USAFE GPMS - Appendix B - Deliverables FINAL AMD 3.pdf

Contract Number: FA4890-19-R-A004

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APPENDIX B

DELIVERABLES

(Amendment 3)

1.0 GENERAL. Deliverables, equivalent to Contract Data Requirement Lists (CRDL), identify the plans, reports and data the contractor must deliver to the Government in specific format at specific times or upon specific circumstances. Deliverables are an integral to the contract and shall be nonproprietary. In the event the contractor determines that proprietary information must be included within a deliverable, only the specific proprietary information shall be clearly marked “[contractor name] Proprietary” (e.g. Alpha Business Company (ABC) would mark their proprietary information as “ABC Proprietary”) at both the document level and to the specific sub-paragraph level. Once submitted to the Government, all deliverables and the information and data (unless proprietary) become the property of the Government for GPMS Program use. Unless otherwise required by the specific deliverable, all submitted reports and plans shall be accurate to the last calendar day of the previous reporting period.

1.1 Deliverables Matrix. This enclosed App B, 1.1, GPMS - App B, Deliverable Matrix.xlsx provides a master list of all deliverables within the PWS and provides details (who, when and how) for each deliverable.

1.2 Delivery Method and Access. The contractor shall post deliverables to its management information system (MIS) and notify the Government recipients listed in the Deliverable Matrix.

The notification email will constitute the actual delivery date and time to the Government when assessing compliance in accordance with PWS, Section B – Service Summary. Deliverable distribution authorized to U.S. Government agencies only. Refer other requests for deliverables

HQ ACC AMIC/PKF.

1.2.1 Upon expiration of the base year and each option year, provide the Government a complete set of contract deliverables for the expiring period for the Government contract file.

This document transfer may be via DVD or download capability of a compressed (zipped) file from the MIS.

1.3 Format. Unless Appendix B information specifies a specific template or software program for mandatory use, selected contractor format and software application is acceptable. Submit all deliverables in Microsoft 2016 or Portable Document Format (PDF) using Adobe Acrobat DC (or later), or version that is compatible with the standard Air Force desktop configuration.

2.0 DELIVERABLE DESCRIPTIONS. The content requirements for each deliverable are specified in the PWS references listed in the Deliverable Matrix and the below paragraphs.

Where applicable, deliverable samples or templates are enclosed in this appendix.

2.1 Deliverable #1 – Management Plan. The contractor shall develop, implement, and maintain a comprehensive management plan that addresses the contractor’s management approach to ensuring personnel, resources, training, contingencies, site management, employment in time of war, evacuations, expeditionary site, and security will be managed throughout all locations of the GPMS contract. If the Management Plan references a corporate

B-2 of 19 operating instruction or internal standard operating procedure, then these type documents shall be submitted as part of the deliverable. Additionally, the below specific requirements shall be addressed in the Management Plan.

GPMS Program organizational chart showing hierarchy from GPMS program office down to individual site level outlining department/functional area. The organizational chart shall display number of personnel incorporated in the individual department/functional area block on the organizational chart and annotate key positions.

Key personnel management Human Resource Plan Labor Strike Plan, as applicable Training Plan Site Management Plan Contingency Plan. As part of the Contingency Plan, the contractor shall address the topics addressed in DFARS Clause 252.237-7024(b)(1) and (2), Notice of Continuation of Essential Contractor Services.

Employment in Time of War Plan Evacuation Plan Expeditionary Site Plan Outload Plan Security Plan

2.2 Deliverable #2 – Key Personnel Manning Report.

2.2.1 Provide a qualified key personnel report reflecting designated key positions. Report shall also include personnel qualifications package with initial submittal and as key personnel change.

The Key Personnel Listing shall include the following information:

Full Name Contact information (phone number/email address) Position Employment Location Nationality Position Status: Filled / Vacant For Filled Positions:

o Length of employment agreement or contract and expiration date, if applicable o Length of time working on contract (number of days)

For Vacant Positions o Date Vacated o Control number of Government contract letter identifying vacancy o # Days Vacant o Projected fill date o Replacement name, if available

Government-approved waivers for PWS Appendix M or N qualifications/certification (Government-approved waivers shall be the exception and must identify a get well date)

B-3 of 19 o Waiver expiration date o Control number of Government contract letter approving waiver

Comments/status update

2.2.2 Provide the Key Position Staffing Rate that satisfies the PWS Appendix F, Award Fee Plan, Paragraph 7.1.2.1.1 requirement. For each award fee period, this report shall identify the award fee period and provide the current month’s staffing rate and the cumulative award fee period staffing rate, with supporting details.

