GPMS Final RFP Industry Questions - FINAL AMD 2.xlsx

Sheet1

If eligible, individual contractor personnel will be issued the appropriate LOA/LOI for use of MILAIR.

When authorized by a SOFA agreement, eligible contractor personnel can utilize approved support services (e.g. APO/FPO, BX/PX, Commissary, etc.).

- No travel allowed for proposal, business development and capture teams

- Minimal in-office collaboration between teammates and subcontractors

- No travel between PACOM, EUCOM and other locations

For these reasons, compounded by the Government's (expected) similar difficulties in having time to respond to questions in a timely manner, we respectfully request a 45-day extension.

PACAF: At Guam there is a contractor performing under an AFCAP Task Order for the majority of the existing GPMS assets. There is also a contractor performing for the 36th LRS for some of the requirements. An Associate Contractor Agreement (ACA) will be required only between the latter & GPMS awardee. In Korea, there is a contractor performing under the U.S.-R.O.K. Logistics Cost Sharing (LCS) Agreement that will continue to have personnel at each locations. An ACA will be required between the LCS contractor and the GPMS awardee.

Question: Will the Government will provide a notional location?

For PACAF, assume Okinawa, Japan with Government-Furnished Facilities.

For USAFE, assume Germany with Government-Furnished Facilities.

Question: Will the awarded contractor assume the duties of the current workforce?

1. Please provide any specific rules that the contractor will need to follow regarding COVID-19? For example, quarantine period, locations, testing, etc.

2. Are contractors required to provide COVID-19 prevention items, like sanitizers, wipes, face cover, face masks, test kits?

3. Does the Customer/Client provide any medical support to the Contractor? For example, if we have a positive COVID-19 case, does the client provide the medical care and/or hospitalization?

Contractors must comply with all prevailing guidance put in place at each location, including both Installation-level guidance and State or Country guidance. Offerors are required to contact each location to determine COVID-19 requirements/procedures.

Any PPE or supplies necessary to meet these requirements must be provided by the contractor (CR).

Medical care/quarantine requirements and how they are handled vary from country-to-country (and week-to-week). The contractor is responsible for medical support of their contractor personnel.

and

and Section I – USAFE Provisions and Clauses (Section G and Section K) Both RFP - Section I DFARS 252.242-7004 Material Management and Accounting System

Question: Is the contractor required to standup and maintain an MMAS system in support of either PACAF or USAFE contracts? Will the MMAS system be Government-provided?

and Section I – USAFE Provisions and Clauses (Section G and Section K) Both RFP - Section I • FAR 52.215-1 Instructions to Offerors-Competitive Acquisition (Alternate I)

• FAR 52.215-20 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data

• DFARS 252.215-7010 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data The above clauses do not appear to be applicable to Sections I, G or K of the solicitation, but are more appropriate for Section L.

Question: Will the Government clarify?

Question: Is the Offeror required to provide evidence of a SECRET facility clearance in its proposal response? Or will this be validated by the Government independently? If the offeror is to provide evidence, will the Government advise where in the proposal it should be included?

The Offeror is to provide evidence of a SECRET facility clearance. See Section L-5.4.3. Submit evidence in Vol III Cost/Price. See Section L-9.5.1.

Question: When is the POC information to be submitted to the PCO and CM for the DoD SAFE Link?

Question: Will the Government clarify?

Question: Will the Government provide a corrected matrix?

Facilities is not being considered as a Technical factor for proposal or evaluation purposes. Matrix is correct as printed.

Applicable costs should be included in the Cost/Price volume.

25 L-7.2 Technical Factor Cross-Reference Matrix. Both RFP - Section L 7.2 From L-7.2: “As part of Offerors’ proposals, a separate cross-reference matrix shall be completed and submitted with Volume I - Technical. … Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed/provided in accordance with (IAW) Sections L of this solicitation. Offerors shall complete the last column with paragraph number references from their Technical Volume.”

