. Within each fund cite, the contractor is required to accurately track Accounting Classification Reference Numbers (ACRNs) separately. At the onset of the contract, the contractor shall provide the contracting Officer a copy of the DCAA approved Disclosure Statement covering this contract. Additionally the contractor shall provide a copy of any approved changes to the Disclosure Statement with 30 days of approval by

DCAA.

H-2 DELIVERY OF SUPPLIES BEYOND CONTRACT PERIOD: In order to maintain a stock level of spare parts, units, components and expendable material sufficient to incur proper services for the equipment covered by this contract, it is recognized that the contractor must place orders for such parts and materials which may be delivered by the suppliers beyond the period of time covered by this contract. The Government will accept delivery and make payment for such supplies that: 1) the contractor shall have placed such orders prior to the date of expiration or termination of this contract; and 2) the delivery will occur within 60 days of expiration of the contract.

The contractor shall establish agreements with all vendors (both suppliers and repair facilities) to ensure delivery within this extended time period.

H-3 SMALL BUSINESS SUBCONTRACTING REQUIREMENT: Large Business Primes shall provide a Small Business Subcontracting Plan that complies with FAR Part 19, Small Business Programs, and its supplements.

Identify the percentage of intended business with each of the following small business socioeconomic categories:

Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUB-Zone Small Business, Small Disadvantaged Business, and Women-Owned Small Business. All Small Business Subcontracting goals shall be expressed in terms of percentage goals (percentage of total subcontract dollars and percentage of contract dollars) IAW FAR 19.704. Successful Offerors’ Small Business Subcontracting Plans will be incorporated in the Contractor’s GPMS contract. Contractors will submit how they have performed compared to their proposed/accepted goals every 6 months via the Electronic Subcontract Reporting System (eSRS) and the Government will document performance accordingly. Failure to meet or make positive progress toward meeting proposed/accepted small business subcontracting goals may negatively impact a Contractor’s performance ratings;

and may serve as justification for removal from GPMS contract. Reference Section L-9.7.

H-4 REQUIRED INSURANCE: a. Reference FAR clause 52.228-5 entitled “Insurance—Work on a government installation.” The Contractor shall, at its own expense, procure the following kinds of insurance with respect to performance under the contract: (1) Workmen’s Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen’s Compensation insurance shall extend to cover employer’s liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000. (2) General Liability Insurance: bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy. (3) Automobile Liability Insurance: This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all vehicles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required. b.

Prime contractors shall provide proof of insurance before the contractor begins work on the installation.