2.3 Deliverable #3 – Health and Safety (H&S) Plan. The Safety and Health Plan (S&H) shall address how the contractor will maintain compliance with OSHA regulations, Air Force instructions, the performance work statement and local guidance. At a minimum, the content of the H&S Plan shall contain the following information, as applicable:

Purpose Responsibilities Definitions Requirements o Confined Space Management o Lock out/Tag Out (LOTO) o Machine Guarding o Electrical Safety o Personal Protective Equipment o Ventilation Systems o Chemical Hazards o Hazardous Communication o Weapons Safety o Aircraft Parking Programs o Job Safety Training o Safety Inspections o Mishap Notification o Investigation and Reporting Procedures o Hazard Abatement Procedures o Hazard Prevention and Control Procedures o Safety Supplies and Equipment o Safety Reviews o Mishap Prevention

Training Specific Safety and Health Procedures Attachments Related Documents Revisions

2.4 Deliverable #4 – Safety Mishap Notification. The Safety Mishap Notification shall contain the following information:

Base, telephone number, person reporting Date, time, and class of mishap

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Location of mishap Summary of mishap Injuries, Name, Status Description of injuries/damages Estimated cost to repair damage Root cause of mishap Action taken at the time of notification Management recommendations to keep mishap from reoccurring Other pertinent information

2.5 Deliverable #5 – Safety Mishap Report. The Safety Mishap Report shall contain the information outlined in App B, 2.5, D4 - Safety Mishap Rpt Temp.docx. Actual document format is at the contractor’s discretion.

2.6 Deliverable #6 – Supplemental Manpower Report (SMR).

2.6.1 The contractor shall provide the SMR using Microsoft Excel. The Government shall be able to filter and sort report information.

2.6.2 At a minimum, the SMR report shall contain the below-listed information by contract position. Additionally, the Excel spreadsheet shall contain a separate Tab for each applicable CLIN and a Master Tab encompassing all applicable CLINs.

Column A - Employee Number Column B - Employee Name (use “Vacant” if position is currently unfilled) Column C – Replacement Name (provide replacement name for vacant positions if available) Column D – Vacancy Status (provide current status of vacant position (i.e., recruiting, on-hold, candidate) Column E – Location (e.g., program office, GPMS site name) Column F - Nationality Column G – Hire Date Column H– Functional Area/Department Column I – Proposed Job Title Column J – Actual Job Title (if different from proposal) Column K – CLIN Column L – Established (i.e., Original contract, Modification P#0000X) Column M – Budgeted Salary (cost CLINs) Column N – Actual Salary (cost CLINs) Column O – Delta, Budgeted Salary – Actual Salary (cost CLINs) Column P - % Delta, Budgeted Salary – Actual Salary (cost CLINs)

Column order and titles may be at contractor discretion, as long as; the report includes all specified information.

2.6.3 The SMR shall also provide a tab providing the GPMS Site Manpower/Staffing Rate that satisfies the PWS Appendix F, Award Fee Plan, Paragraph 7.1.2.1.2 requirement. For each

B-5 of 19 award fee period, this report shall identify the award fee period and provide the current month’s staffing rate by individual site and the cumulative award fee period staffing rate by individual site, with supporting details.

2.6.4 The contractor shall submit the SMR in conjunction with Deliverable #2 - Key Personnel Manning Report and Deliverable #8 – Cost/Schedule Status Report.

2.7 Deliverable 7 – Life-Cycle Management Plan (LCMP).

2.7.1 The contractor shall develop, implement, and maintain a comprehensive LCMP that describes approach to maintaining and enhancing the life of all Government-Furnished Property, Equipment, Vehicles and Facilities (GFP/E/V/F). The plan shall address replacement, upgrade or modification timelines for GFP/E/V/F as applicable, ensuring there is a Diminishing Manufacturing Sources (DMS) surveillance and management process.

2.7.2 Listing of Government-furnished property and equipment that provides the following information:

NSN

Part number Name/Description Unit of measure Quantity authorized/on-hand Unit acquisition cost Unique item identifier (UID) or equivalent (if available and necessary for individual item tracking Accountable contract number or equivalent code designation Location Disposition Posting reference and date of transaction Projected replacement, upgrade or modification date

2.7.3 Using information in Paragraph 2.7.2 above, the LCMP shall provide a forecasted budget for GFP/E/V/F requiring replacement, upgrade or modification during the upcoming Government fiscal year (1 October through 30 September).

2.7.4 Provide a Storage Plan for all assets with indoor storage priorities and ensure each commodity reflects proper storage requirements and prioritization IAW Appendix G.

2.8 Deliverable #8 – Cost/Schedule Status Report (C/SSR).

2.8.1 The contractor shall provide the C/SSR using Microsoft Excel. The Government shall be able to filter and sort report information.

2.8.2 The C/SSR shall provide the below-listed information for each contract CLIN.

Column A – CLIN o Column B – SLIN (for cost plus fixed fee, fee shall be displayed separately)

Column C – CLIN Description Column D – Contract Value (Awarded Value)

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Column E – Funded Value Column F – Current Month Invoice Amount o For cost reimbursable CLINs, spreadsheet shall provide a separate tab itemizing current month’s invoiced amount

Column G – Cumulative Invoice Amount Column H – Incurred but not Invoiced Amount (i.e., open billing, open purchase orders) o For cost reimbursable CLINs, spreadsheet shall provide a separate tab itemizing incurred by not invoiced amount (e.g., open purchase orders, travel, transportation charges, etc.