The Technical Factor Cross-Reference Matrices provided for PACAF and USAFE include references to CLINs. Please confirm, that by inserting the Technical proposal references, Offerors are not indicating they have addressed CLINs within the technical proposal responses.

PACAF CRM, Mission Support row, ref: Section A, para 4.4

• Will the Government clarify what tabs and fields within the PPI Tool Step #2 combine to form the “PPI Reference Sheet”?

QUESTION: Would the Government please confirm that the plug numbers in the CR CLINs (X003, X004, X006, and X005) include G&A?

L-7.4.1.1 M-3.1.1.1

L-7.4.1.1 M-3.1.1.1 d.

USAFE and PACAF Appendix B, Deliverable #2 Both RFP - Section L 5.4.3 L-5.4.3 states, “…Appendix K, Key Personnel, will not be included in the page count.” However, L-7.4.1.1.1 and M-3.1.1.1 d. that Offerors submit a, “Key Personnel table identifying key personnel positions, qualifications, certifications, and credentials to become PWS Appendix K.” Both L and M describe an “effective summary” as:

1) Position/Title

2) Work Experience (management, supervision, technical)

3) Education (if substituted by experience, specify equivalent level of experience)

4) Clearance (secret, national agency check, host nation clearance)

5) Certifications The instructions for Appendix K include items not listed in the above summary (Filled positions, vacant positions, location, etc.). Please clarify if the requirement is for Offerors to submit a partially completed Appendix K, or provide a table as described in Sections L and M.

Section L-7.4.1.

Both RFP - Section L 5.4.3 Section L-5.4.3 states “Appendix K, Key Personnel, will not be included in the page count.”

Section L.7.4.1.1 required to “provide a Key Personnel table identifying key personnel positions, qualifications, certifications, and credentials to become PWS Appendix K.”

Question: Will the Government confirm that the Key Personnel table is excluded from the page count?

L-7.4.1.3 Subfactor C: Transition/Site Activation Planning Both RFP - Section L 5.4.3 L-5.4.3 Pages Not Included in Page Count.

The organizational chart limited to one (1) page...and will not be included in the page count.

L-7.4.1.3 states: “Describe milestones in a chart to reflect key phase-in tasks, resources, personnel and Government-furnished property transfer to execute your proposed approach during transition. Include an organizational chart with a brief functional statement and proposed staffing and timeline for each position.”

QUESTION: Will the Government please clarify if the organizational chart required in L-7.4.1.3 is also excluded from page count?

• L-7.4.1.1 Subfactor A: Management Approach (site management, expeditionary site(s) managed throughout all locations of the GPMS contract)

L-8.1, pg 10 Both RFP - Section L 5.4.5 L-5.4.5 Organization/Page Limit for Volume II states, “See L- 8.1” and L-8.1.2.1.6 states for “first time effort,” each party to submit no more than 3 “past and present recent and relevant references,” indicating any first time partnership must submit a minimum of three references for two or more partners, totaling six references or more.

• Will the Government confirm the references for L-8.1.2.1.7 are in addition to the references submitted for L-8.1.2?

• Will the Government confirm that the CPARS or similar reports required per L-8.1.2.1.7 2 will be excluded from the page count?

The references for L-8.1.2.1.6 are not in addition to L-8.1.2. IAW Section L-8.1.2, "...Submit a minimum of two (2) and a maximum of five (5) references; two (2) of the references provided should be on the Offeror (Prime Contractor), if available. The remaining references may be provided for subcontractors, teaming partners, and/or joint venture partners considered critical to successful performance of the requirement."

See response to Question #34.

39 L-7.4.1.1, bullet 4, Appendix J Both RFP - Section L 7.4.1.1 L-7.4.1.1, bullet 4 requires offerors to provide a Key Personnel Table identifying key personnel positions, qualifications, certifications, and credentials to become Appendix K. However, Appendix J provides qualifications, experience, and certification requirements for personnel and denotes which personnel the contractor is to denote as key.

Will the Government clarify the requirement in L-7.4.1.1, bullet 4?

Will the Government clarify the term “contract start” for the purpose of this evaluation?