Column I – Estimate to Complete Column J – Estimate Cost at Completion Column K – Variance Amount at Completion Column L – Variance Percentage at Completion Column M - Remarks

2.8.3 Address funds status for each Contract Line Item Number (CLIN) and relate status to public vouchers. Include cost data relating to the following categories: labor, personnel insurance and taxes, other personnel costs, purchased materials and supplies, contractor acquired property, purchased services, general and administrative expenses including any sponsor fee as applicable and management reserves. Address costs Exercise Logistics Support CLIN Contingency Logistics Support CLIN separately. Additionally, detail demobilization costs, by CLIN/SLIN, in the event the Government must terminate services due to funding limitations (e.g. budget cuts).

2.8.4 The C/SSR shall be delivered prior to submitting monthly invoices in Wide Area Workflow (WAWF), and Column F – Current Month Invoice Amounts shall coincide with the monthly WAWF invoices. While Appendix B indicates due date as 10th calendar day of the month, the contractor may request a change in this required delivery date so the C/SSR due date coincides with its accounting process and planned WAWF invoice submission date. In this case, data shall be current as of the last calendar day of the previous billing cycle.

2.8.5 At the end of each Government FY, include in the C/SSR an annual report of all host country customs duties, taxes, excise, bonds, licenses and other restrictions or charges paid on property and services.

2.8.6 The contractor shall submit the C/SSR in conjunction with the Deliverable #2, Key Personnel Manning Report and Deliverable #6, SMR.

2.9 Deliverable #9 – Maintenance Control Plan (MCP). At a minimum, the MCP shall address the following areas:

Procedures used to record, schedule, track status, and execute all maintenance, repair and logistics related tasks required to ensure all GPMS equipment and support equipment are operating as intended in order to meet mission and contract requirements.

Identify contractor’s management process for preventive maintenance (to include scheduling/deferment/deviations), corrective maintenance, and functional test/check program.

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Address maintenance scheduling and documentation processes between specified Government Information System (e.g., IMDS, DPAS) and the contractor’s computerized maintenance management system (CMMS.)

Provide a master listing of all preventative maintenance requirements with task references for applicable equipment.

Provide an annual preventive maintenance schedule. Categorized the preventive maintenance tasks in the annual schedule by site, equipment and frequency of inspection.

If this information is contained in a Government Information System or the contractor’s CMMS, the MCP shall provide a clear reference to the location of the information.

2.10 Deliverable #10 – Aerospace Ground Equipment (AGE) Status Report.

2.10.1 The contractor shall provide the AGE Status Report using Microsoft Excel. The Government shall be able to filter and sort report information.

2.10.2 See enclosed App B, 2.10.2, D10 - AGE Status Rpt Sample.xlsx for a sample format of the status report. Layout, column order and column titles may be at contractor discretion, as long as, all status report includes all specified information.

2.11 Deliverable #11 – Basic Expeditionary Airfield Resources (BEAR) Inventory Report.

2.11.1 The contractor shall provide the BEAR Inventory Report using Microsoft Excel. The Government shall be able to filter and sort report information.

2.11.2 The BEAR Inventory Report identifies inventory and status of all BEAR and Contingency Reserve Stock (CRS) maintained within the GPMS Program. The spreadsheet shall contain a separate tab for BEAR and CRS. Initially sort and report the inventory/status by GPMS site. Column order and titles in the inventory report may be at contractor discretion, as long as the report includes all specified information.

2.11.3 See enclosed App B, 2.11.3, D11 - BEAR Inventory Rpt Sample.xlsx for required information content and a sample format for the inventory report.

2.12 Deliverable #12 – BEAR Unit Type Code (UTC) Status Report.

2.12.1 The contractor shall provide the BEAR UTC Status Report using Microsoft Excel. The Government shall be able to filter and sort report information.

2.12.2 The BEAR UTC Status Report identifies the status of all UTCs stored and maintained within the GPMS Program. This report shall include Fully Mission Capable (FMC), Mission Capable (MC), Non-Mission Capable (NMC), Deployed, Short, and Mal-Positioned status of all BEAR UTCs by storage location. Column order and titles in the inventory report may be at contractor discretion, as long as the report includes all specified information.

2.12.3 See enclosed App B, 2.12.3, D12 - BEAR UTC Status Rpt Sample.xlsx for required information content and a sample format for the status report.

2.13 Deliverable #13 – Fuels Support Equipment (FSE) Status Report.

2.13.1 The contractor shall provide the FSE Status Report using Microsoft Excel. The Government shall be able to filter and sort report information.

2.13.2 The FSE Status Report shall provide the status of the FSE by GPMS site/storage location.

At a minimum, the report shall consist of the following information:

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Tab 1 – Monthly Notes. The Monthly Notes shall provide general information, deliverable instructions, legends and any other required report explanation details.

Tab 2 – Service Summary. This tab shall provide the serviceability calculations by type of equipment and GPMS site.

Tab 3 – FSE Non-Wheeled.

Tab 4 – FSE Wheeled. See D18 – Vehicle Serviceability Report Tab 5 – RSP. Readiness Spares Package.

Report will include information on associated RSP. If product or equipment is not expected to be returned or transferred to another account, the account number that it was transferred to shall be added to the report.

2.13.3 See enclosed App B, 2.13.3, D13 - FSE Status Rpt Sample.xlsx for a sample format for the status report.

2.14 Deliverable #14 – FSE Disposition Report.

2.14.1 The contractor shall provide the FSE Disposition Report using Microsoft Excel. The Government shall be able to filter and sort report information.

2.14.2 The contractor shall report the below-listed information when equipment is disposed of or turned-in:

Serial number Nomenclature Manufacturer Manufacture date AFTO Form 375 submission date Received date of approved AFTO Form 375 Equipment disposal or turn-in date.

Reason for disposition (i.e., Excess numbers, exceeding the equipment’s one-time repair cost, or other causes such as replacement.)

2.14.3 Each workbook shall have 12 tabs, covering each month of the FY.

2.14.4 See enclosed App B, 2.14.4, D14 - FSE Disposition Rpt Sample.xlsx for a sample report format.

2.15 Deliverable #15 – FSE Hose Report.

2.15.1 The contractor shall provide the FSE Hose Report using Microsoft Excel. The Government shall be able to filter and sort report information.

2.15.2 The contractor shall report all fuel hoses in the FSE Hose Report. The report shall include all hoses: Equipment, MRSP, UTC, COTS and items in-use by each site. At a minimum, the report shall include the below-listed information. Column order and titles may be at contractor discretion, as long as; the report includes all specified information.

NSN

Part number Noun Unit Price

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Shelf-life code Shelf-life type Manufactured date Hydrostatic test date Expiration date Status (serviceable, unserviceable, etc.)

Equipment type or Tricon # Kit type Organization Shop code Detail or hose identification number Unit of issue Authorization On-hand quantity Location Cost Remarks

2.15.3 The FSE Hose Report shall also include a Stats Tab. This tab shall:

Identify quantity of hoses by type (NSN, equipment, MRSP and COTS) Identify total quantity of hoses authorized, on-hand, and in replacement Provide dollar value of hoses authorized, on-hand, and in replacement

2.15.4 See enclosed App B, 2.15.4, D15 - FSE Hose Rpt Sample.xlsx for a sample report format.

2.16 Deliverable #16 – Vehicle Reconstitution (RECON) Report.

2.16.1 The contractor shall provide the Vehicle RECON Report using Microsoft Excel. The Government shall be able to filter and sort report information.

2.16.2 The Vehicle RECON Report shall consist of the “Monthly Reconstitution Data” and “Consolidated Vehicle Vehicles Out of Commission (VOC) Status” information. At a minimum, the report shall consist of the following information separated as follows:

Tab 1 – FY Data Summary. Organize the Data Summary first by Award Fee Period, then by Quarter.

o Column A – Designates Month/Year o Column B – Quarterly Vehicle In-Commission (VIC) rate o Column C – Monthly VIC rate o Column D – Total number of Planned Preventive Maintenance Inspections

(PMI) for the month o Column E – Total number of Completed PMIs for the month o Column F – Total Taskers for the month o Column G – Total amount of vehicles tasked for the month o Column H – Total vehicles Reconstituted (RECON) for the month o Column I – Total Vehicle Equivalent’s for the RECONs

B-10 of 19 o Column J – Percentage of RECONs completed versus planned o Column K – Number of Service Bulletins completed for the month o Column L – Number of Limited Technical Inspections (LTI) completed for the month o Column M – Total number of vehicles accepted for the month o Column N – Total number of RECONs received to the program for the month o Column O – Total number of vehicles approved for DLA-DS o Column P – Net of all vehicles received to GPMS o Column Q – Number of Exercise returned vehicles accepted for the month

Tab 2 - FY 0W VIC Calculator. This worksheet provides the total number of vehicles placed in storage (0W) and calculates the percentage that are Mission Capable (MC) by storage location. The spreadsheet splits the AFP into two quarters to provide MC metrics.

Tab 3 - Monthly PMIs. This worksheet reflects all planned, completed and waived PMIs by storage location.

Tab 4 - Outloads and Returns Summary. This worksheet provides monthly totals for five status categories: Total Accepted, Recon Eligible, Approved Salvage, Net Received and Outloaded.

Tab 5 – Non-Mission Capable Summary. This worksheet identifies the VOC organized by site, org code, status and groups the VOC totals by number of days the work order is open.

2.16.3 The contractor shall address the “Deliverable #16 - Vehicle RECON Report” in the monthly Vehicle Production Meeting required by PWS Paragraph 3.2.4.4.

2.16.4 See enclosed App B, 2.16.4, D16 - Vehicle RECON Rpt Sample.xlsx for a sample format for the status report.

2.17 Deliverable #17 – Vehicle Production Slides.

2.17.1 At a minimum, the Vehicle Production Slides shall provide the following information:

Slide #1 – Contractor cover sheet – Contains points of contact information for slides Slide #2 – Performance Summary o Readiness Rate – At least six (6) months of program vehicle in commission rates o Tasked/Accepted – Lists monthly vehicles tasked for outload and accepted into

WRM storage o Recon Vehicle Equivalents (VE) – Lists total monthly VE for current and past award fee periods o PMI – Reflects at least six (6) months of monthly preventive maintenance inspections (PMI) completed program-wide Slide #3 –Vehicle Fleet Status – Lists current vehicle status by three Org Codes o 0W – Stored o 0U – GFE Fleet o 0Z - Reconstitution