M-3.1.1.1 Both RFP - Section L 7.4.1.1 Section M-3.1.1.1 Subfactor A: Management Approach of the final RFP removed the requirement to discuss “expeditionary site planning” while the requirement remains in section L-7.4.1.1.

Question: Will the Government remove expeditionary site management from section L?

Yes.

42 L-7.4.1.1 Subfactor A: Management Approach

M-3.1.1.1 Subfactor A: Management Approach.

Both RFP - Section L 7.4.1.1 L-7.4.1.1 Provide an organizational chart for your Program Management Office (including PMO location) as well as a typical site, broken down to the functional level.

M-3.1.1.1 b. Aspect II. An organizational chart with site-specific manpower tables as to how you plan to perform GPMS Program baseline activities, sustainment, and reconstitution of GPMS resources and sites at all times.

There is a disconnect between Section L and Section M. Please confirm that Offerors are to submit an organization structure with manpower at a typical site, broken down to the functional level, rather than “site-specific manpower tables”.

If Offerors are required to provide site specific manpower tables, would the Government consider exempting them from the page count restrictions?

The Government provided an Appendix J for both PACAF and USAFE that includes Key Personnel/Positions.

QUESTION: Would the Government please clarify what the offeror is to provide to meet this requirement? Is this Appendix J?

Not all positions that are in Appendix J must be managed as Key Positions in Appendix K, and not all Key Positions in Appendix K necessarily have Government-specified "Required Qualifications" cited in Appendix J.

The offer must provide their proposed Appendix K that details both Government-required Key Positions and additional positions the contractor determines warrant the management visibility of a "Key Position."

See Section L-5.4.3 pertaining to Appendix K.

45 USAFE GPMS Performance Work Statement FINAL (Section C), Para 2.0

USAFE GPMS Performance Work Statement FINAL (Section C), Para 2.0

L-7.4.1.1 Subfactor A: Management Approach USAFE RFP - Section L 7.4.1.1 A recent solicitation issued by the United States Air Forces in Europe United States Air Forces Africa (USAFE-AFAFRICA) “Air Base Air Defense (ABAD) Indefinite Delivery Indefinite Quantity (IDIQ) Service Contract Draft PWS, included para 2.14 stating the following: “2.14. Logistical Support. The Government may provide logistical support (e.g., Relocation Costs, Overseas Education Differential) to authorized Contractor employees and their dependents to the extent that these services are available at the location where the contract is to be performed and as authorized by current applicable Air Force, Army and OCONUS theater regulations, by current applicable international agreements and arrangements, by current policies, and the local Installation Commander.”

Such logistical support from the Government for GPMS may provide additional benefit for recruiting and hiring appropriate personnel, as well as provide additional incentive for limiting/mitigating turnover and vacancies.

Question: Will USAF and/or AMIC work with applicable agencies to provide similar logistical support to “authorized Contractor employees and their dependents” to assist with recruiting, hiring, and retaining contractor personnel for GPMS solicitation? If so, we recommend the RFP be changed to reflect a plug number for logistical support and update to PWS section 2.0 Contractor Personnel.

No, the contractor should propose to the current solicitation.

46 RFP Section L-7.4.2.1 RFP Section M.3.1.2.1

Both RFP - Section L 7.4.2.1 Section L-7.4.2.1 states “Describe how GPMS and Organization Equipment List asset maintenance will be managed at all GPMS operating locations.” However, this requirement is not included in Section M.3.1.2.1.

Question: How is this requirement evaluated? Does this requirement need to be addressed?

For USAFE, offerors must propose Mission Support Contractor-Furnished Vehicles (CFV) required to support a location with 1 DABS, 2 DABS, 3 DABS, and 4 DABS.

For PACAF, offerors must propose Mission Support CFV required to support the GPMS assets for which the contractor is responsible at each location.

48 Section L-7.4.2.2 USAFE GPMS Appendix L – Authorizations 3.1 PACAF GPMS – Appendix L - Authorizations Both RFP - Section L 7.4.2.2 L-7.4.2.2 states “Identify the specific type and quantity of contractor furnished mission support vehicles proposed to support the mission based on the quantity of DABS sets (from 1-4) stored at a location.”