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Slide #4 – Recon Eligible Status – Lists vehicle’s eligible for reconstitution by site Slide #5 – Acceptance and Outloads – Reflects monthly cumulative data on vehicles received, outloaded and planned for receipt in storage Slide #6 – Vehicle Recons – Lists total monthly VEs planned and completed, and the total number of vehicles received in storage for current and past award fee periods Slide #7 – Recon Summary – Summarizes all vehicle recon data for both award fee periods Slide #8 – Completed Priority Vehicles – Lists all vehicles prioritized by the USG that were reconstituted during the previous month Slide #9 – Priority Vehicles - Lists all vehicles prioritized by the USG that are planned for reconstitution for current month Slide #10 – VOC Status – Reflects total non-mission capable vehicles program-wide broken into two (2) categories o 0-180 Days – Vehicles out-of-commission less than or equal to 180 days o 181 & Over - Vehicles out-of-commission for more than 180 days Vehicles out-of-commission for more than 12 months require a maintenance timeline Slide #11 – VOC Status 181 Days & Over - Vehicles out of commission for more than

180 days listed by month Slide #12 – VOC Over 181 Days by Org Code – Lists vehicles out of commission for more than 181 days by Org Cde and Storage location Slide #13 – Delayed Maint Parts C-Code – Lists total hours remaining to install deferred vehicle parts Slide #14 - Delayed Maint P-Code – Lists total hours remaining for paint deferred vehicles Slide #15 – Inspection Status o Visual (90-day) – Total vehicles planned and completed 90-day visual inspections o Functional (180-day) - Total vehicles planned and completed 180-day functional inspections o PMI (36-month) - Total vehicles planned and completed 36-month preventive maintenance inspections o PMI (In Use) – Total GFE vehicles planned and completed preventive maintenance inspections

Slide #16 – Inspection Status – Cumulative inspections planned and completed on vehicles

Slide #17 – VIC Percentage – Cumulative VIC rates for 0W coded vehicles only Slide #18 – Notes – Lists special notes for USG review/information Slide # 19 – Current TCTO/ Service Bulletins with upcoming suspense. Broken down by registration number of affected vehicles or FSE with remarks and ETIC.

2.17.2 The contractor shall address the Deliverable #17 - Vehicle Production Slides in the monthly Vehicle Production Meeting.

2.18 Deliverable #18 – Vehicle Serviceability Report.

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2.18.1 The contractor shall provide the Vehicle Serviceability Report using Microsoft Excel.

The Government shall be able to filter and sort report information.

2.18.2 The Vehicle Serviceability Report shall provide the status of the GPMS vehicle fleet by GPMS site/storage location. At a minimum, the report shall consist of the following information separated as follows:

Tab 1 – Cover Page. The cover page shall provide general information, deliverable instructions, legends and any other required report explanation details.

Tab 2 – Data Table. The Data Table shall contain the following information:

o Column A – Tasking. Indicates tasker number or other document number directing outload/movement of vehicle.

o Column B – ITAR. Is this an ITAR asset? Y/N o Column C – ACL. Indicates if an approved Air Certification Letter (ACL) is on hand for the vehicle. If not, the contractor must accomplish this process through

ATTLA.

o Column D – Mgmt Code. Air Force Management Code o Column E – Reg Number. Vehicle Registration Number o Column F – MFR. Vehicles manufacturer o Column G – NSN. National Stock Number (NSN) o Column H – Nomenclature. Detailed description of the asset o Column I – Org code. Storage code:

0W = Stored;

0U = In-Use/GFE;

0Z = RECON;

0L = Lean Fleet;

0F = Stored Fuels;

0R = Fuels RECONS Indicates current code for assignment of vehicles. (see cover sheet for legend) o Column J – Storage Location o Column K – Deployed Destination. By DoDAAC if available o Column L – Date Deployed #1. First Date asset was deployed under the contract o Column M – Date Deployed #2. Latest (most current) Date asset was deployed under the contract.

o Column N – Last Date Received. Most current date asset was received back into the storage program o Column O – Date Recon #1. First date asset was made MC and moved from

RECON (0Z) to Stored (0W) status o Column P – Date Recon #2. Latest (most current) date asset was made MC and moved from RECON (0Z) to Stored (0W) status.

o Column Q – Remarks. Any details to current status of the vehicle asset (i.e., Prep &

Hold, Awaiting Lean Fleet Decision, Weld Repairs Required, Reassigned from alternate WRM Location, etc.)

o Column R – Corrosion Level. Indicates current corrosion level on vehicle, scaled from 1 (minor) to 4 (severe requiring immediate maintenance)

B-13 of 19 o Column S – Special Indicator. Indicates special features most commonly asked for each vehicle.

o Column T – Status. Current vehicle status (i.e., MC, VDM, VDP, etc.)

o Column U – Type. Indicates vehicle functional group (i.e., SP – special purpose, GP

– general purpose, etc.)

o Column V – Veh Equivalents. Vehicle Equivalency (VE) per the Vehicle

Management Community of Practice at:

https://www.vemso.hq.af.mil/vehicleEquivalents/vehequiv.html o Column W – Recon Eligible. Indicates if vehicle is eligible for reconstitution.