In the USAFE GPMS Appendix – L Authorizations document, DABS-FEV sets are identified, however in the PACAF GPMS – Appendix L file DABS sets are not identified.

Can the Government clarify how Offeror’s should respond to this requirement for their response to the PACAF Solicitation?

DABS are a USAFE construct, not PACAF.

For each PACAF locations (e.g. Guam, Daegu, Gimhae, etc.) the GPMS assets to be supported by the contractor are identified in Appendix L.

Offerors should determine the CFV based on the location information and the GPMS assets to be supported there.

See question #47 49 L-7.4.2.2 M-3.1.2.2

Both RFP - Section L 7.4.2.2 Subfactor B: Mission Support L-7.4.2.2 states “This subfactor is met when the Offeror’s proposal demonstrates a clear understanding of effective Mission Support processes and procedures that enable and support other key areas such as Program Management, Operations & Maintenance, Contingency Logistics Support, and Infrastructure Support as stated in the PWS.”

Section M-3.1.2.2 states “This subfactor is met when the Offeror’s proposal demonstrates a clear understanding of effective Mission Support processes and procedures that enable and support other key areas such as Program Management, Operations & Maintenance, Contingency Logistics Support, and Infrastructure Management as stated in the PWS”

However, there is no PWS section labeled “infrastructure support” or “infrastructure management.“

Question: Will the Government clarify to which PWS section this applies?

• Will the Government provide additional information including a description and asset inventory of a DABS set so that offerors can adequately develop a proposal for contractor furnished mission support vehicles? Without such information provided to all offerors, the incumbent will have an unfair advantage associated with understanding the needs for contractor furnished vehicles.

• Will the Government confirm that the referenced mission is to pull, prepare, and load DABS sets 1-4 on an air mode for deployment (air, land or sealift); or is the Government’s meaning of “support the mission” associated with the daily operational functions of maintenance and sustainment of the assets contained within four sets of DABS at a GPMS site?

DABS authorizations are provided (upon request) per L-1.6.

CFV should support day-to-day mission support requirements and outload and/or receipt of assets (i.e. loading/unloading flat-bed trailers or high-line docks) 51 L-8.1.2, pg 10 Both RFP - Section L 8.1.2 Will the Government clarify the page limitation/restrictions, if any, for the PPI Tool, Program Details Tab, Field #2 – “*Explain how your performance on this contract is relevant for each applicable factor or subfactor, as instructed under Past Performance in Section M of the RFP”?

Will the Government confirm the summary requirement in L-

8.1.2.1.3 is the same as the summary requirements for each past performance reference required by L-8.1.2.1.4 and L- 8.1.2.1.5, dependent upon whether the contract reference was performed as a prime or as a subcontractor?

L-8.1.2.1.3 Summary - applies to references submitted as a prime or subcontractor.

L-8.1.2.1.6.1 Both RFP - Section L 8.1.2.1.3 Section L-8.1.2.1.3 and Section L-8.1.2.1.6.1 both require a summary of the work performed for each contract reference.

Will the Government confirm, are L-8.1.2.1.3 and Section L-8.1.2.1.6.1 both to be provided as part of each PPI reference? Or, is L-8.1.2.1.6.1 to be provided as a separate section containing the summary of work performed for all submitted references?

required) on previous partner arrangements with same partner.”

• Will the Government confirm that this requirement does not apply to subcontractors who are not Major subcontractors and who are not proposed as a Joint Venture partner?

(3) past and present recent and relevant references.”

• If L-8.1.2.6 applies to all subcontractors, are the L-

8.1.2.1.6 first time joint effort contract references in addition to the L-8.1.2 PPI references?

• If L-8.1.2.6 applies to all subcontractors, how will the L-8.1.2.1.6 submissions be evaluated against and/or impact the L-8.1.2 PPI references?