1 = Yes. (e.g., Full RECON required if returned from deployment, partial

RECON required if the vehicle is returned from an exercise.

0 = No. (e.g., Vehicle is a NEW asset, Depot Overhaul, GFP swap, etc.

Additionally, vehicles in 0W status are not be eligible for RECON after they are stored) o Column X – Date information for individual vehicles (row) was verified.

Tab 3 – RECON Status. This worksheet groups the amount of vehicles by their current maintenance status (ALTI, DELETE, DEPLOYED, MC, VDM, VDP, CLTI).

Each column has separated storage locations with “Grand Totals” summed up at the bottom for a quick snapshot of fleet status.

Tab 4 – Assigned. Provides a summary of what vehicles, by management code, are at each storage location.

Column order and titles may be at contractor discretion, as long as; the report includes all specified information. When requested by the Government, change/modify the DVR format within 5 working days of the request.

2.18.3 See enclosed App B, 2.18.3, D18 - Vehicle Serviceability Rpt Sample.xlsx for a sample format for the status report.

2.19 Deliverable #19 – Vehicle Received Report.

2.19.1 The contractor shall provide the Vehicle Received Report using Microsoft Excel. The Government shall be able to filter and sort report information.

2.19.2 The Vehicle Received Report identifies each vehicle, by registration number, received and in current inventory on the GPMS Program. Sort the spreadsheet by GPMS site. At a minimum, the report shall contain the below-listed information. Column order and titles may be at contractor discretion, as long as; the report includes all specified information.

Column A – GPMS Site Column B – Vehicle Registration Number Column C – Air Force Management Code for the vehicle type Column D – National Stock Number of the vehicle as loaded in Enterprise Solution –

Supply (ES-S) Column E – Vehicles Make (i.e., Chevrolet) Column F – Vehicle Type (i.e., sedan) Column G – Vehicle ID Number and/or equipment serial number

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Column H – Contract number Column I – “Received From” data (i.e.: FBxxxx, USA, etc.)

Column J – Reconstitution Eligible (Yes/No) Column K – Date the vehicle/equipment item was received in WRM Column L – Quantity; self-explanatory Column M – Publications received with the vehicle upon acceptance Column N – Fuel Type Column O – Remarks

2.19.3 See enclosed App B, 2.19.3, D19 - Vehicle Received Rpt Sample.xlsx for a sample format for the status report.

2.20 Deliverable #20 – 60K Tunner and 25K Halvorsen Loader Report. The contractor shall provide a monthly 60K Tunner and 25K Halvorsen Aircraft Loader Status report IAW PWS Paragraph 3.2.4.2.5. The spreadsheet shall contain one tab per GPMS site and contain the information outlined in App B, 2.20, D20 - 60K Tunner_25K Halvorsen Sample.xlsx for each location. Column order and titles may be at contractor discretion, as long as; the report includes all specified information.

2.21 Deliverable #21 – Force Protection (FP) Inventory Report.

2.21.1 The contractor shall provide the FP Inventory Report using Microsoft Excel. The Government shall be able to filter and sort report information.

2.21.2 FP Inventory Report identifies inventory and status of all FP assets maintained within the GPMS Program. Initially sort and report inventory/status by GPMS site.

2.21.3 The FP Inventory Report shall contain the same type content information, and may use a similar format, as the D11 – BEAR Inventory Report Sample.xlsx.

2.22 Deliverable #22 – FP UTC Status Report.

2.22.1 The contractor shall provide the FP UTC Status Report using Microsoft Excel. The Government shall be able to filter and sort report information.

2.22.2 The FP UTC Status Report identifies the status of all FP UTCs stored and maintained within the GPMS Program. This report shall include Fully Mission Capable (FMC), Mission Capable (MC), Non-Mission Capable (NMC), Deployed, Short, and Mal-Positioned status of all FP UTCs by storage location.

2.22.3 The FP UTC Status Report shall contain the same type content information, and may use a similar format, as the D12 – BEAR UTC Status Report Sample.xlsx.

2.23 Deliverable #23 – Rapid Airfield Damage Recovery (RADR) Inventory Report.

2.23.1 The contractor shall provide the RADR Inventory Report using Microsoft Excel. The Government shall be able to filter and sort report information.

2.23.2 RADR Inventory Report identifies inventory and status of all RADR assets maintained within the GPMS Program. Initially sort and report inventory/status by GPMS site.

2.23.3 The RADR Inventory Report shall contain the same type content information, and may use a similar format, as the D11 – BEAR Inventory Report Sample.xlsx.

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2.24 Deliverable #24 – RADR UTC Status Report.

2.24.1 The contractor shall provide the RADR UTC Status Report using Microsoft Excel. The Government shall be able to filter and sort report information.

2.24.2 The RADR UTC Status Report identifies the status of all RADR UTCs stored and maintained within the GPMS Program. This report shall include Fully Mission Capable (FMC), Mission Capable (MC), Non-Mission Capable (NMC), Deployed, Short, and Mal- Positioned status of all RADR UTCs by storage location.

2.24.3 The RADR UTC Status Report shall contain the same type content information, and may use a similar format, as the D12 – BEAR UTC Status Report Sample.xlsx.

2.25 Deliverable #25 – RED HORSE Inventory Report.

2.25.1 The contractor shall provide the RED HORSE Inventory Report using Microsoft Excel.

The Government shall be able to filter and sort report information.

2.25.2 RED HORSE Inventory Report identifies inventory and status of all RED HORSE assets maintained within the GPMS Program. Initially sort and report inventory/status by GPMS site.

2.25.3 The RED HORSE Inventory Report shall contain the same type content information, and may use a similar format, as the D11 – BEAR Inventory Report Sample.xlsx.

2.26 Deliverable #26 – RED HORSE UTC Status Report.

2.26.1 The contractor shall provide the RED HORSE UTC Status Report using Microsoft Excel.

The Government shall be able to filter and sort report information.

2.26.2 The RED HORSE UTC Status Report identifies the status of all RED HORSE UTCs stored and maintained within the GPMS Program. This report shall include Fully Mission Capable (FMC), Mission Capable (MC), Non-Mission Capable (NMC), Deployed, Short, and Mal-Positioned status of all RED HORSE UTCs by storage location.

2.26.3 The RED HORSE UTC Status Report shall contain the same type content information, and may use a similar format, as the D12 – BEAR UTC Status Report Sample.xlsx.

2.27 Deliverable #27 – GFP Inventory.

2.27.1 The contractor shall provide the GFP Inventory using Microsoft Excel. The Government shall be able to filter and sort report information.

2.27.2 The contractor shall provide an annual GFP Inventory identifying the contract information, on-hand serially and non-serially managed items and outstanding requisitions for contractor-acquired, Government equipment. The ODS Report shall contain the content information outlined in App B, 2.27, D27 – GFP Inventory Sample.xlsx.

2.28 Deliverable #28 – Fuel Report.

2.28.1 The contractor shall report all ground fuel used for each GPMS storage site. Separate the report between fuel usage for Government-furnished GPMS Equipment and Contractor Furnished Equipment. The deliverable shall include all supporting documentation (i.e., receipts, fuel logs – by type and grade of fuel, issue tank inventory, etc.)

2.28.2 See App B, 2.28.2, D28 - Monthly Fuel Log.xlsx for a sample fuel log.

2.29 Deliverable #29 Comprehensive Tasking Report (CTR)

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2.29.1 The contractor shall provide the CTR Report using Microsoft Excel. The Government shall be able to filter and sort report information.

2.29.2 The CTR shall contain the same type content information, and may use a similar format, as the App B, 2.29.2, D29 - Comprehensive Tasking Rpt Sample.xlsx. Column order and titles in the inventory report may be at contractor discretion, as long as, the report includes all specified information.

2.30 Deliverable #30 – Future Project Plan.

2.30.1 At a minimum, the Future Project Plan shall contain the below-listed information.

Column order and titles may be at contractor discretion as long as report includes all specified information.

Column A - Ranking Column B – Fiscal Year Column C – Site Column D – Project Number Column E – Project Description Column F - Facility Column G – ROM Estimate Column H - Status of Front Page AF Form 332 (i.e., approved, unapproved, need better pricing, etc.)

Column I – Facility Maintenance Team (FMT) functional coordination/comment

2.30.2 Submit, or have available, a front page, AF Form 332 with rough order of magnitude pricing for each project on the list in conjunction with Deliverable #32.

2.31 Deliverable #31 – Civil Engineering Maintenance Control Plan (CEMCP). At a minimum, the CEMCP report shall contain the below-listed information. Report Section order and titles may be at contractor discretion, as long as report includes all specified information

Responsibilities of the key Facility Maintenance Team (FMT) members (as applicable);

to include at a minimum: Civil Engineer (CE) Functional Manager, Engineering Technician, Site CE Supervisor, Site CE Maintenance Personnel, and Building Custodian

Resource management Data management; to include at a minimum: Computerized Maintenance Management

System (CMMS), test and inspection scheduling, maintenance scheduling, job plans, and warranty management

Maintenance management Custodial services Reports shall include at a minimum Facility Description Book management, Future

Project Plans, Annual Facility Survey, Fire Protection Systems and Other Reports as needed

CE Projects for maintenance and repair and minor construction to include Front Page AF Form 332 development, full package AF Form 332 development, construction monitoring, construction acceptance and project completion

Maintenance Control Plan, with master list of preventive maintenance tasks

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2.32 Deliverable #32 – Emergency Response Plan. At a minimum, the contractor Emergency Response Plan shall provide the contractor’s plan for addressing HAZMAT, antiterrorism, spills, natural disasters and major accidents. The plan shall include checklists, annexes, and external activity documents, as required.

2.33 Deliverable #33 – Test and Inspection Report. At a minimum, the Test and Inspection Report shall provide a list of, and describe, all test and inspections performed on the building systems. At a minimum, the report will include:

Water systems Fire sprinkler, detection, alarm and control centers Safety inspections Lightning Protection System (LPS), grounding and bonding, Generator inspections Petroleum, Oil, and Lubricants (POL) Physical inspection of the boundary and grounds Include as attachments any test or inspection reports provided by others entities

2.34 Deliverable #34 – Pesticide and Herbicide Report. The contractor shall provide pesticide and herbicide information for each GPMS site on the Defense Department (DD) Form 1532 or computer-generated equivalent. If used, the computer generated equivalent format shall contain the same information content as the DD Form 1532.