• If L-8.1.2.6 applies to all subcontractors, will the Government clarify or provide additional information for how Offerors should submit the one sheet reference required by L-8.1.2.1.6(1)?

See Question #38.

They will be evaluated as part of the Offeror's past performance data.

Major subcontractors shall submit their past performance using the PPI sheet. See Question #38.

61 L-8.1.2.1.6, pg 11 Both RFP - Section L 8.1.2.1.6 As written, proposed partners seem to be an additional category outside of a teaming arrangement (i.e., Prime and Major/Minor Subcontractors) or a joint venture arrangement (i.e., entities combined as partners under a JV).

Will the Government clarify that the term proposed partners does not include subcontractors who will not perform 20 percent or more of the work?

QUESTION: Will the Government please confirm that offerors are to provide only the most recent CPAR for each contract reference versus all CPARs completed for each contract reference?

QUESTION: Would the Government please add CPARs to the list of items excluded from page count?

QUESTION: Would the Government please confirm if a printed copy of the PPI Access database is required to be submitted in the Past Performance Volume?

QUESTION: If yes, would the Government please exclude the printed copy from the page count?

Will the Government please clarify that offerors may submit the information required in L-8.1.4 in narrative format?

BEFORE they are multiplied by the quantity.” Because Transition and Program Management CLINs include labor, the Government instruction requires a rounding of each separate base labor rate in the Program Management tab of Section L prior to the application of indirect rates. This requirement is inconsistent with the pricing treatment of labor in the CPFF CLINs for which there is no equivalent requirement.

Will the Government please consider rescinding this statement or amending to only apply to unit costs of vehicles in the FFP CLIN for Contractor Furnished Vehicles and for the unit costs of ODCs in the FFP Program Management CLIN and FFP Transition CLIN?

• Does the Government template satisfy the requirement to provide a fixed fee amount for each CPFF CLIN or does the Government seek a total by contract year?

• If the latter, where does the Government wish for this information to be provided?

Question: Should that not be feasible due to remote working during COVID, will the Government accept a digital signature?

Question: Since Section K is not provided in the solicitation as a separate section, but intermingled within Section I, will the Government identify or provide those clauses that are expected to be completed for purposes of Section K?

Is the Government simply seeking a statement that the contractor complies with all applicable CAS based on the size of its business (aka full or modified CAS)?

QUESTION: Would the Government please clarify if offerors are to address CTIP, and would it be required in this section? CTIP is not included in this section, although CTIP is required per FAR Clause 52.222-50, Combating Trafficking in Persons

Article II, Definitions, 3. states that "United States contractors" means companies and firms, and their employees, under contract or subcontract to or on behalf of the United States Department of Defense. United States contractors are not included as part of the definition of United States personnel in this Agreement, including within the context of the VFA.

IAW Article XII, Para 4, states this agreement is in effect for 10 years from 28 Apr 2014 (Apr 2024). It then continues automatically unless terminated by either party with a 1-year written notice.

The Government is updating the PACAF PWS to require that no permanent party contractors are based in the Philippines. See PWS, Section A, para 2.1.1.2.2, Special Requirements.

Can contractors infer that apart from the four countries listed, local income taxes are due on all employees (U.S., Host National and Foreign National) for all other countries in both theaters?

M-3.6.6 Both RFP - Section L 9.7.2 The requirement for small business subcontracting goals states that goals must be expressed in terms of percent of contract dollars and subcontracted dollars. There is no information provided as to what the small business goals submitted by the offeror will be evaluated against (agency goals).

QUESTION: Will the Government provide preferred goal percentages that offerors shall meet for each of the small business socioeconomic categories: Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, and Women-Owned Small Business?

QUESTION: Please clarify how the Small Business Participation Plan will be incorporated into the Price Evaluation (i.e., pass/fail; acceptable/not acceptable)?

See Question #30 for part 1 answer. In addition, the small business subcontracting plan provided by large businesses or the Small Business Participation Commitment Document will be acceptable as long as it contains all requirements of para M-3.3.6 of the solicitation.