2.35 Deliverable #35 – Project Completion Report. At a minimum, the Project Completion Report shall contain the below-listed information.

Site Work Request Number Project Title Project Type (Work Class), M&R or MC Project Completion Date Completion Report Submission Date Actual Labor Cost, Funded Actual Labor Cost, Unfunded Actual Material Cost, Funded Actual Material Cost, Unfunded Profit/Overhead/Handling Fee Total Cost, Funded Total Cost, Unfunded Project Description DD Form 1354 Government Acceptance Letter

2.36 Deliverable #36 – Environmental Protection Plan.

2.36.1 The Environmental Protection Plan (EPP) shall address how the contractor will maintain compliance with all environmental media areas. At a minimum, sections of the EPP shall establish policy, procedures and responsibilities for the following programs:

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Material Handling and Storage (HAZMAT Program) Hazardous Waste Program Pollution Prevention Program Petroleum, Oils and Lubricants (POL) Air Quality Ozone Depleting Chemicals (ODC) requirements Pesticide and Herbicide Management Spill Prevention and Response requirements

2.36.2 Additional sections of the EPP shall address, as applicable:

EPP Overview Acronyms Definitions List of References Purpose and Scope Facility Location and Description/General Site Information Roles and Responsibilities Contact Information Appointment Documentation for the Environmental Liaison

2.37 Deliverable #37 – Spill Report. The Spill Report shall contain the following information:

Reporters name, organization, and duty phone:

Date and time of release:

Location of release:

Notification of Fire Department: (YES/NO) / Notification Time:

On seen commander’s name (Fire Department), if applicable:

Equipment/Facility involved:

Root cause of release:

Type of material released:

Release classification (Estimate): Class o Class I – Involves an area less than 2 lineal feet in any plane dimension o Class II – Involves an area not over 10 lineal feet in any plane dimension, or not over 50 square feet, and not of a continuous nature o Class III - Involves an area over 10 lineal feet in any plane dimension, or over 50 square feet, or of a continuous nature Estimated quantity of release in gallons: ## Gallons

Spills on a hard surface:

o 2 ft. diameter = .25 gal o 4 ft. diameter = 1 gal o 6 ft. diameter = 2 gal o 8 ft. diameter = 4 gal o 10 ft. diameter = 6 gal

Spill Description:

o Was the release contained on a hard surface (i.e., concrete, asphalt)? Quantity estimate?

o Did the release enter the storm drain or surface water? Quantity estimate?

B-19 of 19 o Did the release enter the sanitary drain? Quantity estimate?

o Did the process owner have sufficient clean-up capabilities?

o Did the spill reach and soak into any soil? Quantity estimate?

o Was the spill cleaned up within 24 hours?

Corrective action taken:

2.38 Deliverable #38 – Ozone Depleting Substances (ODS) Report. The contractor shall provide ODS Report covering all GPMS sites. The ODS Report shall contain the content information outlined in App B, 2.38, D38 - ODS Report Sample.xlsx.

2.39 Deliverable #39 – Transition/Phase-In Plan. The contractor shall submit a final Transition/Phase-In Plan after contract award that amplifies the transition plan and associated processes outlined in the technical proposal. Any changes from the proposed plan and timelines shall be limited to unforeseen conditions that occur prior to transition start or report submission.

At a minimum, the Transition/Phase-In Plan shall address the following areas:

Identification of all tasks required to complete contract transition Schedule that identifies the recommended sequencing and duration of transition tasks; to include: Joint inventory of all Government equipment, property, information and facilities. Schedule shall identify involvement of Government and existing unit or contractor personnel.

Transfer of all inventory and maintenance information International Trafficking in Arms Regulation (ITAR) licensing On-boarding of personnel to accomplish contract transition tasks and follow-on contract performance Delivery of contract information or deliverables due during the transition period Approach to integrate open contract actions (work orders, requisitions etc.)

Establishment of any required Associated Contractor Agreements, as applicable.

2.40 Deliverable #40 – Existing Conditions Report.

2.40.1 The Existing Conditions Report shall identify substandard conditions or incomplete work associated with Government-furnished equipment, property and facilities. While not an exhaustive list, some areas to consider for existing conditions include environmental, safety and health, facilities condition, inventory (differing from joint inventory results), vehicles (condition/status differing from documented status as transfer), incomplete work and maintenance status (differing from documented status as transfer).

2.40.2 Each existing condition shall be reported as a separate line item and provide sufficient identifying details and justification to support Government review and assessment.

2.41 Deliverable #41 – Quality Manual. The Quality Manual shall contain the information outlined in PWS Appendix D, Quality Management System Requirements.

3.0 Other Vehicular Equipment (OVE). The OVE listing is not a contract deliverable;

however, the contractor is required to develop and maintain an up-to-date listing IAW PWS, Section A, Paragraph 3.2.4.7. The contractor shall provide the current listing to the Government upon request, and this listing is subject to Government review and inspection. See App B, 3.0, WRM OVE List by Mgmt Code.xlsx for a sample format.